Docstoc

WebIZ Provider Level Reports - Arkansas Department of Health

Document Sample
WebIZ Provider Level Reports - Arkansas Department of Health Powered By Docstoc
					   Arkansas WebIZ
Provider Level Reports
   Nearly all reports are rendered as a PDF that
    can be saved, emailed, printed, etc.
       A few reports generate a character-delimited output
        file that can be processed outside of the application
        (e.g., in Excel)
       These reports typically include patient identifying
        data and can be saved locally, so specialized training
        may be necessary before granting the necessary
        permissions to a user
   Reports are grouped into Report Categories
       Users are granted access on a category-by-category
        basis
   Most reports in the system are generated as
    “popups”
     In other words, they appear in a new window.
     The system may not open a new window for a report if
      there’s already a report open
   If you’re running a report and not seeing a new
    window popup on your screen, the most likely
    causes are:
     You have a popup blocker that you need to configure to
      allow popups from the WebIZ application
     You have a report window already open (maybe behind
      your application window??) … close that window and
      then click the Run Report window again
   Provider – List of all providers the user is
    associated with
       (ALL) option may appear if user has the Unrestricted
        reporting level permission
   Clinic – List of all clinics associated with the
    selected provider and associated with the user
       (ALL) option may appear if user has the Provider
        reporting level permission
   In most cases, Provider and Clinic refer to the
    Patient’s Default Provider Clinic (on the
    Demographics screen)
   Provider Category – Type of provider (e.g.,
    Public Health, Private Provider, etc.)
   Date Ranges
       Min/Max date range for including records in the
        output
       Common uses are Date of Birth or Vaccination Date
Patient Management Reports
Generate a list of patients
 who have (or have not)
received a birth dose of a
         vaccine
 Generate a list of patients
     and associated
immunizations that satisfy
  the specified criteria.
Generates a list of patients
  by insurance source
   Count the number of Patients serviced by a
    provider/clinic during a date range
   Only includes patients who have received an
    “administered” vaccination during the
    indicated date range
       Historical vaccinations are not considered
   Output is grouped by age at the date of
    vaccination
   Patients may be counted multiple times if they
    crossed age boundaries and/or saw different
    providers/clinics
Generates a count (or list)
 of the patients served by
clinic broken down by age
           group
Generate a list of patients
grouped by their default
    provider/clinic
Generate a list of patients
 grouped by their default
provider/clinic along with
  the type of facility they
        were born at.
   List of patients who received their first
    vaccination from a clinic during the specified
    date range
       Not necessarily their first vaccination or their first
        vaccination in the Registry … but the first
        vaccination administered by a specific
        provider/clinic
   Only includes “administered” vaccinations
    within the indicated date range
       Historical vaccinations are not considered
   Note that this report is very resource intensive
    and may take several minutes to complete
   List of patients who refused vaccinations from
    a provider during the specified date range.
       Report also gives totals of patients by vaccine and
        refusal reason.
   Can narrow down by provider, vaccine, refusal
    reason, date range, and or age at time of
    refusal.
   Report can also be ran as PDF or an extract file.
Grouped by Provider,
Patient, Note Date and
 then Refusal Reason.
    Generates a list of
 patients that received a
vaccination with the a lot
 number containing the
 string(s) entered in the
    Lot Number field
Patient Reminder / Recall
   View – Display the Add/Edit Reminder/Recall
    screen
   Unvaccinated Report – Show all patients
    included in the Reminder/Recall run and have
    NOT come back in for a vaccination since
   Report – Detailed listing of patients included in
    the results
   Full Extract – Generate a character-delimited
    version of the results. Useful for importing the
    data into another system (e.g., a mail-merge
    application for generating custom letters)
   Dymo Labels – Generate labels (formatted for a
    Dymo Label printer) for each patient in the
    results
   Avery Labels – Generate labels (formatted for
    commercially available Avery label stock) for
    each patient in the results
   Postcard – Generate postcards (formatted for
    commercially available pre-printed postcard
    stock for each patient in the results
   Cancel – Takes you back to the reports home
    page.
   Auto-Dialer Email Extract –  Pressing this button opens a new
    browser window with the patient data for the Reminder/Recall in
    a comma delimited format. This can then be imported into Excel
    for mail merge or other uses. The data can be saved by copying
    (i.e. CTRL- C) the contents of the browser window and pasting
    (i.e. CTRL - V) into another application or file. The format of the
    delimited data is as follows:
      Patient Email address, Patient ID, Patient Name
   Auto-Dialer Phone Number Extract - Pressing this button results
    in a new browser window being opened with the patient data for
    the Reminder/Recall in a comma delimited format. This can then
    be imported into Excel for mail merge or other uses. The data can
    be saved by copying (i.e. CTRL- C) the contents of the browser
    window and pasting (i.e. CTRL - V) into another application or
    file. The format of the delimited data is as follows:
      Patient Phone Number, Patient ID, Patient Name
General information about
      the Reminder
Runs are scheduled offline
 to reduce the impact on
           users
   Run Name – Identifies a specific
    reminder/recall run on the listing screen
   Provider – Patient’s Default Provider
   Clinic – Patient’s Default Clinic
   Run Scheduled Date – Date when this
    reminder/recall process will be processed
   Run Completed Date – This is a read-only field
    and is set by the system when the job has been
    processed
   Reminder/Recall Date Range
       From: Earliest date of vaccinations for the
        reminder/recall run
       Through: Cutoff date of vaccinations for the
        reminder/recall run
   Age Range
       From: Minimum age (as of the Max Reminder Date)
        for a patient to be included
       Through: Maximum age (as of the Min Reminder
        Date) for a patient to be included
       UOM: Can express Age in Months or Years
   VFC Eligibility – From Demographics screen
   Occupation – Occupation as defined on the
    Patient Demographics screen
   County – Matches to the County drop-down on
    the Patient Demographics screen
   City - Matches to the City drop-down on the
    Patient Demographics screen
   Zip Code – Matches to the Zip Code on the
    Patient Demographics screen
   School District – Matches to the School District
    on the Education screen
   School - Matches to the School on the
    Education screen
   Gender - Matches to Gender on the Patient
    Demographics screen
  Additional Filters used to
define the patients that will be
    included in the results.




           Additional Filters
             for vaccine
             series/dose
   Ignore Setting For “Do Not Send Reminders” –
    Checking this option will allow those patients
    to be included in the Reminder/Recall
    regardless of whether or not the “Do Not Send
    Reminders” option on the patient
    demographics screen has been indicated
   Only Include Patients With Address – Limit the
    results to only those patients that have an
    address
   Increment Patient Reminder/Recall Count –
    Indicates this Reminder/Recall should be
    included when counting the number of
    Reminder/Recalls for a patient.
       Exclude Patients After Number of Reminder/Recalls
        Without Subsequent Vaccination – Ignore patients
        with “X” number of Reminder/Recalls without a
        vaccination
   Generate Reminder Events – Create a system
    generated reminder event in the patient events.
   Include Patients Due For Vaccinations
    (Reminders) - Check this to target patients
    coming due for vaccinations.
   Include Patients Overdue For Vaccinations
    (Recalls) – Check this option to include patients
    who are overdue for vaccinations
       Minimum Number Of Days Past Due To Include –
        Optional field to specify how the minimum number
        of days a patient must be overdue before they are
        included
       Maximum Number Of Days Past Due To Include –
        Optional field to specify how the maximum number
        of days a patient can be overdue and still be
        included
   Exclude Patients with Less than 2 non-
    Influenza/H1N1-09 Vaccinations – Check this
    box to exclude patients that only have less than
    2 of the listed vaccines.
   Exclude patients with one or more vaccine
    refusals – check this box to not include patients
    that have refused vaccines.
   Vaccine Series and Doses – Select the vaccine
    series (and optional dose number) that should
    be assessed when determining the patients that
    are included in the results
   Optionally Exclude Patients with Insurance
    Sources as needed.
   Additional Reminder/Recall Notes
       Patients can be included in many Reminder/Recalls
         To prevent notifying patients multiple times during the
          same period, some care should be given to how
          Reminder/Recalls are generated
       The resulting Reminder report is a static “snapshot”
        of the data involved. The data is “saved off” for
        future reference.
         If you do a Reminder run and then wait an extended
          period of time to generate the report, any
          immunizations administered to the patient in the
          interim will not be included on the report.
Coverage Statistic Reports
   List the number of vaccinations by vaccine type
    and by provider/clinic
   Only includes “administered” vaccinations
    within the indicated date range
       Historical vaccinations are not considered
   List the vaccinations administered from a
    specific provider’s inventory location(s)
   Only includes “administered” vaccinations
    within the indicated date range
       Historical vaccinations are not considered
   List the number of vaccinations given by dose
    number, by vaccine, and by patient’s age at the
    date of vaccination
   Only includes “administered” vaccinations
    within the indicated date range
       Historical vaccinations are not considered
   Counts can be broken down by VFC-Eligible
    vs. not VFC-Eligible patients on a vaccine-by-
    vaccine basis
   Determine the percentage of patients that are
    current on their immunizations
       Calculates the overall percentage across the entire
        series and the percentage across each vaccine group
        within the series
   Alternate output lists the patients that are not
    properly immunized
   Note that this is a very resource-intensive
    report any may take several minutes to
    complete
                                   Use a Preset Series or
                                    Create Your Own




                                       Optional fields to assess
                                         by specific date or
                                             patient age




Results are based on Recommender results so that
          Invalid doses are not counted
Gives totals counts of patients by age and insurance
          source for the specified criteria.
 This report is similar to
 the Dosage Report, but
 allows the user to filter
by Funding Source of the
     inventory used.
Generates a breakdown
 by VFC Eligibility of
patients who received a
      vaccination.
  (Only administered
    vaccinations are
      considered.)
Generates a list of VFC-Eligible
patients that received non-VFC
funded vaccinations or vice-a-
             versa.
Only applicable if using Type 2
     or 3 Inventory control
Data Quality Reports
   NEW!!!! There are three new reports around
    data quality.
       The description to these will be delivered in a
        separate document at a later date.
   Identifies patients that have multiple
    vaccinations within the specified number of
    days within the same vaccine group
       These are typically going to be duplicate
        vaccinations. The patient’s medical record should be
        reviewed and the record in WebIZ updated to reflect
        the correct vaccination history.
   Note that this report is very resource intensive
    and may take several minutes to complete
Generates a list of the possible patient duplicates found by the nightly
 job. (This is the same list that’s available under the Patient Dedup
                 section of the Administration module.
Generates a list of patients who have a
  vaccination BEFORE their DOB.
Generates a listing of the
patient vaccinations that
meet the indicated search
    criteria. Good for
     tracking down
       vaccinations
  added/modified by a
specific user or provider.
   Generates a list of
     patients with
 vaccinations that have
  been added but not
     administered.
Only applicable if using
 Type 2 or 3 Inventory
        control
CoCASA Extract
 Generate a data file that can be imported into CoCASA for further
analysis. (A CoCASA import template is also available to define the
                        format for CoCASA.)

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:0
posted:5/21/2014
language:English
pages:85
chenmeixiu chenmeixiu http://
About Those docs come from internet,if you have the copyrights of one of them,tell me by mail 307260483@163.com ,I just want more peo learn more knowledge.Thank you!