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					Interamerican Scout Organization Interamerican Scout Committee Second Ordinary Meeting 2008 On the occasion of the 38th World Scout Conference Jeju Island, Korea 14, 16 and 17 July 2008 RESOLUTIONS
The meeting was opened at 6.30 a.m. on Monday 14 July 2008 at the Shilla Hotel. It was presided by the Chairperson, Mr. Ronald Castro, and attended by the First Vice-Chairperson, Mr. Omar Lugo, the Second Vice-Chairperson, Dr. Nigel Taylor, and Committee members Messrs. Fernando Brodeschi, Michael Bradshaw, Gilberto Mendoza, Oswaldo Navas, Diego Ospina, Luis Sabater, and Alberto Del Brutto, Regional Director of the World Scout Bureau, Interamerican Region and Executive Secretary of the Committee. Also attending as special guests, were Messrs. Daniel S. Corsen and Martín Lovato, respectively Coordinator and Deputy Coordinator of the Youth Network; and Mr. José Antonio Hernández, from the Scout Association of Mexico and member of the Board of Trustees of the Interamerican Scout Foundation. Committee member Mr. Jorge Katín sent his apologies and granted proxy to Chairman Mr. Ronald Castro. This first session was closed by 8.30 a.m. The Committee held another session at the Shilla Hotel on Wednesday 16 July 2008, from 6.30 to 8.30 a.m., with the attendance of the same participants as mentioned above, with the exception of Deputy Coordinator of the Youth Network, Mr. Martín Lovato. The Committee held a third session at the International Convention Centre Jeju, venue of the World Scout Conference, on Wednesday 16 July 2008, from 8.10 to 10.00 p.m., with the attendance of Messrs. R. Castro, O. Lugo, N. Taylor, F. Brodeschi, O. Navas, L. Sabater, A. Del Brutto, and the special guests D. Corsen and M. Lovato. Mr. D. Ospina joined the meeting in progress, likewise special guest Sr. J. A. Hernández. Messrs. M. Bradshaw and G. Mendoza were absent at this session. The Committee met for a fourth time at the Shilla Hotel on Thursday 17 July 2008, from 6.30 to 8.30 a.m., with the attendance of Messrs. R. Castro, O. Lugo, N. Taylor, M. Bradshaw, F. Brodeschi, G. Mendoza, O. Navas, D. Ospina, L. Sabater, A. Del Brutto, and special guests D. Corsen and J. A. Hernández. The Committee held a fifth and final session at the International Convention Centre Jeju, venue of the World Scout Conference, on Thursday 17 July 2008, from 3.00 to 5.30 p.m., with the attendance of Messrs. R. Castro, O. Lugo, M. Bradshaw, F. Brodeschi, G. Mendoza, O. Navas, D. Ospina, L. Sabater, A. Del Brutto, and special guests D. Corsen, M. Lovato, and J. A. Hernández. Mr. Nigel Taylor was absent from this session.

Summary of resolutions (identified in the text on the development of the meeting)
Where a resolution is adopted unanimously, the vote count is not specified. An account of the votes cast is given only for resolutions adopted by a majority, or such fact is stated. 1. The Committee reached consensus on discussing with the delegations of the Region’s NSOs the way in which the different proposals for amending the Constitution of WOSM may affect the Interamerican Region, in particular with regard to articles 10, 12 and 13. The Committee considered and resolved on the agenda for the Meeting of 14 July 2008, between 9.00 and 11.00 a.m., with the delegations of the Region’s NSOs, to be held at the International Convention Centre Jeju, venue of the World Scout Conference. The Committee approved the minutes of the meetings held in Quito, Ecuador, on 23, 24 and 28 November 2007. The Committee approved the minutes of the meeting held in San José, Costa Rica, on 3 and 4 February 2008 with the following modifications: - Resolution 12 on the study of the location of the regional headquarters, in its initial paragraph the phrase “together with Luis Sabater” shall be deleted; and the first point shall read: “the Regional Office will send within 40 days a draft of the factors that could form part of the study.”

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Resolution 18 on the reimbursement of expenses made by Committee members in official missions entrusted by the ISC, shall read: “The Committee resolved to establish a procedure to reimburse expenses made by ISC members when participating in visits to NSO and in certain other activities as official representatives of the Committee; in any case a resolution of the Committee itself or of its Executive Committee shall be required to approve the visit or activity. Resolution 18 mentioned above, shall include what it is mentioned by the end of the 3 rd paragraph of the first subject matter dealt with in the proceedings of the meeting on “Situation of WOSM, meeting in Paris of the World Committee with NSOs”, with the following phrase: “The Committee resolved that its First Vice-Chairman, Mr. Omar Lugo, be its official representative at the meeting in Paris on 14 to 16 February 2008”. Resolution 21 on the youth programme publications plan shall read: “The Committee resolved to set the regional plan on Youth Programme Publications until the end of 2008 that includes the Log for the Course-Traverse stages for the Scout Section, the Agenda (Diary or Journal) for Venture Scouts, the Handbook for leaders of the Rover Scout Section, and the Agenda (Diary or Journal) for Rover Scouts. Likewise, the Committee resolved on the period up to March 2009 to have the English language version of the Youth Programme publications”. The text on the proceedings of the meeting, when dealing with the Youth Programme publications, shall include the following phrase: “The Regional Office reports that it is foreseen to print the Log for Course-Traverse stages as from May in order to take advantage of better prices of printing houses in the country of the regional headquarters”.

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The Committee resolved to ask Luis Sabater and Omar Lugo to hold a meeting with WOSM Secretary General, Mr. Luc Panissod, on order to set the way to identify the amount of funds from regional sources invested in the project of Picarquín Centre. The Committee resolved to appoint Omar Lugo and Nigel Taylor to visit the Regional Office in October with the purpose to supervising the progress in the preparation of youth programme publications, participating in the meeting of the Task Force for the Rover Section y providing follow-up to other pending subject matters. Mindful of the concern of the Committee for the delay in some of the tasks entrusted to the Regional Office, it is resolved to request WOSM Secretary General a joint evaluation of the work and structure of the Regional Office. The Committee resolved to hold the 24th Interamerican Scout Conference between March and August 2010 y delegates to its Executive Committee to set the exact date together with the National Scout Association of Panama. (Adopted with 7 votes for, Oswaldo Navas voted against and asked to record that he prefers to keep the prior resolution that accepted the date proposed by the host association, within 18 months after the Conference in Korea). The Committee noted the recent evolution of the institutional situation in the Guides & Scouts Association of Costa Rica and welcomes the development of these events as it considers that they strengthen the governance and the democratic life of such Association.

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10. The Committee, considering a) That it is important to align the Constitutions of the diverse NSOs with the rules of the Constitution of WOSM and of the Regional Constitution; b) That the NSOs could benefit from advisory to update their institutional structures; c) That the registration of the Scout brand and others at world level should have an appropriate implementation and registration in each of the countries of the Region with their respective governmental bodies of intellectual and industrial property; Resolved - To create a juridical committee with the aim to organise such advisory service for NSOs in the aforementioned subject matters; - To appoint Oswaldo Navas to chair, set and organise such committee. (Approved with 9 votes for and the abstention of Michael Bradshaw). 11. With regard to the Interamerican Summit to be held in Cartagena de Indias, Colombia, on 27 and 28 February 2009, the ISC resolved: a) to invite, together with the Chairmen, National Chief Scouts or Chief Commissioners and Executive Directors, the International Commissioners of the Region’s NSOs. b) Enhance the activities of the Summit to cover two full working days; c) Delegate to the Executive Committee the approval of the budget and the fee for the Summit;

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d) Send the information prepared jointly by the Scout Association of Colombia and the Regional Office by the end of August. e) Set the contents of the Summit with the following subject matters: - Implementation of the Development Indicators for NSOs - Introducing regional and sub-regional events. - Introducing regional youth programme publications - Report of the ISC on follow-up and implementation of Conference resolutions. f) Devote the last afternoon of the Summit to carrying out workshops on the Growth of the Movement and opportunities of funding. 12. In view of the difficult financial situation faced by the Scout Movement of Uruguay (MSU, the NSO in Uruguay) the Committee resolved to forgive half of the arrears for regional fees corresponding to periods 2001-2002 through 2006-2007, that is to say to reduce the arrears from USD 2,400 to USD 1,200. This latter amount shall be paid in six annual instalments of USD 200 each, together with the respective annual fee of USD 400. This means that as from this period 2007-2008 and until period 2012-2013, the annual payment shall be USD 600. Should the MSU fail to fulfil this resolution, the value of the arrears shall be reinstated at its original amount, i.e. USD 2,400. The Committee further resolved that appropriate support should be given to the MSU in the field of Institutional Development so as to assist them in finding ways to overcome their difficulties. 13. The Committee approved the preliminary budget submitted by the Regional Office for period 2008-2009 with the following modifications: a) on the income side, account 4711 for sales of programme publications shall increase from USD 38,000 to USD 42,000; b) on the expenditure side, account 3123 for other regional meetings, shall increase from USD 10,000 to USD 14,000 being foreseen to allocate USD 6,000 of the said amount for expenses corresponding to the Interamerican Summit. (Approved with 9 votes for and the abstention of Omar Lugo). 14. The Committee resolved to consider at a distance the contest on environmental projects for scouts between 11 and 15 years of age, once within 30 days Fernando Brodeschi prepares a formal proposal that will receive the input from Michael Bradshaw and Daniel Corsen, so that promotion can be done among NSOs as from September. 15. The Committee resolved to approve the budget and the fee system for the Panamerican Jamboree as submitted by the Scout Association of Mexico, accepted the age ranges proposed for participants (Venturers born between 1992 and 1995; Scouts born between 1995 and 1998); and recommended that the scholarship system proposed be allocated in appropriate parts to the prize for the environmental projects contest, to help NSOs that would not be in a position to send participants on their own, and to help those provinces of the Scouts of Mexico that would find it more difficult to send participants to the activity. 16. The Committee resolved to approve the Terms of Reference of the Youth Programme Network as submitted. (Approved with 6 votes for and 4 abstentions). 17. The Committee received the suggestion of the Youth Network to consider holding an Interamerican Scout Youth Forum in 2009, possibly in Costa Rica, with main subject the Scouts of the World Programme for which the Network will submit a formal proposal at the following ISC meeting. 18. The Committee resolved to hold its next meeting in Punta Cana, Dominican Republic, on 11 and 12 October 2008. 19. The Committee will include in the agenda of its following meeting a follow-up on the resolutions made at prior meetings. 20. The Committee accepted the suggestion made bhy Oswaldo Navas to prepare a proposal of rules of procedure of the Committee to be used at its meetings. (Approved with 9 votes and the vote against of Omar Lugo).

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