Corporate Meeting Package Information Thank you for considering the NEOUCOM Conference and Event Center for your upcoming corporate event. Our team welcomes the opportunity to partner with your organization. We have put together the following information packet to help you plan your event and we would like to set up a time to meet you for a personalized walkthrough and consultation regarding our services and your expectations. Our Facility: The Northeastern Ohio Universities Colleges of Medicine and Pharmacy is conveniently located on State Route 44 in Rootstown, OH. We are centrally located between Akron, Youngstown and Cleveland just sixty seconds off I-76. The Conference and Event Center was built just a few years ago and we have space available to accommodate groups from 4 – 400 in venues ranging from the beautiful, glass Bitonte Family Atrium to the Great Hall and Martha E. Boyle Executive Suite. We are Wi-Fi friendly and have video-conferencing capabilities. This is the perfect venue for your next corporate retreat, team-building meeting or recognition banquet. Food and Beverage Service: Our culinary team is truly outstanding and we are a full-service catering operation. Feel free to choose from the many options on our pre-printed menus or we would be happy to customize a menu for your specific needs whether they are thematic, decorative, ethnic or nutritionally related. We also offer complete beverage service, both alcoholic and nonalcoholic, to complement your menu selections and taste. Note: The NEOUCOM Conference and Event Center as a licensee is responsible for the administration of the sale and service of alcoholic beverages in accordance with Ohio Liquor Laws and Regulations. Our alcoholic beverage license requires us to 1) request proper identification – photo ID with date of birth – of any person of questionable age and 2) to refuse service to anyone who, in our judgment, appears intoxicated. All of our beverage service is in glassware and we do not permit open containers to leave the inside of the Conference Center. Also, anyone in possession of any alcohol not supplied by the Conference Center may be asked by our Campus Security personnel to leave the facility for the remainder of the day. Your cooperation is truly appreciated. Table Linens/Table Top Setup: We provide a complimentary choice of linen tablecloths and napkins from our numerous selections. Additional items such as overlays, bows and chair covers can be procured for an additional rental fee. We need a minimum two week lead time to reserve these items and, once ordered, amounts requested cannot be reduced even if your final guaranteed count is lower than the amount ordered. If you have table favors, centerpieces, instant cameras, notebooks or programs for your guests, we will be happy to place those at the tables for you. Space Rental/Booking Policies: Meeting/Banquet space is assigned according to the number of expected guests. We reserve the right to determine which space is most appropriate for your event and to change groups to a room more suitable in size should your guaranteed number increase or decrease. We will put a tentative hold on one date for a seven day period to give your company representative a chance to come visit our facility and make a final decision. At the point of contract, for new customers, we may require a non-refundable deposit to reserve the space for your reception. Our rental rates are based on a “four wall” policy. All room rental fees include normal housekeeping services, standard initial set-up of tables and chairs, and basic linen services. The fees do not include any special staffing and/or additional equipment, AV technical assistance, electricians, musicians and license fees. Conference and Event Services will designate the number and identity of such special services if needed and we also reserve the right to charge labor fees for greater than normal setup and/or cleanup. Complete Meeting Packages: We do offer both full and half-day meeting packages. We like to customize those to your organization’s individual needs. Please contact our office for more information. Hours of Service: The Conference Center is open when our guests need us. However, our normal office hours are Monday – Friday from 8:00 am – 5:00 pm EST. Decorations: Customers may apply decorations only in rented space and not in public areas such as hallways, lobbies or restrooms without prior approval from the General Manager of the Conference and Event Center. Suggested decorations include floral arrangements, balloon bouquets, or themed items. We do not allow decorations to be affixed to any surface in the facility by use of self-adhesive or permanent materials since these may leave marks. Any incurred damage costs resulting from the use of decorations are the responsibility of the renter and will be added to the final invoice. We will be happy to assist you in decorating and undecorating for a nominal fee. For more information call us at 330-325-6850. Financial Information: The prices you see on our menus are current for events happening in that calendar year. Prices do not include room rental, applicable state sales tax or gratuity. If your organization is tax-exempt, please let us know. We will also need a copy of your blanket exemption certificate for our records. We request a guaranteed “final” count 10 days before your event so we can plan our staffing schedules and order the food and beverage supplies. After the ten day window, you can “tweak” the count up if necessary. Please notify your event coordinator of any changes as quickly as you can. As far as final payment goes, we will mail (either electronically or the old-fashioned way – your choice) an invoice to you within seven days of the conclusion of your event. Questions? We love them. Please don’t hesitate to call us at any time. We are here to help you plan a memorable event for your company and we want you to know that we value the opportunity to serve you in any way we can. Have a Great Day! The NEOUCOM Conference and Event Center Team For more information call us at 330-325-6850.