; MINUTES OF THE MEETING OF THE PARISH COUNCIL
Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out
Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

MINUTES OF THE MEETING OF THE PARISH COUNCIL

VIEWS: 10 PAGES: 13

  • pg 1
									MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 27 APRIL 2006 AT THE VILLAGE HALL, STATION ROAD, BROUGHTON ASTLEY
PRESENT Councillors C Golding (Chairman), P J Dann (Vice-Chairman), N D Bannister, D G Brown, Miss J E Gamble, Miss H L Jones, S T Hardy, Mrs M H Kelman, S L Page, C T Porter, Mrs M Stell and Mrs J T Watson. APOLOGIES 1087 Apologies were received from Councillors Mrs D Aldridge, C Grafton-Reed and C P Sidey. Apologies were also noted from County Councillor W Liquorish and District Councillors M J Grant and R Johnson. DECLARATIONS OF MEMBERS‟ INTERESTS 1088 There were no declarations of interests. Councillor Bannister joined the meeting. MINUTES 1089 Councillor Dann moved and Councillor Porter seconded confirmation and adoption of the Minutes of the Parish Council meeting held on 9 March 2006, which were approved and accepted unanimously. OUTSTANDING RESOLUTIONS 1090 Minutes 962 and 1024 - Skateboard Park Members noted that the groundworks for the new skateboard park are now complete, but that the tarmac skate surface is to be re-laid following the contractor's acceptance that it is not up to standard. Members also noted that the District Council has now allocated the s106 funds required to complete the project. The equipment will be installed 6 to 8 weeks after satisfactory completion of the re-surfacing. The contractor has indicated that the skate park will be fit for purpose and available for use in time for the start of the main summer school holidays. 1091 Minute 1076 - District and County Council Services Members noted that Harborough District Council has agreed to resource a ‘One Stop Shop’ for its services at the Village Hall on one day per week and Leicestershire County Council is considering whether a computer terminal, linked to its public services network, can be installed at the Village Hall. Members also noted that Thomas Estley Community College has offered to 374

provide resource for the One Stop Shop, if required, to address general education queries. Councillor Stell joined the meeting. CLEAN NEIGHBOURHOODS AND ENVIRONMENT ACT 2005 1092 Members welcomed Norman Proudfoot, Harborough District Council’s Head of Health and Enforcement. Mr Proudfoot summarised the key elements of the Clean Neighbourhoods and Environment Act 2005, pointing out that although it introduces a wide range of powers to deal with a number of issues only those relating to litter, graffiti, fly-posting and dog-fouling have been extended to parish councils. To ensure these new powers are applied effectively the District Council has extended and strengthened its Enforcement Team and expanded the role of the Area Enforcement Officers. The new incumbent for the Broughton Astley area, Melanie Wilkinson, will now be able to issue fixed penalty notices for a range of offences. She will also support the anti-social behaviour team, handle the less complex elements of planning enforcement, and enforce the new licensing regime, investigating complaints and undertaking routine spot checks. For its own part the Parish Council must decide whether to exercise its new powers to deal with litter, graffiti and fly-posting. The proceeds from enforcement are unlikely to be significant, but can be used to fund further enforcement projects and ‘Quality’ parish councils can use fixed penalty income for any purpose. If the Council decides to undertake an enforcement role, however, it will need to publish an enforcement policy setting out how situations will be handled and what the penalties for each offence will be. The Council’s enforcement staff will also need to be authorised to issue fixed penalty notices by attending a registered training course. The situation with regard to dog-fouling is slightly more complex. The Act gives parish councils the power to create ‘no-fouling zones’, but the areas designated by principal authorities will take precedence. It may be sensible, therefore, for the District and parish councils to work in partnership on this issue. There are currently several ‘no-fouling’ areas in the district, designated under the Dogs (Fouling of Land) Act 1996, but the District Council intends to review these in the light of its new powers. Proposals will be put to parish councils in the summer of 2006. In discussion Members noted that:
▪

1093

1094

1095

1096

Local authorities now have the power to create litter-free zones around specific trouble spots such as cooked food outlets, but must advise affected retailers, and undertake detailed consultation, before the litter-free zone can be established. Parish councils should inform the Area Enforcement Officer of any areas they would like to be designated as litter-free zones. 375

▪ ▪

District Council staff will not be able to enforce a litter-free zone created by a parish council. Shop owners bear the responsibility for removing litter in litter-free zones but no action can be taken against anyone who can demonstrate that they have taken all reasonable steps to prevent litter. Notices must be displayed in designated dog-fouling and litter-free zones, where practicable, before enforcement action can be taken. Currently there is nothing to prevent dog fouling in areas outside the ‘nofouling’ zones created under the Dogs (Fouling of Land) Act 1996. The District Council is keen to resolve this problem and is hoping to create a blanket ban for each area, excluding the areas where fouling is permitted in accordance with the new Act eg. agricultural land. Part of the Area Enforcement Officer’s extended role will be to provide a link to the anti-social behaviour team in Market Harborough so that problem areas, like the woodland on Byre Crescent, can be tackled effectively. The Enforcement Team now have a mobile CCTV camera which it intends to deploy in such areas. Fixed penalty notices can now be served on children over 10 years of age, but there is no obligation on their parents to pay the fine for them. Enforcing anti-litter measures in such cases could therefore be difficult. Because of this the District Council intends to adopt a more proactive approach, using school visits to educate children to the problems caused by litter and encouraging them to be responsible. It is now an offence to expose two or more vehicles for sale within 500m of each other on a public road or on land adjoining the highway. This measure is aimed at persistent offenders so the limit has been set at two vehicles on the assumption that anyone offering only one vehicle for sale is likely to be a casual vendor who will not re-offend in the near future.

▪ ▪

▪

▪

▪

Councillor Kelman joined the meeting. 1097 Members noted that there are a number of issues to be resolved before the Parish Council can decide whether to undertake an enforcement role in relation to litter, graffiti, fly-posting and dog-fouling in accordance with the powers conferred by the Clean Neighbourhoods and Environment Act 2005. Agreed: That, at a future meeting of the Executive Committee members should consider whether the Parish Council should undertake an enforcement role in relation to litter, graffiti, fly-posting and dogfouling in accordance with the powers conferred by the Clean Neighbourhoods and Environment Act 2005. Mr Proudfoot left the meeting.

376

ANNUAL PARISH MEETING 1098 The Chairman suspended the normal business of the Council at 8.10 pm. The Parish Manager confirmed that the Minutes of the Annual Parish Meeting held on 28 April 2005 have been recorded in the Minute Book. The Minutes were accepted unanimously and signed by the Chairman. The Chairman drew Members’ attention to his annual report, circulated prior to the meeting, which highlights the many significant achievements of the Parish Council over the previous twelve months and the main challenges which lie ahead. He reported that a copy of the report has been posted on the Parish Council’s website and published in the May-June issue of Broughton Matters, the Parish Council’s bimonthly magazine. There were no matters raised by residents. The Annual Parish Meeting closed and normal Council business was reconvened at 8.12 pm. CHAIRMAN‟S TIME Parish Council Office 1100 Members noted that the Parish Manager has now returned to duty following his recent health scare, and recorded their thanks to Administrative Assistant Emma Gill for her sterling work in maintaining service levels in the Parish Council Office in the absence of other staff. Leicestershire Draft Waste Management Strategy 2006 1101 Members noted that the public consultation on the Leicestershire Draft Waste Management Strategy 2006 has been completed and comments are now sought on the accompanying Strategic Environmental Assessment (SEA). Members wishing to review the SEA should contact the Parish Manager. Leicestershire, Leicester and Rutland Structure Plan 1102 Members noted that the Explanatory Memorandum to the Leicestershire, Leicester and Rutland Structure Plan is available on the County Council’s website at www.leics.gov.uk/structure_plan. Leicestershire Partnership NHS Trust - Rutland Unit 1103 The Chairman reported that a series of public meetings has been arranged by Leicestershire Partnership NHS Trust to discuss the modernisation and improvement of mental health services, and in particular the closure of the Rutland Unit. Details are available from the Parish Manager.

1099

377

M1 Widening: Junctions 21-30 1104 The Highways Agency has published proposals for the widening of the M1 between junctions 21 and 30. Details are available from the Parish Council Office. The deadline for comments is 29 June 2006. Coventry Airport 1105 Solicitors acting for the operator of Coventry Airport are seeking comments on revised routing proposals for departure flights. Details are available from the Parish Council Office. The deadline for comments is 5 May 2006. Nottingham East Midlands Airport 1106 The Chairman reported that the campaign group DEMAND (Demand East Midlands Airport is Designated) has written to the Parish Council seeking support in objecting to Nottingham East Midlands Airport’s expansion plans. Members wishing to support the campaign should contact the Parish Manager. Village Hall 1107 Members noted that the Leader of the local Weightwatchers group has written to congratulate the Parish Council on having ‘the most organised and cleanest’ Village Hall that she has encountered in the 23 years she has been involved with Weightwatchers. Members recorded their thanks to the caretakers, Rod Abraham and Dave Massy, for their efforts in maintaining the Village Hall to such a high standard. Frolesworth Road Cemetery 1108 Members noted that Mr and Mrs Soame of Glebe Road, Broughton Astley have written to congratulate the Parish Council on the ‘excellent’ condition of Frolesworth Road Cemetery. Members recorded their thanks to the Property and Maintenance Supervisor, Rodney Briggs, for his efforts in maintaining the Cemetery to such a high standard. Western Willows Allotments 1109 The Chairman reported that the Parish Council has again been awarded 1st place in the annual Harold Todd Memorial Award for the best local authority allotments. Members noted that the Parish Manager will be attending the award ceremony in Derby to collect the trophy on behalf of the Parish Council. Countryside Agency’s ‘Walking for Health’ Initiative 1110 The Chairman advised Members of a request from the District Council’s Health Promotion Officer for assistance in arranging a series of ‘health walks’ in the village as part of the Countryside Commission’s ‘Walking for Health’ 378

Initiative. Members are asked to notify the Parish Manager if they wish to participate. National Association of Local Councils (NALC): ‘Local Vision’ Conference 1111 Members noted that the National Association of Local Councils (NALC) has arranged a two-day ‘Local Vision’ Conference in London on 1-2 June 2006 to consider the challenges facing local government. Places at the conference are available at a cost of £130 per day. Any Members interested in attending the event should contact the Parish Manager. NALC: Larger Local Councils Committee 2007 1112 Members noted that NALC is seeking nominations for membership of its Larger Local Councils Committee for 2007. Members who would like to be nominated for the Committee should contact the Parish Manager for details. The closing date for nominations is 31 July 2006. Thomas Estley Community College 1113 The Chairman reported on the most recent liaison meeting with Thomas Estley Community College (TECC), highlighting two key issues:
▪

Artificial cricket pitch - TECC’s ‘Sports Coordinator’ is hoping to arrange an inter-schools cricket tournament on 19 May 2006, in advance of the official opening of the newly restored pitch (at 2pm) by Derek Underwood MBE. Youth shelter - the Board of Governors has approved the construction of a youth shelter on the college grounds at the junction of Cosby Road and Station Road. The Chairman of the Parish Council and TECC Principal Tim Moralee are now arranging a meeting with Youth Worker Colin Laws and representatives from Leicestershire Constabulary to take the project forward.

▪

1114

Following the successful installation of anti-litter netting around the perimeter of the College the Principal has asked if the Parish Council’s mechanical pavement sweeper can be deployed around the College tennis courts on a very infrequent basis to assist the caretakers in clearing the litter from the area. In considering this request Members noted that the tennis courts are a community amenity, open to the general public. Agreed: That the Parish Council‟s mechanical pavement sweeper should be deployed around the tennis courts at Thomas Estley Community College, at least once each term, to assist the caretakers in clearing the litter from this area. PUBLIC FORUM

1115

The Chairman suspended normal business of the Council at 8.25 pm in order to allow members of the public to address the Council. 379

No members of the public were present. The Public Forum closed and normal Council business was reconvened at 8.26 pm. COUNTY COUNCILLORS‟ REPORT 1116 No report was received from County Councillor Liquorish. In his absence Members noted that Alfred McAlpine plc are undertaking cable-laying work on Broughton Way, although no details of the work have been published. Agreed: That the Parish Council Office should contact the highway authority, Leicestershire County Council, to ascertain the nature of the cable-laying work currently being undertaken on Broughton Way in Broughton Astley. DISTRICT COUNCILLORS‟ REPORT 1117 District Councillor Dann reported that he had represented the Parish Council at a ‘State of the District’ seminar on 25 April 2006 at the District Council offices in Market Harborough. A full report of the event will be issued in due course. SCRUTINY COMMITTEE Councillor Brown moved and Councillor Porter seconded confirmation and adoption of the Minutes of the Scrutiny Committee of 27 March 2005. 1118 Minute 10.06 - Parish Council Office Members acknowledged that there are signs that the backlog of work in the Parish Council Office may have begun to be addressed following the approval of additional hours for the temporary Administrative Assistant. Members noted, however, that a final decision on staffing levels is now required urgently, given that the temporary arrangements have been in place for nearly three months. Councillor Dann proposed and Councillor Golding seconded the following proposal which was accepted unanimously. RESOLVED: That the Executive Committee, taking account of the Parish Manager‟s views, should produce a proposal regarding future staffing levels within the Parish Council Office at its meeting on 2 May 2006. 1119 Minute 11.06 - Health and Safety RESOLVED: That an additional entry control system should not be fitted to the main doors of the Village Hall, and that a visitor signing-in system should not be implemented. 380

1120

Minute 12.06 - Accounts for Payment RESOLVED: (1) That the level of information included in the “accounts for payment” listing should not be changed. (2) That the “accounts for payment” listing should be distributed to members with the Parish Council agenda.

1121

Minute 13.06 - Payments Authorisation RESOLVED: That the current level of payment authorisation should not be strengthened.

1122

Minute 14.06 - Staff Training RESOLVED: That the current authorisation procedure for staff training should not be strengthened.

1123

Minute 15.06 - Meeting Times RESOLVED: That Planning and Licensing Committee meetings preceding a Scrutiny Committee meeting should start at 7.30pm to enable the Scrutiny meeting to start at 8.00pm.

1124

Minute 16.06 - Thomas Estley Community College Extended Services List. RESOLVED: That Councillor Kelman should attend the Thomas Estley Community College Extended Services meeting. The Minutes of the Scrutiny Committee, as amended, were approved and accepted unanimously. EXECUTIVE COMMITTEE Councillor Dann moved and Councillor Watson seconded confirmation and adoption of the Minutes of the Executive Committee of 6 April 2006.

1125

Minute 60.06 - Financial Statements RESOLVED: That the provision of an additional drain to complete the groundworks for the skateboard park at Frolesworth Road Recreation Ground should be approved at a cost of £853.20 plus VAT.

1126

Minute 62.06 - Grant Funding RESOLVED: That the £5,000 allocated from s106 funds, but not now required, for the restoration of the artificial cricket pitch at Frolesworth Road Recreation Ground should be held pending confirmation from Harborough District Council of the availability from s106 funds of the 381

£62,500 required for the installation of skate park equipment at the Recreation Ground. 1127 Minute 63.06 - s137 Grant Aid: Cancer Research UK RESOLVED: That, in response to a request from Mrs Elaine Barrett, the Parish Council should not contribute to the cost of a fund-raising evening at the Village Hall in aid of Cancer Research UK. 1128 Minute 64.06 - s137 Grant Aid: South Leicestershire Citizens Advice Bureau RESOLVED: That, in response to a specific request from the District Manager, the Parish Council should contribute £150 to South Leicestershire Citizens Advice Bureau as its annual contribution for 200607 towards the cost of running the „outreach service‟ in Broughton Astley. 1129 Minute 68.06 - Quality Status RESOLVED: (1) That the Parish Council should seek to achieve quality status under the Office of the Deputy Prime Minister‟s Quality Parish and Town Council Scheme. (2) That the Chairman and Vice-Chairman should liaise with the Clerk to the Council to draw up a plan for achieving this objective, setting a target date for completion and identifying the measures required to enable the Clerk to obtain the academic qualification required. 1130 Minute 69.06 - Quality Status RESOLVED: That the Parish Council should provide an open reference to Peter Butcher for his work in preparing two reports on the benefits of town and quality status, noting that the work was completed within the agreed timescale and budget. 1131 Minute 70.06 - Commercial Advertisement on the Parish Council’s Website RESOLVED: That, as a matter of policy, the Parish Council‟s website should not be used to advertise commercial ventures or to provide links to commercial websites. 1132 Minute 71.06 - Public Toilet Facilities RESOLVED: That the current arrangements for the provision of public toilet facilities in the Village Centre should continue but that the District Council should be asked to make good the tarmac in the area adjacent to the toilets in the Village Centre car park.

382

1133

Minute 72.06 - ’Bus Shelters RESOLVED: (1) That the Parish Council should submit a bid for matched funding, under the County Council‟s Partnership Funding for Rural ’Bus Shelters Programme for 2006-07, towards the cost of a new ‟bus shelter on Broughton Way. (2) That £2,000 should be considered for inclusion in the Precept bid for 2007-08 as the Parish Council‟s contribution towards the cost of a new ‟bus shelter on Main Street, outside Arkwright House.

1134

Minute 78.06 - Village Hall Bar Facility Members noted that the licensee is prepared to accept a 10% increase in the annual rent if the existing contract for the provision of a bar at Village Hall events is renewed for a further 12 months, to 31 July 2007. Members acknowledged that this figure reflects the overall increase in the cost of running the Village Hall. Councillor Dann proposed and Councillor Porter seconded the following proposal which was accepted unanimously. RESOLVED: That the existing contract for the provision of a bar at Village Hall events should be extended for a further twelve months, to 31 July 2007, at a rent of £550.

1135

Minute 79.06 - Frolesworth Road Recreation Ground: Cricket Facilities Members acknowledged that levelling even a small section of the cricket outfield is likely to require significantly more than the £600 donated by Broughton Astley Cricket Club towards the facilities at Frolesworth Road Recreation Ground. Members noted that alternatively the money could be spent on repairs to the roof of the cricket pavilion. Councillor Dann proposed and Councillor Golding seconded the following proposal which was accepted unanimously. RESOLVED: That, at its next meeting, the Executive Committee should consider how the £600 donated by Broughton Astley Cricket Club, towards the facilities at Frolesworth Road Recreation Ground, should be utilised if it is not spent on levelling a section of the cricket outfield.

1136

Minute 80.06 - Charity Football Matches RESOLVED: That the organisers of charity football matches at Frolesworth Road Recreation Ground should be advised, if seeking to defray the cost of pitch hire, line-marking, and changing room hire, to submit an application for grant aid towards the costs involved for consideration by the Parish Council under s137 of the Local Government Act 1972, supporting the application with a letter on the charity‟s headed 383

paper confirming that all of the proceeds from the event will be donated to the charity concerned. 1137 Minute 82.06 - Charity Football Matches RESOLVED: That, in response to a request from Mr Stephen Barby, the Parish Council should not contribute to the cost of hiring pitches for four charity football matches at Frolesworth Road Recreation Ground. 1138 Minute 84.06 - Dropped Kerbs Members noted that an order has now been raised for the renewal of the Hbars marking dropped kerbs in the Village Centre, although the one adjacent to the Hinckley and Rugby Building Society will not be done until scheduled resurfacing work has been completed. 1139 Minute 85.06 - Carol Concert RESOLVED: That the Parish Council should make good any shortfall between the donations collected at the Carol Concert 2006 and the fee charged by the brass band attending the event. 1140 Minute 88.06 - Allotment Dimensions RESOLVED: That the following allotment plot dimensions should be adopted as a matter of policy and included in the Allotment Rules provided to plot holders:
▪

Full Plots: minimum length - 15m; maximum length - 22m; width approx. 7m; minimum area - approx. 100 sq m; maximum area approx. 150 sq m. Half Plots: length - approx. 10m; width - approx. 7m; area - approx. 70 sq m.

▪

The Minutes of the Executive Committee, as amended, were approved and accepted unanimously. MONTHLY ACCOUNTS 1141 Councillor Bannister moved and Councillor Jones seconded that the monthly accounts for April 2006 should be received and approved, which was accepted unanimously. REPORTS FROM OUTSIDE BODIES LRAPLC Larger Councils Forum 1142 Councillor Hardy reported that the latest meeting of the Larger Councils Forum focused on two main issues: the reorganisation of local government and free ’bus travel for the elderly. It is clear from discussion at the meeting 384

that arrangements for free ’bus travel vary widely across the region, and that a great deal of speculation surrounds the Government’s White Paper on local government reorganisation, which is due for publication in July 2006. Changes are anticipated in a number of areas including the voting arrangements for local councils. Broughton Astley Twinning Association 1143 Councillor Stell reported that the Twinning Association visited Gévezé over Easter to attend the official opening of the village’s new sports centre, which has been named ‘Broughton Astley Space’. Two of the facilities in the new centre have been named in honour of the Broughton Astley Councillors who were most instrumental in establishing the Twinning Association: former Parish Councillor Judith Gurney and District and Parish Councillor Paul Dann. Councillor Stell advised that she and Councillor Atack had represented Councillor Dann at the opening ceremony. CORRESPONDENCE RECEIVED 1144 The Parish Manager presented the list of correspondence received since the March meeting of the Parish Council, which was accepted unanimously. PLANNING AND LICENSING APPLICATIONS DETERMINED 1145 Members received the Minutes of the Planning and Licensing Committee meetings held on 13 March 2006, 27 March 2006 and 10 April 2006, together with the schedule of planning applications determined since the March meeting of the Parish Council. These documents were accepted unanimously. VILLAGE HALL REDEVELOPMENT - PHASE 1 1146 Members considered the project architect’s tender assessment report, noting his conclusion that sufficient savings should be possible on the lowest tender, from D W Hicks Building Company Limited, to bring the cost of the work within the pre-tender estimate of £205,000. Members noted the architect’s recommendation that the lowest tender should be accepted on this basis (subject to successful negotiation of the necessary savings), but acknowledged that it would be preferable to use clear glass between the new offices and Broughton Hall rather than wired safety glass. Councillor Dann proposed and Councillor Golding seconded the following proposal, which was accepted unanimously. RESOLVED: (1) That the lowest tender for Phase 1 of the redevelopment of the Village Hall, from D W Hicks Building Company Limited, should be accepted subject to successful negotiation of the savings required to bring the cost of the work within the pre-tender estimate of £205,000.

385

(2) That, if possible in the negotiation of savings, clear glass should be specified between the new offices and Broughton Hall, rather than wired safety glass. PRINTING AND DISTRIBUTION OF „BROUGHTON MATTERS‟ 1147 The Parish Manager presented two tenders for a lump sum contract for the printing and distribution of the Parish Council’s bimonthly magazine Broughton Matters, noting that the Lutterworth Journal had declined to submit a tender. The two tenders were duly opened. Members noted that the proposal from Griffindale covers a three-year period and includes the cost of preparing artwork, while that from Design2Print covers only a one or two year period and does not include artwork. Members also noted that Design2Print has placed several restrictions on its tender, including an inability to accept files in Serif PagePlus 11, the Parish Council’s desktop publishing (DTP) software, even though it is one of the leading DTP packages. RESOLVED: That the tenders received for the printing and distribution of the Parish Council‟s bimonthly magazine Broughton Matters should be considered by the Executive Committee at its meeting on 2 May 2006. MEMBERS‟ MOTIONS FOR NEXT PARISH COUNCIL MEETING 1149 No motions were received. The meeting closed at 9.02 pm.

1148

386


								
To top