Docstoc

Sample Invitation to Design Professionals

Document Sample
Sample Invitation to Design Professionals Powered By Docstoc
					Sample Invitation to Design Professionals July XX, 2008 Steve Project Designer 987 Rock Street Any Town, Any State 99999

Learn how the versatility and speed of precast concrete can enhance your projects…. …..and earn AIA Continuing Education Credits while you learn!

Dear Steve Project Designer: As part of a national celebration of precast concrete construction initiated by the Precast/Prestressed Concrete Institute, I would like to invite you to a special plant tour and luncheon here at PRECAST COMPANY during National Precast Month in September 2008. Don’t miss this opportunity to see first hand how precast concrete is created and how its aesthetic flexibility, durability, high quality, and environmental friendliness can meet the design needs of your projects. Precast concrete is a versatile design material used for everything from bridges and parking structures to structural design and cladding. Off-site construction of components makes precast concrete a wonderful choice for projects on a tight schedule. AIA continuing education credits will be available for this event. On DATE, we hope you’ll be our guest at our facility at ADDRESS. The tour will include a demonstration of the products we produce and information about the various markets we serve and our certification process. Lunch will be served. Plan to arrive at TIME as the tour will begin promptly at TIME and conclude at TIME. To register, please call (XXX) XXX-XXXX and reference PRECAST COMPANY, or visit WEBSITE. Feel free to call if you have any questions before then. We look forward to seeing you!

Best regards, Joe Precaster Title
Precast Company

Sample Invitation to Local Officials July XX, 2008 LOCAL GOVERNMENT OFFICIAL 987 Rock Street Any Town, Any State 99999

September 2008 has been designated National Precast Month….. …… we invite you to come tour our plant during this exciting event!

Dear LOCAL GOVERNMENT OFFICIAL: As part of a national celebration of precast concrete construction initiated by the Precast/Prestressed Concrete Institute, I would like to invite you to a special plant tour and luncheon here at PRECAST COMPANY during National Precast Month in September 2008. Precast concrete is a versatile design material used for everything from bridges and parking decks to structural design and cladding. PRECAST COMPANY has been in business since YEAR here in CITY. We employ XXX people and specialize in precast concrete components for use in the XXXXX market. On DATE, we hope you’ll be our guest at our facility at ADDRESS. The tour will include a demonstration of the products we produce and information about the environmental friendliness of our products, the various markets we serve, and our certification process. Lunch will be served. Plan to arrive at TIME as the tour will begin promptly at TIME and conclude at TIME. To register, please call (XXX) XXX-XXXX and reference PRECAST COMPANY, or visit WEBSITE. Feel free to call if you have any questions before then. We look forward to seeing you!

Best regards, Joe Precaster Title Precast Company

Student Sample Letter 1234 Main Street Any Town, Any State 99999 PHONE NUMBER

July XX, 2008

UNIVERSITY STUDENT or PROFESSOR 987 Rock Street Any Town, Any State 99999

Dear UNIVERSITY STUDENT or PROFESSOR: As part of a national celebration of precast concrete construction initiated by the Precast/Prestressed Concrete Institute, I would like to invite you to a special plant tour and luncheon here at PRECAST COMPANY. Precast concrete is a versatile design material used for everything from bridges and parking structures to structural design and cladding. Off-site construction of components makes precast concrete a perfect choice for projects on a tight schedule. On DATE, we hope you’ll be our guest at our facility at ADDRESS. The tour will include a demonstration of the products we produce and information about the environmental friendliness of our products, the various markets we serve, and our certification process. Lunch will be served. Plan to arrive at TIME as the tour will begin promptly at TIME and conclude at TIME. To register, please call (XXX) XXX-XXXX and reference PRECAST COMPANY, or visit WEBSITE. Feel free to call if you have any questions before then. We look forward to seeing you!

Best regards, Joe Precaster Title Precast Company

Sample Invitation to Local Media July XX, 2007 LOCAL MEDIA 987 Rock Street Any Town, Any State 99999

September 2008 has been designated National Precast Month….. …… we invite you to come tour our plant during this exciting event!

Dear LOCAL MEDIA: As part of a national celebration of precast concrete construction initiated by the Precast/Prestressed Concrete Institute, I would like to invite you to a special plant tour and luncheon here at PRECAST COMPANY during National Precast Month in September 2008. Precast concrete is a versatile design material used for everything from bridges and parking decks to structural design and cladding. PRECAST COMPANY has been in business since YEAR here in CITY. We employ XXX people and specialize in precast concrete components for use in the XXXXX market. On DATE, we hope you’ll be our guest at our facility at ADDRESS. The tour will include a demonstration of the products we produce and information about the environmental friendliness of our products, the various markets we serve, and our certification process. Lunch will be served. Plan to arrive at TIME as the tour will begin promptly at TIME and conclude at TIME. To register, please call (XXX) XXX-XXXX and reference PRECAST COMPANY, or visit WEBSITE. Feel free to call if you have any questions before then. We look forward to seeing you!

Best regards, Joe Precaster Title Precast Company

Sample Press Release to Local Media

NEWS RELEASE
For immediate release…

PCI Celebrates NATIONAL PRECAST MONTH September 2008
(PCI logo)

CHICAGO – September 2008 has been designated NATIONAL PRECAST MONTH by the Precast/Prestressed Concrete Institute (PCI). PCI is the national association representing the producers, suppliers, and users of precast, prestressed concrete for the construction of commercial, industrial, residential, and public/institutional buildings; bridges and transportation facilities; and other specialized structures. In honor of the incredible growth and success of the precast concrete industry, PCI has prepared a multifaceted promotion and celebration program during September 2008. This exciting program seeks to recognize the history and importance of precast concrete to the construction industry; recognize significant projects and achievements; and educate industry professionals, architects, engineers, construction managers, government officials, students, and media about the process, benefits, and advantages of precast concrete construction. As part of this unique celebration, PCI member firms will host a series of special plant tours and educational formats at precast concrete facilities across the country—all during the month of September. This national and local celebration of precast concrete will include public proclamations and recognition of precast concrete in addition to the series of plant tours, local events, and project tours. PCI will assist with and participate in these events with individual producers, regional precast concrete groups, and state associations.

For more information, or to register for a National Precast Month plant tour celebration, contact PCI at 209 W. Jackson Blvd., Chicago, IL 60606; phone (312) 786-0300 or fax (312) 786-0353; or visit PCI’s website at www.pci.org.

Sample Follow-up/Thank You Letter 1234 Main Street Any Town, Any State 99999 PHONE NUMBER

September XX, 2008

Steve Project Designer 987 Rock Street Any Town, Any State 99999

Dear Steve Project Designer: Thank you for attending our recent open house and plant tour. We hope you found the tour both informative and engaging. The breadth and depth of uses for precast concrete are so extensive that they are difficult to demonstrate fully in the plant. As we mentioned, we would be happy to take you on a tour of completed projects if you would like. Just call and we can arrange to show you some examples of our work in action. If you feel clients or others in your office would benefit from seeing our projects or operations, we can create a tour tailored to their needs and interests. Hopefully, we might collaborate together on a custom solution for one of your upcoming projects. We appreciate your taking the time to join us last week and look forward to serving you in the future. Best regards, Joe Precaster Title Precast Company