EVENT PLANNER AGREEMENT
Ensure that your events go smoothly with this Event Planning Agreement.
This attorney-drafted document sets out the terms and conditions between a
Company and an event planner for work or services to be performed by the
Planner at an event. Event Planning Agreements can be used for the
organizing of such events as trade shows or exhibitions, as well as many other
situations.
Who needs this document?
Event planners who will be contracting to plan an event.
Any organization or business that wishes to engage ther services of an event planner.
EVENT PLANNER AGREEMENT
THIS AGREEMENT is made as of the ____ day of __________________, 20____.
BETWEEN:
______________________, a Company duly incorporated
under the laws of _____________ and having its place of
business in the ___________________,
(hereinafter referred to as “the Company”)
- and -
_______________________, and having its place of
business in the _____________________,
(hereinafter called the “Event Planner”)
1.00 RECITALS
WHEREAS
1.01 The Company seeks to promote ______________ and is organizing a ________________ (the
“Event”) to be held on or about the ___ day of __________, 20____.
1.02 The Event Planner is a principal planner of the Event and wishes to provide to the Company
______________________________ (enter description of services to be provided or performed by the Event
Planner).
NOW THEREFORE THIS AGREEMENT WITNESSES, that for good and valuable
consideration of the mutual covenants and agreements contained herein, the receipt and adequacy of which is
hereby acknowledged, the Company and the Event Planner hereto covenant and agree as follows:
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2.00 GENERAL PROVISIONS
2.01 The Event Planner will act as planner of the Event and will provide ____________________
(enter description of services to be provided or performed by the Event Planner).
2.02 The Event Planner will supervise and organize the Event for the Company, including but not
limited to the making of arrangements for the event site, including negotiating any leases or obtaining any
permits, making of arrangements for parking or public parking for the Event, the rental or leasing of any
equipment necessary to run the Event and the negotiating of fees and services to be provided by any contractor,
vendor or other service provider for the Event.
2.03 The Event Planner hereby agrees to use the Company’s name, logo or trademark in any material
used by the Event Planner in promotion of the Event, including but not limited to any public announcements in
newspapers, magazines, billboards, tickets or television or radio announcements. The Event Planner further
agrees to only use the Company’s name, logo or trademark in connection with the Event and for no other
purpose or purposes without the prior written consent of the Company.
2.03 The Company hereby agrees to use the Event Planner’s name, logo or trademark to provide
recognition of the Event Planner as the planner of the Event.
2.04 The Event Planner hereby agrees that any promotional material used by the Event Planner to
promote the Event, will be paid for and prepared by ______________________ unless otherwise agreed in
writing by the Company and the Event Planner. Any promotional material used by the Event Planner will be
pre-approved by the Company at least _______ (___) business days prior to the distribution of such promotional
material by the Event Planner.
2.05 The Company and the Event Planner hereby agree that should the Event be cancelled after
promotional material has been distributed, then the ______________ agrees to purchase advertising space to
announce the Events cancellation. These terms and conditions do not apply should the Event be cancelled for
reasons for acts of God, including but not limited to fire, floods or any events weather related, or in compliance
with an order of any governmental authority.
2.06 The Event Planner hereby agrees that any and all work conducted at the event site shall be
performed in accordance with all applicable laws of the governing jurisdiction to provide a safe working
environment for the Event workers and the general public.
2.07 The Company and the Event Planner hereby agrees that the Event Planner is an independent
contractor with respect to the Company and has no authority or power to incur debts, obligations or
commitments of any kind whatsoever for or on behalf of the Company, or to bind the Company to any contract,
agreement or employment agreement.
2.08 The Event Planner hereby agrees that any person or persons retained by the Event Planner to
work on or at the Event, will be employees of the Event Planner and the Event Planner will be solely
responsible for any and all salary, wages, insurance and other benefits to which such employee(s) would be
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entitled under applicable laws, including but not limited to employment taxes and other deductions as may be
required under law.
3.00 INSURANCE
3.01 The Event Planner hereby agrees to provide event insurance in the minimum amount of
_______________________ ($_______) Dollars and further agrees to provide to the Company a Certificate of
Insurance or Insurance Binder from the insurance company for the Event Planner within _____________
(______) days prior to the commencement of the Event.
4.00 INDEMNIFICATION
4.08 The Event Planner hereby agrees to indemnify and hold harmless the Company and its directors,
officer, agents and employees from and against any and all claims, demands, actions, causes of action and other
liabilities and expenses, including but not limited to attorney’s fees, arising out of or in connection with the
Event, including but not limited to any such claims that may be asserted by any employees of the Event Planner,
any contractor, vendor or other service provider for the Event. This indemnification provision shall survive the
term of this Agreement or any cancellation or abandonment of the terms and conditions contemplated herein.
5.00 SUCCESSORS AND ASSIGNS
5.01 The Company and the Event Planner hereby agree that this Agreement shall be binding upon
each of its successors and assigns and that this Agreement may not be assigned to any other third party, without
the written consent of the Company, which shall not be reasonably withheld.
6.00 ASSIGNMENT
6.01 The Company and the Event Planner hereby agree that neither party shall without prior written
consent authorize the other to disclose to any third party the terms and conditions of this Agreement, except as
may be necessary or establish or assert rights hereunder or required by the laws of the applicable jurisdiction.
The Company and the Event Planner hereby further agree that each of them may disclose any and all relevant
information, on a confidential basis to either the Company’s or the Event Planner’s attorneys, accounts or
financing institutions.
7.00 AMENDEMENTS
7.01 No modification, supplement, termination, waiver or amendment to this Agreement may be made
unless agreed to by the Company and the Event Planner in writing.
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8.00 NOTICES
8.01 Any notice required or permitted to be given hereunder may be effectively given by letter delivered
either by personal delivery, registered mail or by electronic means, addressed to the recipient as follows:
in the case of the Company:
_____________________________
_____________________________
Tel: (_____) __________________
Fax: (_____) __________________
Email: _______________________
in the case of the Event Planner:
_____________________________
_____________________________
Tel: (_____) __________________
Fax: (_____) __________________
9.00 WAIVER
9.01 Any party which is entitled to the benefits of this Agreement may, and has the right to, waive any
term or condition hereof at any time on or prior to the time when such term or condition is required to be fulfilled
under this Agreement; provided, however, that such waiver shall be evidenced by written instrument duly executed on
behalf of such party. The waiver by a party of any term or condition hereof shall not operate as a waiver of that
party's rights under this Agreement in respect of any other term and condition (whether of the same or any other
nature).
10.00 GOVERNING LAW
10.01 This Agreement shall be governed by and construed in accordance with the laws of the Province/State
of ___________________ and shall be treated, in all respects, as a _____________ (enter Province/State name)
contract.
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11.00 DISPUTE RESOLUTION
11.01 Any dispute or claim concerning this Agreement, which is not disposed of by consensus by the
Company or the Event Planner within ________ (____) days of written notification of such dispute or claim, shall
terminate this Agreement. In the event of cancellation or unresolved disputes or claims, neither the Company or the
Event Planner is entitled to any damages.
12.00 ENTIRE AGREEMENT
12.01 This Agreement shall constitute the entire agreement between the Company and the Event Planner
and will supersede all prior agreements, representations, warranties, statements, promises, information, arrangements
and understandings, whether oral or written, express or implied, with respect to the subject matter hereof . The
Company and the Event Planner shall not be bound or charged with any oral or written agreements, representations,
warranties, statements, promises, information, arrangements or understandings not specifically set forth in this
Agreement.
IN WITNESS WHEREOF the parties hereto have duly executed this Agreement as of the day and year
first written above.
(Company Name)
Per:
Name:
Title:
I have authority to bind the Company.
(Event Planner Name)
Per:
Name:
Title:
I have authority to bind the Company.
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