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					Cyndi Holleman has been with the DOE since 1985 and has worked in various capacities during this period. She is currently the Program Director over the Report Services Section in the Office of Education Information and Accountability Services. Her section is primarily responsible for producing a wide array of statistical briefs and reports, most notably the NCLB SPARs and the Florida School Indicators Reports. She also oversees the graduation cohort process and calculations of the graduation rates. She and her staff are continuously researching ways to make pertinent education data easily accessible to the Department, the districts and the general public. Thank you for viewing the presentation of the No Child Left Behind School Public Accountability Reports also known as the NCLB SPARs. This presentation will provide an overview of the data required in this report. This is my third year overseeing the production of the SPARs and there have been changes every year and this year is no exception. The good news is that most of changes are required on my end and not the district’s. The federal No Child Left Behind Act of 2002 requires the states to prepare an annual state report card to include state, district, and school level data. The districts are just required to submit and review the data. Before we begin, I’d like to remind you to print out all the accompanying documents before viewing the presentation. Those handouts include a copy of the SPAR memo that went out at the end of April; the 0809 timeline; the Guide to Calculations, and a sample of the 0708 NCLB SPAR. RECAP: Now let’s discuss what’s included in the SPARs. October Membership: These data were reported during the Survey 2, 0809 back in October. This survey is closed so there is no review or update required for these data. Kindergarten Readiness: These data are provided by the Office of Early Learning and include results for those kindergarten students screened at the beginning of the 0809 school year using the Florida Kindergarten Readiness Screener (FLKRS). These data have already been released from the Office of Early Learning Website so there should be no surprises there. NCLB Graduation Rate: This calculation includes GED recipients but excludes special diplomas. NGA Graduation Rate: This calculation includes special diplomas but excludes GED recipients. This particular calculation is produced in response to Florida legislation to meet an agreement with the National Governors Association. Both of these calculations have already been produced for 0708. The release of these data coincide with the release of the SPARs, however, there are plans to provide these rates to the districts before the SPARs are published this year. By the time of this airing,

district MIS Directors and Accountability Directors should have received their NCLB and NGA rates. 2007-08 Dropout Rates: This information was officially released back in November. You will note the dropout rates are not disaggregated by the special subcategories – only by race and gender. College Placement Test Results: These data show the percentage of the 2007 graduates enrolled in a Florida public community college or university between May 2007 and April 2008 that passed the CPT in Math, Reading, and Writing. These data are provided only by gender. FCAT Sunshine State Standards and Alternate Assessments: The SPARs provides tables showing the percentage of students scoring at a level of 3 and above disaggregated by all categories, including the special categories of ELL, Students with Disabilities, Migrant Status, and Economically Disadvantaged. Subjects include Writing, Math, Reading, and new to the SPAR this year are the Science results. FCAT only results: Last year we were required to report the proficiency at all levels, 1-5, for Reading, Math, and Science disaggregated for all the subgroups. This is still required. You are to note though these results are for FCAT only and do not include results from the alternate assessments. State Level NAEP Results: This indicator is new for this year. This requirement came out as a mandate last October that all LEAs must provide on their school reports, the most recent state level NAEP results. Since this test is administered every two years, the 2007-08 scores will be included in this year’s report. Note – this data will be the same for every school since NAEP scores are not released at the school level. School Evaluation for “Unsafe school choice option: This indicates if the school is identified as a persistently dangerous school. This information is provided by the Office of Safe Schools and is determined by the combination of results from the SESIR data submitted via the student database system and a locally administered climate survey. New Teachers and Staff: The percentage of teachers and staff that are new to the school are provided. This is determined by comparing the teachers and staff from the current school year to the staff from last year. The data source for this indicator is from Survey 2 Staff Payroll information submitted via the Automated Staff database. Teachers by Degree Level: This indicator shows the percent of teachers at each degree level by school, district, and state. Again, these data come from the Automated Staff database systems using Survey 2 Staff Demographic information. Now we come to the two indicators using Survey 3 data. The first, In-field and Out-of-Field Teachers: All courses must be evaluated for this, however, only certain core courses are in included in the calculation and the list of these courses rarely changes. This should be the status of the teacher teaching the course as of the Survey 3 in February. Classes Not Taught by Highly Qualified Teachers: Again, this should be the HQT status of the teacher as of Survey 3. The list of courses for this indicator typically change every year so you should carefully note what the courses are annually. Appendix R in the

database manuals provides a complete listing of the courses that are to be evaluated and included in this calculation. Lastly, AYP data are included. This includes the AYP status of the school, the list of all the schools in the districts that did not make AYP; and the list of Title 1 schools that did not make AYP for at least two of the past three years and have been identified for improvement. Now, what’s new for this year’s report? I have already mentioned that FCAT Science participation rates are now to be included and state level NAEP results and those are changes we will deal with at the state level. No action is required at the district level. The annual measurable objectives have increased this year; math went from 62 percent to 68 percent and for reading it increased from 58 percent to 65 percent. Again, those changes do not have any impact on your reporting responsibilities. At this time, there are no annual measurable objectives for Science – the key phrase here being – at this time. Okay - So what is the verification process for the districts? Survey 2 is already closed for this year and the 0708 graduation and dropout rates have already been released; so the main data the districts should concentrate on are the infield/out-of-field and HQT data from Survey 3. Since the current survey 3 timeline has been reduced and closes on July 31, we are giving the districts until the official close on this date for updates to be included in the report. Last year, there were several districts that called AFTER the release of the SPARs with concerns about their HQT data. After the release of the reports is too late to be calling. So in an effort to assist the districts, we have created two new files for use in verifying the status of the teachers for in-field/out-of-field and HQT. These are raw data files that provide the district number, school number, SSN, Term, Certification Status, and course number for EVERY course evaluated. These are two indicators we get the most calls for technical assistance on. So, we hope these reports will help the districts identify those teachers and courses where the data need to be updated. The file names were provided with the memo and timeline distributed in April, however, if you have any questions – just call me. Another main issue; - districts must ensure that the files they submit to DOE have been PROCESSED! We had several districts last year that complained about their teacher data being incorrect when the report was released. So when we started researching why the data were wrong – we found out the district had indeed submitted the data from their END, however, THE RECORDS HAD NOT BEEN PROCESSED by DOE. The district had failed to check their submission status report which showed the records were rejected because of the large number of errors. You should check your status reports regularly and make sure all your records have processed. If you have any concerns at all about your submissions – please call us and we’ll check for you. And the sooner you call - the better.

Critical dates: Districts must adhere to the timelines as outlined in the memo. As I mentioned earlier, July 31 is the most critical deadline as that’s when Survey 3 closes. There will absolutely be no opportunities for updates after that date. You will note on the timeline we’ve included a second set of verification files for the HQT and in-field/out-of-field data. The first set of files were made available on May 12 and the second set of verification files were available on June 9. So you still have until July 31 to make any additional corrections. Districts should also be aware that the all updates should be submitted by Fridays at 9:00 pm. All records received by that time will be processed over the weekends. Again, please check and make sure your updates got to us. And don’t wait until the last minute. Distribution of Reports: Last year was the earliest ever our office posted the SPARs online and it is our goal to have the reports posted by the first of August again this year. However, districts should not rely on this as a way to meet reporting requirements. We try to get them up as soon as possible but problems do arise and we can’t always get them posted as soon as we would like. It’s the district’s responsibility to ensure their reports are distributed BEFORE the start of school. They can be posted on your district’s website or they can be printed and distributed, whichever your district chooses. This concludes my overview of the NCLB SPARs. If you have any questions regarding this presentation, please email me at the address provided in the handouts or call me at 850-245-0400. Thank you.


				
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