This Punctuality Policy requires employees to be on time to work every time they are
scheduled to work. This policy grants employees a grace period of a pre-determined
number of minutes which can be customized by the company. If the employee is
repeatedly later than the grace period, they will be subject to discipline. In addition, this
policy requires employees to notify their supervisor if they will be later than a specific
amount of time. This policy is ideal for small businesses or other entities that want to
ensure that employees arrive to work on time.
We at _______________ [Instructions: Insert the Company’s name] (hereinafter referred to as
the “Company”) have established this Punctuality Policy to provide formal guidance to
employees regarding Company’s position with respect to punctuality and tardiness from work.
1. Attending Work Punctually. All employees are expected to attend work each workday,
on time. Arrival times will be determined by the time on the time recording system in each
department. Employees shall only be paid for hours worked. Tardy employees shall be docked
pay proportional to the amount of time tardy. Unexcused tardiness will be subject to discipline
as set forth herein.
2. Grace Period. Company understands that, on some days, arriving exactly on time might
be difficult for some employees. That is why Company has instituted a grace period system.
Each employee will start with ___ [Instructions: Insert the total number of grace periods
employees will receive] grace period allowances. Each grace period allowance shall be ___
[Instructions: Insert the length of grace periods] minutes in length. If an employee arrives less
than ___ [Instructions: Insert the length of grace periods] minutes late, he/she may use one of
his/her grace period allowances to excuse the tardiness. If the employee reports to work later
than the length of the grace period allowance he/she shall be deemed tardy. Once an employee
has used all of his/her grace periods, anytime the employee is not at work by his/her scheduled
start time it shall be deemed an unexcused tardiness.
3. Notice of Tardiness. In the event that an employee believes he/she will be late by at least
___ [Instructions: Insert the number of minutes employees must be late to be required to
notify their supervisor] minutes, he/she must notify his/her supervisor at least ___
[Instructions: Insert the amount of minutes before their start time that employees must
notify their supervisor] minutes prior to his/her scheduled starting time. This notification does
not excuse the tardiness but simply notifies the supervisor that a schedule change may be
necessary. Frequent failure to provide notice of tardiness may be grounds for discipline.
4. Unexcused Tardiness. Unexcused tardiness shall be subject to the following discipline:
a. ___ [Instructions: Insert the maximum number of unexcused tardiness]
instances of unexcused tardiness in any ___ [Instructions: Insert the number of months]
month period will be the basis for a written warning. The warning will be documented in the
employee’s personnel file;
b. Any additional unexcused tardiness in the same ___ [Instructions: Insert the
number of months] month period is cause for a final warning and a ___ [Instructions: Insert
the length of suspension] day unpaid suspension; and
c. Any additional unexcused tardiness in the same ___ [Instructions: Insert the
number of months] month period is cause for termination of employment.
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