ARRA Update

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					ARRA Overview Q&As
IRRPCC Meeting Herndon, VA March 25, 2009

Disclaimer
• The information contained in these slides is still in the development stages and not yet finalized. Updates to this program are on-going. The final FHWA approved presentation will be made available to all users through the official FHWA website as well as other sources (TTAPs).

Topics
• Major Provisions of ARRA • IRR Q&As regarding ARRA • Other IRR information

General
• What is the name of the final legislation?
– The legislation is known as the American Recovery and Reinvestment Act of 2009. The acronym is ARRA and it is Public Law 111-5.

• Information & Guidance
– http://www.fhwa.dot.gov/economicrecovery/

Purpose and Principles
• SEC. 3. PURPOSES AND PRINCIPLES. • (a) Statement of Purposes- The purposes of this Act include the following:
– (1) To preserve and create jobs and promote economic recovery. – (2) To assist those most impacted by the recession. – (3) To provide investments needed to increase economic efficiency by spurring technological advances in science and health. – (4) To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. – (5) To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases.

Purpose and Principles
• SEC. 3. PURPOSES AND PRINCIPLES.
– (b) General Principles Concerning Use of Funds- The President and the heads of Federal departments and agencies shall manage and expend the funds made available in this Act so as to achieve the purposes specified in subsection (a), including commencing expenditures and activities as quickly as possible consistent with prudent management.

Major Highway Provisions of the Act: Conference Agreement
• $27.5 billion total
– $310 million for IRR

• Available through September 30, 2010 • Transparency
– Publish fund usage on website (www.recovery.gov)

Major Highway Provisions of the Act: Conference Agreement
• Misc. General Provisions
– Sec. 1604 – Appropriated funds cannot be used for casino, aquarium, zoo, golf course, or swimming pool – Sec. 1605 – Use of American iron, steel, and manufactured goods – Sec. 1606 – Laborers and mechanics to be paid prevailing wages* – Sec. 1607 – Certification by Governor and acceptance by State legislature** – Sec. 1609 – Compliance with National Environmental Policy Act requirements

IRR Specific Q&As

Funding
• How will the IRR Portion of ARRA funds be administered and distributed?
– Administered in accordance with Chapter 2 of Title 23. – Distributed through the RNDF formula. – 100% Federal share – Ability to satisfy local match requirements is under review.

Funding
• How will ARRA funding get to the Tribes?
– The funds will be allocated to FHWA in early March. – FHWA will withhold the funding amount associated with the FHWA Tribes and will then reallocate the remainder to BIA-DOT. – After the documentation is received and approved by BIA-DOT or FHWA, the ARRA funds will be dispersed to the Tribes by P.L. 93-638 procedures or through the FHWA Program Agreements.

Funding
• What is the required documentation that must be submitted to and approved by FHWA or BIADOT prior to the release of the ARRA funds?
– a Transportation Improvement Program (TIP), approved by FHWA, showing the projects and activities to be performed with the ARRA funds; – the signed Addendum to the Tribe’s AFA, RFA (for FHWA Tribes), or Title I PL 93-638 contract, including the scope of work. This addendum will contain standardized language that will identify tribal responsibilities with regard to reporting and use of funds.

Funding
• What additional documentation is required for construction projects prior to the release of ARRA funds?
– the cover sheet of the approved PS&E, signed by a state licensed PE; – the certification that the project design meets or exceeds health and safety standards; – a completed project development checklist indicating that all NEPA requirements, utility easements, and RO-W clearances have been completed; and – the proposed schedule for the construction project;

• Funds will not be provided for both the design and construction of a project simultaneously

Funding
• What is the length of time on availability of the ARRA funds?
– The ARRA IRR funds are available until September 30, 2010. – Funds released or de-obligated after that date immediately expire and will not be available for re-obligation by any agency. – As a result, all contracts/agreements must be finalized and funds obligated prior to this date.

Funding
• How will the redistribution of funds work?
– In order to assure the utilization of the ARRA funds, the Secretary of Transportation has been given the authority to collect up unobligated funds and “redistribute” them within the IRR Program. – This will occur on February 17, 2010. – The criteria for ranking/selecting the “redistribution” projects will be determined by FHWA and BIA over the next few months.

Planning
• What should Tribes be doing to ensure their projects are "ready to go" as part of the ARRA?
– Tribes to review their current approved IRRTIP and contact either their BIA Regional Office or FHWA/Federal Land’s IRR Coordinator to begin work as soon as possible on updating or amending their IRRTIP to show the projects utilizing ARRA funding. – Tribes should begin public involvement and determine conformity and other planning process steps that are required for a new proposed project so as to have the project ready as soon as possible. – Transit related projects should be coordinated with the relevant transit operating agency as well.

Planning
• Can ARRA funds be used to replace IRR funds in the first year of an IRRTIP to allow that money to be used on other projects?
– Yes, provided that the project on which the funds are to be used has not yet been obligated. In addition, all measures should be undertaken to still utilize FY09 IRR Program funds for another eligible transportation project/activities within FY09. – Because we are in the final year of SAFETEA-LU, it is imperative that minimal IRR Program funds be left unobligated at the end of FY09.

Activities
• What will be the eligible activities for the ARRA funds?
– Except as noted below, the list of eligible activities will be the same as those for the IRR Program and shown in 25 CFR 170. – Planning activities are not eligible nor will they be approved except those directly associated with a specific construction project shown on an approved TIP. – Equipment purchases will be considered on a case by case basis and must be submitted to BIA-DOT and FHWA for consideration and approval.

Activities
• Can Tribes use these funds for maintenance?
– Yes, in accordance with 25CFR170 and SAFETEA-LU, tribes may use up to 25% of their ARRA funds for eligible and approved maintenance activities. – These activities will have to be included in the TIP and will be subject to reporting. – Additional BIA Road Maintenance Funding

Activities
• Besides pure road improvement or construction projects, what other types of “projects” should Tribes be considering?
– Maintenance, Operational and Safety projects.
• Project examples include chip seal and dust suppression projects, traffic signal upgrades, dynamic message signs, road weather information systems, roadway striping, guardrail replacement, and traffic sign upgrades. • Many of these projects require limited or no environmental review time, thus they can be developed quickly.

Reporting
• What will the reporting requirements be for the ARRA funds?
– The specific requirements are still being developed by OMB and FHWA. – Requirements of 1201(c) and 1512 will apply. – Requirements of 1201 (a) and (b) do not – Transparency is critical

– On-line at www.recovery.gov

Flow Diagram

Reports & Forms

Initial Project List (Form: FHWA-1586)
Initial ARRA Project Plan American Recovery and Reinvestment Act
1. State 2. Report Date (mm/dd/yyyy)

PROJECT DATA
Location: 4. Congressional 5. Federal-Aid 6. State Project Number 7. Project 8. Project Name District Project Number or Identification number Type 9. Project Description 10. Project Purpose 11. Total 12. Project Cost Schedule Estimate ($) (mm/yyyy) 13. 14. EDA Project (Y/N) Rationale 17. NEPA 15. NEPA 16. NEPA 18. Types Milestone Class Milestone of Federal Date Action Completed Permits (mm/dd/yyyy) 19. Number of Federal Permits 20. Status of 21. Route 22. Begin 23. End 24. Length Federal Number Mile Point Mile Point (miles) Permits

3. County

Form FHWA - 1586 (Rev. 3-12)

Monthly Project Status Report (Form: FHWA-1585)
MONTHLY RECIPIENT PROJECT STATUS REPORT AMERICAN RECOVERY AND REINVESTMENT ACT
1. State 2. Report Month (mm/yyyy)

PROJECT DATA
3. Contracting Agency 4. Federal-aid Project Number 6. Advertisement 8. Notice to 5. State Project Number or 7. Award Date 9. Percent Date Proceed Date Identification Number (mm/dd/yyyy) Complete 10.Contractor Name (mm/dd/yyyy) (mm/dd/yyyy) Contractor Information 11. Address Street Zip Code 12. DUNS Number 13. E-mail Adress

Form FHWA-1585 (Rev. 3-09)

Monthly Summary Employment Report (Form: FHWA-1587)
Monthly Summary Employment Report American Recovery and Reinvestment Act
1. State 2. Report Month (mm/yyyy)

Summary Data
3. Federal-aid Project Number 4. State Project Number or Identification Number 5. Project Description 6. Contractor Name / State or Local Agency 7. Status of Contractor Employment Reports 8. Total Employment (number of employees) 9. Total Hours 10.Total Payroll ($)

Form FHWA-1587 (Rev. 3-09)

Monthly Employment Report
MONTHLY EMPLOYMENT REPORT AMERICAN RECOVERY AND REINVESTMENT ACT
1. First day of reporting period: (mm/dd/yyyy) 4. Federal-Aid Project Number 2. Report Month: (mm/yyyy) 5. State Project Number or ID Number 3. Contracting Agency 6. Project Location: State, County or Federal Region

7. CONTRACTOR NAME AND ADDRESS
Name: Address: City:

State:

Zip: 8. Contractor/Subcontractor DUNS Number:

9. Employment Data
EMPLOYEES
Prime Contractor Direct, On-Project Jobs (see guidance for definitions) Subcontractor Direct, On-Project Jobs Subcontractor Name

HOURS

PAYROLL

Prime and Subcontractor Totals 10. PREPARED BY CEO or Payroll Official:
Name: Title:

0

0 DATE:

0.00

Periodic Grouped Project Report (Form: FHWA-1588)
PERIODIC GROUPED PROJECT REPORT AMERICAN RECOVERY AND REINVESTMENT ACT
1. State 2. Report Month (mm/yyyy)

PROJECT DATA
3. County 4. Congressional District 5. Federal-aid Project Number 6.State Project Number or Identification Number 7.Project Description 8. Project Purpose 9. Estimated Total Cost 10. Scheduled Completion Date (mm/dd/yyyy) 11. Project Rationale 12. Economically Distressed Area (Y/N) 13. Route Number 14. Beginning Mile Point 15. Ending Mile Point 16. Award Date (mm/dd/yyyy)

Form FHWA - 1588 (Rev. 3-12)

Other IRR Information

FY09 IRR Program Funding
• Authorized level - $450 million • Appropriation passed • Final numbers being determined
– Ob limit – Rescission – Additional takedowns

PLH-D Listing
Preliminary FY 2009 Tribal oriented PLH-Discretionary (PLHD) List
DESIGNATED AMOUNT IN JOINT EXPLANATORY STATEMENT STATE PROJECT DESCRIPTION AS DESIGNATED

AK AZ AZ CA FL FL ND NM SD SD SD SD UT WA WA WY TOTAL

Alaska Trails Initiative Infrastructure - Roads Improvement, Tohono O'odham Nation, Sells Sage Brush Road Project, Navajo Mountain Chapter Bald Hill Slide Mitigation, Hoopa Reservation BIA Route 1281, Snake Road Improvement Project, Seminole Big Cypress Reservation Snake Road Safety Improvements, Miccosukee Reservation Cannon Ball and Fort Yates Community Streets Road Improvements US 491: Navajo 9 to Shiprock, Four-lane upgrade Cuny Table Road (BIA Route 2), Pine Ridge Indian Reservation Improvements to SD 73 from US 18 to Jackson County Serving Pine Ridge and Rosebud Reservation Kenel Road (BIA Route 3) Rehabilitation and Resurfacing, Standing Rock Sioux Tribe, Corson County Reconstruction of BIA Route 15, Marshall County Navajo Route 35 Resurfacing Project Skokomish Tribe Reservation Road Improvements Squaxin Island Access Improvement Project 17-Mile Road Reconstruction, Wind River Indian Reservation 16 Projects

$1,900,000.00 $950,000.00 $139,650.00 $712,500.00 $475,000.00 $760,000.00 $1,757,500.00 $950,000.00 $1,900,000.00 $950,000.00 $237,500.00 $475,000.00 $950,000.00 $1,330,000.00 $1,045,000.00 $475,000.00 $15,007,150.00

QUESTIONS?