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					Energy Policy
DCC Policy Document Number Responsible Officer Contact Officer Approval Effective Date Modifications Superseded Documents Review Date File Number 3 CORP 03/08 City Engineer Energy Manager Environmental Services Committee – date – min refCouncil – date ratified Date this approved version of the policy comes into effect. None

None. April 2009 Intranet/ policies and procedures/ corporate/energy policy Screening questionnaire LA 21 Strategy Associated Documents Implementation Plan (to be added later)


1.1 Purpose The Energy Policy has been drafted within the context of formalising the Council‟s commitment to sustainability and meeting Government targets for reductions in harmful emissions, reflecting the Government‟s current thinking on climate change. The policy will establish a methodology for reducing consumption of energy and water in buildings, reducing carbon emissions from vehicles used by Council and for reducing dependence on fossil fuels. 1.2 Background Over the past decade there has been an international, national and local commitment to sustainable development, resulting in various earth summits, the publication of the UK Sustainable Development Strategy and the Local Agenda 21 programme. In response to concerns about increasing concentrations of greenhouse gases, the Kyoto Earth Summit in December 1997 produced a set of principles commonly referred to as the „Kyoto Protocol‟. The Protocol, which is binding for developed nations, included an agreement for the UK to cut greenhouse gas emissions by 12.5% by 2008-12 1990 base year. Page 1 of 6

Policy Name: Energy Policy

Date Effective: [XX/XX/2008] Version: [v0.1: 26/11/2009]

The UK Government fully embraced these principles and subsequently set a target of a 20% reduction, on 1990 levels, by the year 2010. In 2003 the government published an Energy White Paper setting an aspiration for the UK to reduce carbon emissions by 60% and create a low carbon economy by 2050, accepting the recommendations of the Royal Commission on Environmental Pollution (RCEP) of a need to stabilise greenhouse gas emissions. The Stern Report (published in 2006) proposed to extend the European Emissions Trading Scheme (EETS) globally, bringing in countries such as the US, India and China and create a global market for carbon pricing and sets a target to reduce carbon emmissions by 30% by 2020 and 60% by 2050. The Draft Climate Change Bill published in March 2007 will create a legal framework to underpin the UK‟s contribution to tackling Climate Change. The Bill will define a clear pathway to achieving the statutory goal of 60% Carbon reduction by 2050 while mantaining the UK‟s competitiveness in the global economy and securing energy supplies at affordable prices. The Energy White Paper published in May 2007 identifies “The Carbon Reduction Commitment” as a mandatory national scheme requiring large commerical and public organisations to reduce their carbon emissions.


The policy applies to all Council owned buildings and offices leased by for or on behalf of Council in which the Council is responsible for payment of utility bills and to motor vehicles, plant and equipment owned by or leased by Council.


Sustainability: Sustainability is defined as meeting the needs of the present without compromising the ability of future generations to meet their own needs. Efficiency: Efficiency is defined as maximising the output while minimising the input. Carbon Emissions: Carbon emissions are defined as the release of carbon to the atmosphere as part of compounds that arise from man-made processes such as energy use or agriculture.

Page 2 of 6 Policy Name: Energy Policy Date Effective: [XX/XX/2008] Current Version: [v0.1: 26/11/2009]

Fossil Fuels: Fossil fuel is defined as a hydrocarbon deposit such as fuel oil, diesel, petroleum, coal or natural gas, derived from living matter of a previous geologic time and used for fuel. Renewable Energy Source: A renewable energy source is defined as an energy source using natural resources such as sunlight, wind, tides and geothermal heat, which are naturally replenished. Energy Conservation: Energy conservation is defined as the protection, preservation and management of the energy source. Monitoring and Targeting: Monitoring and targeting is defined as a management technique that uses energy information as a basis to eliminate waste, reduce and control the current level of energy use and improve the existing operating procedures. Low Carbon District: A low carbon district is defined as a district or area that has reduced it carbon footprint as low as possible through efficiency and the use of renewable energy sources.


Policy Statement
Derry City Council is, in accordance with Government targets, committed to the reduction of greenhouse gas emissions and energy consumption, and to the elimination of waste in so far as is reasonably practicable without adversely affecting the working conditions of staff or impinging on the activities of the public or visitors using the Council‟s facilities. 4.1 General Principles Derry City Council will achieve these goals by:          Reducing energy consumption; Reducing energy expenditure; Investing in energy conservation; Reducing reliance on fossil fuels; Increasing dependence on renewable energy sources; Complying with, or exceeding all current legislation and government targets in so far as reasonably practicable; Introducing an energy monitoring and targeting strategy; Assisting with devising and implementing a strategy for a Low Carbon District; Adopting a Civic leadership role. Page 3 of 6

Policy Name: Energy Policy

Date Effective: [XX/XX/2008] Current Version: [v0.1: 26/11/2009]

4.2 Responsibilities Departmental Heads and Facility Managers will have responsibility for controlling the operational consumption of energy and water within their areas, in so far as reasonably practicable. The City Engineer will have overall responsibility for the implementation of this policy and for ensuring that Council and government targets for carbon emissions are met so far as reasonably practicable. The Head of Property and Fleet Management will have responsibility for coordinating the operational implementation of the Policy and the dayto-day responsibility of ensuring within the funding available, that buildings and equipment are adequately maintained and efficiently run so as to reduce the consumption of energy and water. The Energy Manager will have responsibility for the co-ordination of energy management measures and for devising and recommending plans to support the policy‟s implementation (to be added later).

4.3 Energy Management Responsibilities Energy Management responsibilities will be as follows: (i) Monitor progress in achieving the objectives of the Energy Management implementation plan; Monitor and target energy and water consumption and develop strategies for the reduction of energy and water use; Review Council‟s energy performance; Evaluate the benefits of energy management; Develop an investment programme for energy efficiency schemes supported where possible by grant aid. Develop and champion the concept of a low carbon city; Liase with external consultants to identify and implement energy efficiency projects and on energy efficiency measures for new build and refurbishment; Develop strategies for the implementation of renewable energy sources within Council‟s building stock; Assist with developing strategies for the use of green technologies within Council‟s fleet; Page 4 of 6 Policy Name: Energy Policy Date Effective: [XX/XX/2008] Current Version: [v0.1: 26/11/2009]


(iii) (iv) (v)

(vi) (vii)



(x) (xi) (xii) (xiii)

Advise on the selection of energy efficient equipment; Advise on the choice of fuel type and tariff selection; Liase with the City Treasurer regarding the tendering of utilities; Promote energy efficiency throughout the Council, raising staff and end-user awareness; Maintain records and produce regular reports on consumption and related expenditure.



Legal and Policy Framework
5.1 Linkage to Corporate Plan The Corporate Plan 2006-9 highlights the strategic objective of “A well designed, safe, accessible, energy efficient built environment.” A robust and practical policy is key to achieving this objective. 5.2 Legal Context This policy directly relates to a number of other pieces of relevant legislation, including:       The Energy White Paper (2005) The Energy White Paper (2007) Draft Climate Change Bill (2007) The Energy End Use and End Services Directive (COM2006/32EC) The Energy Performance of Buildings (2002/91/EC) The Freedom of Information Act 2000.


Impact Assessment
6.1 Screening and Equality Impact Assessment This draft policy has been screened out for equality impact assessment. A copy of the screening questionnaire is attached at Appendix A. 6.2 Impact on Staff and Financial Resources This policy will initially be rolled out to all staff that has responsibility for operating and maintaining buildings. This training will be carried out utilising the existing resources of the Head of Property and Fleet Management, the Training Officer and existing financial budgets. Page 5 of 6

Policy Name: Energy Policy

Date Effective: [XX/XX/2008] Current Version: [v0.1: 26/11/2009]

Policy training for building users will be carried out utilising the resources of the City Engineer/ Head of Property and Fleet Management and external resources such as The Northern Ireland Energy Agency, The Energy Saving Trust and the Carbon Trust through the energy and existing budgets. 6.3 Sustainable Development In so far as this policy promotes energy conservation, there is a positive contribution towards the Sustainable Development Duty.


Overall responsibility for the implementation of this policy lies with the City Engineer, however, the Head of Property and Fleet Management will coordinate its operational implementation. The Energy Manager will devise a plan to support the policy‟s implementation (to be added later). 7.1 Support and Advice 7.1.1 Training The Energy Manager will arrange training in conjunction with the Training Officer. 7.1.2 Advice Further information on this policy can be obtained from the Energy Manager. 7.2 Communication Strategy Responsibility for the communication of this policy lies with the Energy Manager. Copies of the policy, once approved will be made available on the Council‟s intranet site. Training will be arranged in conjunction with the Training Officer.


Monitoring, Review and Evaluation
This policy will be subject to review no later than 1 year after approval.


The following organisations assisted with benchmarking the policy:   The Carbon Trust Northern Ireland Energy Agency. Page 6 of 6

Policy Name: Energy Policy

Date Effective: [XX/XX/2008] Current Version: [v0.1: 26/11/2009]

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