Oral Presentation Guidelines

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					Oral Presentation Guidelines

        Mary Westervelt
    Technical Communication
            Program
General principles

1. Oral medium ≠ Written medium
2. Nerves complicate things.
3. PowerPoint isn’t All.



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  Oral versus written


Different medium
Same goal: meet audience needs for
 information



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What do they need to know?

n   What’s the goal of the presentation?
    ® Think ‘thesis’, not just ‘topic’
n   What’s the plan for the presentation?
n   Where are you in the presentation?
Convey the message orally!
Choose words carefully:
n   Organization keywords
n   Short sentences
n   Simpler vocabulary
n   Examples
n   Paraphrase



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Convey the message!
Use your voice.
  n   I can’t hear you from the back row


  n   That was      great until   the end…


  n   Alittleinflectionwouldhelpmecatchtheimportantwords


  à Stress / pause / repeat
Convey the message!
Five points for effective body language:
n Face the audience.

n Make eye contact.

n Move! But not too much.

n Use gestures that convey the message.

n Don’t let dress distract.
General principles revisited

1. Oral ≠ Written!
2. Nerves complicate things
3. PowerPoint isn’t All



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2. Nerves complicate things

Most important:
n Take time to prepare.

n Plan how to hand off between
  group members.
n Practice - with a critical audience.



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Nerves: A BIG help:

n Check out the space beforehand.
n Practice in that space.




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Nerves: The Big Day

n   Remember that you’re ready.
n   Remember that you have a message
    you want to convey.
n   Breathe!




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Finally:

1. Oral ≠ Written
2. Nerves complicate things
3. PowerPoint isn’t All



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Introduction
Concern about anthropogenic climate change has stimulated
research and investment into
n   technologies that limit CO2 emissions from the combustion of fossil fuels
n   technologies that remove CO2 directly from the atmosphere.

Near pure streams of CO2 are produced
n  from point sources or
n  from the atmosphere

The methods for are
n  retrofitting power plants to separate CO2 from flue gas using various solvents,
n  separating nitrogen from air prior to combustion to enable pure oxygen
   combustion
n  employing the watergas-shift reaction in a gasification plant to enable hydrogen
   –oxygen combustion in a hydrogen gas turbine
n  capturing CO2 directly from the atmosphere using solvents with a chemical
   process designed to regenerate the solvents.
House, K.Z., House, C.H., Schrag, D.P., & Aziz, M.J. (2007) Electrochemical acceleration of chemical weathering
    as an energetically feasible approach to mitigating anthropogenic climate change. Environ.Sci.Technol.
    2007,41,8464-8470.

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Carbon capture and storage
Traditional methods
n  Limit CO2 emissions
n      Remove CO2 using solvents

Our method
n  Enhance solubility of CO2 in the ocean
n      Neutralize CO2 through reaction with Si
       rock.

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6 Principal Air Pollutants




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           Ozone Down
           Source: Environmental Protection Agency 2007 report
           http://www.epa.gov/airtrends/2007/




                                          Years 1980-2006


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GDP up, Emissions down
Source: Environmental Protection Agency 2006 report




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Indicate scale in photos.




       Photo by Mark Fickett Posted on Wikimedia Commons 13 Jun 2012


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Ppt = vehicle; You = driver!
Don’t
n Read slides

n Use complex slides

n Use unintelligible slides

n Use irrelevant or distracting slides

n Rush through slides




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You’re in charge! Four tips:
n   Tell listeners how each slide fits into
    overall presentation
n   Text slides: Use as outline
n   Graphics: Interpret, don’t just read
n   Blank the image to remove distraction
     n     Use the b key (blanks computer screen)
     n     Blank the projector

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Five final suggestions for slide
presentations
n   Number slides
n   Keep font large and dark
n   Include a guide showing where you are in the
    talk
n   Have a backup plan (Handouts? Chalk talk?)
n   Be prepared for questions
     n Prepare answers

     n Prepare slides


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Actual Emissions
1980 - 2006
Source: Environmental Protection Agency 2007 report




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On ESE Senior Design Website

Layout of slides:
    Sample PowerPoint Presentation
Powerpoint tips:
    Do’s and Don’ts of Presentation
       Graphics


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Sample slides from
1. Center for Embedded Network Sensing
  2004 presentation
2. ESE Senior Design 2007 presentations




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    Background: Cardiovascular
    Disease




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                  Immediate Goals
n   Initiate development of sensor systems and
    algorithms leading to capability for stroke and other
    cardiovascular disease detection
    n   Sensing requirements include
         n    Blood oxygen
         n    Pulse
         n    Gait
         n    Weight
         n    Speech queries
n   Blood oxygen and pulse information available now
n   Posture and gait identification current priority
    n   Identify posture, limp, run, walk, stand, etc.


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Final Helps

On course website:
n Guidelines (Good/bad examples)

n Rubric raters will use



TCP Communication Fellows
http://www.seas.upenn.edu/~tcp

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