XP Identify desktop-publishing features by jianglifang

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    Microsoft Word 2002


Tutorial 4 – Desktop Publishing a
            Newsletter



   New Perspectives on Microsoft Word 2002 Tutorial 4   1
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             Identify desktop-publishing features

• Desktop publishing has become a common method of
  producing commercial-quality printed material.
• Today, many home and office desktop computers are
  equipped with software that is capable of desktop
  publishing tasks.
• These tasks include entering and editing text, creating
  graphics, composing or laying out pages, and printing
  documents.
• Elements of desktop publishing include high-quality
  printing, multiple fonts, graphics, typographic characters,
  columns, and other special formatting features.

               New Perspectives on Microsoft Word 2002 Tutorial 4   2
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                     Desktop Publishing features

The table below describes some of the elements commonly used in desktop
publishing. Not too many years ago, most of these features could not be
produced without expensive software and an experienced typesetter.




               New Perspectives on Microsoft Word 2002 Tutorial 4         3
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                          A newsletter created in Word

Some elements of desktop publishing
can be created in Word. This figure
demonstrates several of them.

      Modify text in WordArt.


        Inserting clip art.


              Creating drop caps.


                   Creating columns.

                      New Perspectives on Microsoft Word 2002 Tutorial 4   4
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                  Create a title with WordArt

• WordArt is a Microsoft product that provides
  flexibility in creating special effects.
• It enables you to apply color and shading and to
  alter the shape or size of the text.
• Word switches to Print Layout view to work with
  WordArt images.
• The Print Layout view is best for desktop
  publishing because it shows how the text and
  graphics fit together on the page.

            New Perspectives on Microsoft Word 2002 Tutorial 4   5
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                                    Using WordArt

• To create a WordArt image, choose a text design from the
  WordArt Gallery.
• Enter the text to be enhanced and format it.
   – Because the image can be moved and resized like a graphic, it is
     considered to be a drawing object
   – You can use the WordArt toolbar to change the text, font, or font
     size
• After an image is perfected, you can choose other WordArt
  functions to affect its appearance.
   – The image can be resized or rotated
   – Text wrapping determines how the text flows near the graphic
• Finally, the graphic is anchored to the document.

                New Perspectives on Microsoft Word 2002 Tutorial 4       6
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                                    The WordArt Gallery

The WordArt gallery has many styles you can choose from.




To view the WordArt
Gallery, click the
WordArt button on
the Drawing toolbar.




                       New Perspectives on Microsoft Word 2002 Tutorial 4   7
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                                Edit a WordArt object

After a WordArt object is inserted into your page, it can be edited and resized.
Click on the object to select it and you will see several small, black rectangles
around its border. These can be used to resize and/or move the object. The
WordArt toolbar will also appear, which contains other editing tools.




                    New Perspectives on Microsoft Word 2002 Tutorial 4          8
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            Change a WordArt object’s shape


You can change the shape of a WordArt object. To do so, select
the object, then click the WordArt Shape button on the
WordArt toolbar. Examine the available shapes, and click on
one to select it. The WordArt object will change to that shape.




            New Perspectives on Microsoft Word 2002 Tutorial 4    9
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                              Resize a WordArt object

                                                                     Click the WordArt
                                                                     object to select it, then
                                                                     drag a sizing handle to
                                                                     the desired location.



The object now spans the
page while retaining its
overall shape.




                     New Perspectives on Microsoft Word 2002 Tutorial 4                  10
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                              Work with hyperlinks

•   Hyperlinks are most commonly found on Web pages, but they also can
    appear in Word documents that will be read online.
•   Word automatically formats e-mail addresses and URLs as hyperlinks
    so that anyone who reads the document online can simply click that
    hyperlink to either send an e-mail or go to a Web site.
•   If you know that your document will only be read in a printed format,
    then you should remove hyperlinks so that the text appears in the same
    format as the rest of the document.
•   To remove a hyperlink, right-click on the hyperlink text. A menu of
    options will appear. Click the Remove Hyperlink option.




                  New Perspectives on Microsoft Word 2002 Tutorial 4    11
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                                   View a hyperlink

When a hyperlink has been created, moving the mouse pointer over the
hyperlink will cause a ScreenTip to appear. The ScreenTip will display the
URL, and will also provide instructions for activating the hyperlink.




                 New Perspectives on Microsoft Word 2002 Tutorial 4          12
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                          Edit or remove a hyperlink




Right-click on any hyperlink and
the pop up menu to the right will
appear. You can edit the hyperlink
by clicking the Edit Hyperlink
option, or remove a hyperlink by
clicking the Remove Hyperlink
option.



                   New Perspectives on Microsoft Word 2002 Tutorial 4   13
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                Create newspaper-style columns

• Text in newsletters is divided into two or more vertical
  blocks, or columns.
• Text flows down each column.
• These newspaper-style columns are easy to read because
  you are able to see more text in one glance due to the
  width of the column.
• If only part of your newsletter is set up in columns, you
  will have to insert a section break between the two areas.
• If the two areas are on the same page, use the "Section
  Break (Continuous)" option.
               New Perspectives on Microsoft Word 2002 Tutorial 4   14
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                  The Columns dialog box

To start columns, select the Columns option from the
Format menu. This figure shows the Columns dialog box.




        New Perspectives on Microsoft Word 2002 Tutorial 4   15
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                      Insert and edit graphics


• Graphics include a variety of objects such as
  graphs, charts, photographs, and pictures drawn on
  a computer.
• Graphics are important to a well-designed
  newsletter.
• They add visual appeal and should enhance the
  reader's understanding.


            New Perspectives on Microsoft Word 2002 Tutorial 4   16
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                    Use Word’s clip art gallery

• Word provides a copyright-free library of clip art
  images.
• If the images available through Microsoft do not meet
  your needs, graphics can also be purchased from other
  sources.
• Follow copyright laws when you use graphics in your
  documents.
• Once a graphic image has been inserted into your
  document, you can use tools in Word to edit that
  image’s size, position, and content.

             New Perspectives on Microsoft Word 2002 Tutorial 4   17
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                           The Microsoft Clip Organizer


This figure shows
some images that are
available in the
Microsoft Clip
Organizer.




                       New Perspectives on Microsoft Word 2002 Tutorial 4   18
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                              Insert a graphic object


When you select clip art from the Clip Organizer (or other source) and
insert it, any existing text will move to accommodate the new object. As with
WordArt, clip art objects will exhibit sizing handles when they are selected.




                  New Perspectives on Microsoft Word 2002 Tutorial 4        19
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                                           Crop a graphic


Images can be cropped after being inserted. While                           The Crop tool on the
similar to resizing, cropping an image actually hides a                     Picture toolbar.
portion of the image that you do not want to display.




                       New Perspectives on Microsoft Word 2002 Tutorial 4                  20
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                   Rotate an object


     Graphic images can also be rotated. These two figures
     show the image as it was originally inserted on the left,
     and the image after being rotated below.




New Perspectives on Microsoft Word 2002 Tutorial 4          21
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                   Wrap text around a graphic


• Text can be wrapped around a graphic so that it
  follows the contours of the graphic.
• You can position the object anywhere in the text
  and choose to wrap text on both its left and right
  sides, or just one side.
• Word’s advanced text-wrapping feature can be
  used to create a unique look in any publication.


             New Perspectives on Microsoft Word 2002 Tutorial 4   22
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                 Illustration of text wrapping


This figure shows how text can be wrapped around a
graphic object to improve the appearance of the document.




            New Perspectives on Microsoft Word 2002 Tutorial 4   23
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                         Incorporate drop caps


• A drop cap is an uppercase letter used at the
  beginning of a document or section of a document.
• It extends from the top of the first line through two
  or three of the following lines.
• The paragraph wraps around the drop cap.
• A drop cap can add interest or accent new sections
  in a long document.


             New Perspectives on Microsoft Word 2002 Tutorial 4   24
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                                 The Drop Cap dialog box


The drop cap options can
be specified in this dialog
box. To open this box, click
the Format menu, then
click the Drop Cap option.




                        New Perspectives on Microsoft Word 2002 Tutorial 4   25
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                          Use symbols and special
                          typographic characters

• Typographic characters are special symbols and
  punctuation marks.
• There are several ways to enter symbols into a Word
  document.
• Word will automatically convert some standard characters
  into typographic symbols.
• The Symbol dialog box can be used to insert special
  characters.
   – The Symbol dialog box also lists several keyboard shortcuts, such
     as Alt+Ctrl+C, which are used to enter the copyright symbol

                New Perspectives on Microsoft Word 2002 Tutorial 4   26
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                                   The Symbol dialog box

To open this dialog box,
click the Insert menu,
then click Symbol.




Choose a symbol you
want to insert, then click
the Insert button.




                        New Perspectives on Microsoft Word 2002 Tutorial 4   27
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                       Common typographic symbols

The table below shows several of the commonly used typographic symbols that can
be automatically converted by Word when you type them into your document.




                    New Perspectives on Microsoft Word 2002 Tutorial 4     28
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                            Add a page border

• A border can be placed around the entire page for
  documents such as newsletters, brochures, and
  advertisements.
• This gives the document a professional, finished
  look.
• To add a border, select Borders and Shading from
  the Format menu.
• Click the Page Border tab to select from the
  border options.

            New Perspectives on Microsoft Word 2002 Tutorial 4   29
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The Borders and Shading dialog box




 New Perspectives on Microsoft Word 2002 Tutorial 4   30
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                              A border can enhance a
                              document’s appearance

This figure shows a border that has
been placed around the outside of
the page. This helps to give the
document a professional appearance.




                    New Perspectives on Microsoft Word 2002 Tutorial 4   31

								
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