Get documents about "STUDENT ASSISTANT EMPLOYMENT AGREEMENT
Document Sample
STUDENT ASSISTANT EMPLOYMENT AGREEMENT
Agency Code 36.02.28
STUDENT PERSONAL DATA:
PeopleSoft
Name: ____________________________________ SS#: _________/ _________ / ____________ Employee ID: ____________________________
Mailing Address: _____________________________ City/St/Zip Code: __________________________________ Home Phone #: [ ] _____-________
Check if International Student: [ ] International Student Advisor Signature (if applicable): ___________________________________________
=================================================================================================================
ACCOUNTING DATA: (to be completed by the Hiring Manager)
Status: [ ] New Position [ ] Rehire [ ] replacement for: _______________________________________ (former student’s name)
Student Assistant Level (circle one; see back for explanation of levels): Student Asst. Research/Lab Asst. Special Projects Asst.
Description of Job __________________________________________________________________________________________________________
Hourly Salary: $_____________ Hrs. per wk: _____________ # of Weeks: _____________ Contract Max: $_____________
Effective Date of Employment: ______________ Termination Date: ______________ Dept: _______________________
Supervised by: ___________________________ Timekeeper: ___________________________________ Work Group: _________________
Budget Code: Dept (7) __ __ __ __ __ __ __ Account (6) __ __ __ __ __ __ Fund (4) __ __ __ __ Project Grant (6) __ __ __ __ __ __
=================================================================================================================
Student Certification: (Students must certify the following)
I hereby certify that I am enrolled as a student at the University of Baltimore. To be eligible for exemption of social security taxes (FICA tax), I understand that I must be enrolled on at least a half-
time basis (as determined by the University of Baltimore’s records office). By accepting employment, I understand that any false statements may result in my dismissal.
[ ] I meet the criteria set forth above. [ ] I do not meet the criteria set forth above and should be subject to FICA tax.
[ ] Check here if you are currently working as a student assistant, college work study, or grad assistant at UB for the current semester in another department, and list
the number of hours worked weekly, and the department(s) who support the additional contract(s). Students may not work more than 40 hours per week in combined
assignments.
Department: ______________________________ Hours scheduled each week: ____________________
If this is a new contract, the student hereby acknowledges receipt of Substance Abuse Policy.
________________________________________________ Date: ________________________ [EMPLOYMENT PROCEDURES ON REVERSE SIDE]
Student’s Signature
Note to Students: (1) TIMESHEET - you will be paid for hours worked and reported through web timesheet submission. (2) TAX FORM - be sure to fill out a W-4 tax form that will set up your
tax withholdings under this and any other UB contract in effect. Any withholding questions should be referred to UB Payroll Dept. (3) Rev. 11-06-03 R:\sa-form
=================================================================================================================
APPROVALS:
Dept. Head: ______________________________ Date: _______________ Fiscal Officer: _________________________ Date: __________
HR Dept: ______________________________Date: _______________ Grants Acct: _________________________ Date: __________
PROCEDURES FOR HIRING STUDENT ASSISTANTS
1. Develop a brief summary of job duties to be performed by the student assistant.
2. Identify appropriate wage rate. These rates will be evaluated and established yearly by the Office of Human Resources in conjunction with the
Provost’s office.
3. Interview and select student employees.
5. Complete personnel forms:
Student Assistant Employment Agreement
I-9 Form (attach copies of proof of identity)
Tax withholding (W-4) document
Substance Abuse Policy Acknowledgment
Demographic form
6. Obtain appropriate signatures. If student is an international student, agreement MUST be signed by the International Student Advisor.
7. When submitting contract to HR, be sure to identify the supervisor/manager who will be responsible for reviewing the student’s work and for
authorizing hours of pay. Also enter the workgroup, if known. A timekeeper must also be identified. Both of these individuals will play a key role
in authorizing and submitting of the student’s web time sheet for payment. It is also important to identify a backup supervisor and backup
timekeeper for student employees.
8. Review completed forms. Contracts will not be processed if any form is incomplete.
9. Discuss work hours with your student, and advise them that they cannot work more than 40 hours total in combined positions at UB.
10. Submit forms a minimum of three weeks in advance of the contract start date to avoid late payments to your student. Salary advances will NOT
be issued if the contract is not received three weeks in advance.
11. Advise the student that:
a) bi-weekly timesheets must be submitted to receive pay;
b) they are responsible for reporting in writing to HR if they no longer meet the criteria for FICA exemption.
STUDENT CLASSIFICATION
Classification Minimum Maximum Description
Hourly Rate Hourly Rate
Student Asst. $8.00 $11.00 Clerical (filing, answering phones, light typing, etc.)
Research/Lab Asst. $8.00 $14.00 Technical (Computer lab assistant, end user support, running statistical reports)
Special Projects Asst. $8.00 $15.00 Research Assistant (performs study collection and/or maintenance, analyzes data)
Related docs
