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state of nevada class specification - Human Resource Management

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					                                            STATE OF NEVADA
                                      Department of Administration
                                Division of Human Resource Management


                                       CLASS SPECIFICATION
TITLE                                                               GRADE                  EEO-4           CODE

NCJIS PROGRAM SPECIALIST SUPERVISOR                                    33                    B             11.128
NCJIS PROGRAM SPECIALIST                                               31                    B             11.129
NCJIS PROGRAM SPECIALIST TRAINEE                                       29                    B             11.130


                                              SERIES CONCEPT

In the Records & Technology Division of the Department of Public Safety, NCJIS (Nevada Criminal Justice
Information System) Program Specialists provide training, conduct on-site compliance audits, provide quality
control, and coordinate system access, upgrades, or enhancements for NCJIS users and recipients of the
system’s criminal justice information to ensure compliance with user agreements, established policies and
procedures, State and federal laws, and to maintain the integrity of the system.

Develop, plan, organize, and conduct system audits of all law enforcement, criminal justice, and public safety
agencies utilizing NCJIS for the purpose of ensuring awareness and compliance with established policies and
procedures as well as State and federal laws; conduct audits of the civil applicant and name check programs;
coordinate audits with agency staff and develop detailed audit reports.

Monitor system and develop long range plans in conjunction with established policies and State and federal laws;
monitor and review user programs and operations and develop system policies and procedures and various related
publications to ensure compliance with State and federal requirements; work with designated agency terminal
coordinator by providing training, direction, and assistance in the proper method of systems management and
resolution of system problems.

Coordinate system access for approved agencies, including system upgrades or enhancements, ensuring that access
to the system conforms to State and federal regulations and department policies and procedures; interview users and
conduct research to identify and document user requirements and changes; coordinate user acceptance testing prior
to implementation.

Develop methods and procedures to ensure that agencies entering data and accessing criminal justice information
comply with established State and federal guidelines; maintain records and reports and conduct follow-up reviews
and audits; investigate findings or reported cases of noncompliance or misuse of confidential information.

Plan, develop, implement, coordinate, and conduct training programs for system users including system use and
policies and procedures; develop a training curriculum and course outline, and conduct research regarding related
training material, State and federal laws, policies and standards concerning system parameters; prepare training
aids, material, and examinations; evaluate training and training materials effectiveness and recommend and/or
implement changes in course curriculum.

Respond to agency inquiries and provide assistance regarding system operations, policies and procedures, and
applicable laws to maintain compliance; explain provisions and application of laws.
Perform related duties as assigned.

*******************************************************************************************
NCJIS PROGRAM SPECIALIST SUPERVISOR                                             33         B               11.128
NCJIS PROGRAM SPECIALIST                                                        31         B               11.129
NCJIS PROGRAM SPECIALIST TR                                                     29         B               11.130
Page 2 of 4

                                             CLASS CONCEPTS

NCJIS Program Specialist Supervisor: Under general direction, incumbents perform the duties described in the
series concept and train, supervise, and evaluate the performance of at least three NCJIS Program Specialists.

NCJIS Program Specialist: Under limited supervision, incumbents perform the duties described in the series
concept. Incumbents may serve as a leadworker as assigned. This is the journey level in the series.

NCJIS Program Specialist Trainee: Under close supervision, incumbents receive training in performing some
or all of the duties outlined in the series concept. This is the trainee level in the series and provides for
progression to the next level upon meeting minimum qualifications, satisfactory performance, and with the
approval of the appointing authority.

******************************************************************************************

                                      MINIMUM QUALIFICATIONS

SPECIAL REQUIREMENT:

   *   A valid driver’s license or evidence of equivalent mobility is required at the time of appointment and as
       a condition of continuing employment.

INFORMATIONAL NOTE:

   *   NCJIS/NCIC (National Crime Information Center) certification is required within six months of
       appointment and as a condition of continuing employment.

NCJIS PROGRAM SPECIALIST SUPERVISOR

   EDUCATION AND EXPERIENCE: Associate’s degree from an accredited college or university in criminal
   justice, computer science, communications, business, or closely related field and 30 months of professional or
   technical experience providing training, conducting compliance audits, and providing quality control for a
   criminal justice information system (CJIS); OR graduation from high school or equivalent education and 42
   months of professional or technical experience providing training, conducting compliance audits, and providing
   quality control for a criminal justice information system (CJIS); OR an equivalent combination of education
   and experience; OR 18 months of experience as an NCJIS Program Specialist in Nevada State service. (See
   Special Requirement and Informational Note)

   ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES (required at time of application):
   Working knowledge of: criminal justice process including, but not limited to, records maintenance; functions
   of external regulatory agencies; law enforcement terminology and criminal law as applied to proper utilization
   of a criminal information system; criminal justice information system (CJIS) functionality. Ability to: identify
   noncompliance regarding established policies and procedures and make effective recommendations to resolve
   problems; analyze information, problems, situations, practices, policies and procedures to organize work flow
   and accomplish established objectives; suggest and assist with technological advancements to the program;
   evaluate the effectiveness of training programs conducted by subordinates; and all knowledge, skills, and
   abilities required at the lower levels.
   FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES (typically acquired on the job):
   Detailed knowledge of: State and federal laws pertaining to the storage and release of criminal history records
   and criminal justice information; NCJIS functionality. Ability to: train, supervise, and evaluate the
   performance of subordinates.
NCJIS PROGRAM SPECIALIST SUPERVISOR                    33                                 B               11.128
NCJIS PROGRAM SPECIALIST                               31                                 B               11.129
NCJIS PROGRAM SPECIALIST TR                            29                                 B               11.130
Page 3 of 4
                       MINIMUM QUALIFICATIONS (cont’d)

NCJIS PROGRAM SPECIALIST

  EDUCATION AND EXPERIENCE: Associate’s degree from an accredited college or university in criminal
  justice, computer science, communications, business, or closely related field and 12 months of professional or
  technical experience in one or more of the following areas: developing and conducting training programs;
  coordinating access to data systems, upgrades, or system enhancements; or establishing system policies and
  procedures and ensuring compliance with State and federal laws to maintain the integrity of the system; OR
  graduation from high school or equivalent education and 24 months of professional or technical experience in
  one or more of the following areas: developing and conducting training programs; coordinating access to data
  systems, upgrades, or system enhancements; or establishing system policies and procedures and ensuring
  compliance with State and federal laws to maintain the integrity of the system; OR an equivalent combination
  of education and experience OR 12 months of experience as an NCJIS Program Specialist Trainee in Nevada
  State service. (See Special Requirement and Informational Note)
  ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES (required at time of application):
  Working knowledge of: federal laws pertaining to the storage and release of criminal history records and
  criminal justice information. General knowledge of: law enforcement terminology and criminal law as
  applied to proper utilization of a criminal information system. Ability to: develop and present training
  programs to large groups; read and interpret federal and State laws, court decisions, and statutory proposals to
  maintain compliance and disseminate information; evaluate effectiveness of training programs; maintain
  records and conduct follow-up reviews and audits; set priorities which accurately reflect the importance of job
  responsibilities; determine certification compliance by comparing course curricula and training records to
  certification standards; establish and maintain cooperative working relationships with law enforcement,
  criminal justice, public safety agencies, and others on the local, State, and federal levels; write and submit
  logical and professional correspondence, reports, and technical documents; and all knowledge, skills, and
  abilities required at the lower level.

  FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES (typically acquired on the job):
  (These are identical to the Entry Level Knowledge, Skills, and Abilities required for NCJIS Program
  Specialist Supervisor.)

NCJIS PROGRAM SPECIALIST TRAINEE

  EDUCATION AND EXPERIENCE: Associate’s degree from an accredited college or university in criminal
  justice, computer science, communications, business, or closely related field; OR graduation from high school
  or equivalent education and 12 months of paraprofessional experience (equivalent to an Administrative
  Assistant III in Nevada State service) which included experience in one or more of the following areas:
  providing administrative/program support to professional staff and management; coordinating communications
  between the manager, staff, and program clientele; or researching information from internal and external
  sources; OR an equivalent combination of education and experience. (See Special Requirement and
  Informational Note)

  ENTRY LEVEL KNOWLEDGE, SKILLS, AND ABILITIES (required at time of application):
  Working knowledge of: research methods and techniques. Ability to: utilize a computer and associated
  equipment; track and maintain program statistics in spreadsheets and databases; utilize presentation
  software; communicate effectively both orally and in writing; receive and respond to inquiries involving
  complex and sensitive issues; interpret, apply, and explain complex laws and regulations.
  FULL PERFORMANCE KNOWLEDGE, SKILLS, AND ABILITIES (typically acquired on the job):
  (These are identical to the Entry Level Knowledge, Skills, and Abilities required for NCJIS Program
  Specialist.)
NCJIS PROGRAM SPECIALIST SUPERVISOR                                               33          B               11.128
NCJIS PROGRAM SPECIALIST                                                          31          B               11.129
NCJIS PROGRAM SPECIALIST TR                                                       29          B               11.130
Page 4 of 4


This class specification is used for classification, recruitment, and examination purposes. It is not to be considered
a substitute for work performance standards for positions assigned to this series.

                     11.128         11.129         11.130
ESTABLISHED:         12/19/08PC 10/24/80           12/19/08PC
REVISED:                        7/1/89P
                                9/27/88PC
REVISED:                        7/1/93P
                                8/31/92PC
REVISED:                        12/19/08PC

				
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