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					NECAP Test Administration Workshop for New(er) Coordinators Grades 3 – 8 and 11

RIDE and Measured Progress

Dates: August 27 and September 11, 2008

RIDE Assessment Staff Contact Information
Jim Karon phone: 222-8489 email: james.karon@ride.ri.gov Ellen Hedlund (until 9-26-08) phone: 222-8495 email: ellen.hedlund@ride.ri.gov Heather Heineke Agnew phone: 222-8493 email: heather.agnew@ride.ri.gov Diane Girard phone: 222-8479 email: diane.girard@ride.ri.gov Cynthia Corbridge phone: 222-8497 email: cynthia.corbridge@ride.ri.gov Mary Ann Snider phone: 222-8492 email: maryann.snider@ride.ri.gov Patty Carnevale phone: 222-8458 email: patricia.carnevale@ride.ri.gov Van Yidana phone: 222-8488 email: van.yidana@ride.ri.gov

General Assessment and Accountability Office Number 222-8487

Measured Progress Service Center 1- 877- 632-7774

Harold Stephens: NECAP Program Director Phone - 1-603-749-9102 ext. 2235 E-mail – Stephens.Harold@measuredprogress.org Amanda Smith: NECAP Program Manager Phone - 1-603-749-9102 ext. 2259 E-mail – Smith.Amanda@measuredprogress.org Elliot Scharff: NECAP Program Manager Phone - 1-603-749-9102 ext. 2126 E-mail – Scharff.Elliot@measuredprogress.org

Measured Progress Service Center 1-877-632-7774
Mellicent Friddell: NECAP Program Assistant Phone - 1-603-749-9102 ext. 2355 E-mail – Friddell.Mellicent@measuredprogress.org

Tina Haley: NECAP Program Assistant Phone - 1-603-749-9102 ext. 2427 E-mail – Haley.Cristina@measuredprogress.org
Kellie Beaulieu: NECAP Program Assistant Phone - 1-603-749-9102 ext. 2156 E-mail – Beaulieu.Kellie@measuredprogress.org

The purpose of this workshop is to ensure that  Secure test materials remain secure at all times.  Standardized testing procedures are consistent across all schools.  Test materials are returned according to specifications to expedite the return of test results.  Students requiring accommodations do in fact receive them.  Test Coordinators and Test Administrators are prepared to carry out all of their responsibilities.

Rhode Island’s 2008-2009 Testing Schedule
Oct 1 – 23 NECAP Reading, Writing and Mathematics Testing in Grades 3-8 & 11 (Test Materials picked up on October 24) Alternate Assessment in Grades 2-8 and 10 (Datafolios picked up on May 7) TechLiteracy Assessment in Grade 8 (Watch for letter to superintendents/principals, technology coordinators)

Oct 6 – Apr 9 Dec &/or May

Jan 15 -Feb 15 ACCESS Testing for ELL Students K-12
May 11 – 28 May NOTE: NECAP Science Tests in Grades 4,8, and 11 (Test Materials picked up on May 29) DRA Testing for Early Grade Schools in Grades K and 1 State-sponsored PSAT testing is suspended for the 2008-09 school year.

Eighth Grade Technology Literacy








One of four new Federal reporting items 2008/09 compliance to receive federal technology funding Consistent and fair method to ensure that we are not comparing apples to oranges Website: guidance including definitions, responsibilities, reporting details, and toolkit www.ride.ri.gov/instruction/intech/techlit1.aspx

TechLiteracy Assessment™ (Learning.com)


Online assessment  Blend of multiple choice questions assessing students’ knowledge of technology concepts and performancebased items assessing student’s skills with technology applications and tasks  Delivered to the classroom, computer lab, or any Internet connected computer in one class period

TechLiteracy Assessment™ - cont. (Learning.com)


Aligned to ISTE NETS-S standards with referenced standard, validated test items  Timely reporting  Valuable data including score averages, assessment numbers, and proficiency levels  Available to State, District, School, Class and Student

State Responsibilities:
Fall Awareness: • Letter to Superintendents, Middle School Principals, District Testing Coordinators, District Technology Coordinators and Data Managers • NECAP Test Coordinator Workshops • E-RATE and DATA Focus Group meetings Test Administrator Training: • Early November – date and location TBA Information and Support: • Web Site • Contact Holly Walsh – holly.walsh@ride.ri.gov or 222-8457

District and School Responsibilities
 Local awareness  Identify technology support personnel  Identify test administrator(s)  Attend training session in early November  Test implementation – determine location and time  Computer class / Other  Test windows:  December 8th – December 19th - Semester 1  May 11th – May 22nd – Semester 2  Administer practice test  Identify technical difficulties prior to testing windows  Prepare students for this type of testing

Sample TechLiteracy Assessment
 http://www.learning.com/tla/20itemsample/fall06/middle/

Caution:
 First 8 slides explain how to take the assessment  Be patient on the 8th slide!!  Animation takes approx. 10 to 15 seconds to finish and then a “Start” button appears  20 items on the sample assessment

Fall NECAP Important Dates
September 8-12: September 15-19: Test Security Materials arrive in schools Test materials and Student ID Labels shipped to schools Last date to order additional student labels Additional student labels shipped to schools

October 3: October 10:

October 1-23:
October 24:

Test administration window
UPS pickup test materials for return to Measured Progress (materials need to be ready at 8 AM)

New to NECAP this Year


Online Principal’s Certification of Proper Test Administration (see page 22 of the manual for more details) Online Principal/Test Coordinator Questionnaire (see page 22 of the manual for more details) Frequently Asked Questions (see Appendix D in the manual)







Removal of the Alternate Assessment bubble from page 2 of the Student Answer Booklet. Student ID Labels for students who took the Alternate Assessment in 20072008 should not be affixed to Student Answer Booklets.
Student name line added in the upper left hand corner of the front cover of the Student Answer Booklet



Checklists for Principals and Test Coordinators (page iii)

 

Before Testing During Testing After Testing

District Test Coordinator’s Responsibilities
Primary responsibilities:
• Ensure that schools prepare test administrators • Determine district testing schedule (Take these holidays into consideration: Oct 2, Eid al Fitr (Muslim); Oct 9, Yom Kippur (Jewish); Oct 13, Columbus Day) • Verify that students in out-placement schools are tested • Ensure that test security is maintained • Actively observe and monitor test administrations in your schools

School Test Coordinator’s Responsibilities (page 2)
Primary responsibilities:
• Serve as the school’s contact person with Measured Progress • Coordinate all test-related activities • Designate and prepare test administrators to administer NECAP according to directions in the Test Administrator Manual • Oversee the inventory, distribution, collection, and return of ALL test materials • Observe and monitor test administration in your school • Ensure test security and compliance with test administration procedures

Prior to Test Administration (page 16)
Designating Test Administrators
A sufficient number of trained test administrators are needed to fulfill these responsibilities: • Administration of test sessions simultaneously at a grade level throughout the district • Students should be tested in surroundings that will provide them with the opportunity to do their best work • Students that require accommodations must be supervised by trained test administrators (refer to Accommodations, Guidelines, and Procedures: Administrator Training Guide)

• Makeup sessions must be supervised by trained test administrators

Preparing Test Administrators (pages 17-18)
• Create a plan for applying Student ID labels or coding student identification information

• Explain purpose of “Optional Reports for School Use” field
• Discuss additional materials needed:
— Scratch paper — Rulers and protractors — Mathematics toolkits for grades 3,4, and 5 (punch out before testing) — Mathematics reference sheets for grades 5-8 & 11

• Discuss additional optional materials and when they are allowed:
— — — — Calculator Post-Its Highlighter (grades 5-8 & 11 Student Test Booklets only) Multiplication table and 100s chart

Preparing Test Administrators (pages 17-18)
• Explain security procedures • Explain guidelines for classroom environment, including
Equipment and materials permitted during test administration Equipment and materials prohibited during test administration

• Encourage completion of Test Administrator Questionnaire

Test Security (Before, During, and After Testing) (page 2)
Test Security relies on the professional integrity of everyone in our schools across all three states. No student should be advantaged or disadvantaged based on how or where the test is administered. All Student Test Booklets and Student Answer Booklets are secure and may not be copied or duplicated in any way or kept by the school after testing is completed.
Using secure test material to prepare students in any way for this test administration is a violation of test security and testing procedure. Verify that every test administrator has and uses locked storage for all test materials at all times (except during the testing periods).

Information in the Security Packet
• Cover letter and key points • Masters to use as overheads for staff meeting (also available on the web as a power point) • Copies of the DOs and DON’Ts for distribution to all staff • Affirmations of Test Security to be signed by those involved with NECAP testing • Tracking sheets for signing tests out and in • Checklist for Principal’s required documentation of test security

Test Security Procedures
1. School staff will participate in an informational meeting and receive written material about the security procedures. 2. Every school staff person who handles a test booklet or answer booklet will sign an "Affirmation of Test Security“ prior to their involvement.

3. The Principal/School Testing Coordinator will verify the receipt of all NECAP testing materials.
4. The Principal/School Testing Coordinator will personally sign out every test booklet and answer booklet to a Test Administrator. 5. Every Test Administrator will personally sign that he/she has received a specific number of test booklets and answer booklets.

Test Security Procedures
6. Prior to testing, every Test Administrator will review the Test Administration Manual to become familiar with all administration procedures and with details about which materials and equipment are permitted or prohibited. 7. If there are any who assist with test administration/make-up testing/coding/etc., each one must sign the “Affirmation of Test Security” to verify his/her involvement. 8. At the conclusion of testing the Test Administrator personally will return all of the test booklets to the Principal/School Testing Coordinator and sign them in, counting the booklets to verify that all have been returned.

9. The Principal/School Testing Coordinator will complete, print and sign the Measured Progress online Certification of Proper Test Administration form.
10. The Principal/School Testing Coordinator will affirm to the District Testing Coordinator that all test booklets have been returned to Measured Progress.

Test Booklet Tracking Sheet

Breaches in Test Security (Page 2)
Any concern about breaches in test security must be reported immediately to the test coordinator and/or principal.

The test coordinator/principal is then responsible for reporting breaches to the district superintendent and Mary Ann Snider, Office of Instruction, Assessment and Accountability at RIDE.

BEFORE TESTING
Preparation for Test Administration (page 3-9)
Manuals (page 3)  Read the Principal/Test Coordinator and Test Administrator Manuals Student Participation and Accommodations (pgs. 3-4)  The Accommodations, Guidelines, and Procedures: Administrators Training Guide covers these topics: — Who should be tested — Determining how students will participate using accommodations — Documenting and bubbling in accommodation codes

Who Should be Tested? (page 3)
 All students enrolled in the school as of October 1,
2008

 Exceptions are students who
• Completed the Alternate Assessment in the 20072008 school year. • LEP/ELL students who are new to the U.S. after October 1, 2007 and take the ACCESS test of English language proficiency. They do not take the Reading and Writing tests. They must take the Mathematics test. • Have state-approved special considerations.

Rhode Island Approved Special Considerations
• Exemptions made for medical reasons, personal crisis, family emergency, and court order

• Written request signed by your district superintendent must be submitted to Mary Ann Snider at RIDE (Fax # 222-3605) to obtain approval • Requests must be submitted by October 23, 2008

Accommodations
These questions guided the decisions about accommodations for the NECAP tests:
1. How can we minimize the need for accommodations by improving our general test design and support materials?

2. When needed, what accommodations should be available to students so that test items can be accessed without providing an advantage?

3. What guidance can be provided to teachers so that accommodations are understood and effectively implemented?

Accommodations
Accommodations do not change what we expect students to know and be able to do.

Test accommodations are based on individual student needs and classroom assessment practice; they are not for the use by an entire classroom or category of students.

They should not give students unfair advantages; rather they are meant to remove barriers that may exist due to a student’s learning style or disability.

Test administrators must be trained in their use.

Accommodations
Who is eligible for testing accommodations?

ALL students

Student Participation and Accommodations
Determining How Students Will Participate Using Accommodations (page 4)
• The Accommodations, Guidelines, and Procedures: Administrator Training Guide covers these topics:
—Determining how students will participate using accommodations —Documenting and bubbling in accommodation codes

Accommodations
A school NEEDS to • Support classroom teachers through the accommodations decision-making process.

• Include all of a student’s classroom teachers, parents, and the student, if appropriate, in the decision-making process.
• Standardize the accommodation administration process and plan the resources necessary for largescale implementation, including designating and training these test administrators, and planning for locations, extra time, needed special materials.

• Ensure that the students’ records include the decisions made to inform both current instruction and future educational planning.

Accommodations
Schools should systematically develop a process for recommending appropriate accommodations for all students who need them. To begin planning, teachers should ask themselves:

“What will keep my student from demonstrating what he/she can do? My student does well in math but struggles with reading the math questions. During classroom testing we read the math problems to him/her.”
A read-aloud accommodation for the NECAP math test might be useful… •The teacher discusses this with the student’s parents/IEP team or the student’s other teachers to determine if this is appropriate.

•The teachers decide what, if any, accommodation is appropriate and the recommendation is noted in the student’s records.

Accommodations
Accommodations, Guidelines, and Procedures: Administrator Training Guide • Available on RIDE website www.ride.ri.gov/assessment/NECAP.aspx • Using the Table of Standard Test Accommodations, school teams may choose in advance, and use without state approval, any standard accommodation listed in categories A, B, C, or D. • After testing is finished, all accommodations actually used during testing must be recorded on page 2 of the Student Answer Booklet.

Appendix F
(Page 33)

Table of Standard Test Accommodations

Accommodations (Page 4)
Requests for the use of Other Accommodations (E) • Contact RIDE for permission in advance of testing, using the form on p. 22 of Accommodations, Guidelines, and Procedures: Administrator Training Guide.

• Accommodation(s) must be consistent with those used in student’s regular classroom or student has experience using the accommodation prior to the assessment. • If the requested accommodation is found to be comparable to a standard accommodation, written approval will be given.
• Student work done using category A, B, C, D, or approved E accommodations will be fully credited & scored.

Modifications (page 4)
• If state review determines that your request for an other accommodation will change what the test measures, the state will respond in writing that use of this procedure will produce a test “modification” and must therefore be coded as a “Modification (F)”.
• Use of a “Modification (F)” will result in no credit given for student work during test sessions in which this modification was used.

• Any “Other” Accommodation not registered as “approved” by RIDE will be treated as a “Modification (F)”.

Scheduling Test Sessions (page 5)
• All testing, including accommodated sessions and make-up sessions, must occur within the testing window (October 1 — October 23, 2008). • Test sessions must be scheduled and given in the order presented in the student’s test booklet. • Make-up testing may begin as soon as a student returns to or enters a school. • Rhode Island requires that all students at a particular grade level within a district must be scheduled to take the same test session simultaneously as a way to minimize breaches in test security- check with your District Testing Coordinator.

Testing Schedules (pages 6-9)
Grades 3 through 8

• 3 Reading and 3 Mathematics Sessions
• 2 Writing Sessions (at grades 5 and 8 only)

• 1 Student Questionnaire
Grade 11 • 2 Writing Sessions • 2 Reading and 2 Mathematics Sessions • 1 Student Questionnaire

Scheduling Test Sessions
• NECAP test sessions are designed to be completed in approximately:
— 45 minutes for grades 3 through 8 — 60 minutes for grade 11

• Test sessions may be no shorter than these minimum time limits. • All students are allowed additional time:
— 45 minutes for grades 3 through 8 — 30 minutes for grade 11 Allowed additional time can be given to all students if needed, without an accommodation.

• An “Extended Time” accommodation (B-3) may be permitted, and must be coded, for any student requiring more than 90 minutes to complete a session. • If all students finish before the 90-minute window has ended, testing may be concluded for that session.

Sample Testing Schedule A: Grades 3, 4, and 5
MONDAY Week of Oct 1 9:10 - 11 No Testing No Testing No Testing No Testing Grades 3, 4 &5 Reading Grades 3, 4 &5 Reading Grades 3, 4 &5 Reading Grades 3, 4 &5 Mathematics (no calculators) Grades 3, 4&5 Mathematics (calculators) Grades 3, 4&5 Mathematics (calculators) Grades 3 & 4 Questionnaire* TUESDAY WEDNESDAY THURSDAY FRIDAY

12:30 -2:20 * 2:40

Week of Oct 6 9:10 - 11 12:30 – 2:20 * 2:40 Grade 5 Writing Grade 5 Writing Grade 5 Questionnaire* (make ups) (make ups) (make ups) (make ups) (make ups) (make ups) (make ups) (make ups)

Week of Oct 13
AM PM Columbus Day Columbus Day (make ups) (make ups) (make ups) (make ups) (make ups) (make ups) (make ups) (make ups)

Week of Oct 20
AM & PM (make ups) (make ups) (make ups) (make ups) All materials ready for 8 AM pick-up

Sample Testing Schedule B: Grades 3, 4, and 5
MONDAY Week of Oct 1 9:10 - 11 PM No Testing No Testing No Testing No Testing Grades 3, 4 & 5 Reading Grades 3, 4 & 5 Reading with
major accommodations

TUESDAY

WEDNESDAY

THURSDAY

FRIDAY

Grades 3, 4 &5 Reading Grades 3, 4 &5 Reading with
major accommodations

Grades 3, 4 &5 Reading Grades 3, 4 &5 Reading with
major accommodations

(begin make ups for Grades 3, 4, and 5 Reading) Week of Oct 6 9:10 – 11 * 11:20 (make ups) Grades 3, 4 & 5 Mathematics (no calculators) Grades 3, 4 & 5 Mathematics (calculators) Grades 3, 4 & 5 Mathematics (calculators) Grades 3 & 4 questionnaires* Grades 3, 4 & 5 Mathematics (calculators)
with major accommodations

(make ups)

(make ups)

12:30 – 2:20

(make ups)

Grades 3, 4 & 5 Mathematics
with major accommodation s

Grades 3, 4 & 5 Mathematics (calculators) with
major accommodations

(make ups)

(no calculators) (make ups)

(make ups)

Grades 3 & 4 Questionnaires (make ups)

Sample Testing Schedule B: Grades 3, 4, and 5 (continued)

Week of Oct 13 9:10 – 11:00 * 11:20 PM Columbus Day Columbus Day Grade 5 Writing Grade 5 Writing; Grade 5 Questionnaire* Grade 5 Writing with major accommodations
Grade 5 Questionnaire

(make ups) (make ups)

(make ups) (make ups)

Grade 5 Writing with major accommodations (make ups)

(make ups) Week of Oct 20 AM (make ups) (make ups) (make ups) (make ups) All materia l ready for 8 AM pick-up

PM

(make ups)

(make ups)

(make ups)

(make ups)

Sample Testing Schedule C: Grade 11
MONDAY
Week of Oct 1 8:30 – 10:00 10:30 – 12:00 No Testing No Testing No Testing No Testing Writing Continue major accommodations in Writing Writing Continue major accommodations in Writing; begin (make ups) Reading Continue major accommodations in Reading (make ups)

TUESDAY

WEDNESDAY

THURSDAY

FRIDAY

PM
Week of Oct 6 8:30 – 10:00 * 10:20

No Testing

No Testing

(make ups)

(make ups)

Reading

Mathematics (no calculators)

Mathematics (calculators) * Student Questionnaire Continue major accommodations in Mathematics (calculators) (make ups)

(make ups)

10:30--12:00

PM Week of Oct 13 AM & PM Columbus Day

Continue major accommodations in Reading; (make ups)

Continue major accommodations in Mathematics; (no calculators) (make ups)

(make ups)

(make ups)

(make ups)

(make ups)

(make ups)

Week of Oct 20
AM & PM (make ups) (make ups) (make ups) (make ups) All materials ready for 8 AM pick-up

Test Materials (pages 10-13)
• Inventory Test Materials  Check all materials for each grade are received

 Count materials actual received and compare to number reported on Materials Summary form  Locate and save green instructions sheet for completing the Principal’s Certification of Proper Test Administration online form  Save original boxes and return service labels for shipping materials back to Measured Progress

• Quantities of Student Test Booklets and Answer Booklets • Quantities of Other Materials • Packaging of Test Materials • Storing and Access to Test Materials

Student ID Labels (pages 13-14)
• Labels created for students based on district end of year 2007-2008 files • 1 label provided for students in Grades 3 and 4 (one Student Test Booklet that includes both the test and answer spaces) • 2 identical labels provided for students in Grades 5-8 (one for Student Answer Booklet, one for Reading/Mathematics Student Test Booklet). No label is required for the separate Writing Student Test Booklet (grades 5 and 8 only) • 2 identical labels provided for students in Grades 11 (one for Student Answer Booklet, one for Writing/Reading/ Mathematics Student Test Booklet) • Affix labels to covers of the Student Test Booklets and Student Answer Booklets prior to testing

Sample Student ID Label

RI

Student ID Labels
 Student ID labels containing incorrect information:
• 2 fields MUST be correct in order to use label (student name and school name). • If either of these 2 fields are incorrect, DO NOT USE the label, throw them away. Follow procedure for ordering additional student labels. • Student ID labels can still be used with incorrect grade or date of birth.

Student ID Labels
 Student ID labels for students NOT in your school:
• Labels are NOT transferable between schools • Throw away any labels provided for students not enrolled in your school • DO NOT forward these labels on to other schools • DO NOT affix these labels to Student Answer Booklets

 Labels for students who took the Alternate Assessment in 2007-2008:
• Throw away any labels for these students • DO NOT affix these labels to Student Answer Booklets

Student ID Labels
 Missing labels for students enrolled in your school:
• You may order additional labels for students enrolled in your school who did not receive a label by following the procedure outlined on page 14 of the Principal/Test Coordinator Manual • Additional labels must be ordered by October 3, 2008

Student ID Labels
 Ordering Additional Student Labels
• Schools may order additional labels for students who did not receive labels in the original shipment. • Schools may also order additional labels for students with incorrect student or school name. • All orders must be received by October 3, 2008 • If you do not order additional labels by October 3, 2008, you must complete the student information on pages 1 and 2 of the Student Answer Booklet

Student ID Labels
 How to order additional student ID labels:
• Locate the white instruction sheet, with your password, sent with the administrative materials for the lowest grade tested in your school. • Go online to http://iservices.measuredprogress.org. Follow the onscreen instructions. • You must have the student’s name, birth date, gender, and race/ethnicity for each label ordered. • Call the Measured Progress service center (1-877-632-7774) if you have questions or problems ordering labels.

Prior to Test Administration (pages 15-18)
Preparing Test and Answer Booklets for Testing
• Count enough booklets for each administrator and the group of students to whom they will administer the test • Affix student ID labels to the appropriate booklets (see additional information on page 15 of Principal/Test Coordinator Manual) • Braille booklets, large-print booklets, and writing test booklets do not require a label • For students who do not have a label and will not be receiving a label, please complete appropriate student information on the front cover and page 2 of the student answer booklets

Preparing Test and Answer Booklets for Testing
• DO NOT separate the Student Answer Booklets from the Student Test Booklets (grades 5 – 8 & 11)
• If the booklets do become separated, you will need to match the form number on the front cover of the Student Test Booklet with the bracketed portion of the number printed on the bottom right corner of the Student Answer Booklet.

• The unique serial numbers on test booklets and answer booklets are not designed to match.

Preparing Test and Answer Booklets for Testing


For students WITHOUT Student ID labels
• Write student name, school name and district name on cover of Student Answer Booklet. • For students in grades 5-8 & 11, write student name on the front cover of the Student Test Booklet • If you ordered additional labels and are waiting for them to arrive, enter the student’s name, school name, and district name in the box in the lower right corner of the Student Answer Booklet titled “AFFIX STUDENT LABEL HERE”. Once the labels arrive, place it on the box over what has been written. • If no student label is expected, complete the student information on page 1 and 2 of the Student Answer Booklet

Place labels here upon receipt

For students without a label, complete each of these fields after testing.

Optional Reports (page 16)
•

For districts and schools to group students for analysis at the local level

• Choose groupings based on any factor of interest to the school/district (e.g. class, teacher, feeder school, instructional program) • Six rows = six factors of interest per student and no more than one circle bubbled per row • Schools/districts develop their own coding system or choose not to use field • Keep a record of the key used (RIDE and MP will not have copies of your key) • Ensure the “Optional Reports” field is completed correctly on page 2 of the student answer booklet • Data is included on the student-level data file of NECAP results (district-level) and in RIDE’s data warehouse

DURING TESTING
Test Administration (page 19)
Distributing Test Materials
• Keep test materials in a secure locked storage area except during testing sessions. • Provide an extra test booklet to each test administrator for demonstration purposes.

Monitoring Test Administration
• Test administrators may not comment on students’ work. Test administrators may not help students in any way except during the General Instructions, Student Questionnaire, or as specified in the Test Administrator Manual.

Students who move during testing (page 19)
If students enroll in your school after October 1: • Determine if any content areas were completed by the student in the student’s prior school • Administer all remaining content area sessions • Order Student ID Labels for new students before October 3 • Complete appropriate student information on page 2 of Student Answer Booklet if no label is obtained for student

Students who move during testing
If students withdraw from your school: • Do not forward the booklets to the student’s new school • When possible, please contact the new school to notify them of any content areas the student has already completed • Every effort should be made to have student complete all test sessions in a content area before the student withdraws • If a content area is completed in different schools, the work will not be combined to produce a score

Students who move during testing
School must fill in appropriate bubble on page 2 of Student Answer Booklet indicating reason for booklet being returned partially blank • Any student who withdraws from school before October 1st does not need a Student Answer Booklet returned • If student ID label has already been affixed to a Student Answer Booklet, write “VOID” on it and return it with other unused materials


AFTER TESTING (pages 20-21)
Collecting Materials After Testing List on page 20
of Principal/Test Coordinator Manual

Special Materials
• Braille and Large-Print Tests: Make sure that all non-standard student generated work have been transcribed into a regular Student Answer Booklet and use designated envelopes to return materials
• Special Handling Envelope: examples of materials for inclusion into this envelope are torn booklets, responses written with anything other than a #2 pencil, damaged test booklets, and any booklet with computer generated responses

Verifying Student Information on Student Answer Booklets (page 21)
 For Answer Booklets WITH Student ID Labels verify that: • Student ID Labels have been properly affixed in the lower right corner of the front cover of the Student Answer Booklets • Page 2 (Only if applicable): → Accommodations used by students during testing
are appropriately coded for each content area → Reason why a Student Answer Booklet is being returned blank in one or more sessions is coded → Homeschooled field has been coded → Optional Reports field has been coded

Verifying Student Information on Student Answer Booklets (page 21)
 For Answer Booklets WITH Student ID Labels verify that:
• Student’s name has been printed on the line at the top of the front cover of the Student Answer Booklet Note: Students are instructed to write their names on this line in their Student Answer Booklet at the beginning of testing during the first test session.

Verifying Student Information on Student Answer Booklets (page 21)


For answer booklets WITHOUT Student ID Labels verify that:
• Appropriate information on front cover of the Student Answer Booklet has been completed by authorized school personnel, including printing the student’s name on the line at the top of the page • Student demographic information on the upper right corner of page 2 of the Student Answer Booklet has been completed
Required on the Student Answer Booklet for students State without a label Page 1 Page 2 RI Student name and birth date Gender, primary race/ethnicity, LEP, IEP, SES, Migrant, 504 Plan, Title 1A

Verifying Student Information on Student Answer Booklets (page 21)


For answer booklets WITHOUT Student ID Labels verify that:

Page 2 (Only if applicable): • Accommodations used by students during testing is appropriately coded for each content area • Reason why a Student Answer Booklet is being returned blank in one or more sessions is coded • Homeschooled field has been coded • Optional Reports field has been coded

Completing Principal’s Certification of Proper Test Administration (page 22)
Before sealing the cartons for return of test materials: • Locate green instruction sheet shipped with materials and go to http://iservices.measuredprogress.org to complete a Principal Certification of Proper Test Administration form for each tested grade Submit the form electronically AND print two copies for your records No longer required to sign and return a hard copy of the form with test materials Numbers needed to complete the form: — number of students enrolled — number of students tested — number of booklets received — number of used booklets being returned — total number of booklets being returned

•

•
•

Completing Principal/Test Coordinator Questionnaire (page 22)
• This year the questionnaire will be completed online as part of the Principal’s Certification Form • You will not need to log in separately to complete the questionnaire • Questions are also included in the Principal/Test Coordinator Manual as Appendix E. • Test Administrator Questionnaire still needs to be completed on the Test Administrator Questionnaire Answer Sheets

Preparing Test Materials for Return (page 23)
• Preparing Answer Booklets • Preparing Other Test Materials • Do not return the following materials
— Materials Summary Form — Packing Slips *Secure Material* — Mathematics tool kits and envelopes — Mathematics reference sheets — Rulers and protractors — Principal/Test Coordinator Manual and Test Administrator Manuals —Test Administrator Questionnaires (return completed answer sheets only) —Student Questionnaires (students answer in their answer booklet)

“Administrative Forms” envelope “Special Handling” envelope (if applicable)

“Large-Print Tests” envelope (if applicable) “Braille Tests” envelope (if applicable) “Scratch Paper” envelope

“For Return of Used Answer Documents” envelopes

Packing NECAP Test Materials - All boxes must be ready by 8 am on Friday, October 24th, 2008 for pickup by UPS. This is the only scheduled pickup date. - Pack materials according to the diagram. Put only one grade in a box.

Used test booklets

Unused/Void Student Test Materials

UPS RS

Measured Progress Bar code label

Box __ of __ Grade _

Shipping Test Materials Back (page 24)
• Packaging test materials for return to Measured Progress

• Use original shipping boxes
• Pack materials for one grade only per box • UPS one day pickup on October 24th at 8:00am • This is the only scheduled pickup. Do not call UPS for a pickup if your materials are not picked up on October 24. Instead call NECAP Service Center at 1-877-632-7774

Test Preparation What is supported by research?
Langer, J.A. (2001) American Educational Research Journal
Studied Two Approaches 1) Treated test preparation as a separate activity, involving practice tests and test taking hints. 2) Integrated test preparation with the curriculum by analyzing test demands and reformulating curriculum as needed to be sure that students would develop the knowledge and skills needed for strong performance on tests.

Test Preparation What is supported by research?
Findings
1) Low performing schools treated tests as an additional hurdle, separated from curriculum. More about practice on old editions of the test, teacher-made tests and commercial tests. 2) High performing schools had teachers and administrators who deconstructed and analyzed test items and content standards to understand the literacy skills, strategies, and knowledge needed for students to achieve higher levels of literacy.

Our suggestions for the use of Practice Tests and Released Items
1) Practice Tests are most useful for familiarizing students with test format, item types, and test taking strategies.
2) Released Items are most useful when they are embedded in relevant instructional content throughout the school year.

3) Released student work samples and scoring materials can be used to illustrate and discuss more and less successful responses to test questions.
4) Share the information from the Teacher Tips document.

The best test preparation is good teaching and building a positive learning environment in the classroom.

NECAP Resource Materials Available on the RIDE Website
www.ride.ri.gov/assessment/NECAP.aspx  Student Support and Testing Materials
• NECAP Practice Tests and Released Items, both with supporting materials; mathematics released item mapping • Tips for Teachers to Share with Students: for use with all students prior to testing • Math Reference Sheets, NECAP Multiplication Table, and NECAP Hundreds Chart

 Manuals
• Accommodations, Guidelines, and Procedures: Administrator Training Guide • NECAP Principal/Test Coordinator Manual • NECAP Test Administrator Manuals

Questions and Answers


				
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