The physical parts of a computer are called

• browser

A software application used to locate and display Web pages is called a

The _____ is the piece of hardware that interprets and carries out the instructions contained in the software applications.

The CPU is the piece of hardware that interprets and carries out the instructions contained in the software applications.

• A public PC in the library sounds like it is booting up but the screen remains black. Which is the most likely problem? • monitor

Hardware or Software
• Browser • Monitor • CPU

• A standard set of rules and procedures for exchanging data between computers or devices

• Computers connected by cables or wireless for the purpose of data sharing.

• Online Public Access Catalog • Public Search interface to a library catalog.

• Database Structure
– Records
• • • • • Bibliographic Item Order Course Reserve Patron

– Fixed Fields – coded/numeric data, selected from a dropdown box – Variable Fields – data entered by typing

Typical Catalog Maintenance tasks
• Search by title • If record is not found, search OCLC Connection and export record • Add a copy or volume (item record) to an existing bib record • Attach Item – fill in fields in template • Change location of an item • Delete an item record from the collection

Item Record Fixed Fields
• Copy number – first copy is 0 (zero.) Numbers are assigned to copy 2 and upwards. Enter number only in this fixed field. • Suppress – This field can be changed to suppress display of an item if it was checked out and never returned. • Item Type – DO NOT USE. Loan rules are controlled by the location code. • Price – Enter the list price, or the appropriate approximation. • Location – Use the appropriate five letter item location code. • Status – can be changed to IN PROCESSING, MISSING, LOST AND PAID.

Item Record Variable Length Fields
• a: Item information – do not touch. • b: Barcode – Enter barcode, all 14 digits! • c: Call number is entered here, ONLY IF DIFFERENT from call number in bibliographic record. • g: If item was acquired as a gift, enter the word gift, otherwise, no gift field. • p: Use only for books. Enter pbk, spiral, or looseleaf, as appropriate. Otherwise, no paperback field. • v: Volume. If item has volume number, enter it here. Examples: v.2 pt.1 2005

• The lending and returning process. • The circulation module tracks and executes circulation transactions involving the interaction of data from multiple files and tables in the ILS.

How does the ILS determine the due date at point of checkout?

Checkout Transaction
• Barcode is scanned to retrieve patron record • System consults patron block table for limits and/or blocks. • Item barcode is scanned to retrieve item record. • System consults loan rule table. To find loan period. • System consults calendar table to determine due date

Discharge Process
• Item barcode is scanned in discharge mode. • Item is freed from link to borrower record and status is returned to available/shelving/hold for new patron/transit to different location.

Library Users
• • • • • Patrons Borrowers Users Readers Customers

Borrower Registration
• Patron fills out paper application. • Information is verified and entered into borrower database. Borrower record is created. • Some libraries also offer online applications. • Some libraries load borrower data from external database such as student database.

Bibliographic Records
• A catalog records that uniquely describes a title.

Item Records
An item record must exist for each piece or copy of a title that circulates.

Item Record – Permanent Data
• Shelving location • Format • Price

Item record – Changing Data
• • • • • • • • Date last checked out. Date item is due. Record number of patron who has item. Circulation status of item Number of renewals Number of overdue notices sent Date of last overdue notice Total number of circulations

Circulation Status
• • • • • • • • Available/Check Shelf Checked Out/Due m/d/y Shelving/Sorting Damage/Repair Transit Hold Lost/Billed Missing

• Codabar • 14 digits
– Patron or Item indicator – Library identifier – Item/patron number – Check digit

• Can be scanned or typed

RFID Tags
• Radio Frequency Identification Tags • Transmit a radio frequency with the item barcode number encoded in the signal • Don’t require line-of-sight. • task=category&sectionid=14&id=82&Itemi d=85

Loan Rules
• • • • • Loan period Overdue notices Fine rules Holds Renewal limit

Calendar Table
• Include data for all locations with opening and closing hours, holidays, etc.

Holds / Reserves
• Title-level • Item-level • Volume-level

Holds Management
• Holds can be restricted if a copy is available anywhere in the library • If a copy is available in the home library

Circulation Statistics
• Number of items borrowed • By patron type • By sub-collection, call number etc.


• • • • • Basic terminology Hardware parts Types of memory Different types of ports Relationship between OS, Apps and Data

Computer Terms
• • • • • ASCII UNICODE USB Client-Server Web Browser

• Protocols • Internet • Basic troubleshooting principles

Types of Online Communication
• • • • • • • Chat E-mail Blogging IM VOIP Listserv RSS

Impact of Internet in Libraries
• Public Service • Reference Service • Technical Services

• Acquistions Module • Cataloging Module
– MARC – AACR2 – Copy cataloging vs. original cataloging

• Circulation Module • Database and Record Types

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