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					Board of Directors
2009 Meeting Minutes

MIZNER FALLS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING AT CLUBHOUSE MINUTES-WEDNESDAY, JULY 22, 2009 AT CLUBHOUSE The meeting was called to order by President Marvin Zigman at 7:00 p.m. BOARD MEMBERS PRESENT: Al Freedman, Joan Meyer, Stephanie Melrose, Donald Porges, Gerald Schackler; Nat Summers, Marvin Zigman OTHERS PRESENT: Deborah DelVecchio, Property Manager A Board Quorum was present. Al Freedman moved and Nat Summers seconded a motion to approve the minutes of the June 24, 2009 Board of Directors Meeting. The motion passed unanimously. Joan Meyer read a statement, announcing that she would be stepping aside as President of the Board of Directors, due to her husband, Charles Meyer’s illness. She said that several members of the Board had requested that she stay on as Vice President, and if the Board agreed, she would be willing to do so. Marvin Zigman will complete 2009 as Board President. Marvin Zigman accepted, with regret, Joan’s resignation as of June 8, 2009, and asked for nominations for Vice President. Stephanie Melrose moved and Gerald Schackler seconded a motion to nominate Joan Meyer as Vice President of the Mizner Falls HOA Board of Directors for the remainder of 2009. Stephanie Melrose, Joan Meyer, Donald Porges, Gerald Schackler and Nat Summers voted in favor of the motion. Al Freedman and Marvin Zigman abstained. The motion passed. PRESIDENT’S REPORT Marvin Zigman reported. • Marvin extended the Board’s condolences to Debbie Klein on her mother’s passing. He also extended Board condolences to Phyllis Summers, whose sister passed away. He extended the Board’s sympathy to Estelle Finkelstein on Norman’s passing away. • Marvin welcomed Marla Riff, as a new resident in Mizner Falls. • There have been numerous incidents of vegetation being left out over the weekend. Vegetation is only allowed at the street after 6:00 p.m. on Mondays, for pick up on Tuesdays. Violations will be cited and fined. • Plastic bags for trash are not allowed out the night before a garbage pick-up. Trash bags can be put out the morning of a trash pick-up. Garbage left out overnight in plastic bags will attract unwanted critters. Only garbage cans with tight fitting lids can be at the curb the night before trash pick-up. The HOA will fine violations. • CapSure is now available for homeowners who have Microsoft Vista software. • If a homeowner sees a suspicious person in the Community, it is all right to notify the guardhouse, but please call 911 immediately. • There have been two closings on homes in the Community during July. The HOA currently has approximately 14 homes currently for sale. Nine homes have sold during 2009. • The HOA has given C & G Landscaping 60 days notice, as of July 1. Marvin asked that the Membership bear with us during the transition from C & G to Signature Landscaping. C & G is being difficult as a result of the notice. Signature will be on board September 1. • There will be more planting of the lakes during the next week.

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Board Members have been asked how much we intend to raise quarterly maintenance in 2010. Marvin stated the Board’s goal is to not raise quarterly maintenance. Marvin encouraged all homeowners to attend the Men’s Club’s 07.23.09 Fire and Rescue demonstration to be held at 7:30 at the clubhouse. Steve Schwartz explained the program for the Membership.

TREASURER’S REPORT: Donald Porges summarized the attached 06.30.09 Treasurer’s Report. MANAGEMENT REPORT: Deborah DelVecchio reported: • Marvin and Debbie met with Signature Landscaping, received the revised contract. It was sent to the HOA attorney for review, and Debbie anticipates that the contract will be signed on 08.06.09. • Hometown Pest Control, which will be part of the new landscaping service, was in the Community on 07.10.09 to inspect the property. Hometown identified Red Date Scale on many Roebellini Palms. The HOA will not wait until September to address this. Hometown has begun to address the problem as of this Board Meeting. • The Board Subcommittee for Contracts is reviewing three proposals for air conditioning maintenance, as the current contract expires at the end of July. • Rome Industries has repaired the leak to the thermostat on the spa heater. • WSA performed the quarterly alarm inspection on 06.30.09. All systems passed. • The HOA received the insurance check from Hertz Claim Management on 06.29.09 for damages to the gate caused by a guest two weeks ago. The gates, which had initially been repaired shoddily, were reworked, and an excellent job was done by Gate Works. All of this work was done at no cost to the HOA. • Out of Africa will remove the two bougainvillea plants on the Mizner Falls sign at no charge, and will take the plants with them. • Work is proceeding on the two Ravenna lights. More on this in the Engineering Committee report. COMMITTEE REPORTS: Marvin announced the procedure for making committee reports. Reports will be presented. After that, the Board can comment or ask questions, and then the Membership will be able to ask questions or comment, only on the content in the committee report. Any necessary votes will be taken in either Old or New Business. ACB: Rose Warcup reported: • The ACB met on 07.15.09. There have been seven new requests; five have been approved, one was denied and one is waiting, pending a Palm Beach County permit. • Rose discussed the first letters being sent to homeowners on deficiencies. Many homeowners are not aware that they have a deficiency. The ACB is sending letters tailored to each homeowner. All letters will be courteous and respectful to every homeowner. • She asked that each homeowner check their shrubbery around their address numbers. With so much rain, many numbers are now covered by these shrubs. Shrubbery should be trimmed so that numbers can be seen. If noticed on the ACB walk-thoughts, a courtesy letter will be sent to the homeowner. This is also important for first responders. • Next ACB meeting will be Wednesday, 08.19.09. COMMUNICATIONS COMMITTEE: Marvin reported that the HOA is working on increasing the use of the miznerfalls.net website. Jery Schackler will contact club presidents/representatives to coordinate uploading club information onto the website. Marvin complimented Dick Melrose on the website’s appearance.

ENGINEERING COMMITTEE: Ron Davis reported: • Ravenna Lighting: Ron gave a progress report on the construction. • Reclaimed Water: The Engineering Committee recommended the A Cut Above Landscape and Maintenance, Inc. be selected as the contractor to go forward with the reclaimed water project. Ron’s summary and costs are attached to these minutes. LANDSCAPE COMMITTEE: John Finchum reported: • John asked if there was any way that the 60 day notice to C & G could be waived. John commented on how poorly C & G had performed today, as they were mowing with the heavy tractor in the rainstorm, creating more lawn damage and splattering mud home the homes. • John also asked what could be done to get the Lake Worth Drainage District to mow their parcel in front of Mizner Falls. Mizner Falls is the only gated community in the vicinity with such high grass, and it is very unsightly. • The Committee recommends that the HOA put cornerstones on every intersection in Mizner Falls to stop the two-wheeling around corners, by vendors, as well as homeowners. The cost to install cornerstones in the Community would not exceed $300. Marvin responded that there wasn’t anything the HOA could do about the 60 day notice to C & G, but said that we would contact C & G about the problems. The HOA will also contact the Lake Worth Drainage District about cutting the grass on the north side of the canal. SAFETY AND SECURITY COMMITTEE: Toby Moskowitz reported: Met with CastleGuard and covered all of the HOA concerns. CastleGuard and Castle Management were very receptive. Toby has noticed an improvement in documentation, etc, Toby asked that if the Membership has any concerns to please email her, so that she can bring these to CastleGuard’s attention. If she knows about the concern, she can address it. WE CARE: Carol Freedman reported. During July, We Care sent out three get well and three sympathy cards. Carol reminded the Membership to please contact members of We Care Committee if they hear of an illness or death in the community. There is now a We Care page on Channel 63, with the names, phone numbers and email addresses of Committee members to contact. Paula Zigman reported: COBWRA: Gerri Seinberg reported: Flu shots will be dispensed on Thursday, 10.08.09 at Ponte Vecchio West. Please sign up before 09.01.09. Flu shots cost $30; pneumonia shots cost $40.00. OLD BUSINESS: Board Liaison and Committee Responsibilities: Members of the Board have drafted “Appointment and Responsibilities of Committee Liaison”, as well as “Mizner Falls HOA Advisory Committee Functions” (drafts attached). These drafts were read to the Membership, prior to Board discussion. Each draft was discussed point-by-point. The refined drafts will be posted on miznerfalls.net, so that they can be viewed by the Membership. A vote will be taken at the August Board of Directors Meeting. NEW BUSINESS: Al Freedman moved and Donald Porges seconded a motion to accept the recommendation of the Engineering Committee to proceed with the construction phase for reclaimed water

with A Cut Above Landscape and Maintenance Company as the selected contractor per the 07.10.09 proposal and work scope from A Cut Above Landscape and Maintenance, subject to review by the HOA attorney. Total cost not to exceed $115,000, which includes the basic hook-up into the small lake, two required potable wells, conversion of the tennis court irrigation to a potable well, if required, and $10,000 contingency. The motion passed unanimously. Donald Porges moved and Nat Summers seconded a motion to accept the Landscape Committee’s recommendation to install cornerstones at each intersection in the Community, in order to reduce speeding by homeowners, as well as vendors, at a price not to exceed $300.00. Stephanie Melrose, Joan Meyer, Donald Porges, Gerald Schackler and Nat Summers voted in favor of the motion. Al Freedman and Marvin Zigman were opposed. The motion carried. ADJOURNMENT: Donald Porges moved and Joan Meyer seconded a motion to adjourn. The motion passed unanimously. The meeting adjourned at 8:10 p.m. OPEN FORUM:

MIZNER FALLS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING AT CLUBHOUSE MINUTES-WEDNESDAY, JUNE 24, 2009

The meeting was called to order by Vice President Marvin Zigman at 7:00 p.m. BOARD MEMBERS PRESENT: Al Freedman, Stephanie Melrose, Donald Porges, Nat Summers, Marvin Zigman BOARD MEMBERS ABSENT: Joan Meyer, Gerald Schackler A Board Quorum was present. Donald Porges moved and Nat Summers seconded a motion to approve the minutes of the May 20, 2009 Board of Directors Workshop Meeting. The motion passed unanimously. PRESIDENT/MANAGEMENT REPORT: • Marvin Zigman reported. • Marvin welcomed new homeowner Robert Poirier. • The Board extended condolences to Ed Lichtman on the passing of his mother. • To the Chiquor and Tannenbaum families on the passing of their mother, Mildred, who resided at the north end of Armani Drive. • The Board’s thoughts were with Chuck Meyer and Cole Israel. • Make My Calls has been installed. • On Sunday (two weeks prior), a visitor ran through the exit gates. The gates have been repaired, will need improvement, and have been paid for by the visitor’s insurance. • Problems with the heat exchange pumps have been repaired. • The two card rooms were flooded during recent rains. • Extreme Pest Control applied Aloft to the ficus hedges. TREASURER’S REPORT: Donald Porges summarized the attached 5.31.09 Treasurer’s Report. COMMITTEE REPORTS: Engineering Committee: David Zysman reported: Ravenna Lighting: • Committee received three estimates for installation of two street lamps on the north and south ends of Ravenna Way. • Lowest estimate was from Amerifirst Construction Services for $1,800. • HOA has been satisfied with prior work from Amerifirst. • Amerifirst will directionally drill under each end of Ravenna from service box to lamp location. • FPL will furnish all material and make final connections. • Not permitting or engineering drawings required. • Monthly FPL charge of $14/month per lamp for maintenance and bulb replacement. • The Committee recommended to the Board of Directors that Mizner Falls accept Amerifirst’s proposal to install the lamps on Ravenna Way. Reclaimed Water: The Committee will present for reclaimed water at the July 2009 Board of Directors Meeting.

Lakes Committee: Dick Melrose reported: Dick, Marvin and Debbie met with Palm Beach Aquatics and recommended changing from Allstate Management Resources to Palm Beach Aquatics, with the expectation of both better service and lower cost. There have been problems with Allstate in getting the plantings up to snuff. Allstate has had their challenges, but they can’t be the Community’s challenges. Palm Beach Aquatics’ references were excellent, including other Castle Management properties. Landscape Committee: John Finchum reported: John thanked the Committee and Board Liaison for their hard work. • The Committee recognized the need for improvement to the Community’s landscape. • The Committee met with William Schall of PBC Commercial Horticulture, University of Florida at Mizner Falls to determine what was being done right and wrong in the Community. • Community solicited six landscape proposals and also reviewed a proposal submitted by the Property Manager. • Seven proposals were narrowed down to one. • The Committee met with the Board Contracts Subcommittee and unanimously recommended Signature Landscaping. Signature would be responsible for: o Grass cutting and trimming, including to the canal. o Fertilization and regular pest control o Maintenance of special common area landscaping o Seasonal annual change-outs. o Tree trimming and other greenery related items. • Signature would not be responsible for spot services provided by Serafin Garcia. • Signature will guarantee seasonal plants. • Signature will work to reduce the ruts in the Community’s lawns. Marvin commented that Signature would replace C & G, Out of Africa and Extreme Pest Control. Al Freedman complimented the Committee on their excellent work. Safety and Security Committee: Toby Moskowitz reported: • The Committee asked for Board guidance regarding going forward with research and recommendation on security cameras. • Toby requested that a copy of the Mizner Falls Security Information Update form be put in the Messenger for updating. She also asked that a reminder to remove stickers from sold cars be included. • Toby will train to become a CapSure Administrator. • There would be a meeting with CastleGuard on Friday, June 26, and at that time, all guard responsibilities and their adherence to procedures will be discussed. Al Freedman addressed the questions regarding the security cameras and said this would need to be handled on a step-by-step basis, given the number of elements involved. • Outbound camera has never been equipped to handle anyone exiting at any rate of speed. It is not infrared, so it cannot take any night pictures. • The Board needs to decide if the outbound camera should be replaced. • Debbie currently has three proposals for three different cameras that we wish to perform the same function. • Al will ask Debbie to arrange for Safety and Security and Engineering visit the properties at night so that we can see how well these cameras function. • The DVR unit will need to be replaced. • There may not be a need for the inbound camera.

COWBRA: Gerri Seinberg reported: • Flu clinic will be held on October 8 at Pontevecchio West. Refer to Channel 63 for details and deadlines, as they become available. • 46 communities, comprising approximately 8600-8800 individuals, will participate. • Swine flu vaccine has not yet been developed. • Gerri and David Zysman attended a COWBRA meeting on June 24, which primarily covered hurricane preparedness. • All homeowners should have a viable plan-refer to Channel 63 and the WPTV guide at Publix. • David Zysman also reviewed important steps to be taken during a hurricane or other emergency. Marvin explained to new homeowners what CERT’s function is. We Care: Carol Freedman reported We Care has sent out a total of 23 get well and sympathy cards in 2009. In May/June, ten cards (6 get well, 4 sympathy). Carol asked that the Membership continue to call her so that she can continue these good works. Paula Zigman and other Committee members continue to make welcome visits to new homeowners. OLD BUSINESS: Board Liaison Responsibilities: Al Freedman moved and Nat Summers seconded a motion to table discussion of the Board Liaison responsibilities until the July 2009 Board of Directors Meeting. The motion passed unanimously. NEW BUSINESS: Street Light Proposal for Ravenna Way Donald Porges moved and Nat Summers seconded a motion to accept the Engineering Committee’s recommendation to accept Amerifirst Construction Services’ proposal and for the funds to pay for it to come out of the reserve account, not to exceed $1,800.00. The motion passed unanimously. Al Freedman noted that the next step will be to contact FPL, so that an FPL representative can come out to the site, and meet with Amerifirst Construction, along with a Board Member and the Property Manager, everyone involved understands what will need to be accomplished. Landscaping Proposal: In keeping with the recommendation of the Landscape Committee, Stephanie Melrose moved and Donald Porges seconded a motion that the Subcommittee on Contracts negotiate the remaining details of a contract with Signature Landscaping for landscaping services to include: grass cutting and trimming, fertilization and regular pest control, maintenance of the special landscape areas, seasonal annual change-outs and tree trimming, as well as other greenery related services, and the Officers of the Association be empowered to execute such completed agreement at a price not to exceed $160,000. The motion passed unanimously. Lake Proposal: In keeping with the recommendation of the Lakes Committee, Al Freedman moved and Nat Summers seconded a motion that the Subcommittee on Contracts negotiate the remaining details of a contract with Palm Beach Aquatics for Lakes maintenance services to include: algae control, monthly littoral maintenance, replanting of littoral areas over first three months of contract at no charge items and that the Officers of the Association be

empowered to execute such completed agreement at a price not to exceed $7500. The motion passed unanimously. Stephanie Melrose moved and Nat Summers seconded a motion to adjourn. The motion passed unanimously. The meeting adjourned at 8:10 p.m.

MIZNER FALLS HOMEOWNERS ASSOCIATION, INC. BOARD OF DIRECTORS MEETING AT CLUBHOUSE MINUTES-WEDNESDAY, MAY 20, 2009 The meeting was called to order by President Joan Meyer at 7:00 p.m. BOARD MEMBERS PRESENT: Al Freedman, Stephanie Melrose, Joan Meyer, Donald Porges, Gerald Schackler, Nat Summers, Marvin Zigman OTHERS PRESENT: Deborah DelVecchio, Property Manager A Board Quorum was present. Nat Summers moved and Gerald Schackler seconded a motion to approve the minutes of the April 22, 2009 Board of Directors Meeting. The motion passed unanimously. PRESIDENT’S REPORT Joan Meyer reported: Joan explained the purpose of the 5.20.09 Board of Directors Workshop Meeting. • To discuss the role of Committees in Mizner Falls • To discuss how the HOA is currently operating and how to operate in the future • To provide for more cohesiveness among Board Members for the benefit of the Community. • To discuss the HOA Board of Directors Liaisons position and how to interface with their Committees. TREASURER’S REPORT: Donald Porges summarized the attached 4.30.09 Treasurer’s Report. MANAGEMENT REPORT: Deborah Delvecchio reported: • Amendments have been sent in to be recorded. Amendments are official once they are recorded. • Mizner Falls POD Volunteers attended a mock walk-through at Addison Reserve. A mock walk-through will be conducted at Mizner Falls. Debbie commented that the Addison Reserve walk-through was excellent. • Annual roof maintenance and repairs, in advance of hurricane season, was performed on 4.29.09. • New computer has been installed in the Channel 63 room. Make My Calls was installed on the new Channel 63 computer. • The Communications Committee will learn how to use Make My Calls. Bob Levenson and Diana Vertuccio will be trained on Make My Calls, and then they will train the rest of the Committee. • Rome will be at Mizner Falls on 5.23.09 to work on the pool heat pumps. • Annual inspection of the clubhouse fire sprinkler system took place on 5.08.09. System was deemed to be in compliance. • Debbie instructed the Membership how to properly use the air conditioning thermostats, including never hold down the HOLD button. • Investigation continues on lights for Ravenna Way. • Sable palms around the clubhouse have been trimmed in advance of hurricane season. Other Community palms will be trimmed shortly.

OLD BUSINESS: Clubs: Board Responsibility and Coordination with Clubs: Marvin Zigman requested that the Board confirm the list of clubs recognized by the Board, the relationship of the clubs to the HOA and how we relate to the clubs. Clubs currently recognized by Mizner Falls are: • Social Club • Men’s Club • Women’s Club • Tennis Club • Club 18 • Club Italia • ORT • PAP • Social Action Club • Billiards Club • Book Club The HOA recognizes these clubs so that they can use the HOA’s facilities and the communications media, according to established rules. The Board does not choose to govern how they run their business. Scheduling of club events is done through the Calendar Committee. Clubs have their own charters and their own monies. Clubs elect their own officers. Marvin requested that the above club information be recorded in the Minutes. Committees: Joan thanked Debbie Delvecchio for the excellent package she compiled for discussion on committees. Joan reviewed the proceedings of the March meeting at Castle Management relative to Board responsibilities (presentation attached). Joan then reviewed Section 3.13 of 720, Committees (attached). Joan then reviewed the committee orientation package (attached): Function: The Board agreed that all HOA committees, with the exception of ACB and Grievance which are standing committees, are advisory committees. It was also agreed that committees are formed for a specific purpose. Some committees will remain constant (e.g. Calendar and Communications). Some will not. Advisory Committees: Similarities: • Committees must abide by the Governing Documents and Florida Statutes. • Structure: • Purpose of the Committee • Board selects Committee Liaison • Board selects Committee members • Board disbands Committee Liaison: • Should be a Board Member • Should be silent during committee meetings • Should meet with Committee Chairperson to keep focus. • Reports to the Board and Property Manager regarding Committee activity. Committee Chairperson: • Follows the purpose of the Committee as set by the Board.

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Provides a written report of all Committee meetings to the Board Liaison. Schedules regular meetings. Presents Committee report at Board of Directors Meetings. COMMUNICATION IS KEY. Direct communication from the Liaison to the Board and to the Property Manager is essential.

The Board agreed to continue the practice of homeowners volunteering for committees, and the committees electing the chairs, with the exception of the two standing committees, ACB and Grievance. Al Freedman commented that the seven Board Liaisons, all being different, approach the Liaison responsibilities differently and recommended that procedure/guidelines be written for the Board Liaison. The Board referred back to the Liaison section to begin this process: • Should be a Board Member – Yes • Should be silent during Committee meetings - No. The Chair will run the meeting, and the Liaison will speak, as needed, including providing guidance and advice. • The Liaison will make every effort to attend all Committee meetings. • The Liaison does not have a vote in Committee meetings. • Reports to the Board and the Property Manager regarding Committee activity – Yes. Purpose of the Committee: • Who assigns the Committee purpose? • The Board of Directors assigns the purpose. • The Committee does the research and recommends. Joan recommended that at the beginning of each calendar year that the Board review each committee and set the charter/goals for that year for the committees. Marvin Zigman suggested that one or two Board members put together a draft to recommend to the Board to be used for the remainder of 2009 and as a model for future Boards. The Board agreed. Al Freedman and Donald Porges volunteered to put together guidelines prior to the 2010 Board convening. Committees in General: Al Freedman requested clarification as to who can serve on committees (i.e. spouses, Board Members, etc.). Debbie responded that spouses of Board Members can be on any committee, but may not vote. Two members of the same household may serve on the same committee, but only one person may vote. Nat Summers moved and Donald Porges seconded a motion to delete the sentence that spouses of the Board of Directors can serve on any committee but may not vote – that may not vote be taken out. Al Freedman, Stephanie Melrose, Joan Meyer, Donald Porges, Gerald Schackler and Nat Summers voted in favor of this motion. Marvin Zigman was opposed. The motion passed. Committee Reports/Recommendations to Board: Joan Meyer raised the question of what information would the Board should have, prior to a Board of Directors Meeting and before the Board is asked to vote on an issue, • Committee should have report to the Board one week prior to the scheduled Board of Directors Meeting. • If Board Members are uncomfortable or require additional information, move to table the item to the next Board Meeting and take a vote to table.

NEW BUSINESS: Restrapping Pool Area Lounge Chairs: Debbie received quotations to restrap the 35 lounge chairs in the pool area. The price would be $50/chair for a total of $750.00. The frames are in good condition. Restrapping the existing lounge chairs would be less expensive than replacing these 35 lounge chairs. Marvin Zigman moved and Stephanie Melrose seconded a motion for the 35 lounge chairs in the pool area to be restrapped. Stephanie Melrose, Joan Meyer, Donald Porges, Gerald Schackler, Nat Summers and Marvin Zigman voted in favor of the motion. Al Freedman was opposed. The motion passed. ADJOURNMENT: Marvin Zigman moved and Stephanie Melrose seconded a motion to adjourn. The motion passed unanimously. The meeting adjourned at 7:55 p.m. OPEN FORUM:


				
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