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MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL (DOC)

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					MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

April 24, 2001 Present from City Council: Richard R. Davis, Mayor; Dennis O’Neil, Mayor Pro-Tem; Councilmen: Harold Fowler, Floyd Hilliard, Billy Albritton

Staff Present: Michael Melton, City Administrator; Ursula Lee, City Clerk; Steve Scholar, Director of Planning & Zoning; Billy Reynolds, Chief of Police; Richard Halla, Building Inspector;

Visitors: Steve Hartley, Reverend Jenny Jackson Adams, John Butler, Sheela Eichhorn, Emily Chamberlain, Sarah E. VonWaldner, Ray Richard, John Pippin, Cori Carpenter, Bryan Melton, Jennifer Albritton, Sam Bailey, Jonathan Nelson, Kelema Moses, Sharon Worsham, Gabrielle Micale, Phillip Perry, Corenthea McGill, Michael Cusimano, Tomeka, Barron, Terry Webb, John Butt, Leslie Butt, Chris Parsons, Daniel Busbee, Ruth Parsons, Brooks H. Davis, Ross Jorgenson, Jordan Bullinger, Kasey Houghton, Daniel Ellis, Heather Castor, Chris B., Kim U.

Mayor Richard Davis called the meeting to order at 2:00 P.M and explained the City is celebrating City Government Week and has a schedule of events that will take place during the week. On Monday, the City and the Chamber of Commerce sponsored a Business Breakfast at Magnolia Manor with local business owners, city employees, city officials and county officials. There were 51 in attendance. A picnic in the J.F. Gregory Park was held at noon today. A low country boil to honor city employees and contractors, because no matter how good a job the Council does in operating the City, they are dependent upon their employees and contractors. Mayor Davis announced he is very happy to have the pastor of the Richmond Hill United Methodist Church, Reverend Jenny Jackson Adams, to give the invocation. The pledge of allegiance was given. Mayor Davis stated even though the meeting was being held at Richmond Hill High School in the band room, it was a real meeting and real business would be conducted. The purpose of having the meeting at the school is to give students some insight as to how government works. Councilman Fowler made a correction to the minutes of the regular meeting held April 10, 2001. The last line on page 1, should read, “Which would be best to discuss in closed session”. Councilman O’Neil made a motion to approve the minutes from the April 10, 2001 meeting with the correction. The motion was seconded by Councilman Fowler and carried by all.

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City Council April 24, 2001

COMMITTEE REPORTS: Administration and Personnel: Mayor Davis explained the first item on the agenda is to present a heroic award to Mr. Daniel Busbee. Mr. Busbee and Mr. Chris Parsons were asked to step forward. City Administrator Michael Melton explained the purpose as follows:
“When Richmond Hill resident Janis Parsons found herself engulfed in flames from a backyard gasoline mishap on April 6, 2001, the quick actions and thinking of Daniel Busbee saved her life. When he saw Mrs. Parsons on fire, Busbee took immediate actions to extinguish the flames. He ran to Parsons, grabbed her and helped her to the ground in an effort to roll and extinguish the flames. Because Parsons’ clothes were saturated with gasoline that effort was unsuccessful. As soon as the flames went out in one area they erupted in another. Undeterred, Busbee found a nearby hose and extinguished the flames with water. He and another neighbor used the water to keep Parsons cooled until medical help arrived. Parsons was burned over 25% of her body. The quick actions of Daniel Busbee saved the life of Mrs. Parsons and prevented more extensive injuries. His sound judgment and effort exemplified the best in what people can do to help others. When faced with the crisis Busbee kept a clear head and took the actions necessary to save another’s life. Daniel Busbee is a Richmond Hill hometown hero.”

Mayor Davis introduced Janice Parsons’ husband, Chris Parsons. Mr. Parsons expressed his gratefulness for Mr. Busbee’s fast thinking and not panicking, and for keeping his children from losing their mother. Mayor Davis presented a plaque to Mr. Busbee that read as follows:
“Given this day the 24th of April, 2001 by the Richmond Hill City Council who recognizes the heroic efforts of Richmond Hill resident, Daniel Busbee, who disregarded his own safety to save, the life of another. Busbee’s selflessness and heroism exemplified the best in Americas sprit and concern for others.”

Mayor and Council thanked Mr. Busbee for his actions on that that. Mr. Parsons asked to read a paragraph he prepared about his humble experience. It is as follows:
“I want to say thank you to City Council and to Chris. I really did not consider myself a hero. I was just fortunate enough to be in the right place at the right time to help a neighbor in distress. I will accept this award on behalf of the entire neighborhood, because there were a lot of people that worked together to respond to an emergency in a way they can be proud of. I happen to have the fastest legs and got there first. I was the one to extinguish the fire, but I had neighbors right behind me that were there to help cool Mrs. Parsons off. A neighbor called 911, another neighbor pitched in to get their two babies away from the scene so they would not see what was happening to their mother. For those who live in Richmond Hill we can really be proud that we have a neighborhood to respond that way.”

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City Council April 24, 2001

Councilman Fowler made a motion to approve the Financial Statement for January 2001. The motion was seconded by Councilman O’Neil and carried by all.
Budget adjustments for fiscal year ending December 31, 2000 was submitted for approval to adjust 2000 General Fund budget by increasing budgeted revenues to cover expenditure overruns, and to convert budget to GAAP basis. This procedure must be approved before the final audit can be completed. Councilman Albritton made a motion to approve the budget adjustments for fiscal year ending December 31. 2000. The motion was seconded by Councilman O’Neil and carried by all.

Public Works: Ray Richard and John Pippin were present to make two brief presentations to Council. Mr. Richard explained OMI entered into a contract with the City of Richmond Hill to provide Public Works and Water/Wastewater services on March 1, 2000. OMI budgets the repair money into a separate account and gives a monthly accounting to the City. Mr. Richard stated they are real pleased to report they have a rebate check for repair savings. The City budgeted approximately $230,000.00 for repair costs. OMI budgeted $128,000.00 for repairs, and costs were substantially lower. Ray Richard and John Pippin presented a rebate check in the amount of $15,901.57. Last year OMI was honored to receive the Malcolm Baldrige National Quality Award. They were the first and only company in their industry that won this prestigious award. Mr. Richard reported he had the privilege about two weeks ago to go to Washington D.C., along with forty-five other associates with OMI, to meet with the President of the United States to accept the award. They realized early on that in order for OMI to be successful they have to have a true partnership with their City Government partner. Mr. Richard presented to Mayor and Council a plaque of appreciation on behalf of OMI to the City of Richmond Hill. The plaque reads as follows:

Malcolm Baldrige National Quality Award 2000 Award Recipient OMI, Inc. With appreciation to the City of Richmond Hill. We value our partnership to continue working to exceed your expectations, enhance the environment and add value to the communities we serve. OMI

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City Council April 24, 2001

A written report was submitted for the month of March 2001. The report is as follows:
UTILITIES Water Treatment Total water production for the month was 25,140,000 gallons, or an average of 811,000 gallons per day. There were 25,068,000 gallons produced from well #3 (Timber Trail). The backup wells were operated four times during the month; 34,000 gallons were pumped at well #1 (Holiday Inn) and 38,000 gallons at well #2 (Concrete Plant). The permitted withdrawal rate is 1.5 MGD as a monthly average. All 8 bacteriological samples tested were negative for E. Coli. Wastewater Treatment The wastewater treatment facility reported the following exceptions to parameters set forth in NPDES permit GA0037648. One weekly average BOD sample of 8.8 mg/L with a limit of 7.5 mg/L, one weekly Total Phosphorus of 6.0 mg/L with a limit of 4.5 mg/L, and one monthly average Total Phosphorus of 3.8 mg/L vs. a limit of 3.0 mg/L. A total of 30,122,000 gallons of wastewater were treated for the month. The average daily flow was 0.972 MGD with a permit limit of 1.5 MGD. The highest weekly average for the month was 1.058 MGD with a permit limit of 1.875. PUBLIC WORKS See attachments for these activities. VEHICLE MAINTENANCE See attachments for these activities. MAINTENANCE & REPAIRS               Pulled pump at Cedar St. L/S to clear rags from pump. Pulled #1 Pump at Main St. L/S to clear rags from pump Replaced stop and lead floats at Main St. L/S Pulled #1 & #2 pumps at Ford Plantation L/S to clear rags. Removed transfer switch at Main St. L/S for repair. Removed and cleared 800 spray heads at the WWTP. TV and repair sewer line at 30 Egret Circle. Weeded and mowed all lift stations and water wells. Pulled #2 pump at Travel Lodge L/S to clear rags from pump. Replaced run time meter on #1 pump at Baptist Church L/S. Repaired grinder station at 93 Sterling Woods Drive (Lot 5). Rebuilt gates at Sterling Creek L/S. Replaced alternating relay at Piercefield 1L/S. Replaced phase monitor at Piercefield 2 L/S.

Councilman Fowler commented on the written report to explain to the visitors what OMI does for the City. He explained total water production for the past month was 25,140,000 gallons, an average of 811,000 gallons per day. Also a total of 30,122,000 gallons of wastewater were treated for the month.

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City Council April 24, 2001

Mayor Davis explained this is one of the reasons the Georgia Municipal Association started Georgia City Week, to make the residents aware of City services and the expenses to provide these services. The City of Richmond Hill has over $15,000,000.00 invested in wastewater infrastructures. Councilman Fowler stated the City has a state of the art wastewater treatment plant. It uses no chemicals at all. He invited anyone interested in looking at the facility to contact City Hall. Parks, Recreation and Culture: Construction of permanent restrooms will start on Tuesday and will be completed in approximately six weeks. The first building in the Ford Village is about 95% complete and is looking very good. Planning and Zoning: A request for a text amendment change to conditional use to allow a therapeutic massage clinic in C-2, C-4. A public hearing was held on April 16, 2001, with no opposition. The Planning & Zoning Board recommends approval of a conditional use for therapeutic massage clinics in C-2 and C-4. Ms. Sheela Eichhorn is a certified therapeutic masseuse. She is looking at opening a place up on Longwood Blvd, at the Truck stop and possibly perhaps to provide services to the YMCA on a contract basis. Ms. Eichhorn spoke to Council briefly concerning the nature of her business. She owns a business, The Healing Place, in Hinesville and has several clients from Richmond Hill. Councilman O’Neil made a motion to amend the conditional use allowances in the C-4 and C-2 zones of the City of Richmond Hill Zoning Ordinances to include a therapeutic massage clinic. The motion was seconded by Councilman Albritton and carried by all. Planning Director Steve Scholar reported as part of Georgia City Week we now have a new supply of the Richmond Hill bumper stickers. Public Safety: Nothing to report. Code Enforcement: A written report was submitted as follows:
SUBJECT: Monthly Report – Code Enforcement Department

The following is a generalized monthly activity report for March. Enforcement on miscellaneous yard nuisance calls. Sign and Banner Ordinance enforced. Business License enforcement done. Alcoholic Beverage Licensing Criminal History Check for new businesses (Grillers Restaurant) Attended One (1) In Service Training class. Safety Officer Department Motor vehicle records check of drivers licenses- New Hires.

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Handed out information on Conflict Communications Skills to all departments. (Will assist in problem resolutions) Ordered safety-training material.

Preservation and Beautification: Public Relations: Councilman O’Neil invited everyone to come out to various functions going on this week as part of City Government Week. Relay for Life with the American Cancer Society starts at 6:00 P.M. on Friday. Events will run through noon on Saturday and City activities will start at 11:00 A.M. A Town Hall meeting will be held on Wednesday at 7:00 P.M. at City Hall. Special Committees: UNFINISHED BUSINESS:

COMMUNICATIONS: GMA Spring District Meeting for District 12 will be held on Wednesday, May 16, 2001 at 6:30 P.M. at Fort McAllister State Historic Park.

NEW BUSINESS: An Alcoholic Beverage License was submitted for approval for J& L Beverage Store in the Kroger Shopping Center. The owner is Leslie A. Butt. The Code Enforcement Officer has performed a criminal history and background check and recommends approval. Councilman Hilliard made a motion to approve the alcohol license for J&L Beverage Store for wine and liquor only for off premises. Councilman O’Neil seconded the motion. The owner was present and stated the request was for beer, wine and liquor. It was discovered the applicant applied for beer, wine and liquor on her application. The Code Enforcer made an error. Councilman Hilliard made a motion to amend the previous motion to include the sale of beer, wine and liquor. The amended motion was seconded by Councilman O’Neil and carried by all. An Alcoholic Beverage License was submitted for approval for the Tequilas Sunset Mexican Restaurant in the Ford Plaza. The owner is Jose Ortiz. The Code Enforcement Officer has performed a criminal history and background check and recommends approval. Councilman O’Neil made a motion to approve the request for an Alcoholic Beverage License for beer, wine and liquor for the Tequilas Sunset Mexican Restaurant. The motion was seconded by Councilman Hilliard and carried by all.

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City Council April 24, 2001

Councilman O’Neil made a motion to approve the business license for “The Healing Place”, therapeutic massage clinics. The motion was seconded by Councilman Albritton and carried by all. Mayor Davis stated it was a pleasure to have the City Council meeting at the Richmond Hill High School and hopes the students learned something from it. The City Council meets on the 1st and 3rd Tuesday of each month at 7:30 P.M. and has been meeting since 1962. The meetings are opened to the public. He explained to address Council you need to call 24 hours in advance to be placed on the agenda.

There being no further business, the meeting adjourned at 2:45 P. M. in a motion by Councilman Fowler, seconded by Councilman Hilliard and carried by all. Respectfully submitted,

Ursula G. Lee City Clerk

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