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                                     (a) Does your library have an archives collection? (If
Archives                                                                                    (b) Are archival materials allowed out of the                          (c) If yes, under what circumstances and conditions? (eg All                                                                                  (e) If yes, what benefits has (f) If yes, how are items packed and transported? (g) If yes, how do you ensure that all
              Library                yes, please cite the URL that provides information                                                                                                                                                       (d) If yes, have you experienced any problems?
Survey                                                                                      building in which they are housed?                                     collections, select collections, duplicate materials only, etc)                                                                               this practice incurred?       (Please indicate if any special means are taken). archival materials are returned?
                                     about the archive collection)
August 2007
              Australian Catholic
                                     No.                                                                 NA                                                        NA                                                                         NA                                                                 NA                                  NA                                                             NA
              Australian Defence
                                     yes.               no                                                        NA                                                                         NA                                                                 NA                                  NA                                                             NA
              Force Academy

                                                                                                                                                                                                                                                                                                                 Exposure of existence of
                                     Yes, the Lu Rees Archives of Australian Children's Literature
                                                                                                                                                                                                                                                                                                                 archives to potential
                            the collection is owned
                                                                                                                                                                   Insurance coverage required if being used for exhibition in a public                                                                          researchers; attraction of          Always transported by Library staff or members of the
              University of Canberra by the Children's Book Council but Library provides                 Only for exhibition purposes.                                                                                                        Cost of insurance coverage!!                                                                                                                                          See (f)
                                                                                                                                                                   space.                                                                                                                                        donations; benefit to the           Children's Book Council
                                     accommodation, all technical services, all consumables and
                                                                                                                                                                                                                                                                                                                 University's engagement with
                                     some equipment.
                                                                                                                                                                                                                                                                                                                 the wider community.

                                                                                                                                                                   First and foremost the access conditions as stipulated in the original
                                                                                                                                                                   deposit/donation agreement must be adhered to. Archives deemed to                                                                                                                                                                                See above. Making sure documentation is
                                     No. The CSU Regional Archives is a separate autonomous                                                                                                                                                                                                                      The major benefit from this
                                                                                                                                                                   be State Archives (permanent retention), state records and in-house                                                                                                                                                                              fully completed and signed is a great help.
                                     entity from the Library. Previously the Archives had been                                                                                                                                                                                                                   practice has been the
                                                                                                         No. The only exception to this rule is private records    University archives do not leave the building. As per the response                                                                                                                                                                               However if people/groups/organisations are
                                     located administratively within the Division of Library Services,                                                                                                                                                                                                           establishment of excellent          Every care is taken in the transportation of archival items.
                                                                                                         or archival material that have been donated or            above, some private records are borrowed by the original depositors,       Very few if any problems. No archival material has ever been                                                                                                          aware that the best place for their records and
                                     but it now resides with the Division of Research & Graduate                                                                                                                                                                                                                 working relationships with          Our professionally qualified staff ensure that those
              Charles Sturt                                                                              deposited by a group or organisation who then             however this is only done on a limited basis where borrowing               lost or not returned. Sometimes a phone call is necessary to                                                                                                          archival material is in an environmentally
                                     Training. The CSU Regional Archives is a combined function                                                                                                                                                                                                                  donors/depositors who realise       people borrowing items are briefed as to the best
              University                                                                                 requests items be borrowed for their own displays/        documentation is completed first. The borrower undertakes to properly      remind people that borrowed items are due to be returned as                                                                                                           controlled archives with professional staff,
                                     regional repository of some 4000 linear metres, collecting                                                                                                                                                                                                                  that they can deposit/donate        practice procedures in the handling and packaging of
                                                                                                         exhibitions/reunions etc. This is also dependent          care for the archival material and signs a borrowing form outlining full   stipulated on the borrowing documentation.                                                                                                                            there appear to be very few problems, as
                                     and housing records from state government agencies, in-                                                                                                                                                                                                                     consignments of records and         archival items.
                                                                                                         upon access conditions.                                   contact details, reasons for borrowing the items, expected date of                                                                                                                                                                               most organisations have their records/
                                     house University and precursor records, and private regional                                                                                                                                                                                                                then borrow them again if the
                                                                                                                                                                   return and a precise list of the items borrowed. Where possible to                                                                                                                                                                               archives best interests at heart and are
                                     records.                                                                                                                                                                                                                                   need arises.
                                                                                                                                                                   avoid the borrowing process, duplicates and copies are often supplied                                                                                                                                                                            interested in their continued longevity.

              Macquarie University   We don't any more

                                     Yes, but at present there is no link to the information. Please
                                                                                                         No archive material is allowed out of the building.
                                     note that the SCU archive is not a repository for general SCU
                                                                                                         Section (b) should be qualified by the fact that at the
                                     records, but rather Library records, as well as older unit
                                                                                                         University Librarian’s discretion, some material
              Southern Cross         outlines, and unbound theses. That is, it might not qualify as
                                                                                                         could be borrowed. Examples of what might have            None                                                                       NA                                                                 NA                                  NA                                                             NA
              University             an ‘archive’ in the sense of this survey. No - we do not hold
                                                                                                         been borrowed include past Library minutes of
                                     any material that would be equivalent to station records,
                                                                                                         meeting (internal use only), old SCU newsletters or
                                     records of churches, unions, associations, researchers or
                                     writers or significant local identities.

                                     The UNE archives moved from the Dixson Library into the
                                     UNE Heritage Centre in 1994. This Centre now contains the
                                     UNE Archives that also operates as a NSW government
              University of New      regional repository, a regional repository of public records for
              England                the region and it houses the Museum of Education as well.
                                     The building was formerly the library of the Armidale College
                                     of Advanced Education prior to amalgamation of the two

                                                                                                                                                                                                                                                                                                                 Sharing for exhibition purposes
                                                                                                                                                                                                                                                                                                                                                 It depends on the item. Generally, items requested are             A standard loan agreement, specifying date
              University of                                                                                                                                                                                                                                                                                      both promotes our collections,
                                        YES                                                       Items are sometimes lent to other institutions for exhibition.             NO                                                                                                 small (eg letters, books, photographs), so courier is              and mode of return, citation of insurance
              Newcastle                                                                                                                                                                                                                                                                                          and builds links for reciprocal
                                                                                                                                                                                                                                                                                                                                                 appropriate .                                                      certificates of currency.

                                     Rare Books has a few collections received years ago and
                                     some papers of a science fiction author but we do not have an
                                     active collecting programme. The Library hosts the Archive of Items are all restricted for use in the Rare Books or
                                                                                                                                                                   We do lend items for exhibition subject to condition of the material,
              University of Sydney   Australian Judaica (staffed by a Catholic nun!) - (http://    Archives reading room or in the Judaica room, all
                                                                                                                                                                   security, insurance etc.
                            The University Archives does    under the supervision of a staff member.
                                     take, but not actively seek, the papers of prominent staff or

              University of
                                     Blissfully free!
              Technology, Sydney

              University of Western
                                    No                                                                   NA                                                        NA                                                                         NA                                                                 NA                                  NA                                                             NA

              Charles Darwin
                                     Yes, but no webpage…… yet!                                      No archive material is allowed out of the building        none                                                                       NA                                                                 NA                                  NA                                                             NA

                                                                                                                                                                                                                                                                                                               Ensures that the collection is
                                                                                                                                                                                                                                                                                                               available to all staff and
                                                                                                                                                                                                                                                                                                               students and publicises the
                                                                                                         Yes – in consultation with Information Resources                                                                                                                                                                                            Items are able to be carried by hand – no special
                                                                                                                                                                   Material may be required/used for displays, reproduction of materials,     No – although it is necessary to continually follow up to ensure library’s role in the collection of                                                                  Follow up with staff member – by email or
              Bond University        Yes,                  Librarian. Requests to date have been from                                                                                                                                                                                                  packaging has been required to date as usage of the
                                                                                                                                                                   marketing, etc                                                             that material is returned complete and in a timely manner.       archival material relating to                                                                        phone.
                                                                                                         University staff (rather than students).                                                                                                                                                                                                    items has been on campus only.
                                                                                                                                                                                                                                                                                                               Bond as well as allowing
                                                                                                                                                                                                                                                                                                               collaboration between different
                                                                                                                                                                                                                                                                                                               departments of the university.

                                     Griffith has some special Heritage Collections of historic print
                                     publications. University Archives are managed by central
                                     university administration. The Heritage (Special) Collections
                                     are located in the Compactus Store at Nathan which is a
                                                                                                                                                                                                                                                                                                                                                                                                                    If borrowed we would use the library system
                                     controlled environment designed to preserve library materials.                                                                To be determined case by case - perhaps for academics and higher                                                                              Archive collection is stored in
              Griffith University                                                                     Generally not.                                                                                                                          no                                                                                                     Items are not packed and transported                           to formally loan them on brief manual records.
                                     Items in these collections will be catalogued as FLAS funded                                                                  degree researchers only                                                                                                                       preservation conditions
                                     projects. Client requests to view materials may be directed to
                                     Faculty Librarians or Lending Services staff. Materials are not
                                     normally available for loan, but may be viewed in the ‘Red
                                     Room’ at the Nathan library.

              James Cook
                                     Yes,          No archive material is allowed out of the building.       None                                                                       NA                                                                 NA                                  NA                                                             NA

              University of                                                                                                                                        On rare occasions items may be lent for special exhibitions. Some                                                                             Supporting other organisations The borrower pays for insurance. All items are couriered. We itemise carefully before sending and
                                     Yes                     It is rare for material to leave the building.                                                                                       No major problems but it happens very rarely
              Queensland                                                                                                                                           material may also be taken off site for digitisation or preservation work.                                                                    e.g. State Library of Qld.     All necessary steps taken to avoid damage.                check carefully on return
                                       (a) Does your library have an archives collection? (If
Archives                                                                                      (b) Are archival materials allowed out of the                       (c) If yes, under what circumstances and conditions? (eg All                                                                                     (e) If yes, what benefits has (f) If yes, how are items packed and transported? (g) If yes, how do you ensure that all
              Library                  yes, please cite the URL that provides information                                                                                                                                                       (d) If yes, have you experienced any problems?
Survey                                                                                        building in which they are housed?                                  collections, select collections, duplicate materials only, etc)                                                                                  this practice incurred?       (Please indicate if any special means are taken). archival materials are returned?
                                       about the archive collection)
August 2007

              University of the
                                       USC Library doesn't have an archives collection.
              Sunshine Coast

                                                                                                                                                                                                                                                                                                                   Promotion of our collections to      Depends on the item. An organisation or institutional
              Flinders University of   Yes.                                                                                                                                                                                                                                                                                                                  Checking material against the loan
                                                                                                       Not usually                                                Usually only for exhibition loans                                             no                                                                 the wider research a n d             borrower will usually arrange transport in consultation .
              South Australia          special/                                                                                                                                                                                                                                                                                                                                                                   agreement on collection and upon return.
                                                                                                                                                                                                                                                                                                                   general community.

                                                                                                       No. Archival material is only consulted in the Special
                                                                                                       Collections Reading Room. Interstate/overseas
                                                                                                       researchers are however occasionally allowed to
              University of Adelaide Yes,                                                                NA                                                                                NA                                                                 NA                                   NA                                                             NA
                                                                                                       consult papers outside of Special Collections but
                                                                                                       within the main Library building and under

                                       The following collections also contain significant amounts of
              Deakin University        archival material:        No                                                         None                                                                          NA                                                                 NA                                   NA                                                             NA
                                       spcgoldberg.php and

              La Trobe University      LTUL does not have an archives collection

                                   Yes, but very informally. There is no online statement. The
              Swinburne University                                                                                                                                This depends on the purpose. Almost all use of the collection is by                                                                              Facilitates use - e.g.
                                   collection consists of photographs and other images, and            Yes                                                                                                                                      never                                                                                                   No special means; it depends on the nature of the item.        The process is informal.
              of Technology                                                                                                                                       members of the University.                                                                                                                       photographic copying.
                                   documents and other artefacts relating to Swinburne.

              University of Ballarat   No

                                                                                                       As a general rule, no! [See JCU’s answer to question                                                                                     (i)-(iii) happen so rarely – for safety’s sake, we would prefer    The benefits vary. Loans to
                                                                                                       (i) “Standard archival practice to protect the archive                                                                                   never! – so far, we have not experienced problems. There is of     exhibitions support the general
                                                                                                                                                                  Yes (i) when individual documents or other items are lent for exhibition;     course inconvenience: eg for loans, paperwork, valuation,          value of cooperation between
                                                                                                       from damage and loss.”] It simply isn’t done                                                                                                                                                                                                     The packaging varies with the physical format of the
                                                                                                                                                                  (ii) if items require fumigation or conservation treatment or digitization,   insurance, etc; and these are weighed against the benefits         institutions and obviously
                                                                                                       nationally and internationally, and anyone who                                                                                                                                                                                                   material, the key aim being to cushion movement within         Our daily procedure of ordering and checking
                                                                                                                                                                  when these cannot be done in situ; (iii) if a collection is on deposit        and risks. (iv) happens daily, but again, so far we have not       advertise the archives.
                                                                                                       understands what archives actually are would not                                                                                                                                                                                                 containers and the courier van (the 2nd part of the            material in and out basically ensures all
                                                                                                                                                                  rather than owned outright by us (e.g. from a business or trade union)        experienced problems as such, but the logistical implications      Fumigation, conservation,
              University of                                                                            lightly vary this rule. But the University of Melbourne                                                                                                                                                                                          question). When we are in doubt we take advice from            material is returned. We also regularly review
                                       Yes.                                                                   and the owner or a court using a subpoena insists on temporary return         of separating a 15 kilometre collection from the main reading      digitization benefits are self
              Melbourne                                                                                Archives, just like for instance art galleries, will, in                                                                                                                                                                                         conservators. The format of the material may in fact           material held for users, and if they have not
                                                                                                                                                                  of original items rather than copies; and (iv) when requested items/          room need to be experienced to be understood. And of course        evident. Loans back to
                                                                                                       very special circumstances, move items (some                                                                                                                                                                                                     justify requiring it be accessed at the repository given the   returned to continue using material after a set
                                                                                                                                                                  collections are delivered to the reading room from the archives               some collections are so fragile, large or badly listed that we     depositors keep depositors
                                                                                                       worth tens of millions of dollars) out of their secure                                                                                                                                                                                           dangers of transportation (eg large plan or map items or       time, return it to the repository.
                                                                                                                                                                  repository (approx 5k away) to the Baillieu Library supervised reading        allow researchers to access material in our small reading          happy (!) and honour
                                                                                                       storage as loans for example. And the National                                                                                                                                                                                                   framed paintings, glass plate photo negatives, etc).
                                                                                                                                                                  room.                                                                         room at the repository. Since the current arrangement was          acquisition agreements to this
                                                                                                       Archives will move archival series between their
                                                                                                       state repositories.                                                                                                                      introduced in April 1999, we have only “lost” one collection in    effect. Allowing material out of
                                                                                                                                                                                                                                                transit, and that was relocated within a couple of months. The     the repository to be sent to the
                                                                                                                                                                                                                                                key is to ensure the Archives has full control over the process    reading room on the main
                                                                                                                                                                                                                                                from start to finish.                                              campus supports user
                                       Yes, for information about the JCPML In general, no archive material is allowed out of the
              Curtin University of                                                                                                                                                                                                                                                                                 convenience, but the primary
                                       collection and for information building. Items may be loaned for exhibitions etc         none                                                                          NA                                                                 NA                                   NA                                                             NA
              Technology                                                                                                                                                                                                                                                                                           benefit is derived from a central
                                       about the Geoff Gallop Collection.                               provided appropriate conditions are met.
                                                                                                                                                                                                                                                                                                                   campus presence and profile.
                                                                                                                                                                                                                                                                                                                   Proximity to other non archives
                                                                                                                                                                                                                                                                                                                   collections also supports user
                                                                                                       Archival material is not normally allowed out of the
                                       Yes, the Library has a Manuscript Collection which                                                                                                                                                                                                                                                               We use specialist packing and transportation                   Specific loan agreement with requesting
                                                                                                       building, but there are occasional exceptions to                                                                                                                                                            Promotion of WU archival
              University of Western contains modern literary and educational archives: http://                                                              Occasionally, loans are permitted for displays and exhibitions in                                                                                                                           services if an interstate loan is required. Personal           institution. Material checked in detail and
                                                                                                       this (see below). We do not allow archival                                                                                               No                                                                 holdings locally and
              Australia                                                                              other cultural heritage institutions.                                                                                                                                                       transport and delivery if within Perth metropolitabn           documented on departure and again on
                                                                                                       materials out of the building so they can be more                                                                                                                                                           nationally.
                                       about_our_collections/manuscripts                                                                                                                                                                                                                                                                                area.                                                          return.
                                                                                                       conveniently consutled by UWA staff or students.


              Massey University        Yes,           No archive material is allowed out of the building.        none                                                                          NA                                                                 NA                                   NA                                                             NA

                                                                                                                                                                                                                                                                                                                                                        Most archives items are fairly small, we package them in
                                                                                                                                                                                                                                                We have had no problems with loans to institutions in the time
                                                                                                                                                              Archives are allowed out of the building for 2 main reasons : 1. when                                                                                                                     acid free materials and enclose them in such a way to
                                                                                                                                                                                                                                                that I have been here. But we do have problems with loans to                                                                                                           We keep a loans register with date of
                                                                                                                                                              they are on loan to an approved institution for the purposes of                                                                                                                           protect from damage such as crushing in transit. For
                                                                                                                                                                                                                                                depositing organisations from time to time – material has          Allowing loans for the purposes                                                                     expected return. This is checked periodically
                                                                                                                                                              exhibition, 2. When archives are on deposit (as opposed to a donation)                                                                                                                    loans within the city a staff member from the other
                                                                                                                                                                                                                                                been returned damaged, with bits missing, with bits added,         of exhibition means that our                                                                        and any outstanding items followed up on.
                                                                                                                                                              from another organisation, that organisation reserves the right to                                                                                                                        institution will usually transport the item. Occasionally I
                                       Hocken Collections : Yes,       Archives materials are allowed out of the building for                                                                                   out of order, or not returned at all. Also the materials are not   materials reach a wider                                                                             Exhibiting institutions are not a problem but
              University of Otago                                                                                                                             borrow archives back or to give permission for an individual to loan the                                                                                                                  have taken items with me when travelling to other
                                       hocken/index.html                                               specific purposes.                                                                                                                       insured once they are out of the building in these                 audience than would be the                                                                          sometimes depositing organisations refuse
                                                                                                                                                              archives. This right is a part of the standard deposit agreement with the                                                                                                                 centres (i.e. to the National Library in Wellington), but
                                                                                                                                                                                                                                                circumstances – I explain this to the organisation. We try to      case if we didn’t allow exhibition                                                                  to return items – we can’t really do anything
                                                                                                                                                              organisation. Other much less frequent reasons that archives may be                                                                                                                       usually we use a professional courier firm. A loan
                                                                                                                                                                                                                                                discourage organisations from loaning archives back, by            loans.                                                                                              about this as they are technically the owner of
                                                                                                                                                              allowed out of the building would be if required as evidence in court or                                                                                                                  agreement is signed with the borrowing institution and
                                                                                                                                                                                                                                                encouraging them to have copies made, to only loan a small                                                                                                             the items.
                                                                                                                                                              for conservation treatment.                                                                                                                                                               they undertake to insure the item whilst in transit and in
                                                                                                                                                                                                                                                number of items or to use the materials here.
                                                                                                                                                                                                                                                                                                                                                        their custody.
                                                                                                                (i) If archive materials are not allowed out of
Archives                             (h) Do you provide any alternative means of access to archive collections?
              Library                                                                                           the building, what explanation, if any, do you
Survey                               (eg Scanning, photocopies, etc)
                                                                                                                give requestors?
August 2007
              Australian Catholic
                                     NA                                                                                           NA
              Australian Defence                                                                                                  Standard archival practice to protect the archive from
                                     Yes. Scanning; photocopying (subject toany restrictions that may apply).
              Force Academy                                                                                                       damage and loss.

                                     Yes, photocopies provided at cost and some materials can be requested on inter-library
                                                                                                                            Standard archival practice to protect rare and scarce
              University of Canberra loan (published works but not primary materials such as manuscripts or original
                                                                                                                            items from damage and loss.

                                                                                                                                  For the archives from State Government agencies
                                                                                                                                  which are not allowed out of the building, including
                                                                                                                                  many in-house University records, the reasons given
              Charles Sturt          We do provide copying, scanning and research services for a fee, pending access
                                                                                                                                  usually include archival best practice techniques,
              University             conditions and only where the archives/records are in a satisfactory condition to do so.
                                                                                                                                  access conditions imposed by the original agreements
                                                                                                                                  and relevant legislation including the State Records
                                                                                                                                  Act, 1998 and the Charles Sturt University Act, 1989.

              Macquarie University

              Southern Cross                                                                                                      Standard archival practice to protect the archive from
                                     Requestors can examine in person by prior arrangement.
              University                                                                                                          damage and loss.

              University of New

                                     Yes, as many as possible. Photocopying , scanning, digitisation, web exhibits, blogs,
                                                                                                                                 Standard archival practice to protect the archive from
              University of          addition of images to Flick’r (which is harvested by Picture Australia, so further promotes
                                                                                                                                 damage and loss. There is also significant asset
              Newcastle              our collections). We prefer this, both for wider access for people, and to minimise
                                                                                                                                 value in many of our archival holdings.
                                     physical handling of the archives.

                                     The Library is looking at purchasing a large platen scanner which would enable items to
              University of Sydney
                                     be copied for use off campus but we are not intending to make a habit of it.

              University of
              Technology, Sydney

              University of Western
                                    NA                                                                                            NA

              Charles Darwin
                                     no                                                                                           Standard archival practice and items irreplaceable

                                     Yes – some of our photographs are already available on an image gallery (http://
                            and this is currently being
              Bond University                                                                                                     NA
                                     developed further. It is anticipated that in the long term documents etc from the archive
                                     collection will be digitised and made available via the image gallery.

                                     We have a room for users to use the material. It would be retrieved by library staff. This
              Griffith University    room has no scanner or copier but if necessary and appropriate access could be               Falls under in-library use collection - policy.

              James Cook                                                                                                          Standard archival practice to protect the archive from
              University                                                                                                          damage and loss.

              University of          We do have parts of some collections digitised and available online - http://                Standard archival practice to protect the archive from
              Queensland                                                             damage and loss. UQL Fryer is not a lending library
                                                                                                                  (i) If archive materials are not allowed out of
Archives                               (h) Do you provide any alternative means of access to archive collections?
              Library                                                                                             the building, what explanation, if any, do you
Survey                                 (eg Scanning, photocopies, etc)
                                                                                                                  give requestors?
August 2007

              University of the
              Sunshine Coast

                                       Scanning and /or photocopying is available for most material. When borrowers are
              Flinders University of                                                                                             Standard archival practice to protect the archive from
                                       unable to visit (eg overseas or interstate scholars) research and copying or scanning are
              South Australia                                                                                                    damage and loss.
                                       sometimes done by library staff on their behalf and charge d as a cost recovery .

                                     Yes, we provide both scans and photocopies through our Document Delivery/ILL system
                                     with prior approval of the Special Collections Librarian. Special Collections also directly
                                                                                                                                        This material is unique and irreplaceable and needs to
                                     provides scans of images for use in publications/films/exhibitions etc. Special
                                                                                                                                        be preserved for future research. Much of the material
                                     Collections also has a digitisation programme to make available material that is in
              University of Adelaide                                                                                                    is also fragile, not all pieces are labelled/numbered,
                                     particular demand eg the RA Fisher Digital Archive (see http://
                                                                                                                                        and is often in loose-leaf format which requires careful
                            which has made available a
                                                                                                                                        handling under supervision.
                                     large quantity of Fisher correspondence, notes and several of his publications. It is one
                                     of the University's most heavily used websites.

                                       If copyright was not an issue (and some of our archival collections contain printed items)
                                       then photocopying or scanning would be offered as an alternative mode of access to our Standard archival practice to protect the archive from
              Deakin University
                                       staff, or to students who are genuinely unable to visit in person. However, manuscripts or damage and loss.
                                       unpublished items are never copied.

              La Trobe University

              Swinburne University Yes. There is an online open access archive of photographic material at http://
              of Technology

              University of Ballarat

              University of            A tiny fraction of our collection (about 5000 photos) has been scanned and is accessible
                                                                                                                                Common industry and professional practice.
              Melbourne                via our website and PictureAustralia.

                                       Yes. Electronic Research Archives provide online access to many items from the
              Curtin University of     collections as images, text, audio and video. For items not available digitally,                 Standard archival practice to protect the archive from
              Technology               photocopies or scans are provided to researchers where copyright and donor                       damage and loss.
                                       restrictions on access allow.

              University of Western Photographs or photocopies may be offered if the condition of the item permits
              Australia             (subject ot copyright).


                                       Scanning and/or photocopying done as needed and material can be E-mailed or printed
                                       and mailed. Archives staff does research on behalf of those not able to access the
                                                                                                                              Standard international archival practice to protect the
              Massey University        Archives in person. Extensive searches (if it takes longer than a couple of hours) are
                                                                                                                              archival material from damage and loss.
                                       done on a cost recovery basis. Alternatively people may also make use of freelance
                                       researchers to do research in the Archives on their behalf.

                                                                                                                                        If the requester is not eligible (not a suitable institution
                                                                                                                                        or not having permission of the depositor) to loan the
                                       We can photocopy reasonable quantities of materials for readers at cost and provide a            archives in question then that is explained to them. We
                                       reprographic service for publication quality reproductions. Occasionally an off-site reader      do get interloan requests for archives on a regular
              University of Otago
                                       will request a whole collection of archives, and we have to say no that it is not practical to   basis but we try and fill these requests with a
                                       photocopy that much and that they will have to visit us.                                         photocopy and would never interloan the original. We
                                                                                                                                        don’t loan archives to other institutions for the
                                                                                                                                        purposes of study.

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