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					How to …. find printed & electronic journals & journal articles
Library Services, UCL (University College London) Gower St., London WC1E
6BT  020 7679 7700 E-mail: library@ucl.ac.uk http://www.ucl.ac.uk/Library/ NOTE: Journals are also called periodicals, abbreviated as ‘Pers’ on the catalogue This guide shows you how to:  Search the catalogue for a journal title  Access electronic journals  Find articles on a particular subject or by a particular author  Check complete citations in cases of doubt  Keep up to date in your subject area

Looking for a journal title          If you are sure of the journal title select „Search‟ on eUCLid, the library catalogue at http://library.ucl.ac.uk or on one of the eUCLid catalogue machines in the library Select „Journal Titles‟ from the options in red Enter the complete journal title in the search box e.g. Journal of Geology Select „Go‟ Click on the title you want from the displayed list However:If you are unsure of the journal title, select „Search‟ Type keywords into the „Basic search‟ box e.g. journal geology Click in the drop-down „Field to search‟ box and select „Journal title‟ Select „Go‟

Locating the journal:  The column on the right-hand side of the results screen shows you which UCL Library sites hold the journal and whether you can access the journal electronically  When „Electronic‟ is listed as a site you can access the journal electronically via the UCL electronic journals pages at http://www.ucl.ac.uk/library/ejournal/  Click on the site where you wish to consult the journal

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The next screen will display what the library holds: „Location‟ = where the journal is on that library‟s shelves  „Holdings‟ = which volumes and years are held, plus details of missing parts Examples:  Vol 1(4) – Vol 8, 1941-1949 means that the journal is held from volume 1, part 4, published in 1941 to volume 8 published in 1949  Vol 1 (4) - , 1941 - means that the journal is held from volume 1, part 4, published in 1941 to the present  [Lacks: Vol.43-50(2), 1983-1990.] means that this range is missing or was never received If the volume/year you need is not held, go back and check the other sites displayed. To find the journal on the shelves, follow signs/floorplans, use the „Subject Locations’ guide for the location of collections within a site, or ask a member of Library staff. Science Library journal locations are particularly complicated as different date ranges are in different places. Ask at the Science Enquiry Desk if you need help. Journals are shelved alphabetically by their titles.

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What if the journal isn‟t on the shelf?  Is it on a reading list? Did your lecturer refer to it in a class? If so, your fellow students may be reading it or photocopying parts of it. Check:  Study desks nearby  Photocopying areas  The re-shelving areas What if no UCL Library holds the journal you are looking for?  Check the University of London “Union List of Serials” at: http://www.m25lib.ac.uk/ULS/ This is a catalogue of ALL journal titles held by the libraries of the University of London. UCL students are allowed reference access to many of these libraries. Electronic journals UCL has access to over 6 000 electronic journals. These are a mixture of electronic only titles and electronic versions of print subscriptions. Locating electronic journals:  You can access the electronic journals from the ejournals web pages on UCL Library Services‟ website http://www.ucl.ac.uk/library/ejournal/ where you can browse titles alphabetically or by subject.

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Where there is an equivalent print subscription to an electronic title, eUCLid will show „Electronic‟ as a site. When you see this you should go to the electronic journals web page and browse to the journal title you require. Some of the electronic journals that are available at UCL do not have equivalent print subscriptions so you will not be able to find them by searching on eUCLid. These titles can only be accessed through the electronic journals web pages. The links to the e-journals are divided into three columns:  The first column provides a link to access the journal  The second column indicates whether the journal can be accessed offsite or not  The third column provides details of the electronic holdings (dates) of the journal

Accessing electronic journals:  Virtually all the ejournals that UCL has access to are available from computers running on the UCL network without the need to enter a username and password.  Arrangements for off-site access to journals vary according to the terms and conditions of different publishers:  Some journals are only available on-site  Some use Athens usernames and passwords  Some use other usernames and passwords. A list of these can be found on the passwords web page at http://www.ucl.ac.uk/Library/UCL/password.htm (NB this page can only be viewed from the UCL network)  All details concerning off-site access can be found in the second column in the lists of electronic journal titles Points to remember:  Ejournals will often give you the option to view articles as HTML or in a PDF file  HTML will download faster  PDF will provide a superior copy when printed  Where there is a facility to search across journals (ie on an aggregator such as Science Direct or a database such as Medline) please note that UCL will not necessarily have full text electronic access to all references found. Problems and updates:  To keep up to date with new titles added to the electronic journals collection you can sign up to the electronic journals mailing list by emailing the ejournals administrator on ejournals@ucl.ac.uk  UCL electronic journals news and updates can be found on the ejournals news page at http://www.ucl.ac.uk/library/ejournal/ejnews.htm If you have any problems with any electronic journals related matters email the electronic journals administrator on ejournals@ucl.ac.uk or „phone on 020 7679 7380 (x37380)

Looking for articles on a particular subject You won‟t be able to do this type of search on the eUCLid Library catalogue. For this you will need to use bibliographic databases which analyse and describe the content of books and journals. These are known as abstracting and indexing services. The difference between the two types, is that those which index will only have bibliographic information, i.e. the author, title, volume number, pages and date, whereas those that abstract will also provide synopses of the main points of a journal article, which should enable you as a researcher to decide whether it‟s worthwhile reading the full article. To see what databases are available to you, look at: www.ucl.ac.uk/library/database/  There is an alphabetical list and a list arranged by UCL Faculties. By clicking on the database name you will see a brief description of the database and details on how to access it. Some of the descriptions include a link to the database, but not those that are accessed through ELIB (see below).  Details of databases which cover your subject area can be found on the Subject Guide web pages at: http://www.ucl.ac.uk/Library/subjaz.shtml Different databases are accessible in different ways. Some databases can only be accessed on-campus, but many can be used on any computer anywhere with an internet connection and either an ATHENS username and password or a UCL computer account. Enquiry Desks and Subject Librarians can help you, including giving you any necessary passwords and instruction. To access databases held on ELIB click, on “Start”, select “Programs” then click on “ELIB Service”. When searching databases for articles  Think about the words you use to describe what it is you‟re interested in, remembering that most subjects can be described in different ways  The words you use will help determine what results you get from the database  You might need to try more than one search with a combination of words  You can search for key words that appear anywhere in the results that you get or select different fields from the beginning e.g. words in title, abstract etc.  Note that some databases have thesauri which are preferred or required terms that you should use to search  Databases differ in how you search for authors e.g. in Web of Science you have to enter Doe J* whereas in ERL databases you have to enter it as DoeJ* and in RLG databases Doe, J You may need to search more than one database to be sure that you have the fullest coverage.

The database displays the results of your search. You can select (and often download, print out etc) those results („records‟) that are relevant. You then need to check UCL‟s eUCLid library catalogue or e-journals list to see if we hold these journal titles (often identified as the „Source‟ in the database results), remembering that eUCLid lists journal titles and NOT journal articles (See above, ‘Looking for a journal title‟). Note that we have a lot more paper journals than we have in electronic form so if you don‟t find a title in the ejournals list you will need to check eUCLid to see if we have the hard copy.

Checking citations Enter the known author and/or title, year (etc.) in the search boxes. This allows you to check or verify when and where an article appeared, or who wrote it, and so on.

Keeping up to date in your subject area   Look on the shelves where we dispaly current journal parts Use the indexes published in those journals that interest you

Alternatively, to find out what has been published in one or more particular journals that interest you or in many journals on a subject that interests you sign up for one of the following electronic current awareness services that are available to you at:  
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ZETOC, via www.mimas.ac.uk/zetoc Current Contents Connect, via http://wos.mimas.ac.uk/ccc.html

July 2004


				
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