Docstoc

Loyola College (DOC)

Document Sample
Loyola College (DOC) Powered By Docstoc
					Loyola College Official Visit Policies and Standards

LOYOLA COLLEGE ATHLETICS DEPARTMENT RECRUITING POLICY Revised – 8/20/04

In the aftermath of public allegations that several Division I universities were using inappropriate means and behavior to recruit prospects, Loyola Athletics has moved swiftly to evaluate its current practices in recruiting – both to compare and contrast those practices relative to the recent package of initiatives adopted by the NCAA Division I Board of Directors, and to adjust current practices in the Athletic Department where necessary to meet the demands of new recruiting legislation endorsed by the Division I Management Council in July. Before public revelation of the high-profile abuses in recruiting in recent months, Loyola Athletics long maintained high standards in visit policies and procedures, both to insure compliance with established NCAA guidelines on recruiting and to insure adherence to the College’s own established policies on behavior for Loyola College students and visitors. While recent legislation calls for additional documentation detailed in the revised Loyola College Official Visit Policies and Standards publication available from the Assistant Athletic Director for Compliance and Student-Athlete Welfare, the basic tenets of the revised recruiting policy are these: I. The Athletic Department will remain vigilant about incorporating and enforcing policies that speak not only to the revised NCAA guidelines, but also to the College’s own mission, vision and values. II. All stakeholders in the recruiting process – prospective student-athletes, current student-athletes, parents, coaches and athletic administrators – bear increased responsibility in insuring compliance with NCAA guidelines. The excesses of inappropriate and/or illegal behavior in recruiting will not be tolerated. III. As Compliance Coordinator for the Athletics Department, the Assistant Athletic Director for Compliance and Student-Athlete Welfare, in consultation with other athletic administrators and the CEO of the College, will communicate with prospective student-athletes, their student hosts, parents and coaches the specific changes called for by recent legislation, and the ensuing responsibilities associated with these changes. Not unlike NCAA legislation, these tenets – and the detailed components in the Loyola College Official Visit Policies and Standards - are inherently fluid. Their relevance and legitimacy will be periodically scrutinized by Loyola Athletics, to insure that all of the aforementioned tenets and corresponding components coincide with current NCAA legislation. Loyola Athletics is firmly committed to NCAA rules compliance. Any questions concerning recruiting policies should be directed to the Assistant Athletic Director for Compliance and Student-Athlete Welfare.

Methods used for developing Loyola College Official Visit Policies 1. Several policies and practices were already in place to evaluate and police official visits to Loyola College. Several of these policies and practices will remain in place with new ones enacted and several enhanced. 2. The compliance coordinator met with the athletic director to discuss and evaluate the current policies and practices for official visits. Suggestions were made for enhancing certain areas. 3. A conference call with all compliance coordinators from the MAAC and the compliance director of the MAAC took place on August 18, 2004 to discuss official visit policies. 4. The compliance coordinator obtained a copy of the University of Colorado at Boulder’s Recruiting Policies and Procedures for review. 5. The compliance coordinator spoke with the compliance coordinator at Rice University for additional insight and obtained a list of requirements for official visits from the Director of Compliance for Conference USA. 6. Reviewed the Collegiate Proactive Solutions, Inc. “Official Recruiting Visit Policy Toolkit – Fall 2004.” 7. The compliance coordinator, associate athletics director/SWA, and the assistant athletic director for external affairs met to discuss, review and enhance the official visit policy for Loyola College. 8. An official visit policy was enacted, but will continued to be reviewed and enhanced after several visits are taken and feedback is received.

Loyola College Official Visit Policies and Standards
Loyola College abides by all NCAA regulations listed in the 2006-2007 NCAA Division One Manual (specifically the bylaws regulating official visits contained in Article 13). In addition, Loyola students, staff, and employees are bound to the mission, vision and values as stated by the College. Coaches, student-athletes, prospective student athletes, and athletic department administrators and staff will comply with ALL NCAA regulations addressed in this policy and specifically listed in the Student Host Form, the Prospect Declaration Form, the Prospective Student-Athlete Welcome Letter and the Coaches Official Visit Consent Form. The following is a list of policies and standards associated with Official Visits to Loyola College: For prospective student-athletes and Loyola College Student-Athlete Hosts:
     No use of alcohol. No use of drugs or sex as a recruiting device. No activity that violates criminal law. No gambling/gaming activities. No use of strippers, gentlemen’s club or an equivalent, or escort services. No activities or events at any location that may cause a perception of impropriety Must return to lodging before the curfew (1:00am).




For Student-Athlete Hosts:  You must be enrolled in a full-time program of studies at Loyola College and a current studentathlete or student designated in a manner consistent with Loyola’s policy for providing campus visits or tours to prospective students in general. A maximum of $30.00 per day may be provided to cover the entertainment expenses of both yourself and the prospect. You may be provided with an additional $15.00 per day for each additional prospect entertained by you. The money provided may only be used to entertain you, the prospect, the prospect’s parents (legal guardian) or spouse. Other students may assist with the hosting of the prospect but shall pay for their own entertainment. No cash may be given to the prospect or anyone else. You may not use the entertainment funds to purchase, or otherwise provide the prospect with, gifts of value (e.g., souvenirs, clothing, etc.). In addition, entertainment funds may not be used to purchase alcohol or drugs. You may not use any vehicle provided or arranged for by any institution staff member, booster or representative of our athletics interests. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus.





 

For Student-Athlete Hosts (continued)  You should not allow any conversations to occur, on- or off-campus, between the prospect and a booster/donor/mentor of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible. You may receive a complimentary admission to a home athletics contest when accompanying a prospect. Neither you nor the prospect can pay for additional entertainment above and beyond the $30/day provided to you by the Athletic Department.

 

For Prospective Student-Athletes: You must NOT have:  Received transportation to and from the campus in excess of my actual round-trip transportation costs on a direct route between my home (or site of my athletics competition or educational institution) and the Loyola College campus.      Had any knowledge that my friends or relatives received reimbursement or cost-free transportation or travel expenses. Received an automobile for use by my relatives, my student-host or myself. Received paid expenses for my return trip home if I am remaining in the Baltimore area after the official visit has ended. Received an actual hard ticket for admission to a Loyola College athletics contest. Received souvenirs (e.g., T-shirts or other institutional mementos) purchased by a student-host or other individuals entertaining me or given to me as gifts from Loyola College staff, students or boosters/donors/mentors. Received athletics gear at a reduced rate or at no cost. Been entertained outside a 30-mile radius of Loyola College’s campus. Received cash for entertainment purposes. Been provided alcohol, drugs, strippers or sex as a recruiting device or visited a “gentlemen’s club” or the equivalent during my visit. Had in-person contacts with athletics boosters/donors/mentors on or off Loyola College’s campus. Participated in physical workouts or other athletic activities that were observed by a coaching staff member. Participated in any activities that violate criminal law, activities or events at any location that may cause a perception of impropriety, or gambling/gaming activities; or returned to my lodging after the Loyola College imposed curfew.

      

For Coaches:



Each coach will have reviewed Loyola College’s official visit policies and attend an orientation session with the compliance coordinator to review the policies and standards for official visits. In addition, each coach will adhere to the mission, vision and values of Loyola College as listed in the Undergraduate Catalog. All coaches will make every effort to communicate to prospective student-athletes and their parents/guardians the standards and policies required by Loyola College for making an official visit. All coaches will make every effort to schedule a meeting with the prospective studentathlete and one of the academic coordinators. A DETAILED itinerary will be presented to the compliance coordinator for review before the prospective student-athlete arrives on campus. All forms required for official visits must be completed by the deadlines set forth. All coaches must be familiar with the rules and regulations listed in the 2005-2006 NCAA Division One Manual (all coaches will have a copy). In addition, before an official visit is for their specific program, coaches must pass the 2005-2006 coaches certification exam.

 

   

Travel, Meals, Lodging, Others The following is a review of six NCAA regulations approved in the summer of 2004 affecting official visits.

Air Transportation If Loyola provides air transportation for a recruit to visit the campus the air fare may not exceed coach (or comparable) class. In addition, Loyola must use commercial transportation at coach-class airfare.

Campus Transportation If Loyola transports a recruit (and those accompanying a recruit) around campus during an official visit, coaches may use an institutional vehicle normally used to transport prospective students while visiting the campus. In addition, coaching staff members or student host may use personal vehicles to transport a prospect (and those accompanying the prospect) around campus during an official visit. Meals and Lodging Hotel lodging may not include special accessories (e.g., Jacuzzis, suites) that are not available generally to all guests residing at the establishment. Meals must be comparable to those provided to student-athletes during the academic year. A reasonable snack (e.g. pizza, hamburger) may be provided in addition to the three meals.

Personalized Recruiting Aids Loyola may not arrange miscellaneous, personalized recruiting aids (e.g., personalized jerseys, personalized audio/video scoreboard presentations) and may not permit a prospect to engage in any game-day simulations (e.g., running onto the field with the team during pre-game introductions) during an official visit. Education Loyola College will take the following steps in administering our recruiting policies:       The policy will be added to the Student-Athlete Handbook starting in 2005-2006. Coaches will be required to attend an official visit orientation. Student Host must attend an orientation prior to hosting a recruit. Official visit policies and procedures will be reviewed at the annual Freshman Orientation. Sections of the policy along with the list of NCAA banned drugs, APR information and graduation rates will be forwarded to the recruit and their parents/guardian prior to any official visit. Recruit and Head Coach will complete an exit interview at the completion of the visit.

Monitoring and Enforcement See attached.

Loyola College in Maryland Official Visit Procedures Compliance Office
 Receive official visit record at least two weeks prior to the official visit is to occur (Under two weeks must get prior approval from your sport administrator and/or the athletic director). Copy of the prospective student-athlete’s official high school transcript, test scores and a detailed itinerary should be attached to the official visit record. The Compliance Coordinator checks for the required material needed for the official visit and then initials the official visit record as approved. The compliance coordinator (both) e-mails and mails a letter to the prospective studentathlete and their parent(s)/guardian(s) detailing NCAA rules, the list of banned substances/drugs and Loyola College policies. The Office of Student Life is contacted notifying them a prospective student-athlete will be on campus. Prior to the visit, the student-athlete host and coach will read, review (with the compliance coordinator or his designee) and sign the Student Host Form. Following the official visit the head coach and prospect must complete an exit interview form.

  

  

Loyola College in Maryland Official Visit Procedures
PROCEDURE FOR SUBMITTING OFFICIAL VISIT RECORD
Record and monitor prospective student-athletes’ official visits. Requirements:  Submit official visit record to the compliance coordinator at least two weeks prior to the official visit is to occur (Under two weeks must get prior approval from your sport administrator and/or the athletic director). Copy of the prospective student-athlete’s official high school transcript, test scores and a detailed itinerary should be attached to the official visit record. The Compliance Coordinator checks for the required material needed for the official visit and then initials the official visit record as approved. Prior to the visit, the student-athlete host and coach will read, review (with the compliance coordinator or his designee) and sign the Student Host Form. Following the official visit the head coach and prospect must complete an exit interview form. Each head coach (and staff) must complete an official visit orientation (once per year and whenever official visit policies are changed or altered) with the compliance coordinator and sign a statement verifying their understanding and commitment to communicate Loyola College’s standards and policies.

    

Prospect Itinerary Official Visit Record Sport ________________________ Prospect’s E-mail: Parent(s) or Guardian(s) E-mail: Address________________________________________ Home Phone #_________________________ Parent’s Name(s): Prospect’s Name

Social Security No. _________________ Recruiting Coach ______________ Home Phone Arrival Date __________ Time __________ Departure Date _________ Time ________ Accompanied by Other(s) Yes ___________ No ___________ If Yes: Name ___________________________Relationship__________________________ Applicable Dead Period for Sport: Transportation: Car ________ Mileage (__________miles @______/mile Airplane _________ Other ____________ Airfare Fare TOTAL Accommodations: Off Campus _________________ On Campus _________________ Cost Cost $__________ $__________ $__________ $__________ $__________ $__________

Persons Receiving Accommodations:_____________________________ __________________________________________ TOTAL Name of Student Host ___________________________________________________________________ Entertainment Activity: _______________________________________Date______________________________________ _______________________________________Date ______________________________________ _______________________________________Date _____________________________________ $__________

Official Visit Itinerary

SAMPLE
PSA’s Name Host: SA’s Name (where they live) Day, Date 9:00AM 9:30AM 9:30AM 10:00AM 11:00AM 12:30PM 1:30PM 2:30PM 4:00PM 6:00PM 8:00PM Day, Date 10:00AM 12:00PM 3:00PM 6:00PM 7:30PM Day, Date 7:00AM 7:15AM 8:45AM Final meeting with Head Coach Depart Campus Flight depart BWI Brunch at Primo’s Watch game After game team event Dinner at Bill Bateman’s Free time with team Arrive at BWI airport. Picked up by assistant coach Arrive on campus Meet coaching staff and host Attend Sociology class with host Campus Tour Lunch at Boulder Garden or Primo’s Meeting with Head Coach Activity with host at Rec. Center Tour of downtown Baltimore Dinner at ESPN Zone Free time with team

Have Fun!

Date «fname» «lname» «address» «city», «state». «zip» Dear «fname»: We are happy that you have chosen to make an official visit to Loyola College to evaluate our academic and athletic programs. The purpose of this letter is to inform you of the expectations we have for all prospective student-athletes who come to visit and all student-athletes who are a part of the Loyola College family. In addition, we need to inform you of some related NCAA rules. As a prospective student-athlete visiting Loyola, you will be required to abide by the same rules and standards of conduct as the students who are already here. During your visit a member of our coaching staff will supervise you and you may have a student-athlete as your host. All rules and regulations contained in the 2006-2007 NCAA Division One Manual pertaining to official visits must be followed. More specifically, the following expectations will be placed upon you and your student-athlete host during your visit:       No use of alcohol or drugs. No activity that violates criminal law. No gambling/gaming activities. You must return to your lodging before our set curfew of 1:00am. Do not attend an activity or event at any location that may cause a perception of impropriety. All entertainment arranged for you by our staff during your visit will meet the College’s expectations of appropriate activities and NCAA rules; you and/or your student-athlete host should always follow the staff’s directions for activities during your visit.

NCAA regulations allow you to make a maximum of five expense-paid visits to institutions that are in Division I or II. Your visit to Loyola College counts as one of the five visits. You cannot make more than one expense-paid visit to any one institution. NCAA rules also require that you limit your visit to 48 hours from the time you arrive on campus. In addition, the NCAA advises us to make you aware of the list of banned substances/drugs on their website www.ncaa.org. (We will also e-mail a list) Please go to this site to review this material. If you have not already done so, I strongly encourage you to register with the NCAA Clearinghouse. The NCAA Clearinghouse is responsible for certifying eligibility of all freshmen student-athletes in Division I & II. I hope you enjoy your visit to Loyola. We are looking forward to seeing you. If you have any questions please feel free to contact me. Sincerely, Bill Wnek Asst. AD for Compliance and Student-Athlete Welfare (410) 617-2172, bwnek@loyola.edu Enclosure: Graduation Rates at: http://web1.ncaa.org/app_data/inst2005/369.pdf Graduation Success Rates at: http://web1.ncaa.org/app_data/gsr2005/369.pdf Academic Progress Rate at: http://web1.ncaa.org/app_data/apr2005/369_2005_apr.pdf

Date

«fname» «lname» «address» «city», «state». «zip» Dear «fname»: We are happy that your son/daughter has chosen to make an official visit to Loyola College to evaluate our academic and athletic programs. The purpose of this letter is to inform you of the expectations we have for all prospective student-athletes who come to visit and all student-athletes who are a part of the Loyola College family. In addition, we need to inform you of some related NCAA rules. As a prospective student-athlete visiting Loyola, they will be required to abide by the same rules and standards of conduct as the students who are already here. During their visit a member of our coaching staff will supervise them and they may have a student-athlete as their host. All rules and regulations contained in the 2006-2007 NCAA Division One Manual pertaining to official visits must be followed. More specifically, the following expectations will be placed upon them and their studentathlete host during their visit:       

No use of alcohol or drugs. No activity that violates criminal law. No gambling/gaming activities. You must return to your lodging before our set curfew of 1:00am. Do not attend an activity or event at any location that may cause a perception of impropriety. All entertainment arranged for you by our staff during your visit will meet the College’s expectations of appropriate activities and NCAA rules; you and/or your student-athlete host should always follow the staff’s directions for activities during your visit. At the conclusion of your son/daughter’s visit, they will be required to complete an exit interview form with the head coach.

If you have any questions please feel free to contact me.

Sincerely,

Bill Wnek Asst. AD for Compliance and Student-Athlete Welfare (410) 617-2172, bwnek@loyola.edu

STUDENT HOST FORM
THIS FORM MUST BE COMPLETED PRIOR TO A VISIT . Prior to serving as a student host the student-athlete must be certified through the Compliance Office (pre-visit review of Loyola policies). A student host is required to adhere to the laws of the State of Maryland, the NCAA, the MAAC, and Loyola College. All NCAA rules governing official visits listed in the 2006-2007 NCAA Division One Manual (copies held with coaches and in the Athletic Department) must be adhered to: Most specifically, the following expectations apply during any prospects’ visit to Loyola College.  No use or presence of alcohol.  No use of drugs or sex as a recruiting device.  No activity that violates criminal law.  No gambling/gaming activities.  No use of strippers, gentlemen’s club or an equivalent, or escort services.  Must return to lodging before the curfew (1:00am).  No activities or events at any location that may cause a perception of impropriety. Violations of any of these rules will result in a report to the CEO (Father Brian Linnane) and the NCAA. Student-athletes involved in such violations will automatically be suspended from competition until the CEO or his designee reviews the incident. Loyola College staff members involved in any such violation will be required to submit to an immediate review by the CEO, the Athletics Director and appropriate campus officials, and may be suspended until the review is concluded. Loyola College prospects in violation of these standards may be denied admission to Loyola College by the CEO or his designee. It should be clear that Loyola College will not tolerate inappropriate recruiting activities and violations may result in termination of employment, imposition of fines, and possible loss of athletics aid and participation opportunities. You must be enrolled in a full-time program of studies at the Loyola College and a current studentathlete. A maximum of $30.00 per day may be provided to cover the entertainment expenses of both yourself and the prospect. You may be provided with an additional $15.00 per day for each additional prospect entertained by you. The money provided may only be used to entertain you, the prospect, the prospect’s parents (legal guardian) or spouse. Other students may assist with the hosting of the prospect but shall pay for their own entertainment. No cash may be given to the prospect or anyone else. You may not use the entertainment funds to purchase, or otherwise provide the prospect with, gifts of value (e.g., souvenirs, clothing, etc.). In addition, entertainment funds may not be used to purchase alcohol or drugs. You may not use any vehicle provided or arranged for by any institution staff member, booster or representative of our athletics interests. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus. You should not allow any conversations to occur, on- or off-campus, between the prospect and a booster/donor/mentor of the athletics program. If an unplanned meeting occurs, only an exchange of greetings is permissible. You may receive a complimentary admission to a home athletics contest when accompanying a prospect.

Neither you nor the prospect can pay for additional entertainment above and beyond the $30/day provided to you by the Athletic Department.

Prospect(s) name(s): Student host’s name: ID#

Host Address (i.e. Newman E111): Date(s) of visit: Amount provided to the host:

By signing below, I affirm that I have been certified by the Compliance Office to serve as a student host and I have read and understand the above instructions. I hereby acknowledge the receipt of the amount of student host money listed above and I understand that improper use of these funds may render me ineligible for competition.

Student Host (Sign)

Date

Head Coach (Sign)

Date

PROSPECT DECLARATION
This form must be completed and signed by the prospect at the conclusion of an official visit to Loyola College . Each Loyola head coach responsible for the recruitment of this prospect must conduct an exit interview with the prospect about the visit. I,
(Print Prospect Name)

, completed an official visit to Loyola College in Maryland, .
(Print Date of Official Visit)

on the following dates: By signing below, I affirm that I have NOT : 

Received transportation to and from the campus in excess of my actual round-trip transportation costs on a direct route between my home (or site of my athletics competition or educational institution) and the Loyola College campus. Had any knowledge that my friends or relatives received reimbursement or cost-free transportation or travel expenses. Received an automobile for use by my relatives, my student-host or myself. Received paid expenses for my return trip home if I am remaining in the Baltimore area after the official visit has ended. Received an actual hard ticket for admission to a Loyola College athletics contest. Received souvenirs (e.g., T-shirts or other institutional mementos) purchased by a student-host or other individuals entertaining me or given to me as gifts from Loyola College staff, students or boosters/donors/mentors. Received athletics gear at a reduced rate or at no cost. Been entertained outside a 30-mile radius of Loyola College’s campus. Received cash for entertainment purposes. Been provided alcohol, drugs, strippers or sex as a recruiting device or visited a “gentlemen’s club” or the equivalent during my visit. Had in-person contacts with athletics boosters/donors/mentors on or off Loyola College’s campus. Participated in physical workouts or other athletic activities that were observed by a coaching staff member. Participated in any activities that violate criminal law, activities or events at any location that may cause a perception of impropriety, or gambling/gaming activities; or returned to my lodging after the Loyola College imposed curfew. ________________________ Date ________________________ Date

    

      

_______________________________________ Prospect Signature _______________________________________ Head Coach Signature

Loyola College in Maryland Policies and Standards for Coaches



Each coach will have reviewed Loyola College’s official visit policies detailed on the Prospect Declaration Form and Student Host Form and attend an orientation session with the compliance coordinator to review the policies and standards for official visits. In addition, each coach will adhere to the mission, vision and values of Loyola College as listed in the Undergraduate Catalog. All coaches will make every effort to communicate to prospective student-athletes and their parents/guardians the standards and policies required by Loyola College for making an official visit. All coaches will make every effort to schedule a meeting with the prospective student-athlete and one of the academic coordinators. A DETAILED itinerary will be presented to the compliance coordinator for review before the prospective student-athlete arrives on campus. All forms required for official visits must be completed by the deadlines set forth. All coaches must be familiar with the rules and regulations listed in the 2006-2007 NCAA Division One Manual (all coaches will have a copy). In addition, before an official visit is approved for their specific program, coaches must pass the 2006-2007 coaches certification exam.

 

   

I have completed an official visit orientation with the compliance coordinator. I have reviewed and understand the policies and standards in place for making an official visit to Loyola College.

Coach Signature

Date