MINUTES OF THE MEETING OF THE PARISH COUNCIL

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					MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON THURSDAY 29 JANUARY 2004 AT THE VILLAGE HALL, STATION ROAD, BROUGHTON ASTLEY
PRESENT Councillors C Golding (Chairman), P J Dann (Vice-Chairman), J Atack, N D Bannister, D G Brown, K D Evans, Miss J E Gamble, C Grafton-Reed, S T Hardy, Ms H L Jones, Mrs M H Kelman, S L Page, C P Sidey and Mrs J T Watson. District Councillor R Johnson. Six members of the public. 261 APOLOGIES Apologies were received from Councillor M A Cox. Apologies were also noted from County Councillor D Jennings and from District Councillors W Liquorish and M J Grant. 262 DECLARATIONS OF MEMBERS’ INTERESTS Councillor Bannister declared an interest in Planning Committee minute 44.04 (Planning Application 03/01919/FUL) and took no part in the discussion or voting on this issue. 263 MINUTES Councillor Atack moved and Councillor Gamble seconded confirmation and adoption of the Minutes of the Parish Council meeting held on 27 November 2003 which were approved and accepted. Councillor Dann moved and Councillor Kelman seconded confirmation and adoption of the Minutes of the Parish Council meeting held on 16 December 2003 which were approved and accepted. Councillor Sidey joined the meeting. 264 MATTERS ARISING FROM THE MINUTES There were no matters arising. 265 PARISH COUNCILLOR VACANCIES Members considered the applications received from two candidates to fill the vacancies in Astley Ward: Mr Clive Grafton-Reed of 31A Coventry Road, Broughton Astley, Leicester LE9 6QB and Mrs J T Watson of 91 Dunton Road, Broughton Astley, Leicester LE9 6NA. Mr Roger Johnson of 6 Burnside Road, Broughton Astley, Leicester LE9 6UD withdrew his application.

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RESOLVED: That Mr Clive Grafton-Reed of 31A Coventry Road, Broughton Astley, Leicester LE9 6QB and Mrs J T Watson of 91 Dunton Road, Broughton Astley, Leicester LE9 6NA should be co-opted as Parish Councillors. 266 VACANCIES ON COMMITTEES Members considered the vacancy created on the General Purposes Committee by the withdrawal of Councillor Brown, noting the desirability of allowing new Members early access to the membership of Committees wherever possible. RESOLVED: That Councillor Watson should join the General Purposes Committee with immediate effect. 267 PUBLIC FORUM The Chairman suspended normal business of the Council at 7.46 pm in order to allow members of the public to address the Council. Mr D Meredith of 32 Speedwell Drive, Broughton Astley urged Members to do what they could to ensure the rejection of a planning application, by David Wilson Homes, to construct 24 dwellings off Coltsfoot Way in Broughton Astley. He gave several reasons why he thought the application should be refused:
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incompatibility with the Harborough District Local Plan; breach of Government guidelines on the number of new homes to be built; increase in the volume of traffic; threat to the security of homes on Speedwell Drive; impact on already overstretched community resources, including ’bus services; lack of school places for prospective residents; and environmental damage including the loss of wildlife habitats and recreational space.

Speaking in support of Mr Meredith’s concerns Mr A Gaskin of 30 Speedwell Drive, Broughton Astley advised Members that in his view the developers had put nothing back into the community. Mr P Jackson of 11 Trent Close, Broughton Astley thanked Members for their constructive approach to the request by the 1st Broughton Astley Scouts to consider an extension to the existing lease on land at the Village Hall. He outlined the many benefits the Scouts brought to the community and stressed the need for the group to have secure accommodation from which to operate. Mrs S Smith of 20 Cromford Way, Broughton Astley spoke in support of Mr Jackson’s comments and acknowledged that it might be possible to develop a base for the Scouts on the Devitt Way site earmarked by Jelsons Limited for the development of a community facility.

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The Public Forum closed and normal Council business was reconvened at 8.05 pm. 268 CHAIRMAN’S TIME Rural ‘Healthcheck’ Members noted the appointment of Sallie Wocha as Project Manager for the Rural Community Council’s ‘Rural Healthcheck’ project and discussed Parish Council representation at the next meeting of the Healthcheck Steering Group on 18 February 2004. Agreed: That Councillor Jones should represent the Parish Council at the next meeting of the Healthcheck Steering Group on 18 February 2004. Issue Reporting and Management The Chairman reminded Members that: 1) details of Members’ street by street responsibilities for the Astley, Primethorpe and Sutton Wards are required by the Parish Council Office to facilitate issue management and reporting; and new issues, and progress in the resolution of existing issues, should be reported to the Parish Council Office.

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Open Space Needs Assessment Members discussed the most appropriate method for completing the District Council’s Open Space Needs Assessment. Agreed: That the Scrutiny Committee should complete the District Council’s Open Space Needs Assessment, within the required timescale, on behalf of the Parish Council. Environment Group Members acknowledged a request from the Environment Group for assistance in identifying willing volunteers to help with the Group’s project to develop a nature reserve in the ‘pond area’ at the Western Willows allotments site. Parish Council Office Resources Members noted that a job specification has been prepared for the additional member of staff required in the Parish Council Office and that the post will be advertised in time for an appointment in early April 2004. The Chairman asked Members for their forbearance in placing demands on the staff in the Office until the additional resource has been recruited.

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Broughton Matters The Chairman reminded Members that contributions to the next edition of Broughton Matters are required by 6 February 2004. 269 COUNTY COUNCILLOR’S REPORT County Councillor Jennings provided a written report on several issues, as follows: (1) Proposed airport development at Rugby - the proposal to build a new airport on the outskirts of Rugby has been dropped. (2) Traffic Regulation Orders - the Department of Highways at Leicestershire County Council has confirmed that the Parish Council cannot process Traffic Regulation Orders. (3) Traffic signals at the junction of Broughton Way and the B4114 Coventry Road - the traffic signals and computerised controller have been replaced because they were severely damaged in a road traffic accident. (4) Budget for 2004-05 - the County Council is meeting on 25 February 2004 to set the Council Tax for 2004-05. (5) Concessionary ‘bus passes - Leicester City Council have announced plans to prevent concessionary ‘bus passes being used before 9.30 am. This measure will not apply to the holders of passes outside the city. 270 DISTRICT COUNCILLORS’ REPORT District Councillor Johnson reported on a number of issues as follows: (1) Domestic waste collection - the waste collection contractor’s adherence to the 7 am start time has improved following disciplinary action by the District Council. However, there have been reports that waste collection has become increasingly untidy in Astley Ward. District Councillor Johnson undertook to investigate the matter. (2) Recycling - the District Council is anticipating teething problems with the revised recycling arrangements but is hoping that, in line with experience elsewhere, the new system will soon settle down. Anyone with special needs should contact the District Council so that an officer can visit them to work out how best to resolve the difficulties they face. (3) Village Centre toilets - the District Council’s Senior Engineer is hoping it will not be necessary to knock down the Village Centre toilets following the appointment of the Area Enforcement Officer and the planned Community Support Officer. (4) Community Support Officer funding - the District Council are considering a suggestion that the District Council should fund 50% of the Parish Council’s proposed £12,000 contribution to the first year’s salary costs for a Community Support Officer. (5) Youth Transport questionnaire - the District Council’s Scrutiny Service Provision Committee is undertaking a review of the transport needs of

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young people in the village. It is hoped this will identify problems such as evening travel to the Leisure Centre in Lutterworth. (6) Area Enforcement Officer initiative - Mrs Barbara Whitcombe has now been appointed as Area Enforcement Officer, based in Broughton Astley, for a trial period of 6 months. (7) Community Grants - there is a small amount of money available for community schemes and it may be possible to secure a contribution towards the cost of hanging baskets and Christmas lights. Members noted that the General Purposes Committee had discussed this issue at its meeting in January 2004 (PC 277). (6) Byre Crescent and Cottage Lane play areas - the District Council is charged with ensuring these play areas are handed over to the Parish Council in a suitable condition. District Councillor Dann provided a written report of a meeting he had attended with residents at Arkwright House. Residents had highlighted what they considered to be the poor condition of the brook along Station Road and the difficulties created by the re-routing of the No. 140 ‘bus service away from the centre of the village. Members noted that both of these issues would be considered by the next meeting of the General Purposes Committee. District Councillor Dann also noted that the local Dentist practice is moving to private status later in the year. PLANNING COMMITTEE Councillor Bannister moved and Councillor Gamble seconded confirmation and adoption of the Minutes of the Planning Committee meetings of 25 November 2003, 22 December 2003, and 20 January 2004. Members noted that apologies had been received from Councillor Brown for the meeting on 22 December 2003. Councillor Brown moved and Councillor Gamble seconded confirmation and adoption of the Minutes of the Planning Committee of 6 January 2004. Members noted that the meeting had been chaired by Councillor Brown and that apologies had been received from Councillor Bannister. 271 Minute 39.03 - Observations on Planning Applications 03/01666/FUL Applicant: Mr and Mrs Burgoine Proposal: Erection of two storey side and single storey front extensions. Location: 14 The Meadow, Broughton Astley, LE9 6NS RESOLVED: That the Parish Council has no comments to make on the proposal.

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03/01672/FUL Applicant: Mr R Hill Proposal: Erection of single storey rear extension to form conservatory Location: 6 The Fieldway, Broughton Astley, LE9 6SX RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01739/FUL Applicant: Mr and Mrs Gaskin Proposal: Erection of first floor front extension Location: 30 Speedwell Drive, Broughton Astley RESOLVED: That the Parish Council makes the comment that it would wish to be satisfied that there is sufficient off road parking given that the double garage is to disappear. 272 Minute 40.03 - Observations on Planning Applications 03/01632A/FUL Applicant: Mr and Mrs R W Whysall Proposal: Erection of first floor side extension Location: 9 Deniston Avenue, Broughton Astley RESOLVED: That the Parish Council has no observations to make on the amended plan. 03/01550A/FUL Applicant: Mr M and Mrs J Bassett Proposal: Two storey extension to front and side of dwelling Location: 17 Falcon Close, Broughton Astley RESOLVED: That the Parish Council has no observations to make on the amended plan. 273 Minute 41.03 - Observations on Planning Applications 03/01745/FUL Applicant: Melissa Hunt Proposal: Erection of a first floor side extension Location: 12 Merton Close, Broughton Astley LE9 6QP RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01803/FUL Applicant: Mr and Mrs Ward Proposal: Installation of new shopfront Location: 135 Station Road, Broughton Astley LE9 6PW RESOLVED: That the Parish Council supports the proposal. 03/01814/FUL Applicant: Mr and Mrs Oldham Proposal: Erection of two storey side extension Location: 3 Pinel Close, Broughton Astley LE9 6HQ

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RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01831/FUL Applicant: Harcourt Developments Proposal: Change of use from A1 to A2 use Location: D and K Electronics, 54A Main Street, Broughton Astley RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01854/FUL Applicant: Mr R E Wenden Proposal: Erection of two storey front extension Location: 36 Main Street, Broughton Astley, LE9 6RD RESOLVED: That the Parish Council has no comments to make on the proposal. 274 Minute 42.03 - Observations on Planning Applications 03/01701/FUL Applicant: Broughton Astley Parish Council Proposal: Erection of 2.4m high security fence Location: Cricket Pavilion, Six Acres, Broughton Astley RESOLVED: That the Parish Council makes the following comments. As this is a planning application by Broughton Astley Parish Council, the Council feels it is inappropriate to comment. 03/01692/VAC and 03/01691/VAC Applicant: Mrs J R Fox Proposal: Removal of condition 3 of approved application 94/0694/3P to allow use by persons other than the applicant. Removal of condition 4 of approved application 93/0071/3P to allow use by persons other than the applicant. Location: Land OS 7982, Frolesworth Road, Broughton Astley RESOLVED: That the Parish Council has no comments to make on the proposal. 275 Minute 44.03 - Observations on Planning Applications 03/01919/FUL Applicant: Mr M J Wright Proposal: Change of use of dwelling to children’s day nursery Location: 89 Station Road, Broughton Astley LE9 6PU Councillor Dann reported that the District Council has refused this application in line with the Planning Officer’s recommendation. RESOLVED: That the Parish Council objects to the proposal and makes the following comments: 1. Conflict with section LR20 of the local plan 2. Creation of a dominant environment in a residential area 88

Out of keeping with the character of the neighbourhood Impact of highway safety and traffic Problems concerning general noise and smells arising from catering The Parish Council suggests that HDC Planning make a dedicated site visit at different times of the day over a period of time before any Planning Authority decision is made. 03/01894/FUL Applicant: David Wilson Homes East Midlands Proposal: Erection of 24 dwellings with associated parking and landscaping works Location: Land Off, Coltsfoot Way, Broughton Astley, Leicestershire RESOLVED: That the Parish Council makes the following comments on the proposal: 1. Should the development be permitted, as conditions, due regard should be made to the protection of wildlife, hedgerows, trees and landscaping of the site. 2. The Planning Authority should be satisfied by reports from the Rivers and Highways Authority as to the suitability of the site for development. In particular, that the extra vehicular movements generated will not have an unfavourable impact on Speedwell Drive and Dunton Road. 03/01887/FUL Applicant: Mr and Mrs M Comerford Proposal: Erection of first floor side extension Location: 104 Warwick Road, Broughton Astley, LE9 6SB RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01890/FUL Applicant: Mr and Mrs P Williamson Proposal: Erection of first floor side extension Location: 8 Deniston Avenue, Broughton Astley, LE9 6QT RESOLVED: That the Parish Council has no comments to make on the proposal. 03/01908/FUL Applicant: Mr and Mrs McDonald Proposal: Erection of two storey side extension Location:5 Cromford Way, Broughton Astley, LE9 6UT RESOLVED: That the Parish Council has no comments to make on the proposal. 276 Minute 46.03 - Observations on Planning Applications 03/01657A/FUL Applicant: Mr Kirk and Miss Scott Proposal: Conversion and extension of redundant farm building to form single dwelling plus creation of new access road. 89

3. 4. 5.

Location:

Grange Farm, Soar Mill Lane, Coventry Road, Broughton Astley RESOLVED: That the Parish Council has no comments to make on the Proposal. The Minutes of the Planning Committee meetings of 25 November 2003, 22 December 2003, 6 January 2004, and 20 January 2004, as amended, were approved and accepted unanimously. GENERAL PURPOSES COMMITTEE Councillor Atack moved and Councillor Evans seconded confirmation and adoption of the Minutes of the General Purposes Committee of 8 January 2004. 277 Minute 63.03 - Hanging Baskets and Christmas Lights RESOLVED: (1) That the Admin Officer should obtain quotes for the purchase or hire of hanging baskets and quotes for the cost of lights in the village centre. (2) That the Admin Officer should investigate the possibility of grants for Christmas lighting from Harborough District Council. 278 Minute 68.04 - Byre Crescent/Cottage Lane Play Areas RESOLVED: (1) That the Admin Officer should write to HDC requesting that they draw up a formal lease with an amendment to clause 5 of the first schedule to add “other than for the reason of Health and Safety or in the ordinary course of grounds maintenance.” (2) That the Crime Prevention Officer’s report on Byre Crescent play area, and its principles, are adopted as a matter for future policy. 279 Minute 69.04 - Noticeboards RESOLVED: (1) That a 2 bay and a 1 bay acrylic glazed noticeboard should be purchased, the 1 bay noticeboard to replace the existing one at Blenheim Crescent/Coventry Road junction. (2) That Parish Council noticeboards are used only to exhibit notices for council and bona fide organisations using council property and not for commercial use. 280 Minute 70.04 - Request for a Bench Outside Arkwright House RESOLVED: That no action should be taken by the Parish Council to site a bench outside Arkwright House but that the request should be referred back to Harborough District Council via Councillor Liquorish.

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Minute 71.04 - ’Bus Services RESOLVED: That Leicestershire County Council should be asked to erect an Urban Style ’Bus Shelter, with open sides, at the Byre Crescent ’bus stop 17929.

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Minute 72.04 - Disabled Car Parking Spaces at the Village Hall RESOLVED: That the current disabled car parking spaces at the Village Hall should be relocated to the three spaces immediately next to the pavement in front of the Alan Talbott Room.

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Minute 72.04 - Height Barrier at Co-op Car Park RESOLVED: That a letter is sent to Harborough District Council expressing the Parish Council’s disappointment at their lack of action in fixing a warning sign to the Co-op car park barrier as this has now resulted in further damage. The Minutes of the General Purposes Committee were approved and accepted unanimously. POLICY & FINANCE COMMITTEE Councillor Golding moved and Councillor Dann seconded confirmation and adoption of the Minutes of the Policy & Finance Committee meetings of 9 December 2003 and 15 January 2004. Members noted that Councillor Jones had attended the meeting on 15 January 2004.

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Minute 79.03 - Village Hall security equipment RESOLVED: That Tranter Fire and Security Systems should be invited, at a total cost of £662.00 + VAT, to complete the remedial work required to the Village Hall security equipment and demonstrate to Council staff that the system is fully operational.

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Minute 111.04 - Risk Management RESOLVED: (1) That the consideration of the risk management issues surrounding the Parish Council’s past and planned activities should be a standing agenda item for the Scrutiny Committee. (2) That the Parish Manager should brief the Chairman of the Scrutiny Committee on the use of risk management as a tool for improving business performance.

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Minute 119.04 - Village Hall Charges RESOLVED: That the issue of concessionary rates for Village Hall bookings made by Parish Council staff should be passed to the General Purposes Committee for consideration.

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Minute 120.04 - Special Expenses incurred by Parish Councils RESOLVED: That the Parish Council should await further details of the District Council’s proposals for meeting the cost of managing the Leisure Centres in Lutterworth and Market Harborough before making a formal response. The Minutes of the Policy and Finance Committee, as amended, were approved and accepted unanimously.

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MONTHLY ACCOUNTS Councillor Dann moved and Councillor Page seconded that the monthly accounts for January 2004 be received and approved, which was accepted unanimously.

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OUTSIDE BODIES Councillor Hardy reported that the Broughton Astley Citizens Advice Bureau will re-locate to the Village Hall when its existing accommodation is demolished between 20 and 27 February 2004. Councillor Hardy also reported that the Bureau has three volunteers in training, but that it will be 18 months before they become operational.

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CORRESPONDENCE RECEIVED The Parish Manager presented the list of correspondence received since the October meeting of the Parish Council, which was accepted unanimously.

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PLANNING APPLICATIONS PROCESSED The Parish Manager presented the schedule of planning applications processed since the November meeting of the Parish Council, which was accepted unanimously.

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MEMBERS’ MOTIONS FOR NEXT PARISH COUNCIL MEETING No motions were received. The meeting closed at 8.50 pm.

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