Change Order Proposal

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					Change Order Proposal
This Change Order Proposal can be used when both parties to an existing contract
need to approve a change to the contract’s work or completion date. Customize the
information of the parties, the proposed change to the work, the proposed change to the
completion date, and more. In addition, this proposal contains an itemized list of how the
change will alter the estimated costs of the contract. This proposal is ideal for individuals
or small businesses that want to propose a change to an existing contract.
                  ____________________ [Instructions: Insert the Sender’s name]
                 ____________________ [Instructions: Insert the Sender’s address]
                 ____________________ [Instructions: Insert the Sender’s address]

____________________ [Instructions: Insert the date]

____________________ [Instructions: Insert the Recipient’s name]
____________________ [Instructions: Insert the Recipient’s address]
____________________ [Instructions: Insert the Recipient’s address]

         RE:      Change Order Proposal

Dear ____________________, [Instructions: Insert the Recipient’s name]

On _________________, [Instructions: Insert the date the Sender discovered that additional
or different work was required] while ____________________________, [Instructions:
Insert what the Sender was doing when it discovered the additional or different work
required] it became clear that we would need to perform additional or different work (the
“Additional Work”) that was not specified, called for, or contemplated in the contract
documents, scope of work, plans, specifications and other documents relating to the project (the
“Contract Documents”), as each have been amended. The Additional Work is needed because
___________________________________. [Instruction: Insert why the additional work is
required]

As you are likely aware, the Contract Documents provide that, prior to making any changes,
incurring any additional expense or adding any time to our work, both parties must mutually
agree to a written change order. Accordingly, we propose the following:

1.       PROPOSED CHANGE

The following is the proposed Additional Work:

         a.       _______________________________________________________
                  [Instructions: Describe the additional or different work to be performed]

         b.       _______________________________________________________
                  [Instructions: Describe the additional or different work to be performed]

         c.       _______________________________________________________
                  [Instructions: Describe the additional or different work to be performed]

2.       ESTIMATED COSTS

As a result of the proposed Additional Work, we estimate our costs to be [Instructions: Choose
one] increased // decreased by ___________ Dollars ($______). [Instructions: Insert the




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increase or decrease to the costs] The following is an itemized breakdown of the estimated
change in cost:

Description                                                                                 Cost
_________________________________ [Instructions: Insert description]                        $___________
_________________________________ [Instructions: Insert description]                        $___________
_________________________________ [Instructions: Insert description]                        $___________
_________________________________ [Instructions: Insert description]                        $___________
_________________________________ [Instructions: Insert description]                        $___________

TOTAL COST:                                                                                 $___________

3.       PROPOSED CHANGE IN TIME

As a result of the proposed Additional Work, we estimate the amount of time to perform our
work pursuant to the Contract Documents shall be [Instructions: Choose one] increased //
decreased by ___________ (___) [Instructions: Insert the number of days the completion
date will be increased or decreased] days.

If the foregoing proposal is acceptable, please let us know at your earliest possible convenience
and we shall prepare a Change Order to be mutually executed. Please note that we will not
perform any portion of the Additional Work until we have received a fully executed copy of the
Change Order along with the applicable payment, as set forth therein.

Should you have any questions or comments regarding the foregoing, please do not hesitate to
contact me.


                                                                 Very truly yours,



                                                                 __________ [Instructions: Insert name]
                                                                 __________ [Instructions: Insert phone #]
                                                                 __________ [Instructions: Insert email]




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DOCUMENT INFO
Description: This Change Order Proposal can be used when both parties to an existing contract need to approve a change to the contract’s work or completion date. Customize the information of the parties, the proposed change to the work, the proposed change to the completion date, and more. In addition, this proposal contains an itemized list of how the change will alter the estimated costs of the contract. This proposal is ideal for individuals or small businesses that want to propose a change to an existing contract.