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Minutes of the Ordinary Meeting of the Council of the Shire of

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					Mount Morgan Shire Council Ordinary Meeting

12th December 2006

Minutes of the Ordinary Meeting of the Council of the Shire of Mount Morgan held at the Council Chambers, Hall Street, Mount Morgan on Tuesday, 12th December 2006 at 9.00am PRESENT:
Councillors:
Mayor, Councillor G Finch Deputy Mayor, Councillor S. Anderson Councillor M. Lloyd Councillor S Curtis Councillor F. Miltenburg Councillor R MacIntyre

Council Officers:
Chief Executive Officer, Michael Rowe Environmental Health Officer – Steve Best Minutes Clerk, Ms. R. McNeil

Visitors: Mrs Wilson Mrs Miltenburg Ben Lodewikus – Pool Lessee APOLOGIES: Cr Porter.

The Mayor declared the meeting open at 9.06 am

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. 01-12-06 Document No. Resolution

12th December 2006
Actioned by: Council

Apologies
Moved: Cr Anderson Seconded: Cr Lloyd Apology from Councillor Porter be accepted and Leave of absence be granted.
Carried

Deputation: Mrs Wilson Mrs Wilson addressed meeting outlining the reasons why they believe the excess water charges on their rates notice is incorrect. Council advised that reading of meters is about to be undertaken again next week, the meter will be tested again then. Mrs Wilson left meeting at 9.15am Pool Lessee - Ben Lodewikus addressed meeting at 9.17am Chief Executive Officer, Mr Rowe confirmed that all staff members that will be running the pool in Ben’s absence have up-to-date qualifications in lifesaving. Cr Lloyd excused himself and left meeting at 9.22am. Pool lessee advised that the vacuum head of the pool cleaner is very old and pieces of it are breaking off. He requested that Council authorise him to purchase another vacuum head that will vacuum properly. This request was approved by meeting and the Pool Lessee was advised to contact the stores department and request the new vacuum be ordered as soon as possible. Pool Lessee left meeting at 9.30am Deputation: Mrs Miltenburg addressed meeting on operations over the past 18 months at Footbridge Corner. Cr Lloyd returned to meeting at 9.43am Mrs Miltenburg reported on a number of groups committees and government departments that regularly utilise the facilities at Footbridge i.e. Centrelink, Anglicare and others. Mrs Miltenburg advised that Mount Morgan Lions Club will shortly be taking up residence in the bottom section of the building and will be a welcome addition with their -2-

Mount Morgan Shire Council Ordinary Meeting

12th December 2006

commitment to assist with the upkeep of the building and assistance to develop and maintain the community gardens. Mrs Miltenburg is keen to see the community gardens project come to fruition. Although it was proposed originally by another committee Mrs Miltenburg believes that due to the ground work that has been done and the receipt of a grant to implement this project the project should be followed through. Mrs Miltenburg spoke on emergency housing in town, she pointed out some instances where the availability of emergency housing would have been helpful. Cr Finch pointed out that issues such as, safety and security of people requiring this type of housing and the possibility that this facility may not be frequently utilised indicate that it would be more appropriate for Council to have available a fund to be used to supply housing or assistance to people who are genuinely in need of emergency housing. Cr Finch congratulated Mrs Miltenburg on the success of Footbridge Corner. Mrs Miltenburg left meeting at 9.55am.
Resolution No. 02-12-06 Document No. RO-01 Resolution Actioned by: Council

2005-2006 Annual Report Moved: Cr MacIntyre Seconded: Cr Lloyd That Council adopt the 2005-2006 Annual Report.
Carried

Resolution No. 03-12-06

Document No. RO-02

Resolution

Actioned by: Council

Audit Report 2005-2006 Moved: Cr Miltenburg Seconded: Cr Curtis THAT the Audit Report for 2005-2006 be received, the recommendations contained therein be noted and the management responses contained therein be endorsed and given effect.
Carried

Mr Rowe spoke on the audit committee and suggested that Council is now in a position to start holding meetings of the audit committee starting late January.

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. 04-12-06 Document No. RO-03 Resolution

12th December 2006
Actioned by: Council

Departmental Reports Moved: Cr Anderson Seconded: Cr Miltenburg THAT Council receive the Departmental Reports
Carried

Resolution No. 05-12-06

Document No.

Resolution

Actioned by: Council

Recess Moved: Cr MacIntyre Seconded: Cr Lloyd THAT Council break for a short recess at 10.30am
Carried

Resolution No. 06-12-06

Document No.

Resolution

Actioned by: Council

Resume Meeting Moved: Cr Anderson Seconded: Cr Curtis THAT Meeting resume at 10.40am
Carried

Environmental Health Officer - Mr Steve Best entered meeting and made a report on the situation with outstanding dog registrations and dog complaints. Mr Best pointed out to Council that it has been brought to his attention that there are number of properties within the Shire that have pools but do not comply with pool fencing regulations. Inspections are to be conducted and property owners are to be advised of requirements to have the State Governments Legislation on pool fencing adhered to. All Shires throughout Queensland are currently undertaking these inspections. A householder is to be issued to all homeowners advising of the current water restrictions and in addition advising of the Governments Water savings scheme. Mr Best left the meeting at 11.10am

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. 07-12-06 Document No. Tabled Resolution

12th December 2006
Actioned by: Council

Environmental Health Officers Report Moved: Cr Anderson Seconded: Cr Miltenburg That Environmental Health Officers report be accepted and the recommendations contained therein be adopted.
Carried

08-12-06

Tabled

Finance Report. Moved Cr .MacIntyre Seconded Cr. Lloyd That the Finance Report be accepted and the recommendations contained therein be adopted.
Carried

Council

09-12-06

Tabled

TV Retransmission Facility Report. Moved Cr. MacIntyre Seconded Cr. Lloyd That the TV Retransmission Facility Report be accepted and the recommendations contained therein be adopted.
Carried

Council

10-12-06

Tabled

Local Government Accountants Conference Issues Report Library Report Moved Cr. Miltenburg Seconded Cr. Anderson That The Local Government Accountants Conference Issues Report and The Library Report be accepted.
Carried

Council

Chief Executive Officer Mr Rowe and Mayor, Cr Finch gave report on the progress of the Size Shape and Sustainability Initiative Project currently being undertaken under the auspices of the Rockhampton and District Regional Organisation of Councils Cr Finch left meeting at 12.06pm Cr Finch returned to meeting at 12.30pm Cr Finch tabled a report on Asset Management within the shire.

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. 11-12-06 Document No. Tabled Resolution

12th December 2006
Actioned by: Council

Asset Management Committee Moved: Cr Miltenburg Seconded: Cr Anderson That Council accept the report and create an internal audit committee function to compliment the existing Audit Committee.
Carried

Resolution No.

Document No.

Resolution

Actioned by: Council

Adjourn Meeting
12-12-06

Moved: Cr Anderson Seconded: Cr Curtis THAT Council adjourn for lunch at 1.10pm .
Carried

Resolution No. 13-12-06

Document No.

Resolution

Actioned by: Council

Resume Meeting Moved: Cr Miltenburg Seconded: Cr Curtis THAT Council resume meeting at 1.46pm .
Carried

Resolution No.

Document No. RO-04

Resolution

Actioned by:

Memorandum of Understanding – Gangulu People Moved: Cr MacIntyre Seconded: Cr Miltenburg THAT Council endorses the contents of the Memorandum of Understanding between Council and the Gangulu People and authorises the relevant personnel to sign the requisite documentation.
Carried

14-12-06

Council

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. 15-12-06 Document No. RO-05 Resolution

12th December 2006
Actioned by:

DNR – Disposal of Unallocated State Land Moved: Cr Miltenburg Seconded: Cr Anderson THAT Council advise the Department of Natural Resources that it has no objection to the disposal of Admin Unallocated State Land currently described as L1/MPH11800 and located in Usher Street, Mount Morgan.
Carried

Council

Resolution No.

Document No.

Resolution

Actioned by:

J A Lennox – Road Grading
16-12-06

RO-06

Moved: Cr Lloyd

Seconded: Cr Anderson

THAT Council acknowledge the correspondence and Council advise the applicant as follows:

Admin
1. An engineering assessment of the road construction request will be performed. 2. A cost sharing arrangement relative to the road construction will be required to be entered into 3. Development implications relative to the existing parcels of land must be advised to all potential purchasers of the existing parcels of land by Council. 4. Full disclosure of a protected industry caveat
Carried Resolution No. Document No. Resolution Actioned by:

J Steinberger (TMC Tours) – Tourism meeting
17-12-06

RO-07

Moved: Cr Miltenburg

Seconded: Cr MacIntyre

THAT Council facilitate a tourism meeting in early 2007 to discuss tourism generally and formulate a Admin strategic plan of action in relation to tourism within the Shire.
Carried

Council

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. Document No. Resolution

12th December 2006
Actioned by: Council

January Council Meeting
18-12-06

Moved: Cr Miltenburg Seconded: Cr Anderson THAT Council defer meeting on 9th January until 24th January. Meeting on 24th January to be a day Ordinary meeting starting at 9.00am. .
Carried

An invitation is to be issued to Mount Morgan Rotary, Mr John Steinberger and Mount Morgan Promotional Group to attend meeting on 24th January. .
Resolution No. Document No. Resolution Actioned by: Council

Minutes First Ordinary Meeting 14th November
19-12-06

Moved: Cr Curtis Seconded: Cr Lloyd That Minutes of First Ordinary Meeting 14th November be accepted pending amendments.
Carried

Resolution No. 20-12-06

Document No.

Resolution

Actioned by: Council

Minutes Second Ordinary Meeting 22nd November Moved: Cr Miltenburg Seconded: Cr Anderson That Minutes of Second Ordinary Meeting 22nd November be accepted pending amendments.
Carried

Cr Lloyd Christmas Lights competition, are we going to conduct a competition this year? Council decided to once again conduct a Christmas Lights competition this year. Nominations are not necessary; judging will be conducted on Thursday 21st. Categories: Business, humorous, innovative, Australiana, nativity. Council is to hire buses and conduct tours of the Christmas lights on the Thursday night the 21st.

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Mount Morgan Shire Council Ordinary Meeting

12th December 2006

Remuneration Claims, as there are a number of formats being lodged Michael Rowe Chief Executive Officer will develop a template of a remuneration claim form and send it out to Councillors to review and adopt if deemed satisfactory
Resolution No. Document No. Resolution Actioned by: Council

Remuneration Claims
21-12-06

Tabled

Moved: Cr Anderson Seconded: Cr Curtis

That Cr Lloyd’s remuneration claim be passed for Finance payment.

Dept

22-12-06

Tabled

Moved: Cr Lloyd Seconded: Cr Anderson That Cr MacIntyre’s remuneration claim be passed for payment.

23-12-06

Tabled

Moved: Cr Curtis Seconded: Cr MacIntyre That Cr Anderson’s remuneration claims be passed for payment.
Carried

Councillors Reports
Cr Miltenburg – Footpath outside Foodworks in Dee Street, is Council going to stop people from using footpath as part of the parking lot. Council will reclaim the area of footpath in the New Year by erecting No Parking signs and painting footpath with yellow lines to indicate parking not permitted. Cr Curtis - Sign on footpath needs to be moved and hibiscus bushes need to be trimmed on footpath on eastern side of Central Street opposite High School. This will make the pedestrian crossing on the corner of Dee Street and Central Street more visible. Cr Macintyre - Councillor MacIntyre enquired about the outcome of letter received some time ago from Mr Stewart. Mr Stewart was enquiring about the kerbing and channelling outside his property at 89 Morgan Street. Council is to respond to Mr Stewart. Cr Anderson - Is it possible that a cheque from RADF be presented to the Museum committee at the Carol’s by Candlelight. -9-

Mount Morgan Shire Council Ordinary Meeting

12th December 2006

Resolution No.

Document No.

Resolution

Actioned by:

Christmas Light Tours
24-12-06

Moved: Cr Miltenburg Seconded: Cr Curtis That Council make donation of funds to TMC Tours and Lions to run tours of Christmas Lights on Thursday 21st December. .
Carried

Council

Resolution No.

Document No.

Resolution

Actioned by: Council

Move in Committee
25-12-06

Moved: Cr Anderson Seconded: Cr Lloyd That Council move into committee at 3.15pm
Carried

Resolution No. 26-12-06

Document No.

Resolution

Actioned by: Council

Move Out of Committee Moved: Cr Anderson Seconded: Cr Miltenburg That Council move out of committee at 3.30pm
Carried

Council agreed that, in view of water saving practices in place by the property owner and, the fact that the water allowance in previous years has been 456kl Council will assess the excess water limit on this basis. Meters are due to be read shortly and Council will continue to conduct and monitor meter readings after this initial reading.

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Mount Morgan Shire Council Ordinary Meeting
Resolution No. Document No. Resolution

12th December 2006
Actioned by:

Foreman’s Rehabilitation
27-12-06

Moved: Cr Finch Seconded: Cr Miltenburg That Council relocate the Council Foreman-InCharge, Mr K Ingram to the Stores section until a suitable duties program can be discussed and approved by his treating specialist or an assessment conducted by an occupational therapist.
Carried

Council

Closure. There being no further business meeting closed at 3.45pm.

Cr. G.M. Finch Mayor

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