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WEDDING CEREMONY _ RECEPTION PLANNER

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					                WEDDING CEREMONY & RECEPTION PLANNER
                                       Personal Information



Bride’s Full Names: _________________________ Groom’s Full Name: ________________________________
Bride’s Birth Date: _______________          Groom’s Birth Date: _______________
Bride’s Phone #: (________)__________________ Bride’s E-Mail:____________________________________
Groom’s Phone #: (________)_________________ Groom’s E-Mail:___________________________________
Bride’s Parents Names:_____________________________Parents’ Phone #: (________)___________________
Bride’s Parents E-Mail:________________________________________________________________________
Groom’s Parents Names: ___________________________ Parents’ Phone #: (________)___________________
Groom’s Parents E-Mail:_______________________________________________________________________
Wedding Date: _____________________________ Number of Guests Anticipated:________________________
Ceremony Location:_________________________ Ceremony Times: From:________am/pm to ________am/pm
Ceremony Site: Indoor / Outdoor              Officiant’s Name:__________________________________
Reception Location:_________________________ Reception Times: From:________am/pm to ________am/pm
Guest Arrival Time: ___________________am/pm Bridal Party Arrival:___________________________am/pm
How long have the two of you known each other?: __________________________________________________
Where did you two meet?:______________________________________________________________________
How long have you two been engaged? ___________________________________________________________
What are your wedding colors?__________________________________________________________________
Linen colors?: _______________________________________________________________________________
Sensitive Subjects or Situations: _________________________________________________________________
Mailing Address After the Wedding: _____________________________________________________________
Phone # After the Wedding: (________)________________________
E-Mail After the Wedding: _____________________________________________________________________




                                                 1
                                            Venue Information



Ceremony Venue Name: _______________________________________________________________________
Reception Venue Name: _______________________________________________________________________
Venue Contact Name: _______________________________ Venue Contact Phone#: ______________________
Primary Room Name: _______________________________ Floor: Basement / First / Second / Third / ________
Setting: Indoor / Outdoor                        Elevator: Yes / No
Will Kenneth Day Weddings be providing music in other room(s) at any time?: ___________________________
What is the earliest allowable set-up time for Kenneth Day Weddings?:__________________________________



                                           General Information



Number of guests:__________________________ Number of Children Under 16 years old: ________________
Majority Age Range of your guests: ______________________________________________________________
Specific Requests of the Entertainer DJ/MC (Not music Related):_______________________________________
Desired Entertainer DJ/MC Attire: Suit & Tie / Polo Shirt & Slacks / Themed / Other: ______________________




                                                     2
                                      Supporting Wedding Professionals



Planner/Coordinator:________________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Officiant’s Name:__________________________ Phone#:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Caterer’s Name:____________________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Photographer’s Name:_______________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Are there any special photos to be taken during the reception? Yes / No   Duration: _______________________

How late is the photographer/Videographer scheduled?        Time:_________________________________am/pm

Videographer’s Name:_______________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Florist’s Name:_____________________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Cake’s Name:______________________________ Phone #:(________)_________________________________

Website: _________________________________ E-Mail:___________________________________________

Transportation’s Name:______________________ Phone #:(________)_________________________________




                                                        3
                                              Ceremony Details
If the ceremony will be held in a Church, you will not typically need additional sound equipment or microphones.
However, if the ceremony will be held at any other location, you may want us to provide a ceremony sound
system and wireless microphones. This ensures your ceremony music as well as the ceremony itself can be heard
by all your guests. Even if you have live music at your ceremony it is often a good idea to have microphones for
the spoken portion of the ceremony.


Rehearsal Date?____________________________ Rehearsal Time: _________________________

Rehearsal Location?__________________________________________________________________________

Ceremony Location:_________________________ Ceremony Times: From:________am/pm to ________am/pm
Ceremony Site: Indoor / Outdoor
Ceremony Music: Musicians / DJ / Vocalist / Combination / None

Guest Arrival Music: Yes / No                      Music Type:_______________________________________

Ushers’ Names: ______________________________________________________________________________

Mother of the Bride & Groom Seating Music: ______________________________________________________

Mother of the Bride Ushered by:_________________________________________________________________

Mother of the Groom Ushered by: _______________________________________________________________

Vocalist’s Name: ___________________________ Vocalist’s Song(s):__________________________________

Vocalist’s Phone#: __________________________ Vocalist’s E-Mail: __________________________________

Style of Brides Maids Processional: Escorted by Groomsmen / Solo & Staggered Entry / Positioned & Waiting

Bridesmaids’ Order of Entry ____________________________________________________________________

___________________________________________________________________________________________

Bridesmaids Processional Song: _________________________________________________________________

Orator(s) Name(s):____________________________________________________________________________

Bride’s Processional Song: _____________________________________________________________________

Relationship of Bride’s Escort: __________________________________________________________________

Vows Style: Repeat after Officiant / Personally Written & Spoken / Orated by Family or Friend / Other

Unity Candle: Yes / No                             Unity Candle Song: _________________________________

                                                       4
Sand Ceremony Yes / No                         Sand Ceremony Song:_______________________________

Principal Sponsor: Yes / No                    Secondary Sponsor: Yes / No

Veil Sponsor: Yes / No                         Rope/Cord Sponsor: Yes / No

Coin Sponsor: Yes / No                         Other Sponsors:____________________________________

Communion: Yes / No                            Orator’s Name: ____________________________________

Flower Exchange with Parents: Yes / No         Flower Exchange between Bride & Groom: Yes / No

B & G’s Recessional Song:___________________ Wedding Party Recessional Song:______________________

Guests Departure Music: Yes / No               Music Type:_______________________________________

After the Ceremony how much time is required for the Photographer & Travel?:___________________________

Bride & Groom’s personal time: Yes / No        How Long?:_______________________________________




                                                   5
                                              Cocktail Details

I am able to provide music of light background instrumental music, or I can play instrumental love
songs… other suggested genres are soft jazz, soft show tunes, or slow contemporary.


Cocktails / Hors d’ oeuvres: Yes / No

Is cocktail hour in the same room as main reception?: Yes / No

Cocktail Music:             Yes / No      Cocktail Music Style:_____________________________________




                                          Sponsors Introductions



Announce Sponsors?: Yes / No

Sponsor Song: Yes / No             If Yes, Choose Song: ___________________________________________

Principal Sponsor(s):__________________________________________________________________________

Secondary Sponsor(s):_________________________________________________________________________

Veil Sponsor(s):______________________________________________________________________________

Rope/Cord Sponsor(s): ________________________________________________________________________

Coin Sponsor(s): _____________________________________________________________________________

Additional Sponsor(s) (1):______________________________________________________________________

Additional Sponsor(s) (2):______________________________________________________________________

Additional Sponsor(s) (3):______________________________________________________________________

Additional Sponsor(s) (4):______________________________________________________________________




                                                     6
                                     Wedding Party Introductions



Wedding Party Introductions?: Yes / No   Wedding Party Introduction Song:___________________________

Bride & Groom Introduction Song: ______________________________________________________________

Grandparents of the Bride: _____________________________________________________________________

Bride’s Grandparents Phone#:______________________ E-Mail:____________________________________

Grandparents of the Groom:____________________________________________________________________

Groom’s Grandparents Phone#:______________________ E-Mail:____________________________________

Parents of the Bride: __________________________________________________________________________

Parents of the Groom: _________________________________________________________________________

Usher(s): ___________________________________________________________________________________

Flower Girl(s) & Ring Bearer: __________________________________________________________________

Bridesmaid & Groomsman (10):_________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (9):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (8):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (7):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (6):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (5):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (4):__________________________________________________________________

                                                  7
Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (3):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (2):__________________________________________________________________

Phone#s:____________________________ E-Mails:________________________________________________

Bridesmaid & Groomsman (1):__________________________________________________________________

Maid of Honor & Best Man: ____________________________________________________________________

Matron of Honor & Best Man: __________________________________________________________________



Announce Bride & Groom as:___________________________________________________________________



Bride & Groom’s Welcome & Thank You: Yes / No       When?: __________________



 Please Provide: Hobbies, Goals, and Interesting Facts about each person in your bridal party.




                                                8
                                               Meal Information



Head Table Style: Head Table / Sweetheart Table / Other: ___________________________________________

Number of People at Head Table: _____________ Table Themes:_____________________________________

Number of Guest Tables: ____________________ Number of guests at each table:_______________________

Blessing:                     Yes / No       Blessing by: ____________________________________________

Person giving Blessing Phone#:________________ E-Mail: __________________________________________

Blessing When?: Beginning of Reception / Before Dinner / After Dinner / End of Evening / Other:___________

Dinner Served:                Yes / No       Service Style: Buffet / Family Style / Individually Served /Stations

If being served, does the caterer need everyone to be seated to start serving?: Yes / No

MC invited guests to buffet?: Yes / No

Dinner Music:                 Yes / No       Dinner Music Style: ______________________________________

Toast(s):                     Yes / No       Toast(s)by: _____________________________________________

Please provide Phone #s & E-Mails for Toasters not already provided.___________________________________

___________________________________________________________________________________________

Should the MC seek volunteer toasts from guests?: Yes / No

Will the Bride & Groom want to say something at this point? (i.e., Thank you for coming)? Yes / No

Do you desire the Love Story Be Told? Yes / No




                                                        9
                                                 Formalities



Bride & Groom’s 1st Dance: Yes / No        Bride & Groom’s Song: ___________________________________

Bride & Groom’s 1st Dance When: ______________________________________________________________

Father/Daughter & Mother/Son Dance can be combined or can be separate.

Father / Daughter Dance:     Yes / No      Father/Daughter Song:_____________________________________

All Fathers & Daughters Join ½ way through:       Yes / No

Mother/Son Dance:            Yes / No      Mother/Son Song: ________________________________________

All Mothers & Sons Join ½ way through:            Yes / No

Bride & Brother Dance:       Yes / No      Bride & Brother Song: ____________________________________

Bride & Father-in-law Dance: Yes / No      Bride & Father-in-law Song: _______________________________

Groom & Mother-in-law Dance: Yes / No      Groom & Mother-in-law Song: _____________________________

Cake Cutting:                Yes / No      When to Cut Cake: _______________________________________

Cake Cutting Music:          Yes / No      Cake Cutting Song:_______________________________________

Would you like the Love Letters to be read during the cake cutting? Yes / No

Honeymoon / Money Dance: Yes / No          Music Style: ____________________________________________

Bridal Party Dance:          Yes / No      Bridal Party Song: _______________________________________

Bouquet Dedication:          Yes / No      Bouquet Dedication Song: _________________________________

Bouquet Toss:                Yes / No      Bouquet Toss Song:______________________________________

Garter Removal/Toss:         Yes / No      Garter Removal/Toss Song:________________________________

Garter Removal Theme?:______________________________________________________________________

Other Special Dance(s):      Yes / No      List Dance(s) & Song(s):__________________________________

Bride & Groom Clothing Change: Yes / No Time of Change: ________________________________________
Open Dancing:                Yes / No      Music Styles Preferred:___________________________________
Centerpiece Giveaway:        Yes / No
Bride & Groom’s Departure Time: ______________________________________________________________
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Are Bride & Groom Leaving before the last dance?: Yes / No
Do the Bride & Groom want their exit announced?: Yes / No
Last Dance of the Reception: Yes / No       Last Dance Song:________________________________________
Last Dance Bride & Groom Only or Everyone join?: Alone / Everyone


Other Special Dances?:_______________________________________________________________________
1. Dedications & Announcements for guests: ______________________________________________________
Desired Song:_______________________________________________________________________________
2. Dedications & Announcements for guests: ______________________________________________________
Desired Song:_______________________________________________________________________________
3. Dedications & Announcements for guests: ______________________________________________________
Desired Song:_______________________________________________________________________________
Will there be any special performances during the reception?:   Yes / No
1. Who & What?:____________________________________________________________________________
2. Who & What?:____________________________________________________________________________
3. Who & What?:____________________________________________________________________________



                                        Other Important Information



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