FREQUENTLY ASKED QUESTIONS FREQUENTLY ASKED QUESTIONS What

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					FREQUENTLY ASKED QUESTIONS
What are the official dates of the 2009 IADR General Session & Exhibition? The meeting dates are Wednesday, April 1 through Saturday, April 4, 2009. What organizations are hosting this meeting? International Association for Dental Research American Association for Dental Research Canadian Association for Dental Research Who should attend? Dental Researchers, University Instructors, Dental Practitioners, Dental Students, Industry Representatives and anyone with an interest in oral, craniofacial and dental research. Where is the meeting taking place? Miami Beach Convention Center 1901 Convention Center Drive Miami Beach, FL 33139, USA This is my first IADR/AADR/CADR meeting. What should I expect? This is the leading scientific meeting for the oral, craniofacial and dental research industry. Whether you’re a researcher, practitioner, student, professor or industry representative, there will be a part of this meeting that suits your needs. More than 3,500 abstracts will be submitted; around 25% will become oral presentations and the remainder in poster format. With so much variety, you will find sessions during every time slot that serve your interests and research areas. Beyond the Oral Sessions and Poster presentations, the meeting holds Research Group-sponsored Symposia, a three-part Distinguished Lecture Series and countless networking opportunities and events. We invite you to start your meeting experience at the Opening Ceremonies and Welcome Reception on Wednesday, April 1st. This event will allow you to celebrate award winners and network with fellow attendees. Thursday through Saturday will feature a superior Exhibit Hall with corporate, educational and non-profit industry representatives, eager to share their innovations, products and services with you. The Exhibit Hall will provide time for you to meet your suppliers face-to-face, make connections with new exhibitors and learn how you can work together to achieve common goals. The Distinguished Lecture Series will also take place Thursday through Saturday with presentations from three top scientists: Elizabeth Blackburn (University of California-San Francisco, USA), Fiona Watt (Cambridge Research Institute, UK), and W. Rory Hume (United Arab Emirates University, UAE). Last, and most important, the meeting will afford you the priceless experience of making peer contacts. These connections will be invaluable as you continue to build your career and position in the field of dental research. We thank you for joining us and welcome your feedback regarding your inaugural experience.

When and how can I register? Registration opens October 20, 2008. Click here to register online. You may also download the registration application from our Web site and mail or fax with the appropriate payment. NOTE: Do NOT mail or FAX the pre-registration form to the IADR Office in Alexandria, Va. Do NOT mail membership forms to the address listed above c/o Laser Registration. If you FAX your registration form or complete the form on the Internet, DO NOT mail the original, or you may be registered and billed twice. I am a presenter. Do I need to register? YES! All presenters are REQUIRED to pre-register for the meeting by February 2, 2009. If a presenter is not pre-registered by the deadline date, his/her abstract will be withdrawn from the General Session and will not be printed in the final Program Book. The abstract will also not be citable as part of the Special Issue of the Journal of Dental Research. If I pre-register, when will I receive my registration information? The Pre-registration deadline is February 2, 2009. Persons registering by this date will receive their registration materials in the mail prior to the meeting. Those registering after that date can pick up their materials on site. However, a registration confirmation will be sent as soon as all forms are processed. I didn’t receive my pre-registration materials. What should I do? Contact Laser Registration at IADR@laser-registration.com. What if I forget or misplace my badge? A $25.00 fee will be charged for all registration badge reprints requested on site. You will also be required to show identification to request a badge reprint. When and how can I book housing? The Housing Reservation Site is available beginning October 10, 2008 and can be accessed here: https://www2.gmcvb.com/housing.cfm. Reserve your rooms early to get the best availability. New for 2009 FREE SHUTTLE BUS service to/from the Miami Beach Convention Center for all registered delegates and accompanying persons who book through the IADR Housing Site. What is the cancellation/refund policy? All registrations are subject to the cancellation policy. Cancellations must be made in writing. Telephone cancellations will not be accepted. Requests for refunds for registration must be received in writing by the deadline date. Refunds or credits will not be given for failure to attend, late arrival, unattended events or early departure. Refunds will be processed after the meeting. Please allow 2-3 weeks for credit card refunds and 4-6 weeks for check refunds. Deadline dates: On or before February 16, 2009 – Refund less $45 processing fee After February 16, 2009 – No refund Note: If you need to cancel your Lunch & Learning program and/or accompanying person registration, a full refund is available until February 16, 2009. After that date, no refund is available.

How do I get an invitation letter necessary to obtain a visa? You can request a copy online when registering. If you have already registered and need to get a copy, you may request a copy by calling +1.514.228.3031 (9 a.m. – 5 p.m. EST, Monday through Friday) or send an email to: IADR@laser-registration.com. Please be sure to have the following information available: date of birth, nationality, and passport number with expiration date. What airport services Miami? Miami International Airport (airport code: MIA) is serviced by over 45 airlines with 121 direct flights daily worldwide. What are the ground transportation options? Miami International Airport, Code: MIA Distance from Convention Center 9 miles Drive Time 20-25 minutes Taxi $32 (one-way) SuperShuttle $22 (one-way) Note: Above prices are subject to change. The SuperShuttle is available on the lower lobby of each terminal at the Miami International Airport. Claim your luggage and proceed outside to the curb. Contact the Guest Service Representative wearing a gold shirt or a blue jacket that reads “SuperShuttle”, and he/she will assist you with your transportation needs. Reservations are not required, and service is provided to/from the airport and the South Beach hotels. For the most accurate schedule and fare information, please call +1. 305.871.2000 or visit www.supershuttle.com. Where can I find a detailed schedule of events? Click here for a detailed schedule of events: http://www.dentalresearch.org/files/public/09IASOE.pdf I need to update information on my submitted abstract – what do I do? Visit this site http://iadr.confex.com/iadr/2009miami/index.epl. To view and edit existing abstracts, login at the bottom of the page using your abstract ID and password. After the replacement deadline (October 17, 2008), you will only be able to view your abstract submission. When do I find out if my abstract has been accepted? Abstract notifications will begin on December 19, 2008. What size is the poster board for poster presentations? The poster board is four feet high by eight feet wide. (4’x8’) What is the dress code? There is no official dress code for the meeting. The majority of attendees wear professional dress/business casual for attending the presentations and business meetings. What hotel(s) are within walking distance of the convention center? Loews Miami Beach Hotel (HQ Hotel) and Days Inn South Beach are the two hotels within walking distance. However, all reservations made through the IADR reservation system will receive FREE shuttle bus service to and from the convention center.

Will there be shuttle bus service provided? If so, where can I find the schedule? All attendees who reserve their room through the IADR Hotel Reservation Block (link to https://www2.gmcvb.com/housing.cfm) will receive complimentary shuttle bus service to and from the Miami Beach Convention Center (a detailed schedule will be posted on site in the lobby of the IADR hotels). Will there be child care available? Should you require a babysitter during your stay in Miami, please contact the concierge at your respective hotel, since most can arrange the service for you. Is there accessibility for persons with disabilities/special needs? If you have a disability or special need that may have an impact on your participation in the General Session, please contact the IADR Meetings Department either prior to the meeting or on site to discuss your requirements, meetings@iadr.org. I have a question about hosting a meeting or function around the city or at one of the IADR host hotels. If you’re interested in hosting a meeting or function, please contact the IADR Meetings Department, meetings@iadr.org. How do I join the IADR? Join the IADR to take advantage of member benefits, including reduced meeting registration fees! Save up to $270 on your meeting registration by joining today. Note: You must be a member at the time of registration to qualify for discounted fees. Click here to join. I have a question about partnerships, sponsorships or advertising. Contact Catherine M. Reich, creich@iadr.org or +1.703.299.8093. I would like more information on future IADR/AADR meetings! 2008 December 3-4 AADR Fall Focused Symposium: Nanotechnology in the Health Sciences The Michigan League at the University of Michigan Ann Arbor, Mich., USA http://www.aadronline.org/nanotechnology 2009 September 7-10 World Congress on Preventive Dentistry Hilton Phuket Arcadia Resort & Spa Phuket, Thailand www.iadr.org/wcpd