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									BOARD OF EDUCATION OF CARROLL COUNTY WESTMINSTER, MARYLAND CYNTHIA L. FOLEY, PRESIDENT CHARLES I. ECKER, SUPERINTENDENT BOARD MINUTES (APPROVED) OCTOBER 7, 2008 PRESENT Gary W. Bauer Cynthia L. Foley, President Patricia W. Gadberry Virginia R. Harrison Barbara J. Shreeve, Vice President Lauren M. Hickey, Student Representative Charles I. Ecker, Superintendent Rochelle Eisenberg, Legal Counsel ABSENT Michael D. Zimmer, Commissioner Ex-Officio

Board President Foley convened the Board of Education in regular session on Tuesday, October 7, 2008, at 5:05 p.m. in the Board meeting room at 125 N. Court Street. Mrs. Foley led the audience in the Pledge of Allegiance followed by a moment of silent meditation. Moved by Mr. Bauer, seconded by Mrs. Gadberry, Dr. Ecker asked that agenda item 5.02 Approval of 2009-2010 High School Program of Studies be moved to 6.02 Proposed 2009-2010 High School Program of Studies. This places the agenda item in the Discussion category. The Board unanimously voted to approve the revised agenda. Mrs. Foley, along with fellow Board members, congratulated individuals, students, and staff with recognition of their accomplishments: • The John F. Kennedy Center for the Performing Arts has announced that Winters Mill High School has been selected as one of five schools in the nation for the John F. Kennedy Performing Arts National Schools of Distinction in Arts Education Award. The award recognizes schools that have made the arts an essential part of their students’ education.

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The North Carroll High School FFA Equine Judging team won third place at the Eastern States Exposition in West Springfield, Massachusetts. The team consisted of four members: Suzannah MacLeod, Carrie Garvey, Diana Hare and Meghan Jordan. Francis Scott Key High School’s FFA Poultry Judging team placed fourth in a very competitive field. The team was made up of Sandy Gesell, Kevin Ridinger, Andrea Keefer, and Trevor Hoff. Carroll County Public Schools has partnered with Provident Bank to bring the “Stocks in the Future” program to at-risk students at East Middle School. Students will earn money for attending school regularly and improving their grades in math and reading. Students will use the money to purchase stocks, which will be transferred to their names when they graduate and turn 18.


Moved by Mrs. Harrison, seconded by Mrs. Shreeve, the Board unanimously voted to approve the September 10, 2008 Board Minutes. Mrs. Gadberry congratulated Mary Catherine Stevens, Carroll County’s Teacher of the Year. Ms. Stevens was also a



finalist at the State level and was recognized at the Maryland State Department of Education’s Teacher of the Year Gala. Mrs. Gadberry reported on her attendance at the Maryland Association of Boards of Education (MABE) Conference. She reported receiving a lot of good information and was able to network with colleagues from across the state regarding education issues. Mrs. Foley also attended the MABE Conference and thanked Commissioner Zimmer for his attendance at this Conference. CITIZEN PARTICIPATION Mrs. Shreeve reviewed guidelines for citizen participation. 1. The following citizens spoke to the Board regarding the School Calendar: • • • • • Iris Wingert, Media Specialist at South Carroll High School Debbie Doxzon, Union Bridge Leila Leiberman, Finksburg Jennifer Seidel, Mount Airy Michele Johnson, Mount Airy 2

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• • •

Rochelle Sullivan, Eldersburg Lisa Katz, Sykesville Amy Anderson, Sykesville. Comments included information on how students, parents, and staff are affected by

schools remaining open on Yom Kippur and Rosh Hashanah. Students are torn between their family religious observances and schoolwork, homework, tests, and sports. Many parents have to adjust their family celebrations to allow students to go to school on their religious holidays. Staff is required to use personal business days for their religious holiday when their Christian colleagues are not required to do the same in order to celebrate their religious holiday. Those who spoke thanked the Superintendent and the Board for including school closings on Yom Kippur and Rosh Hashanah on the 2009-2010 School Calendar. 2. Maria Warburton shared that she did not object to adding a additional math credit; however, she is against making it an Algebra class. In her opinion, those who have the ability to move on are not being given this opportunity because of all the prescriptive courses required. She favors bringing the courses back to the traditional Algebra curriculum and have the review and data analysis curriculum in a separate course for those who need this review. 3. Robert Brown, math department chairperson at Carroll Community College, supports the recommended math sequencing changes and the additional graduation requirement. Mr. Brown noted that 80% of Carroll County Public School students need some level of Math remediation when enrolling at Carroll Community College. Four out of five of these students need 1 to 3 courses of remediation according to placement assessments. In Mr. Brown’s opinion, the changes are not only needed for college readiness but for workforce readiness. STUDENT REPRESENTATIVE’S REPORT Lauren Hickey, student representative, reported that the Carroll County Student Government Association held its first general assembly meeting on September 18th. Students who attended enjoyed workshops on the role
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of a board member, math sequencing, and Board Policy JPA – Substance Abuse (High School Eligibility). The workshops were well received, and the students look forward to workshops from other departments at future general assembly meetings. The board candidate forum was a great success with students utilizing the question and answer session. The CCSGA executive board thanked Board members and central office staff for their attendance. This support shows student delegates that their time in CCSGA is important and matters. The next scheduled general assembly meeting is November 13th. Miss Hickey reported on her attendance at the MABE Conference student member sessions. Miss Hickey met the student member on the State Board of Education, State Superintendent Dr. Nancy Grasmick, and fellow student members from across the state. The students discussed issues and the High School Assessments requirement. PERSONNEL

Moved by Mrs. Gadberry, seconded by Mr. Bauer, Dr. Ecker recommended David B. Dolch to the position of Coordinator of Facility Use, Activities, and Athletics at Manchester Valley High School effective July 1, 2009. The Board unanimously voted to approve this personnel action item. PRESENTATIONS Steve Johnson, Assistant Superintendent of Instruction,

introduced Rob Caples, Assistant Supervisor of Research and Accountability. Dr. Caples updated the Board on Maryland Virtual Learning Opportunites (MVLO) established by the Maryland State Department of Education (MSDE). The Maryland State Department of Education screens and contracts with the online course providers who provide both the online teacher and the course content. Funding has been provided through a variety of MSDE sustainability grants. Carroll County Public Schools has a grant for this school year. Courses range from $500 to $800. The cost includes textbooks, which are re-used annually as courses are re-taken. Online courses are generally offered
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because of low course enrollment, scheduling limitations, or a course not being offered at a particular high school. Currently, students who take an online course login to the course from their school during a specific time dedicated for the course. Each online course student has a mentor who supervises the student during this time. The mentor is accountable for the student’s activity and whereabouts during their online course time. The online course teacher is the teacher of record, not the mentor. The mentor is a highly qualified teacher in the same content area as the online course and is available to the student at varying times during the school day. This school year we have 3 middle school and 9 high school students enrolled in MVLO courses. Course enrollment, delivery, and connectivity are evolving and improving. Occasionally difficulties arise and, as in a face-to-face school, we work with parents, administrators, MSDE representatives, and online teachers to correct any problems. If recommended for an online course, a student meets with an academic advisor at Carroll Community College. During this time, they review the basic orientation to the program. Students are then assigned a mod in the school’s learning center in an effort to provide specific time for working on the course and to allow for technical support as needed. Dr. Caples reported that future online learning strategies include continuing to offer Maryland State Department of Education approved courses. Additionally, CCPS will explore the option of using CCPS teachers to teach some selected online courses. Funding for these online courses should be included in annual budgets to decrease the reliance on grant monies. Board members were interested in the continuation and possible expansion of online courses. Miss Hickey asked if students could take online courses from a different county high school if the course was not offered at their home school. Dr. Caples shared that this option was not currently available.

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Karen Ganjon, Director of Minority Achievement and Intervention Programs, introduced Mary Scholz from the Local


Management Board, Sister Nancy Stiles from Catholic Charities Head Start, Dorothy Stoltz from the Carroll County Public Library, and Joyce Tierney from the Human Services Program of Carroll County, Inc., Family Center. These agencies and programs form a unique partnership to support and empower families so that children enter kindergarten ready to learn. Collaborative services include Carroll County Public Library story times, bookmobiles, and Research Project. Other services include: Head Start Pre-kindergarten, Books for Babies, School Readiness Folder Project, Carroll County Baby Shower, alliances with childcare providers, Spanish outreach at St. John Roman Catholic Church, and CETV Channel 21 School Readiness Tips. Ms. Ganjon shared that this collaboration is about our community partnerships stepping up to the plate to help children be ready to learn. These partnerships allow interagency collaboration, provide infrastructure for accountability, and provide utilization of multiple funding streams. We are thankful for private business support and support from the community. Of concern is maintaining and expanding funding for services in order to reach more families. ACTION ITEMS Moved by Mrs. Shreeve, seconded by Mr. Bauer, the Board voted 4 to 1 to approve the 2009-2010 School Calendar.

Yes: Bauer, Gadberry, Harrison, and Shreeve. Miss Hickey supported the Calendar. No: Foley. (ADDENDUM #1) Moved by Mr. Bauer, seconded by Mrs. Shreeve, the Board voted unanimously to approve the 2008-2009

Curriculum Guides. The approved guides are Elementary Social Studies Grades Kindergarten, 1 and 2 and at the high school level, Advanced Weight Training. (ADDENDUM #2)

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Moved by Mrs. Gadberry, seconded by Mrs. Harrison, the Board voted unanimously to approve the Comprehensive Maintenance Plan for Educational Facilities. (ADDENDUM #3)


This report provides an overview of the scheduled maintenance of all buildings, identifies objectives of the maintenance program, and presents the maintenance, operations, and capital budgets. Moved by Mrs. Shreeve, seconded by Mrs. Gadberry, the Board voted unanimously to approve the 2009 Legislative Position Statements. (ADDENDUM #4) Moved by Mr. Bauer, seconded by Mrs. Shreeve, the Board voted unanimously to approve the revisions to Board Policy BEDH – Citizen Participation at Board Meetings (ADDENDUM #5). Dr. Ecker noted that these revisions streamline the current policy and removes duplication of comments. Moved by Mr. Bauer, seconded by Mrs. Shreeve, the Board voted unanimously to approve the 2008 Comprehensive Master Plan Update. (ADDENDUM #6) The Comprehensive Master Plan Annual Update serves as a plan for the system and school improvement, as the system strives to achieve Adequate Yearly Progress (AYP) in assessed areas mandated by the No Child Left Behind Act of 2001. After Board approval, hard copies of the 2008 Update will be available at the branches of the Carroll County Public Library and through the CCPS website at Moved by Mrs. Shreeve, seconded by Mrs. Gadberry, the Board voted unanimously to approve the change order for
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abutment and retaining wall modifications at Manchester Valley High School. (ADDENDUM #7) To obtain site plan approval for the building pad, parking and athletic fields, which permitted the construction of the school to begin, the abutment walls were not included. This was due to the condition that the design of the bridge abutment and associated retaining walls required reviews by state and federal environmental agencies as well as county agencies. This additional cost is to be absorbed by the contingency for this project. DISCUSSION Proposed revisions to Board Policy ICA – School Calendar provide a standard, consistent method of creating the school calendar each year. The standard calendar parameters outlined in this policy are consistent with the school calendar currently under consideration for Board approval. This policy will be distributed for public feedback for the next thirty days and brought back to the Board for approval at its November 12, 2008 meeting. Margaret Pfaff, Director of Curriculum, Instruction, and Staff Development, presented the proposed High School Program of Studies 2009-2010 for discussion. The High School Program of Studies is designed to help students and parents develop a carefully planned educational program for high school. This plan should be based on established graduation requirements and should reflect the interests of the student. Each school develops its program from the course offerings in the Program of Studies. Board members discussed the proposed changes in the math sequencing and additional math graduation requirement. Board members questioned staff about the course content of the current algebra courses as compared to the content of the proposed algebra courses. Also of concern to Mrs. Foley is the student who does not get into a completer at the Career and Technology Center. In her view, this child is not necessarily college bound and should have additional options.
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Mr. Kreamer reviewed all student options and noted that our curriculum has something to offer all students, either those entering the world of work or for the student moving on to higher education. Mrs. Foley asked the public and parents to take the time to review this document and provide the Board feedback. The 2009-2010 High School Program of Studies will be brought back for Board approval at the October 22, 2008 Board meeting. REPORTS 1. Revision to Administrative Regulation – High School Eligibility Extracurricular Activities (Referenced in Board Policy JPA – Substance Abuse and the Student Handbook) Clarification was provided regarding unauthorized possession/use/distribution of prescription medication to Category 2 and Category 3 offenses. This clarifies the level of offense for prescription medication violations and identifies the possession of another’s prescription medication as a level 2 offense. 2. Revision to Administrative Regulation Board Policy ICA – School Calendar The revisions are consistent with the proposed revision to the Policy. This Policy and the administrative regulations create parameters from which the school system will have a standard and consistent annual school calendar for students. UNFINISHED BUSINESS The Board will meet for the following scheduled meetings: • • • Administrative Board Meeting (w/o citizen participation) – October 22, 2008 at 1:00 p.m., 125 N. Court Street, Westminster. Board Work Session – Middle School State Report (w/o citizen participation) – October 22, 2008, immediately following the Board meeting. Joint Board of Education/Board of Commissioners Meeting (w/o citizen participation) – November 12, 2008 at 2:00 p.m. – County Office Building, 222 N. Center Street, Westminster. Regular and Administrative Board Meeting (w/citizen participation) – November 12, 2008 at 5:00 p.m., 125 N. Court Street, Westminster


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With no further business to come before the Board, it was moved by Mr. Bauer, seconded by Mrs. Gadberry to adjourn the meeting at 7:35 p.m. OCTOBER 7, 2008 - CLOSED SESSION SUMMARY FOR APPROVED BOARD MINUTES In attendance: Mr. Bauer, Mrs. Foley, Mrs. Gadberry, Mrs. Harrison, Mrs. Shreeve, Dr. Ecker, Mr. Guthrie, Mr. Johnson, Mrs. Richards, and Mrs. Eisenberg. At 3:00 p.m. after it was moved by Mrs. Gadberry, seconded by Mrs. Shreeve, the Board unanimously voted to go into Closed Session in accordance with Section 10-508 of the Annotated Code of Maryland to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation, of appointees, employees, or officials over whom it has jurisdiction; to consult with counsel to obtain legal advice on a legal matter; to consult with staff, consultants, or other individuals about pending or potential litigation; and to consider matters that relate to negotiations. Dr. Ecker reviewed his recommendation for Coordinator of Facility Use, Activities, and Athletics at Manchester Valley High School. A personnel matter was discussed. The Board was updated on the settlement of two lawsuits and the disposition of one grievance. Procedures were reviewed for reporting communicable disease information. Mr. Guthrie brought the Board information regarding a change in employee tax-sheltered annuity benefits. Moved by Mr. Bauer, seconded by Mrs. Shreeve, the Board approved the September 23, 2008 Closed Session minutes. Closed Session adjourned at 3:35 p.m. CIE/tar 10/14/08

OCTOBER 7, 2008 – ADMINISTRATIVE FUNCTION The Board received the following information in administrative session: • Math sequencing changes were reviewed. • Delegate Stocksdale asked to meet with the Board if an agreeable date could be scheduled. • The Board will meet with the State Legislative Delegation on October 22nd at 8:30 a.m. at the Carroll County Career and Technology Center. • The Board received information regarding state placement of former Rosewood Hospital Center patients at Springfield Hospital Center and the safety and security provided to the community. • The FY10 Operating Budget Work Session is scheduled for December 3rd from 1:00 – 3:00 p.m. in the Boardroom at 125 N. Court Street, Westminster. • Dr. Ecker reviewed his recommendation for the School Calendar. • September 30th enrollment figures were distributed.

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The Board received information regarding the possible development of a general legislative policy. Currently, legislative position statements are developed and sent to the Board for approval.

ALL ADDENDUMS CAN BE FOUND THROUGH THE CCPS HOMEPAGE UNDER BOARDDOCS. Scan to the bottom of the homepage and choose the Online Meeting link. Choose the meeting date. All agenda items and their backup documentation are listed and available for review and printing.

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