E-Recruitment Project introduction - Bangor University by malj

VIEWS: 0 PAGES: 27

									Darren SidellAwst 2012
Dydd Iau, 30
Swyddog Datblygu System AD   HR Systems Development Officer
Thursday, Dynol
Adnoddau 30 August 2012      Human Resources




CYFLWYNIAD I E-RECRIWTIO
E-RECRUITMENT INTRODUCTION
       What is e-Recruitment (1)?

• An online service for potential candidates to:
   –   Search for jobs
   –   View job details
   –   Apply for jobs
   –   Monitor progress of their application
   –   Arrange interviews
   –   Receive & accept offer
   –   On-boarding
   –   Give feedback
       What is e-Recruitment (2)?

• An online service for recruiters to:
   – Build a vacancy
   – Approve a vacancy
   – Advertise a vacancy
        • Links with Job Boards
        • Facebook / Twitter etc
   -   Monitor applications
   -   Shortlisting
   -   Arranging interviews
   -   Making appointments
   -   On-boarding
- And so much more…..
What e-Recruitment is NOT…!!

• A direct replacement for e-Work
   – Although it will replace the Post Authorisation process for all
     advertised posts (at first)
Why do we need e-Recruitment?

   e-Work
Post request
                                       Current
                                       Process
                     HR                          HR Arrange     Appointment      New staff
                                  Agresso
   e-Work           Email                        Interviews        made           member
                                  Applicant
   Auths         application
                                record created
                                                  by email /                    commences
                  received                         phone           e-Work       employment




                 Candidate
                 Downloads                       Shortlisting    HR Contract    Agresso HR
   e-Work                        Application
                  form & FP                       Agresso          issued         Record
   Advert                       forms printed
                or Packs sent                     Updated         (e-Work)       Created
                     out.




                                 Equal Opps                                        Signed
Advert Agency     Agresso          section                                      Contract and
                                                 Shortlisting   Contract Pack
     and          Vacancy        numbered,                                      Personal Info
                                                    packs        printed and
 Bangor Job       Record         removed &                                         Sheet
                                                  produced         posted
   Website        Created         entered in                                    Returned (e-
                                   Agresso                                         Work)
    Why do we need e-Recruitment?

•   Between 250-300 advertised posts a year
•   ~5000 applications
•   ~1000 application packs sent out
•   ~£250k advertising costs
Why did we need e-Recruitment?

                       Future
                      Process

                                     New staff
 Identify Vacancy
                        ?             member
                                    commences
                                    employment
                     All steps in
                    e-Recruitment
            Summary of objectives

•   Eliminate inefficiencies in our current processes and systems
•   Automate parts of the process to reduce administrative burden on staff
•   Create a positive candidate experience.
•   Shorten time-to-hire and time to offer acceptance to ensure highest quality hires
•   Reduce our advertising spend
•    Reduce reliance on agencies for both permanent and temporary hire through
    the use of talent pools.
•   Future proof our recruitment processes against technical / social developments
•   Improve recruitment metrics and HR data quality.
•   Automate reporting processes and collect detailed management information.
•   Offer the potential for collaboration or shared services with other HE institutions
    or even organisations outside the sector.
•   Widen the candidate pool to ensure top quality appointments
          Lumesse TalentLink

• Software as a service
   – Cloud computing
   – Configured service to our requirements
• Multilingual
• Configurable post-implementation
       How can TalentLink help?

• Standardise
    – Templates for Job Descriptions / Person Specifications
    – Templates for Adverts
    – Templates for Application Forms
•   Remove duplication
•   Automation
•   Real-time applications monitoring
•   Equality monitoring
•   Fully Bi-lingual Service
•   Filter questions / Auto scoring
•   Talent pools
 What about Paper applications?

• Continue to accept paper applications for all types of
  posts for accessibility reasons.
• Applications will be scanned and uploaded
            Demo 1:
A quick look at jobs.bangor.ac.uk
   Approval Process Workshops

• Focus on
  Job Approval Process
• Not driven by failures
      Process Transformation

• Moved from sequential to
  parallel approvals
• Multiple Processes




           Transformation
                  Approvals

• College / School / Department Recruiter approves by
  submitting the job requisition

• Exec Approval first

• HR / Planning / Finance process in parallel
   – NB: Rejected does not mean Rejected!!


• Once fully approved, Contract details are locked but
  other information can be edited if necessary.
                Types of Users

• Standard Roles:
   –   College / School / Department Recruiters
   –   Exec Approvers
   –   HR / Planning / Finance Approvers
   –   HR Officers
   –   HR Recruiters
   –   Panel Members


• Other Roles (for special cases):
   – College / School / Department Job Creator
   – College / School / Department View only
    College / School / Department
          Recruiter Actions
•   Create Job Requisitions
•   Submit Job Requisitions for approval
•   Edit Job Requisitions
•   Approving advert costs – Via internal messaging system
•   Requesting Panel members to be set up
•   Liaise with HR Recruiters
•   Monitor applications
•   Communicating with Panel members
•   Action the shortlist in the system
•   Completing the appointment form for the successful
    candidate
                First steps…

• Identify vacancy / new post
• Think about Job Title, Role Profile / Grade, Contract
  dates, Reporting Lines, Funding etc
• Use templates to build Job Description and Advert text
• Login to TalentLink
• Create new Job requisition
• Begin filling out form
• Either
   – Complete all and submit for approval or
   – Save to complete/amend and submit at a later date
         Demo 2:
Creating a Job Requisition
   Important things to remember

• The one field you MUST get right, is the Request Type
  field as this drives the whole approval process.
   – If in doubt, always go for the max. number of funding options.


• You are responsible for selecting the approvers for each
  job by name.

• By submitting a job for approval, you are giving approval
  for the job at the College/School/Department level.
      From e-Work to TalentLink

•   Post request  Job Requistion
•   Folder Ref  Job Number (BU00000)
•   Job Ref  Job Number (BU00000)
•   Department  Organisational data / Department

• Advert text needed at beginning of the process (but not
  needed at all for internal only adverts!)

• Candidates receive automated email communications
  including an electronic offer email.
         What happens next?

• Your user accounts will be created in the next few days
  and you will receive an activation email as follows:
              From:                   hr-systems@bangor.ac.uk
              Subject:                e-Recruitment : Cyfrif Actifiant / Account Activation

              This is a bilingual message, please scroll down for English

              Annwyl Jo Bloggs,

              Gallwch rwan ddefnyddio eich cyfrif TalentLink ar gyfer Prifysgol Bangor.

              Dilynwch y linc i gwblhau y broses gofrestru.

              Diolch yn fawr
              Systemau AD (Darren Sidell & Jade Luke)
              Adnoddau Dynol
              Prifysgol Bangor

              ---------------------------------------------------------------------------------------------------------

              Dear Jo Bloggs,

              You can now activate your TalentLink account for Bangor University.

              Follow the link to complete the registration process.

              Many Thanks,
              HR Systems (Darren Sidell & Jade Luke)
              Human Resources
              Bangor University
                  Training

• Training will be given on a 1-to-1 basis as and when
  each area has identified their first job.

• Comprehensive User guides are available here:
   – www.bangor.ac.uk/humanresources/systems


• REMEMBER: All Advertised jobs to go through e-
  Recruitment by the end of September 2012!
     Which System should I use?


                                          Advertised
                                                               Not Advertised
Request Type                         (External or Internal)
New Post                                 e-Recruitment             e-Work
Fill a vacant existing Post              e-Recruitment             e-Work
Bucket post (e.g. Domestics / PTL)            N/A                  e-Work
Fixed Term Contract Extension                 N/A                  e-Work



               This is likely to be enforced from 1 October 2012
                Future plans

•   Talent Pools
•   Part-time Lecturers
•   Domestic / Catering Staff
•   Short-term contracts (< 3 months)
• Time permitting!


                  Demo 3:
       A quick look at the live system
Questions / Discussions

								
To top