DEPARTMENT OF CHEMISTRY SEMINAR-RELATED INFORMATION
Seminar schedule for FALL 2009 Day Monday Tuesday Room Time C033 4:00 C033 2:30 C033 4:00 Wednesday C122 4:00 Thursday C001 12:30 C001 2:30 C033 4:00 C033 3:45 Friday C033 2:30 C033 4:00 Discipline Organic Materials Analytical Distinguished First come-first serve First come-first serve Analytical Physical Biochemistry Inorganic Coordinator Stacy Felton Rashul Sartoris Amy Dowell Erin Edwards Business Office Business Office Amy Dowell Erin Edwards Susanne Kindred Jeannette Silvers
Seminar schedule for SPRING 2010 Room Time C033 4:00 C033 2:30 C033 4:00 Wednesday C122 4:00 Thursday C001 12:30 C001 2:30 C033 4:00 C033 3:45 Friday C033 2:30 C033 4:00 C033 4:00 Day Monday Tuesday Discipline Organic Materials Analytical Distinguished First come-first serve First come-first serve Analytical Physical Biochemistry/Inorganic Inorganic Inorganic Coordinator Stacy Felton Rashul Sartoris Amy Dowell Erin Edwards Business Office Business Office Amy Dowell Erin Edwards Susanne Kindred Jeannette Silvers Jeannette Silvers
Important points relating to seminars Room reservations (for rooms C001, C033, and C122) cover the periods August 31 to December 11, 2009 and January 11 to May 2, 2010. NO SEMINARS CAN BE SCHEDULED DURING FINALS WEEK (12/14-12/18/09 AND 5/3-5/7/10). Nearly all faculty and graduate students are familiar with the AV arrangements in C033, so it will be hosts’ responsibility to activate the system and the AV needs, using access code 91360. We will have the laser pointer available, as well as the refreshments. An ITG rep will set up the AV needs for all Distinguished Seminars in C122. However, the Business Office would appreciate if the host or his/her research secretary would inform the Office Assistant in advance of the specific AV needs. We want the set-up to go smoothly and this can only be done when we have advance information of what the lecturer will use and/or need. Time slots assigned to each discipline are controlled by that respective discipline. Use by another discipline can only be approved by the respective coordinator/secretary of that slot. Use of the first come-first serve time slots is maintained by the Office Assistant in the Business Office. All seminars that have been confirmed are to be included in the departmental web calendar. Provide seminar commitments to the Business Office (email@example.com) as soon as seminars have been confirmed. Required information includes: day, date, time, room number, speaker, institution, and department. Titles can be added later from the TWIC information provided to the Business Office the week prior to the seminar. If you want to reserve a meeting room within Chemistry (room C127, C225, C311, A300, A400, or A500), contact the Office Assistant (firstname.lastname@example.org) in the Business Office. Also, if you want to reserve a classroom outside of the times above, contact the Office Assistant and she/he will contact the Registrar’s Office to check availability and reserve space if it is available.
Room reservations for space in Chemistry All room reservations, as they are confirmed, are placed on the Outlook Calendar. Instructions on viewing this for room availability are located on the web at: http://www.chem.indiana.edu/about/guide.asp#ROOM%20RESERVATIONS. The Outlook calendar shows the room reservation within Chemistry. Departmental web-based calendar This calendar includes upcoming departmental events and is accessed from the departmental homepage under ‘News and Events’ or http://www.chem.indiana.edu/deptnews/default.htm. The intent is to show all seminars and other special events as soon as they are scheduled to facilitate scheduling of special seminars, faculty candidate visits, etc. during the coming year. If a seminar has not been confirmed, then the time slot will appear as TBA (To Be Announced – room reserved but no scheduled seminar yet). In those cases, a request for use of those time slots should be made to the respective discipline's coordinator/secretary. It is important that information about future events be entered in the calendar as soon as it is known. Meetings of a departmental nature will be included. Please pass on the information and any errors or updates to the Office Assistant (email@example.com). In the event of small seminars that require advanced AV facilities (see http://www.molvis.indiana.edu/tour/SVR.html), seminars can also be presented in A400. This would be ideal for 3rd and 5th semester seminars if the room capacity is sufficient (<25 people). Besides general presentation software (such as PowerPoint), selected molecular visualization & modeling software is available on the PC and the SGI computer in this room and can provide comprehensive and dynamic pictures of molecules. A stereoscopic projector with the SGI workstation can provide state-of-the art 3D images of molecules. A Polycom videoconferencing terminal enables one to make a video conference or remote course. Ask Frank Gao for instructions and technical help. The stereoscopic projector requires ~20 minutes to warm up. Room C001 has AV facilities similar to C033, so it too can be a consideration, but the availability will likely be a major factor. Additionally, rooms can be reserved in Ballantine or Jordan Halls. Contact the Office Assistant (firstname.lastname@example.org) for any of these options outside the regular seminar schedule.