MINUTES of the MEETING of the FINANCE _ GENERAL PURPOSES COMMITTEE by forrests

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									FINANCE & GENERAL PURPOSES COMMITTEE 29 NOVEMBER 2007

MINUTES of the MEETING of the FINANCE & GENERAL PURPOSES COMMITTEE held at THE COUNCIL OFFICES, THE GROVE, SWANSCOMBE on THURSDAY 29 NOVEMBER 2007 AT 7.00PM

PRESENT:

Councillor B E Read (Chair) Councillor Mrs A R Harvey (Vice-Chair) Councillor L J Bobby Councillor M D G Jackson Councillor Ms D Johnston Councillor S W Johnston Councillor Mrs C Openshaw Councillor V Openshaw Councillor Mrs I A Read Councillor P J Scanlan Mrs S Stapleton, Responsible Financial Officer (RFO) Mrs P Atherton, Assistant Town Clerk

ALSO PRESENT:

472.

APOLOGIES FOR ABSENCE Apologies for absence were received and accepted from Councillors Ms L Howes (work commitments) and Ms L Cross (work commitments).

473.

SUBSTITUTES There were none.

474.

DECLARATIONS OF INTEREST IN ITEMS ON THE AGENDA Councillor Ms D Johnston declared a personal interest in item 9.3 - Christmas Lights, as she lives in Greenhithe and item 11.2 - Darent Valley Charity Fund, as she is employed by Darent Valley Hospital.

475.

TO RECEIVE ITEMS DEEMED URGENT BY THE CHAIRMAN AND THEIR POSITION ON THE AGENDA There were none.

476.

TO CONFIRM AND SIGN THE MINUTES OF THE MEETING HELD ON 27 SEPTEMBER 2007 The Minutes were confirmed and signed as a true record.

477.

TO RECEIVE FINANCE STATEMENTS AND PASS ACCOUNTS FOR PAYMENT

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FINANCE & GENERAL PURPOSES COMMITTEE 29 NOVEMBER 2007

Members were provided with details of all receipts and payments for authorisation for September 2007 to October 2007. RECOMMENDED: That the receipts and payments for September 2007 to October 2007, as per the annexed list, be approved. 478. SUMMARY OF ACCOUNTS Members were provided with details of the Summary of Accounts, balanced to 31 October 2007. RECOMMENDED: That the details of the Summary of Accounts, balanced to 31 October 2007 be noted. 479. THAMES WATER – SENIOR CITIZENS HALL Members were informed of the results of the recent water inspection and considered the quotations received to carry out the works required in Section 1 of the inspection. RECOMMENDED: That the contents of the inspection be noted and quotation B be selected to carry out the works. 480. NEW INTERNAL AUDITOR APPOINTED Members were informed that, after interviews carried out by the Chairman and RFO, Mr Kevin Funnell F.M.A.A.T, had been appointed as the new internal auditor. RECOMMENDED: That the appointment of Mr Kevin Funnell as the new internal auditor be endorsed. 481. DCLG UNDERSPEND – SWANSCOMBE HERITAGE PARK Members were informed of the progress, to date, regarding the Heritage Park projects involved with the DCLG Underspend.

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FINANCE & GENERAL PURPOSES COMMITTEE 29 NOVEMBER 2007

RECOMMENDED: 1. That the proposed submission of the requested letter to Dartford Borough Council regarding the ongoing revenue costs be agreed. That future estimates include the proposed funding to cover any revenue implications.

2.

482.

CHRISTMAS LIGHTS Members considered the details of the quotation obtained by the Town Clerk. RECOMMENDED Members agreed to the installation of Christmas lights in Greenhithe this year and Christmas lighting for Swanscombe and Greenhithe be put in the budget and included in the estimates for 2008 / 2009.

483.

ANNUAL ESTIMATES 2008 / 2009 The Responsible Financial Officer informed Members that she would be beginning work on the Annual Estimates for 2008 / 2009 during the month of December 2007. RECOMMENDED: That the report be noted.

484.

INTERNAL AUDITORS REPORT The report advised Members of the content of the internal auditor’s first report. RECOMMENDED: That the report be noted and the actions required to be undertaken by the RFO endorsed.

485.

VARIATION LICENCE APPLICATIONS Members were provided with a copy of the new and variation licence applications that had been received from the Borough Council for the period 1 August 2007 to 7 November 2007. RECOMMENDED: That the list be noted.

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FINANCE & GENERAL PURPOSES COMMITTEE 29 NOVEMBER 2007

486.

DARENT VALLEY HOSPITAL CHARITY FUND RECOMMENDED: That the correspondence be noted.

487.

VITALISE – THANK YOU Members received correspondence thanking the Council for their continued support and funding. RECOMMENDED: That the correspondence be noted.

488.

RELATE NORTH KENT – THANK YOU Members received correspondence thanking the Council for their continued support and funding. RECOMMENDED: That the correspondence be noted.

489.

SCOPE –COUNTRYWIDE HOUSE COLLECTIONS Members received correspondence reporting when countrywide house collections would be taking place. RECOMMENDED: That a letter be sent to Scope informing them that the Town Council do not undertake collections. the organisations

490.

LEISURE CENTRE – SCALE OF CHARGES Members were provided with a copy of the proposed scale of charges from GCLL for the Swanscombe Leisure Centre. RECOMMENDED That the scale of charges be approved and that GCLL be requested to provide the figures by October in future years.

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FINANCE & GENERAL PURPOSES COMMITTEE 29 NOVEMBER 2007

There being no further business, the Meeting closed at 7.35 pm.

Signed:

__________________________ Date: _____________________ (Chairman)

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