The Standards Based Management System Approach to Deploying the

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					The Standards Based Management System
Approach to Deploying the
Environmental Management System
at Oak Ridge National Laboratory

Dr. Fay Frederick, Division Director
Records, Training, and SBMS Services Division
Quality Services Division (Acting)

                                                1
Standards Based Management System (SBMS) Approach
Provides the framework for the ORNL Environmental Management System (EMS) and a systematic
approach to integrating environmental considerations into every part of ORNL’s work.

    Requirements                       Practice
         External                      Management
         Drivers                         System
                                       Descriptions
                         LABORATORY
                            LEVEL
         Internal
          Drivers

     Expectations

                                         Facility Use
                            FACILITY
         Policies            LEVEL       Agreements


                                        Subject Areas
         Roles,            ACTIVITY     & Procedures
     Responsibilities,      LEVEL
     Accountabilities,
      & Authorities                     Line Internal
                                        Organization
                                         Operating
                                        Procedures

                                                                                         2
EMS transition to ISO 14001 registration
through SBMS integration



                     Standards Based Management System (SBMS)



Acquisition   Environmental    Information      Nuclear Facility    Radiological     Training &
Management     Management      Technology           Safety           Protection     Qualifications




 Community      Facility       Infrastructure    Occupational                      Transportation
  Outreach     Operations      Acquisition &      Medicine          Records
                                Disposition                        Management



Emergency      Financial        Integrated       Performance       Safeguards &     Work/Project
Management    Management         Planning           Based            Security        Planning &
                                                 Management                            Control



                Human              Legal                            Technology     Worker Safety &
Engineering    Resources                            Quality          Transfer &        Health
                                                                   Economic Dev.




25 Management Systems encompass all aspects of business management
                                                                                                     3
EMS transition to ISO 14001 targeted Management Systems
that with minor adjustments satisfied ISO 14001 requirements



                        Standards Based Management System (SBMS)




 Acquisition      Environmental   Information      Nuclear Facility    Radiological     Training &
 Management        Management     Technology           Safety           Protection     Qualifications




  Community         Facility      Infrastructure    Occupational                      Transportation
                                                                       Records
   Outreach        Operations     Acquisition &      Medicine
                                                                      Management
                                   Disposition



 Emergency         Financial       Integrated       Performance       Safeguards &     Work/Project
 Management       Management        Planning           Based            Security        Planning &
                                                    Management                            Control



  Engineering       Human             Legal            Quality         Technology     Worker Safety &
                   Resources                                            Transfer &        Health
                                                                      Economic Dev.


         15 Management Systems address all 17 elements of ISO-14001
                                                                                                        4
  Crosswalk of ISO-14001 Requirements to SBMS Requirements
       ISO 14001 Elements                         MS Support                             Subject Area

Environmental Policy (1)                     1. Standards Based Management             ORNL Policy, Requirements
Environmental Aspects                        System – Policy and requirements to        Management, R2A2s, &
                                             perform work safely and compliantly        Subject Areas
Legal & Other Requirements
                                                                                       ___________
Objectives & Targets                         2. Training and Qualification             Training & Qualification of
Environmental Management Program             Management System - Training and           Staff
Structure & Responsibility                   qualifications of staff are managed       ____________
                                                                                       Document Control,
Training, Awareness & Competence (2)
                                             3. Records Management System -             electronic system
Communication                                Control & maintenance of EMS              Records, Record Retention
EMS System Documentation (1)                 documents and records                      Schedules, electronic
Document Control (3)                                                                    system
                                                                                       ____________
Operational Control
                                             4. Emergency Management System -          Emergency Preparedness &
Emergency Preparedness & Response (4)        Environmental emergency                    Spill Response
Monitoring & Measurement                     preparedness and response
Nonconformance & Corrective Prevention (5)                                             ___________
                                             5. Performance Based Management           Assessment & Commitment
Records (3)
                                             System - Assessment strategies,            Tracking System, Lessons
EMS Audit (5)                                corrective action tracking, and lessons    Learned
Management Review (1)                        learned are successfully deployed




                                                                                                                     5
   SBMS delivers requirements, tools, and
   support for EMS deployment
    Management System              Subject Area                 Deployment Tools

Environmental Management   Waste Minimization            Chemical Exchange, Env.
                                                         Compliance Reps, P2 Reps

Emergency Preparedness     Emergency Preparedness &      Drills, Emergency Operations
                           Response                      Center, E-Squads

Facility Operations &      Facility Use Agreements       Facility Limits, Building Design
Maintenance                (FUAs)                        Attributes, Complex Facility
                                                         Managers

Records Management         Records Management            Records Schedules, Electronic
                                                         records & document systems

Training & Qualification   Training & Qualification of   Training Matrix, SAP Training
                           Staff                         System, Training Programs

                                                         Prep & Risk, Lab Space
Work/Project Planning &    Work Control
Control                                                  Managers, Hazard Eval. Tools


                                                                                            6
EMS Hierarchy
                                               EMS Process
Requirements                                   Definition
Management                                     and Integration                                                   Deployment
                                                                                                                       Work
187 External Drivers
                                                                                                                    Control (R&D)




                                                  Environmental Management System Description
6 Internal Drivers                                                                                Policies
                                                                                                                     Work Control
ORNL Mission, Values and                                                                                             (Operations)
Aspirations
                                                                                                16 Subject
                                  Integrate                                                       Areas              EPOs/ECRs
                                Requirements                                                                           WSRs
EMS Roles, Responsibilities,    into EMS and
                                    other                                                        7 Program
Authorities, Accountabilities   Management                                                      Descriptions     Integrated Operations
(R2A2s)                            Systems

                                                                                                Facility Use           Internal
                                                                                                Agreements            Processes

                                                                                                Integration w/         Support
                                                                                                    other              Services
                                                                                                 Management
                                                                                                   Systems       EP&WSD Home Page

                                                                                                                                         7
How UT-Battelle Meets
Environmental Policy Commitments
           Action                     Result
   Comply with applicable    Successful regulatory
              regulations    inspections

   Protect and restore the   No reportable releases and safe
             environment     legacy material disposition

        Practice pollution   50% reduction in regulated solid
    prevention and waste     waste by end of FY05
            minimization

             Communicate     Annual Site Environmental
environmental information    Report, EPO/ECR meetings,
  to staff, customers, and   staff training, regular TDEC
                    public   meetings

Continually improve ORNL     Waste certification process
                processes    improvement underway
                                                               8