Preparing for the Job Search by a282102


									Job Transition Workshop

  Speaker Name
Today’s Topics

   Job Search Correspondence: Cover Letters,
    Thank You Letters
   Using Good Grammar, Language, and
   Business Etiquette
Job Search Letters
   IF you need to MAIL a letter, use a standard
    business style format and 8 1/2" x 11" bond paper.
    Don‟t use plain photocopy paper. Do not send a
    hand-written cover letter.
   Even when submitting online letters, you should:
   Address letters to a particular individual, and use
    his/her correct job title. (Never “To Whom It May
    Concern” or “Dear Sir or Madam”)
   Never photocopy a letter; each must be an original,
   Make paragraphs average in length.
   Always send a letter with a résumé, never a résumé
    alone—even when applying online.
Job Search Letters

   Check your work carefully for grammar and spelling.
   It is a good idea to have someone else (who is a
    good writer) proofread it.
   Use your computer‟s spell check and grammar
    check! Don‟t rely solely on that, however.
   Don't plagiarize letters out of books. One employer
    recognized a thank-you letter he received had been
    taken word for word from a text he was familiar with.
Unsolicited Letter

   Letters sent to employers like a “cold call”
   Not really applying for an opening
   Just sending letter to see if you “get a bite”
   Not usually effective
Cover Letters
   Purpose is to get person to READ the résumé.
   Use your cover letter to answer every requirement in
    the advertisement.
   Personalize your response as much as possible.
     Direct your materials to specific individuals, not "To
      Whom It May Concern," or "Dear Sir/Madam." If the
      advertisements do not show a person‟s name, a quick
      phone call can provide that. In a blind ad, address
      your letter to a specific position title, (e.g., Dear HR
      Manager or Dear Hiring Manager).
     Try to write to the person who will make the hiring
Cover Letters

   Sixty percent of executives believe the cover
    letter is either as important as or more critical
    than the résumé.
   Be wary of suggestions to use gimmicky
    attention-getters, overzealous or desperate-
    sounding phrases, and exaggerated praise of
    the employer.
Cover Letter
(aka Letter of Introduction)
   Opening sentence should announce its purpose and give the reader
    a reason to read on. Executives and HR professionals get many
    letters and emails everyday. Make sure they know what your letter
    is about right off the bat.
   If someone mentioned the job opening to you, be sure to use his or
    her name in the introduction: "I am writing to you at the suggestion
    of John Doe, who told me you may be looking for an office
   If you're responding to an advertisement for a job, say so in your
    letter: "I am applying for the marketing manager position advertised
    the Daily News and would like to tell you about my qualifications."
    Recruiters like to know if their ads are read and how you heard
    about the job.
Cover Letter

   Demonstrate your knowledge of the company. Use
    that employer research!! Not only does this show that
    you have a genuine interest in the job, but it also
    indicates that you have initiative—a quality that is
    highly sought after in candidates.
   Explain your current situation. Are you finishing
    school or in a full-time job? Can you begin work
    immediately or are you available after a planned
   Explain why this job interests you. Let potential
    employers know what you have to offer. Do you have
    any special abilities or knowledge that you could build
    upon if hired?
Cover Letter

   Briefly elaborate on one or two key points
    to draw attention to your resume. Give
    details about the most relevant parts of your
    work history for this particular position.
   Don't rehash your resume. The cover letter
    should generate interest in the resume, but
    not reiterate the same points.
   Quality in a cover letter is vital! Never just
    say, “as you can see in my resume,” and then
    point out what is there.
Cover Letter Recap

   1st paragraph Explain why you are writing; identify the position and
    your source of information. Indicate in summary form your strongest
    qualifications for the position using a series of phrases.
   2nd paragraph Outline your strongest qualifications in more detail
    and show how they match the position requirements. As much as
    possible, provide evidence of your related work, community activities,
    and academic experiences and accomplishments. Refer to your
    enclosed resume.
   3rd paragraph Optional. Convince the employer that you have the
    personal qualities and motivation to succeed. Relate your interests
    and qualities to your knowledge of the company.
   4th paragraph Request an interview and indicate how and when you
    can be contacted. Suggest that you will call at a specific time to
    discuss interview possibilities. Thank the reader for his/her
Cover Letter Samples

   Let‟s review a sample handout
Thank You for Interview Letter

   1st Paragraph
       Show appreciation for interview
       Name names of those with whom you met
       Express continued interest if it exists
   Middle Paragraph(s)
       Provide info not offered in interview or re-emphasize
        material covered
       Supply requested information
   Last Paragraph
       Offer thanks and anticipate future contact
Thank You Letter Sample

   It was a pleasure to visit with you and to meet the
    members of your staff. I was pleased with the
    opportunity to get a closer look at (name of
    organization) and to hear of the many ventures
    being undertaken.
   (Add information not covered in the interview) In
    reviewing the interview, I was aware that we did not
    discuss the area of ________. I would like to add
    that my latest employment provided an opportunity
    for development of some expertise in the ___ aspect
Thank You Letter Sample

   Paragraph to cover information unsatisfactorily
    presented in the interview: In reviewing the
    interview, I feel that I did not accurately answer your
    question about travel, schedule requirements, etc. I
    may have conveyed hesitancy about travel, or extra
    working hours or other special considerations. Your
    subsequent explanations and descriptions of the job
    helped me realize that I would find the situations
    mentioned to be acceptable.
Thank You Letter Sample

   I was most impressed with your organization,
    especially in the area of quality control.
   As I understand, you will contact me within a
    month regarding further consideration. I look
    forward to hearing from you soon. Thank you
    again for the interview.
Thank You Letter

   If you are interviewed by multiple people,
    send EACH of them a thank-you letter, but
    NOT the same one!
   They will probably compare them, and no one
    likes getting a “form letter.”
Letter Layout
   Do not put all of the letter at the top of the page like
    this slide looks; center the whole letter so there is an
    equal amount of white space all around it.
Letter Format                       Your street address
                                    City, State ZIP
                                    Date letter is written

  Address just the same
  as it would appear on the


  Body of letter. ______________. Normally, about three
  paragraphs. _______________. ___________ . _________
  ______________________ . ______________ . _______.

                                    Closing goes here,
                                      Sign Your Name
                                    Your Typed Name
Follow Up

   No matter what job search strategies you choose,
    follow-up and record keeping are important for
   Maintain a careful record of all interviews, thank-you
    notes sent, referrals made, and follow-up actions.
   Job seekers who fail to maintain this information
    often lose valuable contacts as well as credibility
    with prospective employers.
   Follow up within 24 hours!!
Proper Dress, Language, Etiquette, and
Other Factors
   Interviewers make judgments about you in
    the first few minutes that could impact their
    decision to hire you.
   Your handshake, eye contact, body
    language, posture, listening skills, clothing,
    grooming, and accessories tell them a lot.
Language: Commonly Mispronounced Words

   Supposedly (NOT supposably)
   Escape (NOT excape)
   Especially (NOT expecially)
   Regardless (NOT irregardless)
   Realtor (NOT real-a-tor)
   Moot (NOT mute)
   Often (of-fen, NOT OFT-en)
   Alzheimer's (NOT Old Timer‟s or All Himer‟s)
   Espresso (NOT Expresso)
   Height (NOT heighTH)
   Hierarchy (NOT hi-archy)
   Sherbet (NOT sher-bert)
   Ask (NOT Axe)
Language: Commonly Misspelled Words

   Congratulations (not congradulations)
   Definitely (not definately)
   Accommodate (not acomodate)
   Privilege (not priviledge)
   Professional (not proffessional)
   A lot (not allot or alot)
   Liaison (not liason)
   Frustrated (not flustrated)
   Separate (a rat)
   Harass (one R)
   Cemetery (no A)
Language: Commonly Misused Words
   It‟s vs. Its (It‟s = It is and Its is possessive)
   Your vs. You‟re (your is possessive and you‟re = you are)
   There (place), Their (belongs to them), They‟re (they are)
   That, Which, Who
   Moot vs. Mute (moot = point not worth arguing and mute = silent)
   Effect (a result) vs. Affect (to influence)
   Appraised vs. Apprised (you appraise value and keep apprised of
   Too vs. to (too = also and to = preposition)
   Stationary (still) vs. Stationery (paper)
   Height vs. Heighth (not a word)
   Grateful vs. Greatful (not a word)
   Lie vs. Lay (people lie on a bed and objects lay on a table)
   Idea vs. Ideal (you have an idea/thought vs. an ideal/perfect version of
   Familiar vs. similar
   The term i.e. means "that is“ and e.g. means "for example." A comma
    follows both of them
   Site / sight / cite
Language: Commonly Misused Phrases

   Just between you and I (should use “me”)
   For all intensive purposes (should be
    “intents and”)
   I could care less (should be “couldn‟t care”
   It would of been nice (should be “would
   Different from (not than)
Language: Commonly Misused Phrases

   I did not appreciate you wearing my shoes OR I
    did not appreciate your wearing my shoes.
   YOUR is correct. It shows ownership of the task
    “wearing my shoes.” Here's another example:
   He didn't like me calling him names OR He
    didn't like my calling him names.
   MY is correct. Again, it shows ownership of the
    task “calling him names.”
Language: Other Misused Words

   @ means “each apiece” and not “at”
   capital refers to a city, capitol to a building
   lose (to experience loss)/loose (not tight)
   supposed to (need the D)
   used to (need the D)
   Using “like,” “you know,” or “I mean” in every sentence
   Do not put an apostrophe in plural abbreviations such as CDs,
    CEOs, CPAs, SUVs, DVDs, 1980s
   Time: 8:00 a.m. is correct; not 8am, 8AM, etc. Use noon or
    midnight for 12:00
   Piqued my interest, not peaked
Language: Other Misused Words

   His/her vs. their
       Everyone must bring their own book
       Or
       Everyone must bring his/her own book
       Everyone is entitled to their/his opinion
       Your friend wants to bring their dog on the trip.
       Or
       Your friend wants to bring his dog on the trip.
       Each of us have vs. each of us has
       Neither is vs. neither are
Language: Other Misused Words

   Impact is NOT a verb; it is a noun
   Incorrect: “The high price of gasoline
    impacts me in a very negative way.”
   Correct: “The high price of gasoline has a
    very negative impact on me.”
   Less vs. Fewer (use less with mass nouns
    [clutter] and fewer with count nouns
   People who vs. people that
Language: Other Misused Words

   Verb usage:
       I saw vs. I seen
       Taken vs. tooken
       No colon after state of being verb
           Am, is, are, was, were, be, being
           INCORRECT:
               The winners are:

   Colons
   Semi-colons
   Commas
   Quotation marks

   Periods and commas go inside the end
    quotation marks, and semi-colons (;) and
    colons (:) go outside.

   Angela had the nerve to tell me, “When I saw
    „BYOB‟ on your invitation, I assumed it meant
    „Bring Your Old Boyfriend‟.”
   John asked, “When‟s dinner?”
   What did she mean, Bob wondered, by
    saying “whenever you get here”?

   Hyphens:
       ten-year-old car
       highly motivated employee (no hyphen with LY
       hot-headed cop
       pre- and post-haircut photo
       easy-to-read format
   Etiquette is about presenting yourself in a way that shows you
    can be taken seriously.
   Etiquette is about being comfortable around people.
   You can show your good manners throughout the job search
   Be courteous and thoughtful to everyone regardless of position
    or company.
   Show your appreciation; always follow up with sincere thanks.
   Make it a point to arrive ten or fifteen minutes early for an
    interview, but not an event.
   Be very well prepared for interviews and meetings—you are
    using someone else‟s time. Use it wisely.

   Always return calls, even if you don‟t have an
    answer or don‟t want to talk with the caller.
   Beware of email use (spelling, grammar, and the
    way it comes across).
   A 1997 study by Manchester Partners International
    says 40% of new hires fail in their first jobs due to
    their inability to build good relationships with peers
    and subordinates.
Introduction Etiquette

   Introduce the more important person first.
    You should address your client and say "Mr.
    Beta, I'd like you to meet our CEO, Ms.
   Both men and women should stand for
    handshaking and all introductions.
Miscellaneous Etiquette

   By listening to others, you flatter them by
    showing that what they're saying is important.
   Wear a name badge on the right shoulder.
   If someone gives you a gift, you should write
    a thank-you note (verbal, email, and phone
    are not acceptable).
Miscellaneous Etiquette

   During the job search, always answer your phone in
    a professional manner—you never know who is on
    the line!
   At job fairs -- and other professional settings -- when
    receiving a business card from someone, take the
    time to really read the card before sticking it in a
    pocket or briefcase.
   Always turn off a cell phone before heading into any
    interview or meeting.
Miscellaneous Etiquette

   If a company pays your travel expenses for
    an interview, be sure to only submit receipts
    for legitimate expenses. (Not parking tickets
    or filet and champagne dinners!)
Mealtime Etiquette
   You may have an interview during a meal.
   The fork goes on the left. The spoon and knife go on the right.
   Food items go on the left, so your bread plate is on your left. Drinks,
    including coffee cups, should be on the right. Remember BMW
    (bread, meal, water).
   When sitting at a banquet table, you may begin eating when two
    people to your left and right are served. If you haven't been served,
    but most of your table has, encourage others to start. Never begin
    eating at a round table until everyone is served.
   Reach only for items in front of you; ask that other items be passed
    by a neighbor. Offer to the left; pass to the right. If the bread (or
    other dish) is in front of you, do not take a serving. Pass it and take
    yours last.
Mealtime Etiquette
   Using a soup spoon, scoop soup away from you. Soup is taken
    from the side of the soup spoon.
   The meal begins when the host unfolds his or her napkin. If
    there is no “host,” put your napkin in your lap when drinks are
    served. If there is already water on the table, place your napkin in
    your lap.
   Starting with the knife, fork, or spoon that is farthest from your
    plate, work your way in, using one utensil for each course. The
    salad (smaller) fork is on your outermost left, followed by your
    dinner fork. Your soup spoon is on your outermost right, followed
    by your beverage spoon, salad knife, and dinner knife. Your
    dessert spoon and fork are above your plate or brought out with
Mealtime Etiquette

   Bread/rolls should never be eaten whole.
    Break into smaller, more manageable pieces,
    buttering only a bite at a time.
   Take butter from the butter plate and place it
    onto your bread plate. Don‟t butter your
    bread from the butter plate.
   Pass salt/pepper as a set.
Mealtime Etiquette
Mealtime Etiquette
   As you eat, leave your knife across your plate at the top.
   Leave your plate where it is in the place setting. When finished,
    do not push your plates away or stack them.
   The common way to show that you have finished your meal is to
    lay your fork and knife diagonally across your plate. Place your
    knife and fork side by side, with the sharp side of the knife blade
    facing inward and the fork, tines down, to the left of the knife. The
    knife and fork should be placed as if they are pointing to the
    numbers 10 and 4 on a clock face.
   Once used, dining utensils should never again touch the table.
Other Factors: Scheduling

   When someone contacts you for an interview, do
    not give excuses about when it is convenient for
    YOU to come in.
   There is always someone else who is eager to meet
    the employer‟s timeline!
   Cancel your personal plans if needed.
   Be enthusiastic on the phone.
   Don‟t be a no-show!!! Recruiters talk!
Other Factors: Phones

   When talking on the phone with a
    potential employer or other business
    contact, never put them on hold to
    answer another phone call.
Sharing Time

   What did you learn today that you didn‟t
   What questions do you have?
   Is this program addressing your needs?

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