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					EXHIBITOR KIT

Dear Exhibitor, Thank you again for booking a booth at Meeting Mart 2009. This Exhibitor Kit will provide you with all the required details in the run up to the event. Should you require any further assistance, please contact Mark or Richard at Conference Works on (03) 9870 2611. Our booth builders, Moreton Hire, will send you a Modular Stand Package Form in the coming weeks that MUST be returned to Moreton Hire detailing the requirements for your fascia sign. For exhibitors with corner booths, please note that only one printedfascia board is supplied. Should you require another one, please indicate it on your form; additional charges will apply. Exhibitor names must be supplied to Conference Works by Friday 9th October 2009 via the Exhibitor Staff Registration Form (see page 8). Other forms include:      Audio Visual Price list from NES Audio Visual (this will be sent directly to you by NES) Furniture Hire from Moreton Hire (this will be sent directly to you by Moreton Hire) Crown Towers Hotel Pre Delivery Labels Exhibitor Staff Registration Form for name badges Internet /Phone order form (page 10)

Please note the following VERY IMPORTANT requirements for any electrical usage while in the venue: Failure in compliance may result in additional costs. Power Board/Extension Cords and Electrical Appliances Crown Towers reserves the right to request removal from the site of any electrical equipment it deems to be non-compliant or suspect and can call upon internal specialists to assist when necessary. All portable electrical equipment, appliances and leads used on site must be tested and tagged in accordance with Australian Standard 3760 and Workplace Health & Safety Legislation. Any electrical equipment found not tested and tagged will have to be done immediately (at cost to the supplier) or removed from the property. For safety reason double adaptors are not to be used in the Hotel. Please do not hesitate to contact Mark or Richard on 03 9870 2611 if required. Regards, Mark Richardson & Richard Dinnage Conference Works

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We are pleased to confirm your exhibition space MEETING MART 2009, 19th October 2009 at the Crown Towers Hotel. We hope you are as excited about it as we are. DEADLINES To assist you with planning for your participation at the exhibition please refer to the checklist and deadlines outlined below.

REQUIREMENT PAYMENT EXHIBITOR STAFF REGISTRATION FORM

RETURN TO Dinnage Marketing Conference Works Deliver to Crown Towers (refer to Pre Delivery Label)

DUE DATE COMPLETED Upon confirmation. All payments must be received prior to the show. 9TH October 2009

SATCHEL INSERTS

16TH October 2009

FURNITURE HIRE FORM EXHIBITION BOOTH SIGNAGE FORM Exhibitors with a corner booth, please note only 1 Fascia with signage is included. AUDIO VISUAL EQUIPMENT FORM (if required) DELIVERIES TO CROWN TOWERS HOTEL

Moreton Hire

1st October 2009

NOTES If you require a copy of your invoice please contact Richard Dinnage on 0433 148 876 Fax to (03) 9870 2611 If you have pre approved satchel inserts please deliver directly to the Crown Towers, 750 of inserts on 16th October 2009 Please return direct to Moreton Hire

Moreton Hire

1st October 2009

Please return direct to Moreton Hire

NES Audio Visual

1st October 2009 17TH October 2009

Please return direct to NES A/V Saturday 17th

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EXHIBITION DATES Sunday 18th October 2009 – Exhibitor Setup Day (from 1400) Monday 19th October 2009 – Exhibition (0930 – 1800)

PROGRAM This year’s program of events includes many new buyer recruitment initiatives – You can read all about them on the show website www.meetingmart.net.au. We are very excited with the new venue and our other contributors to the entertainment and buyer which all add value to the show.

Sunday 18th October 2009 14.00 18.00 Exhibitor setup commences Exhibition Floor Closes

Monday 19th October 2009 08.15 - 09.30 09.30 - 18.00 12.00 - 14.00 16.30 - 18.00 18.00 ICMI Speakers & Entertainers Showcase Breakfast (Invited guests only) Exhibition Open Meeting Mart 2009 Hosted Lunch (Invited guests only) Drinks around the Exhibition Exhibition Closes

EXHIBITION VENUE Palladium Ballroom B & C –Crown Towers Hotel 8 Whiteman Street SOUTHBANK VIC 3006

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EXHIBITION FLOORPLAN ALLOCATIONS Booth Number 86 32 1 - 27 53 62 & 63 54 85 50 83 84 60 31 45 41 46 48 40 55 61 78 81 59 82 38 64 43 36 87 Booth Number 28 66 88 80 77 58 73 56 69 68 70 49 30 29 65 52 67 34 71 37 35 72 57 79 47 44 75 & 76 39

Exhibiting Organisation Action Event Services Ballarat University Business Events Victoria Chateau Yering Historic House Hotel Choice Hotels CIM Magazine Conference Works Couran Cove Island Resort Crown Promenade Hotel Crown Towers Hotel Eltham Gateway Eventconnect.com / Mice.net Fusion Marketing Hilton on the Park ICMI Key Conference Solutions Kirra Promotions Langham Melbourne Leonda By The Yarra Limax Events Mecure Meetings Melbourne Convention & Exhibition Centre Melbourne Convention & Visitors Bureau Melbourne Marriott Hotel Melbourne Showgrounds Melbourne Stadiums Limited Mirvac Hotels & Resorts Moreton Hire

Exhibiting Organisation Music Theatre Australia National Convention Centre Canberra NES Audio Visual Novotel St Kilda Oaks Hotels & Resorts Parkview Hotels Pavillion on Northbourne Peppers Springs Hotel Punt Hill Apartments RACV Clubs & Resorts Radisson Resort Gold Coast Rendezvous Hotel Melbourne Rochford Wines Royal Mail Hotel Royce Hotel Rydges Bell City Sofitel Gold Coast Stella Hospitality Group The Banner Lady The Sebel Albert Park Melbourne The Sebel Heritage Yarra Valley The Willows Restaurant & Function Venue The Windsor The Yarra Yarra Golf Club THSN Valley Events Venues 2 Events Vivien

EXHIBITOR MOVE IN / MOVE OUT Move In: Starts at 1400hrs on Sunday 18th October 2009 and access closes at 1800hrs. Access is available from 7am Monday 19th October and all exhibitors must be setup by 9:00am. Crown Towers Hotel staff will be available to assist with the move in from their loading bay. The show will open at 9.30am. Move Out: Starts at 18.00pm on Monday 19th October 2009 If you require more time for your setup please contact Richard Dinnage at Conference Works on (03) 9870 2611.

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BOOTH DESIGN Our aim is to produce a show that is professional, exciting, innovative, and fun! In turn, we ask you to do the same with your exhibit and take pride in your booth as it is a reflection of you and the company or organisation that you represent. With this in mind, we ask you to consider items such as your furnishings, signage and the overall look of your exhibit. You may bring your own furnishings and accessories or display items, or they can be rented from Moreton Hire, the official show contractor directly. If you require any assistance or suggestions regarding your booth design, please feel free to contact the Conference Works office on (03) 9870 2611. EXHIBITION BOOTH INCLUSIONS      3 x 2.4 metre fully constructed exhibition booth; 2.4 metre high walls finished in steel Charcoal Velcro compatible fabric; 380mm white signboard with black lettering; 2 x 150 watt spot lights; 1 single point power outlet;

BUSINESS EVENTS VICTORIA EXHIBITOR INCLUSIONS If you are exhibiting within the Business Events Victoria space your booth includes:      2.4 x 1.5 metre fully constructed exhibition booth; 2.4 metre high walls finished in black Velcro compatible fabric; 30cm signboard with lettering; 1 x 150 watt spot lights; 1 single point power outlet;

The floor surface is already carpeted. You are able to upgrade your stand design to include flooring. If you wish to discuss upgrading your booth design please contact Angie Beach at Moreton Hire (03) 9300 5700. For any questions on the Business Events Victoria area please contact Chris Porter Tourism Alliance Victoria on 03 9650 8399. on SATCHEL INSERTS If you have pre approved satchel inserts please ensure 750 of your agreed inserts are delivered directly to Crown Towers on Friday 16th October 2009 prior to 4.00pm. If you have any queries as to what is allowed to be included in the buyer bags please contact Richard Dinnage at Conference Works on 9870 2611 or 0433 148 876. EXHIBITOR CATERING Your exhibition booth includes the evening drinks in the expo for three staff. Exhibitor catering on a cash basis will be available from the Crown outlets.

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EXHIBITION SERVICES SUPPLIERS We have listed the official exhibition service suppliers who will be working with exhibitors and exhibition management. If you would like to order any of their services, please contact them directly. AUDIO VISUAL: You will find an audio visual order form included in this kit. If you would like to discuss your requirements please contact NES Audio Visual on 1300 888 637. FURNISHINGS AND FITTINGS: For tables, chairs and all other booth furniture and decorations please contact the official exhibition supplier, Moreton Hire on (03) 9300 5700. Please note no furniture is supplied with the booth. EXHIBITOR DELIVERIES Deliveries will be accepted at Crown Towers from Saturday 17th October 2009. If you are delivering any items larger than 1 metre x 1 metre please contact Richard at Conference Works on 03 9870 2611 or 0433 148 876 to discuss the delivery. It is essential that you use the Crown Towers Pre Delivery Labels included in this kit and affix to each box. Please also clearly label the number of boxes if more than one including your organisation name, booth number and phone numbers of the main contact(s) should we need to call you. DROP OFF TO LOADING BAY Should you wish to drop off items directly in the loading bay please head to: LOADING DOCK 2 (Couriers, Banquets and Trade Show deliveries) Crown Towers – Banquets 8 Whiteman Street SOUTHBANK VIC 3006 It is essential that you use the Crown Towers Pre Delivery Labels included in this kit on each box/item that is dropped off. EXHIBITOR CAR PARKING Crown has multiple car parks available at a daily rate. REGISTRATIONS Please complete the exhibitor registration forms for each exhibiting staff member at the end of this email. This will enable Conference Works to prepare a name badge for each exhibitor to allow access to the exhibition floor on Monday 19th October. Please fax back to Conference Works on 03 9870 1723. NOTE: There is a maximum of 3 exhibitors per booth.

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STORAGE The venue is unable to hold exhibitor stock after the exhibition. Please arrange stock to be taken offsite at the conclusion of the exhibition on Monday 19th October. Any items not collected within a 48 hour period will be disposed of. TROLLEYS We are unable to guarantee the use of any Crown trolleys to exhibitors. It is advisable to provide your own during bump in and bump out to avoid disappointment. BROADBAND INTERNET For Hardwire (cabled internet access) or dial-up please contact Bianca Bertisen, Event Manager, Crown Events (biancab@crownmelbourne.com.au) directly to confirm your requirements. (Please see page 10 for the official forms) Charges for this service are subject to your requirements. Telstra hot spots are also available – please contact Telstra direct should you wish to use these. ADDITIONAL REQUIREMENTS Each exhibitor is requested to confirm prior to bump in if they require any of the following with Conference Works:       Trestle table(s) Amount of Chairs Linen Internet or AV (as noted above) Power Any additional requirements

Please note that if exhibitors want to supply any specific items on site – such as machinery, vehicles or food and beverage, all must be approved by Crown Towers before the function. All requirements for exhibitors are subject to additional costs. Generally, the confirmed exhibition build company supplies trestle tables, linen and arranges power requirements. EXHIBITION MANAGEMENT CONTACT DETAILS: CONFERENCE WORKS PH: FAX: MOBILE: ADDRESS: EMAIL: WEBSITE: 03 9870 2611 03 9870 1723 Richard Dinnage 0433 148 876 Mark Richardson 0412 160 133 120 Railway Avenue Ringwood east 3135 richard@conferenceworks.net.au mark@conferenceworks.net.au www.conferenceworks.net.au

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EXHIBITOR STAFF REGISTRATION FORM
Please complete the exhibitor registrations below and return fax to Conference Works on (03) 9870 1723 EXHIBITOR 1 First Name Exhibiting Company Position Phone Email Surname

Mobile

EXHIBITOR 2 First Name Exhibiting Company Position Phone Email Surname

Mobile

EXHIBITOR 3 First Name Exhibiting Company Position Phone Email Surname

Mobile

NOTE: First Name, Surname and Exhibiting Company will be printed on your name badge. Your name badges will be in your exhibition booth on arrival. Conference Works PH: FAX: 03 9870 2611 03 9870 1723

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TELEPHONE / INTERNET ACCESS
To: EXHIBITION NAME: COMPANY: STAND No.: Equipment Required Ethernet Line
(Crown high speed internet/ broadband)

Ms Bianca Bertisen Event Manager

Facsimile: (61-3) 9292-6105 Telephone: (61-3) 9292-6225

Local Access

STD Access

ISD Access

QTY

Charge $150.00 per line, per day

NA NA

NA NA

NA NA

ON RAMP Line
(High Speed Data- such as videoconferencing)

Telephone Line Facsimile Line Modem Service
(Dial Up Internet)

PSTN Line

(Direct Dial)

EFTPOS Facility
Please note you will need to program your EFTPOS machine to dial “0” before the number

$60.00 connection fee per line, plus call charges NA NA NA

CONDITIONS Crown provides a handset with each telephone line; facsimile and laptop machines need to be supplied by exhibitors or hired from a supplier. Lines will be connected on the last build up/move-in day of the event and disconnected prior to completion of move out. After the service has been disconnected an itemised account of all calls will be deducted from the call deposit and a refund for the balance (if any) will be issued by Crown. Where call charges exceed the call deposit paid, the additional amount will be debited from the Company Credit Card or an invoice will be issued by Crown. This account must be paid within seven (7) days. All telephone charges are the responsibility of the exhibitor, and appropriate measures should be undertaken to ensure authorised use. This form must be sent to Crown, with payment one (1) week prior to the commencement of the Exhibition. Should you require additional services on the day, we can assist you. If you have not set up an account, these charges will be added to the main conference account and therefore will need to be authorised by the signatory/conference secretariat. All forms will be processed only after payment and forms have been received.

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