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PICKNALLS-FIRST-SCHOOL-PTA-MEETING

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PICKNALLS-FIRST-SCHOOL-PTA-MEETING

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									Picknalls First School PTA
Meeting – Wednesday, 21st January 2009
Present David Shooter, Mandy Capstick, Anita Eady, Rachel Fuller, Andrea McCarthy, Alison Bagnall, Angela Jones, Ian Rose, Kim Winstanley, Kate Brown, Julie Whitehurst Bonita Walker, Heidi Smith, Catherine Mann, Nicki Ockleton

Apologies

The Chair thanked the Committee for a well-attended meeting and welcomed the teachers Alison Bagnall and Angela Jones. Head Teachers Report  Room 40 Update – Work is well underway and it is hoped that the facility will be opened after the Easter holidays. The first payment has been made. Use of the building by school and community groups during and outside of school hours, including possible provision of wrap-around care for nursery children, will be assessed in order to determine its best use to maximise benefit to pupils and the school’s finances. A reply slip will be attached to the next school newsletter to get the input of parents and Community groups. £11,000 has been received from the Community Learning Partnership of which £2,500 is designated for equipment so it is important that this is spent with the building’s use in mind. Security of the pupils and school and safety with reference to vehicular access will obviously remain a priority. Grandparents Day – Last year’s event was a great success, enjoyed by all. Due to its success, this year the invitation will be extended to parents and will be on a year group basis, each year on successive Fridays. The invitation will be from 12.30pm. Early Years Foundation Stage Curriculum – There have been significant changes to the curriculum and the school will be working to raise awareness of the impacts on the school. A particular focus will be on development of outside access and facilities. Alison Bagnall has secured funding from the Family Learning Partnership for a series of training workshops for parents to include Literacy and Numeracy, to be run by Early Years practitioners. The sessions will be held on Friday mornings in the school library. School Allotment – Sally Miller and Ann Brown are keen gardeners and will be setting up a school gardening club with a school allotment near the Yr 3 mobile. Seeds and equipment have already been ordered via the Morrisons gardening promotion. The PTA had previously donated a shed and this will be used by the club and for the KS2 play equipment. A request will be made via the newsletter for help in erecting the shed. Shugborough Visit – Mr Shooter is pleased to report that all Yr 4 children and one parent will be attending. School Gate – The claim against Glovers for damage of the gate has been resolved. The Governors have agreed that this money be spent to install a new gate with a wider pedestrian access.

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Pupil Questionnaire – Yr 1 and Early Years results remain to be collated. The results will be published in the school Newsletter with last year’s results in order that a comparison can be made. School Hall – The new curtains are in place and decoration is planned. It is hoped that the floor will be replaced during the summer holidays.

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Treasurer’s Report / Funding Review Please see attached Appendix 1 - Treasurer’s Report. The Current Account balance as at 13th January 2009 is £4,178.16  Estimated Future Income - £85 from ‚My Very Own Video‛. A cheque has been promised despite four payments remaining outstanding. Mr Shooter will send a note to the parents in question requesting payment or return of the DVD. Balance on the Buildings Account is £10,858.86. Mr Shooter has requested a contribution of £2,000 towards architects and building regulation fees. He will forward a copy of the relevant invoices to Rachel F so that the £2,000 can be released. This £2,000 will be deducted from the promised £10,600 set aside by the PTA for the building’s first loan repayment fund. The first loan repayment is now not due until the 2009/2010 financial year. Christmas Fayre – For future events, more resource requested for face painting due to popularity. Although it was considered difficult to assess the impact of holding the Fayre on a Sunday this year, it was agreed Sunday was a good idea for the December event but that the Summer Fayre will be held on a Saturday. The council will be approached with a request that parking fee be waived in the Leisure Centre car park when school events are held. Webb Ivory – It was agreed that due to the low return for a great deal of work, an alternative will be sought for the next campaign. It was suggested that ‛Yellow Moon‛ may be suitable, as it operates all year and requires far less administration. Mandy Capstick will investigate.

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Future Events and Planning  Bingo – The events will be run on a year by year basis after school for children in Yr 2 and older. A selection of prizes will be available. Both Mr Cope and Mr Shooter have volunteered to ‘call’ the numbers. (Perhaps they can take turns!) If this turns out to be popular, we will try to make it a regular event. Valentines Disco – 13th February – Kim W will send an e-mail requesting volunteers to supervise the event. Volunteers so far - Alison B, Rachel F, Kate B, Ian R, Mandy C and Angela J for first disco and Anita E, Ian R, Alison B (TBC) and Rachel F for the second. Alison B will also ask members of her team if they can help. Fancy dress will be optional. Prizes will be given for best dressed. Non-Uniform Day – 13th February. Funds raised will be given to Air Ambulance.

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Non- Uniform Day – 3rd April. Funds raised will be given as sponsorship to Mr Cope who is running the London Marathon in aid of Diabetes UK. Hayley Allen will also do a cake stall – funds raised to Diabetes UK. Used Uniform Sales – there has been a request to increase the frequency of sales. It was agreed that, in order to increase access to the used uniform, a system will be trialled whereby parents can purchase items held in stock via a request slip. During the first week of each month, a request slip and payment can be handed into the office (KB and KW to check regularly). If available, uniform items will be distributed on a first-comefirst-served basis. If unavailable, payment will be returned. Kate B and Kim W will develop the request slip, which we hope to put on the website. Hard copies will also be available from the office. A price list will be placed on the PTA Noticeboard. This will hopefully negate the need for biannual sales. The trial will start 1 February. Memories Book – A quotation of £194.09 for 100 books has been received from the publisher. It was agreed that 100 would be purchased and that the price of £4 per book will be charged. It will be advertised in local press and sales administered by the school office. Grandparents Day, newsletters and other school events will also be used as sales opportunities. Car Boot Sales / Table Top Sales – These will be trialled in the spring/summer and it is hoped these will be a good way of raising money for the school as well as providing a service for the community. New PTA Notice Board – A method of fixing the board will be provided by the supplier. It was agreed that we would trial a system whereby a section of the board is used to display cards advertising items for sale / items wanted. A small fee will be charged. Early Years Outside Play Equipment – it was agreed that £1,500 be donated by the PTA for the purchase of outside play equipment for the top playground. Mrs Bagnall and the Early Years team to determine the most appropriate items to purchase. See attached suggestions. The PTA is keen to ensure that donations are fairly shared between all the school years and future funds will be allocated accordingly.

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Any Other Business     Schoolfunds.co.uk website – Parents will be reminded of the benefits to the school of making purchases through this website via the school and PTA Newsletters. PTA Newsletter – Kim W will produce the PTA Newsletter which will be reviewed by Lisa G. Advertising will be sought as usual by Lisa G. Summer Fayre – A sub-committee will be set up. Date of Fayre agreed as Saturday 13th June. Red Nose Day – The school will be selling red noses. Hayley Allen feels two cake stalls so close together will be too much and so will only do the Diabetes UK date.

Next PTA Meeting – Wednesday 25th March - 7.30pm

APPENDIX 1 – TREASURER’S REPORT
Current Account £ Opening Balance 1st September 2008 Income: Pound Club Adverts Kung Fu Panda Tickets Robin Hood Panto Christmas Fayre Christmas Raffle Uniform Sales Webb Ivory Disco Non Uniform Day £ £ 2,586.34

172.38 70.00 339.50 317.50 1,250.18 667.39 2.00 1,365.57 182.10 69.10 4,435.72

Expenditure: Rage - Robin Hood panto Reels on Wheels - Deposit for Kung Fu Panda Rosettes Christmas Fayre Christmas Raffle Webb Ivory Lottery Licence NCPTA Disco Noticeboard Flowers

275.00 177.62 157.45 423.24 193.57 1,205.35 20.00 90.00 81.72 189.95 30.00 2,843.90

Balance as @ 13th January 2009

4,178.16

Plus Estimated Future Income: My Very Own Video Less Estimated Future Expenditure: Reels on Wheels - final payment estimate Estimated Funds available 100.00 4,163.16 85.00

Building Fund - Reserve Account £ Opening Balance 1st September 2008 Income: Interest received £ £ 10,790.86

68.00 68.00

Expenditure: Balance as @ 13th January 2009 10,858.86

For the Year Ended 31 August 2009
Income Expenditure Surplus or (Deficit)

Kung Fu Panda Robin Hood Webb Ivory My Very Own Video Christmas fayre 7th December 2008 Christmas fayre Raffle Adverts Disco 12th December 2008 Non - uniform day 18th December 2008 Non - uniform day 13th February 2009 Disco 13th February 2009 Used Uniform 20th March 2009 Non - uniform3rd April 2009 Easter egg raffle Disco 15th May 2009 Summer fayre ??th June 2009 Summer fayre raffle Used Uniform18th June 2009 Used Uniform 29th June 2009 Used Uniform 7th July 09 Disco 17th July 2009

£ £ £ £ £ £ £ £ £

339.50 317.50 1,365.57 85.00 1,250.18 667.39 70.00 182.10 69.10

£ £ £ £ £ £ £ £ £

177.62 275.00 1,205.35 423.24 193.57 81.72 -

£

4,346.34

£

2,356.50

£ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £ £

161.88 42.50 160.22 85.00 826.94 473.82 70.00 100.38 69.10 1,989.84

Christmas Fayre 2008
Stall Books Cakes Choc Machine Crackers Door Face Paint Golf Hedghog Make & Take Pick A Stick Raffle Refreshments Reindeer Biscuits R'deer & Teddys B'day Remaining Change Santa's Chimney Santa's Grotto Snowballs Table football Tattoos Tombola Top Gear Toys Water into Wine Unallocated expenditure Day Takings Pre-fayre takings Raffle Non-uniform Total £ 21.73 106.70 28.10 81.15 57.90 36.00 37.50 64.25 28.50 34.85 72.00 92.60 22.25 16.25 25.00 24.30 169.40 50.79 9.50 16.75 86.60 34.50 48.71 92.00 1,257.33 Float £ 5.00 10.00 5.00 10.00 10.00 10.00 10.00 10.00 10.00 5.00 10.00 5.00 25.00 10.00 15.00 5.00 5.00 5.00 10.00 10.00 5.00 10.00 200.00 Takings £ 16.73 96.70 23.10 71.15 47.90 26.00 27.50 54.25 18.50 29.85 72.00 82.60 22.25 11.25 14.30 154.40 45.79 4.50 11.75 76.60 24.50 43.71 82.00 1,057.33 Costs £ Total £ 16.73 96.70 23.10 55.19 47.90 18.70 27.50 54.25 0.98 21.74 72.00 61.64 22.25 11.25 14.30 73.40 14.89 4.50 11.75 76.60 7.46 43.71 82.00 22.49 834.08

15.96 7.30

19.48 8.11 20.96

81.00 30.90

17.04

22.49 223.25

595.39 64.85

595.39 64.85

193.57

401.82 64.85

Total Takings Last years totals
Raffle totals Total Raffle Takings Raffle Costs Raffle Prize

1,917.57 2,513.39
2,008.00 667.39 93.57 100.00 473.82

200.00 200.00
2,007.00 891.10 199.05 692.05

1,717.57 2,313.39
2,006.00 839.60 85.46 100.00 654.14

416.82 374.13
2,005.00 888.00 64.50 100.00 723.50

1,300.75 1,939.26

Total All Fayre Items Total All Raffle Items Total Christmas 2008

Total £ 1,250.18 667.39 1,917.57

Float £ 200.00 200.00

Takings £ 1,050.18 667.39 1,717.57

Costs £ 223.25 193.57 416.82

Total £ 826.93 473.82 1,300.75


								
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