BOROUGH OF HO-HO-KUS MAYOR AND COUNCIL PUBLIC MEETING June 28, 2005 - 8:00 P.M. I. OPEN MEETING STATEMENT - ROLL CALL Mayor Randall called the meeting to order at 8:00 PM and asked the clerk to read the opening statement act. Roll Call: Mayor Randall Councilman Turk Councilman Mongelli Councilman Troast Councilman Crossley Councilman Sanzari Councilman Hamm Present Present Present Present Absent Absent Absent Also present were Catherine S. Henderson, Borough Administrator and David B. Bole, Esq., Borough Attorney. II. III. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES (voice vote) April 6, 2004 – Special Meeting Absent: Troast (carried) June 15, 2004 –Work Session Absent: Troast (carried) COMMITTEE REPORTS A. FINANCE Finance Officer's Report - May 2005 B. PUBLIC SAFETY 1. 2. C. Police Report – May 2005 Court Report – May 2005 IV. PUBLIC WORKS & PROPERTIES 1. 2. Supt. of Public Works – May 2005 Construction Office Report- May 2005 D. WATER 1. 2. Water Supt. Report – May 2005 Water Registrar's Report – May 2005 E. FIRE 1. 2. Fire Dept. Report – May 2005 Fire Prevention Bureau - May 2005 F. COMMUNITY RELATIONS 1. 2. 3. Library – May 2005 Ambulance Report – May 2005 Solid Waste Utility – May 2005 V. A. CORRESPONDENCE 1. COAH: Newsletter 2. Letter of Thanks from: (a) Dorothy Kleinkneckt and family for Sympathy card. (b) The Contemporary Club for the generous donation of parking space at the Ho-Ho-Kus train station. 3. Letter of retirement from Library Director Mildred Thurklsen Mayor Randall said that Mrs. Thurklsen was very valuable and worthwhile time with our borough and will certainly be missed and we will make the appropriate gesture to acknowledge her time served with the borough. 4. Letter from Senator Richard Shelby re: Res. 95 FY 2006 budget 5. Ho-Ho-Kus Garden Club re: Beautification and Maintenance of two traffic islands. Mayor Randall mentioned that this subject was discussed at the work session and he encouraged Mrs. Morganthaler to write a letter to State requesting permission to beautify the two traffic islands. 6. B.C.U.A. re: Minutes of meetings as approved. 7. Letter of commendation from County Executive Dennis McNerny re: Arbor Day Festivities. 8. Borough of Saddle River, Notice of hearing re: Storm Water Management Plan. 9. Planning Board Attorney re: Soil Moving- 18 Saddle Ridge Road. 10.N.B.C.U.A. 2006 Budget. Ordinances and Resolutions: 1.Borough of Wharton: "Goose and the Gander" 2.Borough of Oradell: Mutual Aid Plan and Rapid Deployment Force. 3.Borough of Westwood: Opposing Tax Exemption for Xanadu Project. Bergen County: Board of Chosen Freeholders: 1. Ordinance # 05-08 Bond Ordinance 2. Ordinance # 05-09 Departments of Health and Human Services 3. Ordinance # 05-10 Various Capital Park Improvements 4. Ordinance # 05-11 Enforcement Improvements 5. Ordinance # 05-12 Various DPW Improvements 6. Ordinance # 05- 13 Various County Improvements 7. Ordinance # 05-14 Justice Center Improvements 8. Ordinance # 05-15 Guaranty Ordinance 9. Ordinance # 05-16 Lease Banc Program B. C. D. League of Municipalities: 1. Legislative Bulletin 2. 90th Annual Conference of the NJSLM 3. 8th Annual Elected Officials Hall of Fame Mayors Fax Advisories, Re: 1. A-3335: Business Retention Act 2. S-2133/A-3803 Educational Requirements for Zoning and Planning Members 3. A-5269 Will the Senate Stop Progress on Property Tax Reform. 4. The status of a Verizon System- wide Video Telecommunications Franchise State of New Jersey: a. Resolution to adopt "Blueprint for Property Tax Reform" b. NJDOT' s Transportation Enhancement Program, letter of support PUBLIC DISCUSSION Stanley Kober 919 Washington Avenue, commented that he personally thinks that there is a safety issue with the Garden Clubs request for the beautification of the two traffic islands that the state will probably bring up, because of his past experience with a similar situation. Mayor Randall requested the correspondence to identify as to which Island the Garden Club was referring to, so that Mr. Kober and Mayor and Council were talking about the same Island. Once Mayor and Council identified the Island in question Mayor Randall concluded that the Garden Club's goal was to just add some wildflower seeds to make it look better. Councilman Turk commented that he did not have any objections to having the Islands that are inland beautified but would not want work done on the Island that is close to the highway unless the Garden Club gets the state's full cooperation. Mr. Kober asked if there was any thing new on the Gingrich House. Ellen Francis, 14 Pitcarin Ave stated that she has animals coming into her yard from Route 17, she contacted Police Chief Kallenberg about the problem. She has two children that cannot play in her yard for fear of being attacked by these animals. She would like to know if the wall could be closed or if the borough would help her build a wall to stop the animals from coming through and into her yard. Mayor Randall responded saying that he was aware of her concern and the borough does not get involved in building structures on private property unless there is a specific public interest that benefits everyone. The Mayor added that the borough does have resources regarding animal problems and there were things that she could do to trap the animals, Mrs. Francis stated that she has gone that route but the animals would outsmart her, there are holes in her yard from these animals which poses a risk to anyone who uses her yard. Councilman Troast asked Mrs. Francis if her property was backed up to Route 17, and commented that the animals may not necessarily be coming from the highway. Mayor Randall commented there are openings all along the wall on Route 17 where there are no barriers, and said that at the end of the day it was not the issue, the animals are going to wherever they can go, there was no protection in keeping the animals out of Ho-Ho-Kus. There are too many places and storm sewers where they find their way into the yards throughout the town. Councilman Troast asked Mrs. Francis as to how long she has been residing at that address and if she has had this problem before? Mrs. Francis replied that she has resided at this address for six years and this is the first year that it has been a major problem. Mrs. Francis commented that her neighbor does not have the problem that she has because they have a wall stopping the animals from coming through. Mayor Randall concluded that it was a matter of private property issue and if a barrier erected in her property E. VI. would solve the issue then she would have to build it at her own discretion, in terms of removal and trapping of animals the borough would continue to assist her. Police Chief Kallenberg stated that he visited her property and said that there were as many holes as Mrs. Francis claimed, and commented that the animals were woodchucks and what they do is burrow into the ground and other animals will move into those holes. Chief Kallenberg stated that he advised Mrs. Francis to have the Animal Control Officer Carol Tyler trap these animals. Councilman Turk asked Mrs. Francis if she had a wood deck, to which Mrs. Francis response was "yes" and Councilman Turk continued to say that he had a similar problem, and he solved his problem by putting Belgian blocks around the perimeter of the deck. Mayor Randall concluded that it was not a Borough issue, and that the sound barrier is the property of the state and the state would have to be contacted on the issue as to why there is an opening in the wall. Councilman Troast stated that he has a lot of these animals in his yard too, and said that unfortunately we cannot take on the whole issue, animal control would be able to help her, she may have to bring in an exterminator, or someone that specializes in this particular problem and give you advise on how to control it. Jim Latham, 835 Hollywood Ave, commented on the Mrs. Francis' issue with the animals and why there were gaps in the sound barrier on Route 17. He said the opening in the walls were for emergency purposes. Mr. Latham questioned as to what the DOT's Transportation Enhancement Program was about. Borough Administrator Catherine Henderson answered his question. He also asked about the $500,000 maintenance fund for the Gingrich House and wanted to know if Mayor Randall has sent out the letter to the state as he had mentioned at an earlier meeting. Mayor Randall responded to his question. VII. INTRODUCTION OF ORDINANCES Mayor Randall requested the Clerk to read the Ordinance. The Clerk then read the Ordinance by title. Ord. 900 – Amend Chapter 77 – “Uniform Construction Code Department” Fee Schedule Councilman Turk moved the Ordinance by title only, seconded by Councilman Mongelli. Roll Call Vote: AYES: Cn. Turk, Mongelli and Troast NAYS: None ABSENT: Cn. Crossley, Sanzari and Hamm ABSTAIN: None The Clerk then read a resolution authorizing the publication of the Notice of Public Hearing on the above Ordinance #853. BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that a public hearing of Ordinance No. 900 shall be held in the Borough Hall on July 26, 2005 at 8:00 PM and the Borough Clerk is authorized and directed to publish said Ordinance in full, together with a Notice of Public Hearing in the official newspaper of the Borough, as provided by law; and BE IT FURTHER RESOLVED, that the Borough Clerk shall post a copy of Ordinance No. 900 on the bulletin board upon which public notices are customarily posted in the Borough VIII. Hall, shall have copies available to members of the general public who request them. Councilman Turk moved the Resolution, seconded by Councilman Mongelli. Roll Call Vote: AYES: Cn. Turk, Mongelli and Troast NAYS: None ABSENT: Cn. Crossley, Sanzari and Hamm ABSTAIN: None . FINAL PASSAGE OF ORDINANCES None RESOLUTIONS A. (1) Award Road Resurfacing Bid WHEREAS, the Northwest Bergen County Cooperative Pricing System solicited bids on behalf of the member communities and the Ramsey Engineer as Lead Agency coordinator has examined the bids for 2005 Road Resurfacing Project and has recommended that the bid of English Paving Company, Ridgefield, N.J., in the total amount of $1,646,575.64 (Ho-Ho-Kus share $45,232.00) be accepted in accordance with the specifications; and WHEREAS, the Chief Financial Officer of the Borough of Ho-Ho-Kus has certified to the Borough Attorney by a Certificate of Availability that the necessary funds are provided in Ordinance Numbers 898 & 887. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-HoKus that the low bid by English Paving Company, Ridgefield, N.J., in the total amount of $45,232.00 be accepted, and BE IT FURTHER RESOLVED that the Mayor and Borough Clerk are hereby authorized to sign the necessary agreements to carry this resolution into effect. Councilman Turk moved the resolution, seconded by Councilman Troast. Roll Call Vote: AYES: Cn. Turk, Mongelli and Troast NAYS: None ABSENT: Cn. Crossley, Sanzari and Hamm ABSTAIN: None (2) Exigency Authorization WHEREAS, an emergent condition has arisen due to failure of the air conditioning unit in the Department of Public Works due to the failure of the evaporator coil; and WHEREAS, the Superintendent of Public Works and Water has advised the Mayor and Council that the condition presents a serious hazard to the health and welfare of the employees of the Borough and the Superintendent and Administrator have decided that an emergency exists and air conditioner system needed to be repaired immediately due to the 90+ degree temperatures immediately without expending the time to prepare complete specifications and receive bids; and WHEREAS, the Superintendent and Administrator recommend Unique Air Conditioning and Heating Inc. be engaged to effectuate said repair on a time and material basis as quoted, under their supervision; and WHEREAS, the following requirements of N.J.S.A. 40A:11-6 have been met: "40A:11-6. Emergency purchases and contracts Any purchase, contract or agreement may be made, negotiated or awarded for a contracting unit without public advertising for bids and bidding therefore, not withstanding that the cost or contract price will exceed the amount set forth in, or the amount calculated by the Governor pursuant to Section 3 of P.L. 1971, c.198 (C.40A:11-3), when an emergency affecting the public IX. health, safety or welfare requires the immediate delivery of the articles or the performance of the services; provided that the awarding or making of such purchases, contracts, or agreements are made in the following manner: a. A written requisition for the performance of such work or labor, or the furnishing of materials, supplies or services is filed with the contracting agent or his deputy in charge describing the nature of the emergency, the time of its occurrence and the need for invoking this section, certified by the officer or director in charge of the department wherein the emergency occurred, or such other officer or employee as may be authorized to act in place of said officer or director, and the contracting agent or his deputy in charge, being satisfied that the emergency exists, is hereby authorized to award a contract for said work or labor, materials, supplies or services. b. Upon the furnishing of such work or labor, materials, supplies, or services, in accordance with the terms of the contract or agreement, the contractor furnishing such work or labor, materials, supplies or services shall be entitled to be paid therefore and the contracting unit shall be obligated for said payment. The governing body of the contracting unit shall take action as shall be required to provide for the payment of the contract price. c. The governing body of the contracting unit may prescribe additional rules and procedures to implement the requirements of this section." NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Ho-HoKus that an exigency exists in connection with the air conditioning system and, BE IT FURTHER RESOLVED that the actions of the Superintendent of Public Works and Water be and is hereby authorized, directed and confirm that Unique Air Conditioning and Heating Inc. proceed with the repair without delay. Councilman Troast moved the Resolution, seconded by Councilman Turk. Roll Call Vote: AYES: Cn. Turk, Mongelli and Troast NAYS: None ABSENT: Cn. Crossley, Sanzari and Hamm ABSTAIN: None B. CONSENT RESOLUTION BE IT RESOLVED that the following resolutions herewith listed having been considered by the governing body of the Borough of Ho-Ho-Kus are hereby passed and approved: 1. Interlocal Agreement- Ridgewood Pool 2. Soil Moving- 18 Saddle Ridge Road 3. Appt. Junior Fireman David J. Oppenheimer 4. Appt. Junior Firewoman Jaclyn Ludwig 5. Raffle: St Luke's Church. 6. 2005-2006 Liquor License Renewals 7. TEA-21 Application Authorization 8. Christopher's Law 9. Chapter 159 Alcohol Education Rehabilitation and Enforcement Fund. 10. Auction Surplus Vehicles 11. Tax Adjustments 12. Payment of Vouchers Councilman Mongelli moved the Resolutions, seconded by Councilman Turk. Roll Call Vote: AYES: Cn. Turk, Mongelli and Troast NAYS: None ABSENT: Cn. Crossley, Sanzari and Hamm ABSTAIN: None 1 Interlocal Agreement- Ridgewood Pool WHEREAS, N.J.S.A. 40:8a-1, et seq. authorizes any local governmental unit to enter into a contract with any other local governmental unit for providing of any service which any party to such agreement is empowered to render within its own jurisdiction; and WHEREAS, the Village of Ridgewood has agreed to provide use of a swimming pool facility to the residents of the Borough of Ho-Ho-Kus upon payment by the residents for use of such facility; and WHEREAS, it is the desire of the Mayor and Council of the Borough of Ho-Ho-Kus to authorize the execution of an Interlocal Service Agreement whereby, Ridgewood will provide use of this facility to the residents of Ho-Ho-Kus. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Borough Clerk be and are hereby authorized to execute an Interlocal Agreement whereby Ridgewood will provide use of a swimming pool facility to the residents of the Borough of Ho-Ho-Kus. 2. Soil Moving- 18 Saddle Ridge Road WHEREAS, Moritz Construction is applying to the Borough of Ho-Ho-Kus for a soil moving permit for block 903, lot 18, of the Borough Tax Map; and WHEREAS, The Borough Engineer has reviewed said application and finds it to be satisfactory and the Planning Board has recommended approval; NOW THEREFORE BE IT RESOLVED, by the Mayor and Council of the Borough of Ho-Ho-Kus that a soil moving permit be issued to Moritz Construction for Block 903, Lot 18; and BE IT FURTHER RESOLVED, that the permit be subject to conditions and requirements issued by the Borough Engineer, Planning Board and all applicable Borough Ordinances. 3. Appt. Junior Fireman David J. Oppenheimer WHEREAS, the Fire department of the Borough of Ho-Ho-Kus, through its Chief, has recommended to the Mayor and Council the appointment of David James Oppenheimer, 46 Fairlawn Street, Ho-Ho-Kus, New Jersey; and WHEREAS, Mr. David J. Oppenheimer, has passed his physical as required by the Borough, NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that Mr. David J. Oppenheimer is recommended to the New Jersey State Fireman's Association for junior membership. 4. Appt. Junior Firewoman Jaclyn Ludwig WHEREAS, the Fire department of the Borough of Ho-Ho-Kus, through its Chief, has recommended to the Mayor and Council the appointment of Jaclyn Patricia Ludwig, 618 Hollywood Ave , Ho-Ho-Kus, New Jersey; and WHEREAS, Ms. Jaclyn Patricia Ludwig has passed her physical as required by the Borough, NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that Ms. Jaclyn Patricia Ludwig is recommended to the New Jersey State Fireman's Association for junior membership. 5. Raffle: St Luke's Church. BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus, Bergen County, New Jersey, that the following Raffle on-premise Application, submitted by St. Luke's Catholic Church, Identification No. 215-1-105 be and the same is hereby approved. APPLICATION: RA 309 DATES: Sept 18, 2005 6. 2005-2006 Liquor License Renewals WHEREAS, application has been made by certain persons and corporations for the renewal of Plenary Retail Consumption and Plenary Retail Distribution licenses for the year commencing July 1, 2005 and terminating June 30, 2006; WHEREAS, no complaints or objections have been filed with the Borough Clerk against said persons or corporations; and WHEREAS, the Police Department of the Borough of Ho-Ho-Kus has not received any complaints of violations of Alcoholic Beverage Control regulations by any of the applicants hereinafter named; and WHEREAS, the said applicants have filed the necessary forms and have paid the required fees for said licenses; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the following Plenary Retail Consumption license be issued: Intervilla, Inc., t/a Ho-Ho-Kus Inn (0228-33-002-005) AND BE IT FURTHER RESOLVED that the following Plenary Retail Distribution licenses be issued: J.T. Spirits, Inc., t/a J.T.'s Wines & Spirits Russack Inc., t/a Ho-Ho-Kus Wine & Spirit World - The Wine Source Garbo's Italian Deli, Inc. 7. TEA-21 Application Authorization WHEREAS, the Borough of HO-HO-KUS is desirous of improving the travel experience and access to various historic venues in the borough along Franklin Turnpike in the area near the HO-HO-KUS Train Station and NJT commuter lots and along various roadways in the Central Business District. (0228-44-003-005) (0228-44-004-003) (0228-44-001-005) WHEREAS, an important component of the travel experience is the improvement of traffic flow, pedestrian safety, aesthetic amenities and historic appreciation within the TEA-21 Transportation Enhancement project area, and to encourage commuters to stay in, or return to, the center of transportation and cultural heritage in this region of Bergen County; and; WHEREAS, the Borough and the Business Community have collaborated on an enhancement project to effectuate such improvements through a shared commitment of time, professional and economic resources; and WHEREAS, the Borough Council of this Borough believes the enhancement of the project area will strengthen the transportation experience and promote the economic vitality of this region of Bergen County; and WHEREAS, there is community agreement that the enhancement is an appropriate public benefit for all who travel, work, shop, and recreate within its boundaries; and WHEREAS, the enhancement is a singularly important activity in keeping with the goals and objectives of the Department of Transportation’s TEA-21 Transportation Enhancement Program; and NOW, THEREFORE, BE IT RESOLVED by the Borough of HO-HO-KUS that its support for the described project shall be in the form of economic participation where feasible, and for the perpetual maintenance of the project enhancement area by the borough’s Department of Public Works, and is hereby set forth and recorded; and BE IT FURTHER RESOLVED that the Borough Council hereby endorses and authorizes application to the NJ Department of Transportation for a TEA-21 Transportation Enhancement Grant to support the proposed enhancements within the Central Business District and the historic HO-HO-KUS Train Station and NJT commuter lots. 8. Christopher's Law WHEREAS, Christopher Williamson, a twelve year old resident of Cranford, New Jersey, was struck and killed by an unlicensed driver in June 14, 2004; and WHEREAS, on September 20, 2004 the unlicensed driver who struck and killed Christopher Williamson pled guilty in Cranford Municipal Court to a traffic violation and paid a nominal fine, the maximum punishment available under New Jersey law for a driver who has never had a driver's license involved in an accident that results in the death of another person; and WHEREAS, New Jersey Criminal Law (N.J.S.A. 2C:11-5(b) provides that a driver with a suspended or revoked license who is involved in an accident resulting in the death of another person is guilty of a crime of the third degree, punishable by imprisonment of 3 to 5 years, a fine of up to $15,000 or both; and WHEREAS, it is the common sense of the people of New Jersey that a person who drives without having obtained a driver's license and kills another person should be guilty of a crime in the same way that someone who drives with a suspended or revoked license and kills another person is guilty of a crime; and WHEREAS, "Christopher's Law" (A3526/s2144) has been introduced in the assembly and the Senate to amend section 2 of P.L. 2001, c.213 and supplement title 2C of the New Jersey Statutes in order to make a driver who has never had a driver's license who is involved in an accident that results in the death of another person guilty of a crime of the third degree, punishable by imprisonment of 3 to 5 years, a fine of up to $ 15,000 or both; NOW, THEREFORE BE IT RESOLVED, that the Borough Committee of the Borough of Ho-Ho-Kus urges the New Jersey State Assembly and the New Jersey State Senate to pass "Christopher's Law" without delay in order to conform the New Jersey Statutes to the common sense of the people of New Jersey and to protect the people of New Jersey from unlicensed drivers; BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to Acting Governor and Senate President Richard J. Codey, Senators Jon Corzine and Frank Lautenberg, Congressman Michael Ferguson, Assembly Speaker Albio Sires, each Member of the New Jersey State Legislature, the Union County Board of the Chosen Freeholders and all New Jersey Municipal Clerks. 9. Chapter 159 Alcohol Education Rehabilitation and Enforcement Fund. WHEREAS, N.J.S. 40A: 4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any County or Municipality when such item shall have been made available by law and the amount thereof was not determined at the time of the adoption of the budget, and WHEREAS, said Director may also approve the insertion of an item of appropriation for an equal amount, and WHEREAS, the Borough will receive $681.40 from the State of New Jersey Alcohol Education, Rehabilitation and Enforcement Fund and wishes to amend its 2005 Budget to include of this amount as a revenue. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Ho-Ho-Kus, in the County of Bergen, New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the Budget of the year 2005 in the sum of $681.40 which is now available as a revenue from the State of New Jersey Alcohol Education, Rehabilitation and Enforcement Fund: Miscellaneous Revenues Special Items of General Revenue Anticipated with Prior Written Consent of the Director of Local Government Services - Other: State of New Jersey Alcohol Education, Rehabilitation and Enforcement Fund and BE IT FURTHER RESOLVED that a like sum of $681.40 be and the same is hereby appropriated under the caption of: General Appropriations (a) Operations Excluded from 5% Caps Public and Private Programs offset by Revenues: Alcohol Rehabilitation Salaries & Wages BE IT FURTHER RESOLVED, that the Borough Clerk forward two copies of this resolution to the Director of Local Government Services. 10. Auction Surplus Vehicles WHEREAS, the Borough of Ho-Ho-Kus has a motor vehicle which is no longer used by the Borough: Year Make Model VIN # 1997 Ford Crown Vic 2FALP71W8VX183702 1998 Ford Crown Vic 2FAFP71W4WX166863 WHEREAS, the Borough Administrator is hereby authorized and directed by the Mayor and Council to sell the aforementioned item at a public auction, pursuant to N.J.S.A. 40A: 14-157. NOW, THEREFORE, BE IT RESOLVED, that the Borough Administrator shall publish notice thereof in the Ridgewood News and/or The Record, not less than seven (7) days and not more than fourteen (14) days prior to the date, unless published by the County on behalf of all municipalities involved. This auction will be held in conjunction with the County of Bergen on July 30, 2005. BE IT FURTHER RESOLVED, that all monies received from the sale of the item shall be paid into the general treasury of the Borough of Ho-Ho-Kus. 11. Tax Adjustments BE IT RESOLVED by the Mayor and Council of the Borough of Ho-Ho-Kus that the following Tax Deduction be confirmed: Block # Lot # Name Type Amount 306 9 Hirchenson, Catherine Senior Citizen $250.00 BE IT FURTHER RESOLVED that the Tax Collector is authorized to apply this adjustment to the 2005/06 Tax Bill or refund as appropriate. 12. Payment of Vouchers CHECK NUMBER VENDOR CURRENT ACCOUNT POSTMASTER, HO-HO-KUS, 5/3/05 BORO OF HHK PAYROLL ACCT 5/11/05 HHK BOARD OF ED. TROPICANA CASINO & RES. 5/16/05 HOME HARDWARE AMOUNT 16004 16005 16006 16007 16008 $211.42 140,000.00 662,811.25 282.00 636.07 16009 16010 16011 16012 16013 16014 16015 16016 16017 16018 16019 16020 16021 16022 16023 16024 16025 16026 16027 16028 16029 16030 16031 16032 16033 16034 16035 16036 16037 16038 16039 16040 16041 16042 16043 16044 16045 16046 16047 16048 16049 16050 16051 16052 16053 H R MUZZIO MC ELECTRONIC CONSULTANTS AIRGAS, INC. FRANKLIN PHARMACY PETTY CASH-C. HENDERSON POSTMASTER, H-H-K NJ VERIZON RUTHERFORD, DAVID L.,ESQ. B & C COMMUNICATIONS SWAN MICHIGAN FREMGREN POWER EQUIPMENT TRAFFIC SAFETY & EQUIPMENT BORO OF H-H-K WATER TRUST ACCT PSE&G BORO OF WALDWICK STOP & SHOP RUUTGERS UNIV CENTER/GOV SER MUNICIPAL RECORD SERVICE SHARP SHOP HENDERSON, CATHERINE S. BORO OF H-H-K PAYROLL ACCT TREASURER STATE OF NJ NJ ASSOC OF CHIEFS OF POLICE RUSCON TRUCK SERVICE & EQUIP GOLD SEAL TRANSMISSION C & C TIRE MONTAG, JAMES RIDGEWOOD PRESS NORTH JERSEY MEDIA GROUP, INC. GAYLORD BROS W BERGEN MENTAL HEALTH SERVICE BORO OF H-H-K TRUST ACCT KAY PRINTING HUDSON COUNTY MOTORS INC EMPIRE OVERALL BORO OF H-H-K GRANT FUND BERGEN HYDRAULIC ELEVATOR CLIFFSIDE BODY CORPORATION FRANKLIN PRODUCTS APPRAISAL SYSTEMS INC AT&T W W GRAINGER MCI WORLDCOM COMMUNICATIONS PATTMAN, JEFFREY SPECIALTY AUTOMOTIVE EQUIPMENT 114.00 1,230.00 41.55 31.55 42.34 795.00 368.37 535.00 44.75 620.25 191.50 168.00 18.22 7,404.01 100.00 109.87 397.00 584.00 46.50 25.00 127,639.29 40.00 380.00 1,035.48 1,964.31 919.20 222.00 299.00 833.57 601.40 3,860.00 25.00 229.33 60.64 220.73 2,431.46 110.00 90.18 318.83 14,500.00 65.36 25.85 676.58 15.00 350.00 16054 16055 16056 16057 16058 16059 16060 16061 16062 16063 16064 16065 16066 16067 16068 16069 16070 16071 16072 16073 16074 16075 16076 16077 16078 16079 16080 16081 16082 16083 16084 16085 16086 16087 16088 NJ OF WEIGHTS & MEASURES GARDEN STATE DOORS, INC. RUGGIERO, RALPH FRANK, RUTHANNE DSP PRODUCTS, INC. ASCAPE LANDSACPE & CONSTRUCTIO BORO OF H-H-K SOLID WASTE UTIL EAGLE FIRE AND SAFETY BORO OF H-H-K COAH ACCOUNT PIONEER PEST CONTROL MINUTEMAN PRESS STRYKER, TAMS & DILL LEGGETE, BRASHEARS & GRAHAM OUTSTANDING SERVICE MACO OFFFICE SUPPLIES KEN SMITH MOTORS BERGEN COUNTY SOFTWARE MOBILE VISION NEXTEL COMMUNICATIONS THE CREATIVE DEPT SWIFTREACH NETWORKS ALLIED OIL CO. ZAWADZKI, DARRU; PATTMAN PLUMBING PASCACK VALLEY AUTO SUPPLY ARCHONIX JERSEY PROF.MANAGEMENT WILLIAM H. SMITH, INC. HOME DEPOT R & R PUMP & CONTROL SERV. OBH, INC. CAR WASH AMERICAN HOSE & HYDRAULICS TRILEX CLEANERS LESCO POSTMASTER OF HHK TOTAL CURRENT ACCOUNT TOTAL 2004 CURRENT ACCOUNT TOTAL 2005 CURRENT ACCOUNT WATER TRUST ACCOUNT POSTMASTER OF H-H-K 05/17/05 PETTY CASH-C. HENDERSON VERIZON PSE & G BORO OF H-H-K PAYROLL ACCT 50.00 763.50 915.00 30.60 160.20 8,440.00 170.28 64.00 120.07 45.00 208.40 600.00 2,291.94 124.90 598.50 492.65 35.00 137.40 490.94 350.00 330.00 2,469.30 200.00 185.00 1,672.68 1,136.00 937.50 925.00 145.94 3,613.93 56.00 330.19 521.00 212.08 214.04 1,002,757.90 8,440.00 994,317.90 2969 2970 2971 2972 2973 214.04 9.30 200.95 $6,501.82 21,207.85 2974 2975 2976 2977 2978 2979 TREASURER STATE OF NJ POLLARD COMPANY EMPIRE OVERALL AT$T COLE-PARMER INSTRUMENT CO NEXTEL COMMUNICATIONS TOTAL WATER TRUST ACCOUNT SOLID WASTE ACCOUNT 1,665.00 51.48 110.37 9.19 205.60 18.53 $30,194.13 456 457 BORO OF H-H-K PAYROLL ACCT WASTE MANAGEMENT OF NJ TOTAL SOLID WASTE ACCOUNT RECREATION COMMISSION $784.32 $58,188.00 $58,972.32 1874 1875 1876 1877 1878 1879 1880 1918 1881 POSTMASTER OF HO-HO-KUS, 5/4/05 BORO OF H-H-K CURRENT ACCT PSE&G BORO OF H-H-K PAYROLL ACCT TRI STATE ATHLETIC SERVICE MINUTEMAN PRESS CRAYON CONSULTING INC. FUNNY BUSINESS AGENCY INC 5/23/05 HHK/SR ATHLETIC ASSOC TOTAL RECREATION COMMISSION TRUST ACCOUNT $214.06 118.23 12.58 1,717.47 398.88 79.32 621.33 2,000.00 6,000.00 $11,161.87 1732 1733 1734 BORO OF H-H-K CURRENT ACCT SCHWANEWEDE/HALS ENGINEERING ASCAPE LANDSCAPE & CONSTRUCTIO TOTAL TRUST ACCOUNT CAPITAL ACCOUNT $1,309.98 250.00 400.00 $1,959.98 1843 1844 1845 BORO OF H-H-K CURRENT ACCT SCHWANEWEDE/HALS ENGINEERING CENTRO GENERAL CONTRACTORS INC $8,152.14 5,155.00 108,702.80 TOTAL CAPITAL ACCOUNT GRANT FUND 418 BORO OF H-H-K CURRENT ACCT TOTAL GRANT FUND WATER CAPITAL 955 956 BORO OF H-H-K WATER TRUST ACCT JEN-KARE ALARM SYSTEMS $122,009.94 117.42 $117.42 1,266.44 5,078.00 $ 6,344.44 TOTAL WATER CAPITAL DEVELOPERS ESCROW 1055 BORO OF H-H-K CURRENT ACCT TOTAL DEVELOPERS ESCROW UNEMPLOYMENT 369 BORO OF H-H-K CURRENT ACCT TOTAL UNEMPLOYMENT ANIMAL LICENSE 824 825 TYLER, CAROL A NJ DEPT OF HEALTH TOTAL ANIMAL LICENSE X. 74.95 74.95 32.01 32.01 415.00 18.00 433.00 OLD BUSINESS Liaison Reports: 1. Recreation. Councilman Mongelli commented that Ducky Derby Day was a huge success, one thousand ducks went down the Ho-Ho-Kus brook, everyone had a good time, after expenses the recreation department wound up with a little over ten thousand dollars, it was a huge success, and it will held again next year on Saturday June 3, 2006. A. 2. Board of Education. Councilman Turk stated that there was no meeting. Mayor Randall attended two Graduations, the eighth grade Graduation at the Ho-Ho-Kus Public School and the other at the Northern Highlands High School. Both ceremonies were wonderful and a huge success. 3. Other: a. Public Traffic & Safety Committee. Councilman Turk said that there was a meeting last month, but he was not in attendance, so he had no report. Councilman Troast said that the line of sight was the topic of discussion. B. Hollywood Avenue Overpass. Borough Administrator Catherine Henderson received a phone call from DOT in regards to the paving of Route 17, which affects the work, the stripping etc. The Police Chief and Ms. Henderson will be attending a meeting for an update on paving and the time frame. Hollywood & Lloyd Traffic Light Mayor Randall commented that there appears to be some problem between the County and the State to get this situation straightened out. Over a year ago the Mayor and Council approved the recommendation of the basis of Aurora engineering report that had a configuration for a smart light that would be able to manage a lot of the traffic at the intersection and most importantly provide safety for the children and other pedestrians who might be crossing to Lloyd School, the borough did everything it could, the county was the Administrating Agency of the construction and everything was fine. About a year ago Mayor Randall received confirmation that everything was okay, the traffic safety committee had also approved the concept, since then the grant had never been transmitted, from upstairs to downstairs at the county, it had been lost and had to be found, hopefully it would end up at the commissioner’s desk. The Mayor followed through again only to find that they were asked as a Council to pass another resolution, a resolution was done immediately. Mayor Randall preceded the resolution with a letter stating not to wait for the resolution, but to continue with the grant for the light. Since the last meeting it became apparent that there may need to additional freeholder approval. Mayor Randall made a few phone calls to DOT, and the Commissioners office and has not received any phone calls back. Mayor Randall was aware that there were others who attempted to make inquiry, and there has been a direct answer as to what is delaying this. Councilman Turk said that he spoke with Gary Ascolese and he was perplexed about why it did not go through. Councilman Turk filed an OPRA request with the County for all record, diagrams, plans, memoranda dealing with this project, in particular whatever they have received from the state. Councilman Turk's plans were to get whatever he could from the state and then go back to whoever is in charge, know what the process is and create a check list as to what has been done, what needs to be done, what's missing and start asking why. Mayor Randall added that it should be readily remedied; secondly it should be turned over to legal counsel, because on the OPRA request to the DOT, Mayor Randall would like to see counsel issue a similar request to the state to find out where they are on this matter. Bylaw Reviews Councilman Mongelli reported bylaws were ongoing, some of the bylaws received have been given to council for review for input. C. D. E. Arbor Drive. Mayor Randall was not aware of any further movement on the application, but would continue to monitor it and hopefully get it moved up and find a funding as well. Dave Hals spoke the new consultant of the DOT, and reported that they are finishing their initial phase, where the police department looked through the records and gave the historical data in terms of how often it flooded and reports were made to the state. Employee Manual Update. No report. 2006 Revaluation. No report. AT&T Wireless. No report. COAH Re-certification. In progress Re-codification Borough Administrator Catherine Henderson requested an extension for the recodification since the company is looking for a comment by July 22, 2005. K. Grants Mayor Randall reported that we had one of the required phases in seeking the T-21 grant monies and hopeful in getting the maximum which is $500,000. One of the preconditions was to have an initial presentation of the concept or questions for anybody who is interested from the public, there was a notification in the paper, and we had some renderings here, which will be kept at the borough for future questions and display by the public. Police Chief Kallenberg reported that the department has completed the policy and procedure manual update and was inspected by the state. DPW Superintendent Michael Frank reported that he was moving forward on the summer jobs. F. G. H. I. J. XI. NEW BUSINESS None MAYOR'S REMARKS Mayor Randall commented on the passing of John Letz, many people knew Mr. Letz in the town; he was one of the guys that occupied a long time in the life span of the borough. He lived in the town for over fifty years, he was on the planning board for forty-five years, and was a strong voice of reason on the board and always had the best interest of the borough at heart. Much of what Ho-Ho-Kus has been over the years is today in terms of vision and keeping development in a certain level is due to Mr. Letz’s influence. On a personal note Mayor Randall commented that he was the first person he wrote to saying that he wanted to get involved with the town, and he helped him. Mayor Randall added that the Borough sends their condolences to his wife Jane and he will certainly be missed. Councilman Turk added that on June 15th he had a fire call at his house and wanted to thank and commend the police and fire department for getting to his house immediately and for a job well done. XII. XIII. CLOSED SESSION WHEREAS, under the "Open Public Meeting Law", all sessions must be open to the Public, and WHEREAS, under the Public Meetings Act Law, exceptions exist for a public body to hold a closed session. NOW THEREFORE, BE IT RESOLVED that the Mayor and Council of the Borough of Ho-Ho-Kus hereby recess under the exception for: litigation, attorney client privilege and personnel matters. BE IT FURTHER RESOLVED, that the results of the closed session will be available to the public in the minutes regarding same at the conclusion of the matter. ADJOURNMENT On a motion made by Councilman Mongelli, seconded by Councilman Turk and carried Mayor Randall adjourned the meeting at 9:24 and reconvened into closed session. Respectfully Submitted Laura Borchers Acting Borough Clerk. XIV.