Introducing Project Management - Bill Lewis Training by pptfiles

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									PMP Certification Prep
  Course Review

         Instructor : Bill Lewis
        wlewis55@comcast.net
PMP Prep Review

§   Nine Bodies of Knowledge               §   Project Management Plan
§   Five Project Process Groups            §   Collecting Requirements
§   Project and subproject                 §   Group Creativity techniques
§   Portfolios, Programs and Projects      §   Requirements Traceability Matrix
§   Projects vs. Operations                §   Triple Constraint
§   PMO                                    §   Scope Statement
§   Project Stakeholders                   §   PMBOK
§   Characteristic of project life cycle   §   PM Areas of expertise
§   Progressive Elaboration                §   Phase gate, exit or kill point
§   Project Statement of Work              §   Rolling wave planning
§   Project Charter                        §   Scope creep
§   Project selection methods              §   Gold plating
§   Identifying Stakeholders               §   Constraint / Assumption
§   Stakeholder Registers                  §   BCR / IRR / NPV



Project Management Course                                                         ‹#›
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§   WBS                        §   RBS
§   Code of Accounts           §   Analogous Estimate
§   8/80 rule                  §   Bottom up Estimate
§   Activity list              §   Parametric Estimate
§   Work Package               §   Three Point Estimate
§   Milestone                  §   Resource Calendars
§   Activity Dependencies      §   Scope Baseline
§   PDM                        §   Schedule Baseline
§   AON                        §   Cost Baseline
§   Leads and Lags             §   Forward and Backward Pass
§   Precedence Relationships   §   Critical Path
§   GERT                       §   Near Critical Path
§   PERT                       §   Float
§   Project Resources          §   Fast Tracking
Project Management Course                                      ‹#›
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§   Crashing                    §   Flowcharting
§   Resources Leveling          §   TQM
§   Schedule Optimization       §   Cause and Effect Chart
§   Critical Chain Method       §   Standards vs. Regulations
§   ES,EF, LS, LF               §   Checklists
§   S Curve                     §   OBS
§   Reserve Analysis            §   Functional
§   50/50 rule                  §   Matrix
§   Fund limit Reconciliation   §   Projectized
§   Cost of Quality             §   RACI
§   Control Charts              §   RAM
§   UCL , LCL                   §   Staffing Management Plan
§   Rule of Seven
§   Benchmarking
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§   Communication Plan            §   Risk Categories
§   Communications Channels       §   Qualitative Risk Analysis
§   (N(N-1)) / 2                  §   Quantitative Risk Analysis
§   Communications technologies   §   Risk Probability & Impact
§   Risk                              Matrix
§   Business vs. Insurable        §   Project Risk Ranking
§   Risk Management Plan          §   Decision Tree Analysis
§   Probability and Impact        §   Earned Monetary Value
§   Risk Breakdown Structure      §   Monte Carlo Analysis
§   Levels of Uncertainty         §   Negative Risk Responses
§   Risk Tolerance Levels         §   Mitigate, Transfer, Avoid,
§   Risk Triggers                     Accept
§   SWOT Analysis                 §   Positive Risk Responses
§   Risk Register                 §   Exploit, Share, Enhance,
                                      Accept
Project Management Course                                          ‹#›
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§   Contingency Plans               §   Direct and Manage Project
§   Contingency reserves            §   PMIS
§   Planning Procurements           §   Work Authorization System
§   Teaming Agreements              §   Quality Assurance Plan
§   Procurement SOW                 §   Quality Audit
§   Make or Buy decisions           §   Acquire Project Team
§   RFB, RFQ, RFP, IFB, RFI         §   Develop Project Team
§   Contracts                       §   Manage Project Team
§   Fixed Price                     §   Virtual Teams
§   Cost Reimbursable               §   Team Development Stages
§   Time and Materials              §   Co-location
§   PTA Point of Total Assumption   §   Team Building
§   Source Selection                §   Performance Appraisals
                                    §   360 degree feedback
Project Management Course                                           ‹#›
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§ Causes of Conflict               § Utility Function
§ Conflict Management              § Parkinson's Law
  Approaches                       § LF – LS -1
§ Confronting, Compromising,
  Smoothing, Forcing,
  Collaboration and Withdrawing
§ Distribute Project Information
§ Manage Stakeholder
  Expectations
§ Change Control
§ Issue Log




Project Management Course                               ‹#›
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§   Conduct Procurement Process     §   Inspections
§   Select Sellers                  §   Control Project Scope
§   Bidders Conferences             §   Variance Analysis
§   Independent Estimates           §   Control Project Schedule
§   Qualified Sellers List          §   Resource Leveling
§   Weighting Systems               §   Adjusting Leads and Lags
§   Procurement Negotiations –      §   Schedule Compression
    intro, probing, bargaining,     §   Performance Reviews
    closure, agreement              §   Earned Value Management
§   Monitor & Control the Project   §   EV, PV, AC, SPI, CPI
§   Change Control System           §   BAC, EAC, ETC
§   Change Control Board            §   Cost Control – CV, CPI,
§   Configuration Management        §   TCPI, TSPI
§   Verify Scope

Project Management Course                                          ‹#›
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§   Perform Quality Control       §   Warranty, Waiver, Breach
§   9 Quality Tools               §   Types of Warranties
§   Variance                      §   Types of Breaches
§   Causes of Variance – random   §   Force Majeure clause
    and special                   §   Close Procurements
§   Tolerances                    §   Procurement audits
§   Six Sigma                     §   Negotiated Settlements
§   80/20 rule – Pareto Charts    §   Contract Evaluation
§   Attribute and Variable        §   Close Project or Phase
    sampling                      §   Administrative Closure
§   Report Performance            §   Lessons Learned
§   Risk Audit                    §   Closeout Meetings
§   Administer Procurements       §   Celebration / Rewards
§   Legal Issues

Project Management Course                                        ‹#›
   Formulas and Numbers
Communications Channels (N(N-1) )/2                                Communications 90%
Three Point Estimate (P + ML + O) /3                               Nonverbal 55%
PERT (P + 4ML + O) /6                                              ROM -50 to +100
PERT Standard Deviation (P – O) /6                                 Definitive -5 to +10
BAC sum of all PVs                               Duration          Budget -10 to +25
                                             ES           EF       1 Sigma 68.26
PV % complete of where project should             Name
   be                                                              2 Sigma 95.46
EV BAC * %complete                           LS
                                                  Float
                                                          LF       3 Sigma 99.73
SV EV – PV                              Forward & Backward Pass    6 Sigma 99.99
SPI EV / PV                             LS – ES or LF – EF         2 20 8 10 2
                                        Fwd convergence = > #      656334564
CV EV - AC                              Bkwd convergence = < #
CPI EV / AC
ETC EAC - AC
ETC (BAC – EV) / CPI      BCR 3:2 (three benefits: 2
                          costs
EAC AC / % complete       NPV >0 is good <0 is bad
EAC BAC / CPI                                                     9 Bodies of Knowledge
                          IRR highest IRR is best choice
                                                                  I Saw The Car Quickly
EAC AC + (new) ETC        FV PV(1 + I)n
                                                                  Hit Chris’s Rear Plate
VAC BAC - EAC             EMV Probability * Impact
    Project Management Course                                                              ‹#›
HR Theories
   › Maslow – Hierarchy of Needs – Physiological ,Safety, Social, Esteem,
     Self-Actualization
   › Herzberg – Theory of Motivation - Hygiene & Motivating Agents
   › McClelland –Theory of Needs - Achievement, Affiliation & Power
   › McGregor – Theory X and Y – X is bad and Y is good
   › Ouchi – Theory Z – lifetime employment and participative management
     style
   › Expectancy Theory –People will behave based on expectations
   › Parkinson's law – work expands to fill time available
        MAMMOEP




Project Management Course                                                   ‹#›
Project Management Acronyms

WBS                         BCR    TQM    SOW   AOA

RBS                                CCB          EV
                            EAC           UCL
NPV                         IRR                 CAB
                                   AC     CPM
PERT                        GERT                CCM
                                   FPI    PTA
 EEF                        RBS                 BAC
                                   OPA    PDM
  PV                        OBS                 T&M
                                   ROI    CPI
  QA                        SPI    RAM          VAC
                                          AON
 LCL                         CV    RACI   ETC   TCPI

Project Management Course                              ‹#›
Project Management Acronyms

  ES                        BCR    CAPM   FPEVA   RFQ

  EF                                FP             LS
                             LS           CPIF
  UP                        IRR                    PO
                                    LF     RFI
PERT                        OBE                   FFP
                                   FPI     SF
 EEF                        PMIS                   SS
                                   BOM    CPFF
 PMI                        IFB                   RFP
                                   SWOT    FS
ROM                     PMBOK      PDCA            FF
                                          EMV
PMO                         CV      PM    ETC     CMDB

Project Management Course                                ‹#›
Project Management Facts
9 Knowledge                 Earned Value                  Estimating              Quality Control
   Areas                      Formulas                    Formulas &                  Tools
                                                             Facts
Integration                 EV – AC = CV
                                                                                  Flowcharting
Scope                       EV / AC = CPI
                                                        (P + ML + O) / 6          Pareto Charts
Time                        EV – PV = SV
                                                        (P – O) / 6               Histograms
Cost                        EV / PV = SPI
                            PV = BAC * % complete       Definitive -5% to +10%    Run Charts
Quality                                                 Budget -10% to +25%
                            EAC = AC / % complete                                 Control Charts
HR                                                      ROM -50% to +50%
                            ETC = EAC - AC                                        Statistical Sampling
Communications                                          Estimating types          Scatter Diagrams
Risk                                                    Analogous, Parametric,
Procurement                                             Bottom-up
                             HR Theories
                              & Types of                                          Contract Types

5 Process                       Power
                                                        Sigma Levels
 Groups                      Herzberg – H and M                                  Fixed Price
                             Maslow –H of Needs                                  Fixed Price Incentive
                                                          1 Sigma = 68.26        Fixed Price Award Fee
                             McClelland – A, A + P        2 Sigma = 95.46
                             Ouchi – Theory Z                                    Fixed Price EPA
Initiation                                                3 Sigma = 99.73        Fixed Price Incentive Fee
                             Expectancy – Rewards for     6 Sigma = 99.99
Planning                                                                         Cost Plus Incentive Fee
                               Work
Execution                                                                        Cost Plus Award Fee
                             Macgregor –X and Y
Monitoring &                                                                     Cost Plus Percentage Cost
                             Types of Power - Formal
Controlling                                                                      Time and Materials
                             Expert, Referent, Reward
Closing                                                                          Lump Sum
                             and Coercive

Project Management Course                                                                                ‹#›
     42 Steps in Project Management
                                  Identify Activities       Identify Risks           Distribute Information          Control Cost
    Initiation
                                   Estimate Activity         Perform Qualitative     Conduct Procurement        Report Performance
  Develop Charter                      Duration                   Analysis

                            Identify Resources              Perform Quantitative     Manage Stakeholders       Monitor & Control Risks
  Identify Stakeholders                                           Analysis

                            Estimate Resources           Develop Risk Responses                               Administer Procurements

    Planning                                                                             Monitoring &
                            Create Project Schedule       Create Procurement Plan
                                                                                         Controlling
 Develop Project Plan


 Collect Requirements
                            Develop Project Cost
                                                              Executing               Monitor & Control
                                                                                        Project Work              Closing
                            Develop Project Budget           Direct & Manage           Conduct Integrated
                                                                                                              Close Project or Phase
Create Scope Statement                                       Project Work              Change Control

                                                              Execute Quality           Control Scope
Create WBS & dictionary       Create Quality Plan             Assurance
                                                                                                                Close Procurements


                                                              Acquire Team              Verify Scope
                            Create Communications Plan


                                                              Develop Team          Perform Quality Control
                                  Create HR Plan


                              Create Risk Plan                Manage Team             Control Schedule


      Project Management Course                                                                                                          ‹#›

								
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