National Association for Developmental Education
Conference Call Meeting: Wednesday, January 19, 2011, 1:03 PM CST – 3:10 PM CST
Type of Meeting: NADE Executive Board Conference Call Meeting
Meeting Facilitator: Marcella Davis
Officers Present: President Marcella Davis, President-elect Jane Neuburger, Vice President Joyce
Brasfield Adams, Treasurer Jeanine Lewis, Secretary Betty Black
Guests Present: Dr. Karen Patty-Graham, Immediate Past President, Dr. Rebecca Goosen, Incoming
President-elect, Patrick Saxon, Incoming Treasurer
I. The meeting was called to order by President Marcella Davis on Wednesday, January 19, 2011
at 1:03 PM CST.
II. Adjustments to the Agenda – There were no adjustments to the agenda.
A. President –See End of Document for Detailed Report
B. President-elect –See End of Document for Detailed Report
C. Vice President – See End of Document for Detailed Report
D. Treasurer – See End of Document for Detailed
E. Secretary – See End of Document for Detailed Report
IV. Approval of Minutes – President-elect Neuburger moved that the 1/12/11 minutes be
approved as submitted. Vice President Adams seconded the motion. The motion carried.
Secretary Black will send the approved minutes to the EA to post on the NADE website.
V. Conference Action Items
A. 2011 Conference Issues
1. Leadership Handbook Progress – The Leadership Handbook is nearing completion. It will
be sent to Secretary Black to organize and have printed for the Leadership Congress.
2. Annual Report Progress – There are a few reports still needed for the Annual Report to be
completed. Upon completion, it will be sent to Secretary Black for printing.
3. Leadership Congress
a. Location – Vice President Adams will send the names of the rooms that have been
assigned to the Leadership Congress to President Davis so she can complete the
Leadership Congress Agenda.
b. Chapter Program Plan – President-elect Neuburger is preparing the activities and
scheduling for the chapter portion of the Leadership Congress. She is considering a
rotating station type of setup for the participants. She will complete the plans and send
them to the Board for review.
c. Additional Persons at Leadership Congress – The Board agreed to offer invitations to a
few additional members to attend the Leadership Congress.
d. Leadership Congress Materials – The Leadership Congress materials will be collected
and printed by Secretary Black.
e. Resolutions Report – Karen Patty-Graham reported that of the four approved
Resolutions, two are ready to be presented at the conference during the Business
Meeting. The other two are being considered for presentation. Karen Patty-Graham
will print copies for distribution at the Leadership Congress and the Business Meeting.
f. Registration Report – The Registration Report continues to reflect good numbers.
g. Contingency Plan if Hotel Rooms Filled – Vice President Adams has requested a
contingency plan from Experient in case the Wardman Park Hotel rooms are booked to
1. Cultural Heritage Event – Vice President Adams reported that the second
installment has been paid to cover costs for the Cultural Heritage Event.
2. National Exhibits Chair – Vice President Adams reported that the National Exhibits
Chair will submit her letter of resignation to President Davis. The Board will begin
to search for a new National Exhibits Chair. President-elect Neuburger sent a
suggested name to Vice President Adams and Conference Manager Patty-Graham.
3. Future Conference Team Meetings – President Davis is reviewing the Board
Schedule of Meetings to find a time to meet with the 2013 Conference Team and a
joint meeting with other future conference teams.
B. Future Conference Issues – President-elect Neuburger moved to accept, with corrections, the
2012 Call for Proposals, the 2012 Exhibitor Call for Proposal, the 2012 Call for Proposals for
Readers, Moderators, and Volunteers submitted by the 2012 Conference Team. Vice
President Adams seconded the motion. The motion carried. Vice President Adams will
notify the 2012 Conference Team of the motion approval. Conference Manager, Karen Patty-
Graham will send the corrections to the 2012 Conference Team.
VI. NADE Document Review
A. NADE Policies & Procedures Handbook Revisions – President-elect Neuburger moved to
accept the NADE Policies & Procedures Handbook revisions. Treasurer Lewis seconded the
motion. The motion carried. Secretary Black will have fifteen copies printed for distribution
at the conference.
B. NADE Conference Planning Manual Revisions – Vice President Adams and Conference
Manager Patty-Graham will have the NADE Conference Planning Manual revisions ready to
present to the Board at the next conference call on January 26, 2011.
C. Calendar of Responsibilities – President Davis requested that the Board review the Calendar
of Responsibilities and make revisions as needed.
VII. NADE Business Items
A. Chapter Reports – President-elect Neuburger has notified the individual winners of the
Membership Growth Campaign and received thank you notices from each. She will request
photographs from the winners to be shown in the Recognition Power Point at the conference.
The winners will also be recognized during the Business Meeting at the conference. The
chapter winner of the Membership Growth Campaign has not yet been identified.
B. SPIN Issues – President-elect Neuburger made the motion to approve the renewal of the Wiki
SPINs that were requested in their submitted budget and in addition to approve SPIN Wikis
for the English and TRIO SPINs. Vice President Adams seconded the motion. The motion
carried. President Davis will notify the SPIN Coordinator and the Executive Assistant of the
VIII. Items for Future Discussion
A. NADE Conference Planning Manual Revisions
B. Executive Assistant Items: New Website Progress Report
C. Chapter Reports: Grants, SWADE Lost Check
D. Committee Issues
E. Certification Council
A. Conference Call – The next conference call will be January 26, 2011 at 1:00 PM CST.
B. Adjournment – Vice President Adams moved to adjourn the meeting. Secretary Black
seconded the motion. The motion carried. The meeting was adjourned at 3:10 PM CST.
President’s Activity Report
January 3 - 18, 2011
Communicated with the SPIN Coordinator re: conference issues, Annual Report, Wiki spaces,
Communicated with the Committee Coordinator re: conference booth, Recognition Power Point,
Annual Report, plaques, PD Committee, etc.
Communicated with Political Liaison Committee Chair re: Advisory Council presentation,
invitation to join Board for NGA meeting at conference
Contacted CAS representative regarding issues for conference meeting
Wrote letter of appointment for new NADE Digest Co-Editor, Mickey Hay
Added Certification Council description to Committee/Council list in NADE PPH
Reviewed minutes from January 3 and 12 conference call meetings
Communicated with President-elect regarding chapter issues related to conference
Responded to KADE listserv regarding online initiative in Kentucky
Political Advocacy/Educational Initiatives:
Communicated with the office of Dr. Walter Bumphus regarding NADE Conference participation
Communicated with NGA representative, Travis Reindl, and arranged a meeting with Board
Contacted Sue Cain regarding content of Leadership Congress presentation – invited her to join
NGA meeting/sent her assistant registration information
NADE Board Business—fiscal, other:
Signed and mailed checks for payment of NADE bills
Communicated regularly with fellow NADE Board members
Prepared agenda for the January 12 and 19 meetings
Facilitated Board votes on a variety of issues
Communicated with NADE 2011 Conference Co-chairs
Revised Board schedule for 2011 Conference
Continued to draft outlines of all Board meetings/events for 2011 Conference
Wrote letters to new 2011-2012 Board officers
Compiled information for the Leadership Handbook
Compiled information for the Annual Report
Mailed NADE display board for update
Communicated with Honolulu Community College re: request to use NADE motto in Learning
Communicated with EA re: website links, membership, registration, email blast
Wrote and submitted NADE Newsletter article/requested contact with reciprocals for ads
Communicated with Digest Co-Chair regarding formatting responsibility reassignment
Communicated with FACE Director regarding meeting at conference
Communicated with CLADEA Chair re: NADE Digest description as text reference
Communicated with International Committee Chair regarding contacts with all international
conference attendees from previous years/ fee waiver transfer issue
Activity Report from the NADE President-elect
01/03/11 – 01/19/11
Chapter Grants & Chapter Development Committee
Notified DEAM of grant approval for Type A and Type D.
Notified MDEC of Type D and Type A chapter grants approval.
Worked with NCADE on chapter grant.
Finalized membership requirements for CalADE grant; notified CalADE of approval of the Type
Processed Type B Grant Reimbursement from ArkADE
Checked with each chapter for Political Liaison; forwarded updated list to K. Van Waggoner
Maintaining chapter website and conferences list. Continuing maintenance.
Maintaining chapter list of contacts. Continuing maintenance.
Maintaining chapter list of grant requests, outcomes reports, and requests for reimbursement.
Sent multiple communications to chapters
Received Chapter Activity Reports from: OKADE; LAANE; IDEA
Missing Chapter Activity Reports from: ArkADE (Nov.), NWADE, WVADE.
Certification Council Items:
Participated in Certification communications relative to certified programs, plaques, and Institute
for NADE 2011
Sent 2012-2013 Call for Nominations form to Elections Committee Chair; confirmed that she will
bring 100 copies to the conference. Treasurer will bring another 100.
Sent Nominations form to EA and to Secretary for archives.
Executive Board Items:
Sent list of certificate recipients to Betty
Registered for ATP; NADE representative and Exhibitor
Reviewed Leadership Handbook
Created reimbursement forms for Town Hall panelists
Wrote draft letter for the 2012 conference website
Sent photo for the 2012 conference website
Followed-up with Dr. Glenn DuBois on meeting time Thursday; awaiting response.
Worked with VADE officers on the above.
Communicated regularly with other Board members
Reviewed Strategic Plan
Read minutes and activity reports, emails
Reviewed Board Conference Schedule
Informed VA Vice Chancellor of one day conference fee waiver
Wrote draft letters for the Individual and Renewed Membership Growth Campaign winners
Created Budget Reimbursement Form for Membership Growth Campaign winners
NADE VP Report
Joyce Brasfield Adams
January 3 – 19, 2011
Reviewed room block pick up and forwarded to Board
Reviewed registration numbers
Forwarded hotel space allocation grid to Board
Communicated with conference co-chairs on conference planning progress
Participated in conference call with Abby Kusturko, Conference co-chairs, and
conference program chairs
Reviewed and edited Board rooming list
Communicated Board approval of Logo with revisions
Communicated approval for conference co-chair to attend Advisory Council meeting and
Reviewed Board Minutes
Submitted VP annual report
Submitted article for newsletter
Communicated with National Exhibits chair
Communicated with Conference Manager
Communicated with Board through phone calls and emails
January 19, 2011
Participated in NADE Board conference call, January 12, 2011
Reconciled December 2010 banking statements for S&T Bank and Chase Bank
Communicated with S&T and Chase Banking personnel regarding transition of incoming NADE
Treasurer to have financial authorization of all NADE accounts
Sent communications to newly elected President-elect and Treasurer regarding identification
materials for signature status at S&T Bank and Chase Bank
Provided W-9 forms and vendor registration forms to Virginia Tech University and
University of Central Arkansas
Contacted Hartford Insurance Service Center to direct a Certificate of Insurance to
New York College Learning Skills Association (NYCLSA) for an upcoming conference
Placed order to 4imprint for 1000 NADE ink pens to be shipped to Goodyear, AZ
Arranged for NADE corporate credit cards to be issued through S&T Bank for the new 2011
Organized computer files and budget codes for transition to newly elected treasurer
Participated via email with the NADE Executive Board
Made the following payments:
o CLADEA, $500.00, Membership Dues for 2011
o TADE, $1,000.00, Type A and Type B Chapter Grants
o Treasurer Jeanine Lewis, $758.22, Board registration to NADE 2011 reimbursement
NADE Secretary Activity Report
January 19, 2011
Daily checking and answering NADE Board email
Maintained frequent communication with EA
Sent approved 12/2-5/10 and 12/15/10 minutes to EA to post on NADE website
Transcribed NADE minutes from 1/3/11 and sent to Board for review
Corrected 1/3/11 minutes and sent to Board for final review
Sent NADE Bookmark to EA for processing
Sent NADE Fact Sheet information to EA for processing
Sent past Budgets to EA to be posted on the NADE website
Completed and ordered Business Cards for new Executive Board officers
Sent Nomination Form to EA
Purchased certificates and supplies for completing conference documents
Started printing appreciation certificates for conference presentations
Printed password labels
Sent webinar information to EA to post an email blast
Worked on Strategic Plan formatting
Ordered flowers and sent sympathy card
Working on conference documents
Prepared for the January 19, 2011 conference call meeting
Emeritus Cabinet Chair/CLADEA Representative Activity Report
January 3-January 18, 2011
Reviewed NADE Board documents and letters, as requested
Provided input to NADE Board, as requested – forwarded copies of pertinent articles, responded
Participated in January 12, 2011 Board conference call, at Board’s request
Worked on chart of VIP host responsibilities for NADE 2011
Emeritus Cabinet Chair
Updated Emeritus Cabinet contact information and Past NADE Board information; sent to Board,
Emeritus Cabinet members, and Executive Assistant
Updated Emeritus Cabinet Leadership Directory on the NADE website
Provided Emeritus Cabinet information for NADE 2011 conference program
Completed and submitted Emeritus Cabinet Annual Report
Corresponded with chairs of approved resolution committees (Gerry McBroom, Kaylene Gebert,
Heather Hewer, and Mickey Hay) and worked on formatting of final copies
Communicated with Emeritus Cabinet regarding request for volunteer to maintain In Memoriam
data and communications
Completed and submitted CLADEA Representative Annual Report
Reminded CLADEA Chair of CLADEA meeting at NADE 2011(2:00-5:00, Thursday, Feb 24,
2011 in President’s Suite)
Reviewed various conference-related documents and emails; provided information and questions
for clarification, as possible
Communicated with 2012 and 2015 conference planners
Worked with Certification Council Chair to prepare certification plaques; provide information to
programs regarding Award Luncheon items; provide reviewers and potential reviewers with
location of reviewer training; determine size limits for Certification Institute
Worked on CPM revisions