TRUE HEARTS OF ROTTWEILER RESCUE (DOC) by forrests

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									Proposed Position Descriptions
File/Contract Administrator – Job Description This job involves maintaining an archival hard copy and digital record of all pertinent documents, contracts, applications, veterinary records and other documentation related to the operations of THORR. The administrator will receive, scan, organize and file all such documents both digitally and in hard copy format by dog and assign a tracking number for each and every dog in the THORR system. Database Manager – Job Description The database manager will be responsible for capturing and maintaining an active, current database of contacts which includes, but is not limited to, prospective adopters, volunteers, donors, adopters, media contacts, other rescues, etc. using the THORRVolunteers YahooGroup. At a minimum, each contact should comprise a name, address, office phone, home/cell phone, e-mail address and relevant classification [e.g. volunteer, donor, adopter, etc.]. Correspondent - Job Description This job involves sending forms, letters, acknowledgements, thank you notes and emails to applicants, donors, sponsors, etc. You would do so using a set of guidelines and correspondence samples provided by THORR. Skills Required: This is a somewhat time-sensitive job. We need people who can volunteer an hour or two a week and who have computer skills and access to the Internet. Application Processor - Job Description This job requires computer and Internet access and skills needed to direct THORR applications to reviewers. This is a very time-sensitive, thankless job as we have so many needy dogs waiting to come into rescue and homes looking to adopt. We need a person who can start the applications review process immediately and monitor progress on a daily basis. Volume varies depending on how many applications we have, but we estimate five applications a week per person at busy times. We do not reimburse for the phone calls, but since THORR is a 501c3 non-profit corporation, check with your accountant to see if you can write it off on your taxes as a donation.

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Proposed Position Descriptions
Reference Checkers - Job Description This job involves checking the one vet reference and three personal references required for each application going through the review and interview process. There is a pre-set list of questions to cover with the veterinarian and personal references. Skills Required: This is a very time-sensitive job as we have so many dogs waiting to come into rescue and homes looking to adopt. We need people who can complete the calls and fill out a brief form for each call within two days of receiving the references. Volume varies depending on how many applications we have, but we estimate five applications a week per person at busy times. We do not reimburse for the phone calls, but since THORR is a 501c3 non-profit corporation, check with your accountant to see if you can write it off on your taxes as a donation. Home Visit Interviewers - Job Description This job involves conducting in-home visits and audits of adoption applicants in your area. You would call the applicant, make an appointment, go to their home and using a set of guidelines provided by THORR, ask a few basic, scripted questions about the applicant and other pets, observe the general environment, compare the actual home setting and conditions to the application description, and use judgment to determine whether a dog should be placed in the home. Skills Required: This is a very time-sensitive and people-intensive job. We need people who can complete the visits and fill out a brief form for each visit within one to five days of receiving the request. The volume varies depending on how many applications we have in your area. THORR does not reimburse the gas and mileage, but since we are a 501c3 non-profit corporation you can check with your accountant about writing it off on your taxes as a donation. Post-Adoption Follow-up – Job Description This job is designed to help achieve a smooth transition for dog and owners. It involves being emailed adoption info, contacting the adoptive home and asking a few basic, scripted questions about the post-adoption environment. You will need good general dog knowledge to answer questions about establishing schedules, housebreaking, reducing stress, training, crating, etc.

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Proposed Position Descriptions
Skills Required: This is a very time-sensitive job as we would like to catch any potential problems before they start (ideally, we would like a follow-up call within 1-2 days of adoption, then another in six weeks, and a third in three months). We need people who can complete the calls and fill out a brief form for eac h call within two days of receiving the references. The volume varies depending on how many adoptions we have. THORR does not reimburse for the phone calls, but since we are a 501c3 nonprofit corporation, check with your accountant to see if you can write off follow-up phone calls on your taxes as a donation. National Rescue Website Updater - Job Description This job requires the computer skills needed to populate the templates of and update THORR content on national rescue websites which agree to feature THORR dogs such as Petfinder and 1-800-SAVEA-PET. It requires close coordination with the Website Design and Application Specialist to transmit/receive adoptable dog photos and bios in a timely manner. Postings to the THORR and national rescue websites should occur simultaneously when possible. Skills Required: Expertise in Internet programming languages such as HTML, CGI, Perl, Flash, Java, JavaScript and PHP. Website Design and Application Specialist - Job Description This job requires the computer and HTML programming skills needed to design, upgrade and maintain the THORR website and under the direction of the marketing committee, maximize THORR’s electronic marketing opportunities. Skills Required: Expertise in Internet programming languages such as HTML, CGI, Perl, Flash, Java, JavaScript and PHP. These are long-term projects, and require individuals who have advanced website programming skills, can work well with and solicit input from volunteers, stick to a project through completion and adhere rigorously to deadlines.

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Proposed Position Descriptions
Public Relations - Job Description This position is critical to the continued growth and awareness of THORR among its various constituencies [adopters, prospective adopters, volunteers, donors, supporters, media, the rescue community (other rescues, trainers, veterinarians, kennels, groomers, and other dog-related services), and others. Duties include writing and distributing press releases, flyers, advertisements, web copy, and other promotional materials; drafting speeches for THORR spokespersons; coordinating with the marketing committee, web specialists, design resources, special events coordinators and others to gain exposure and publicity for THORR events and activities. Skills Required: Understanding of the media; media relations/pitching experience a huge plus; journalism/editorial/writing and editing skills; familiarity with AP Style Book; ability to maintain media contact database; strong creative bent to brainstorm and ideate event and seasonal thematics. Special Events Coordinator – Job Description This position requires tremendous attention to detail, strong project management skills, the ability to organize complex elements, outstanding communication skills in order to coordinate between venues, vendors and volunteers, the ability to negotiate terms and conditions as well as to establish budgets and schedules. It will require coordination with the marketing and public relations specialists to ensure that special events are publicized in an effort to drive traffic and attendance. Further, the special events coordinator will need to be an inspiring leader in order to secure volunteer staffing and maintain a good level of energy and positive outlook surrounding the event. Fundraiser - Job Description This job represents an opportunity to help THORR raise the monies and in-kind service donations necessary to deliver on its mission. No money=no vetting=no adoptions. A volunteer in this position will work closely with the President to help with THORR conducted auctions, fundraisers, apply for grants, initiate letter-writing campaigns, hold branded merchandise sales, etc. This is a versatile position, which requires innovative thinking, a promotional bent, persistence and a person who is project-oriented.

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