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June 2013

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June 2013 Powered By Docstoc
					Dr Rod Carr
Vice-Chancellor
Tel: +64 3 364 2495
Email: vice.chancellor@canterbury.ac.nz




                           VICE-CHANCELLOR’S REPORT TO
                    UNIVERSITY OF CANTERBURY COUNCIL– JUNE 2013
   Introduction
   Strategic Matters
   Staff Matters
   Financial Outcomes
   Appendices

INTRODUCTION

The University expects a formal response from the Government to the UC Futures business cases in July or
early August. It is anticipated (but not guaranteed) that the Government will indicate the level of support it is
prepared to offer UC to aid its post-earthquake transformation.

Significant work has gone into the development of the business cases and, once we know the level of capital
support we are likely to receive from the Government, more work will be needed to progress the projects.

It is going to be important for the University community to understand that investment by the Government
will not negate the need for the institution to do its bit to recover from the financial impacts of the 2010 and
2011 earthquakes. This means an ongoing focus on recruitment, retention and careful financial management.

In the meantime, we have had to deal with the discovery that two buildings on the College of Education’s
Dovedale site do not meet current building code requirements due to roof bracing issues.

I would like to take this opportunity to acknowledge the 42 College of Education staff who had been based
in the main Otakaro Building (excluding the annex) and the Gymnasium Building for the way in which they
responded to being moved out of their buildings on 13 June with very little notice.

I would also like to acknowledge Learning Resources and external contractors for their rapid response.
Alternative office and teaching spaces for affected staff and students were available immediately with most
staff moving to the Dovedale Village. It could be at least three months before they return.

I appreciate the inconvenience of this situation for staff and students but their safety, as always, is paramount
to the University.

While Government support will be critical for our transformation, recruiting more students will be critical for
our recovery. To that end, student recruitment activities have continued apace with the annual Information
Day, Careers Advisors Update Days and inaugural UC Explorer event successfully completed. The
University has also had a significant presence at annual careers fairs in Christchurch, Wellington and
Auckland, and the Liaison Team has been on the road around New Zealand. Support from academic
colleagues has been consistent and inspirational for secondary school students, and is much appreciated.

UC Explorer saw 97 secondary school students with Merit Endorsement or above flown to Christchurch
from around the country to enjoy an exclusive UC campus experience. Feedback from those who took part
has been very positive.


                                                        1
“Thank you so much. Without this weekend I wouldn't have had the chance to see the Uni and now it is
definitely my first choice. Thanks so much.”

“UC Explorer has been one of the most exciting, educational things I have done. I learnt a lot about the
university and the friendly people there. It has made me love the University life. I am definitely telling my
friends to consider UC as well because it is such a great place. Once again, thank you for everything!”

An online survey of the students who took part gave the event an overall rating of 4.35 - on a scale of 1
(terrible) to 5 (awesome). The ‘in college’ activities were rated 4.25 with the students commenting how
useful the sessions had been. The halls experience was rated 4.58. Overall, 92% of the “UC Explorers” said
they would recommend UC to friends and family.

A second UC Explorer event will be held in July.

STRATEGIC MATTERS

UC Futures
The Minister appears generally comfortable with the University’s case for support around science and
engineering but is seeking additional information before determining what he will recommend to
Cabinet. The time it will take to provide this additional information makes it unlikely the business cases will
make it to Cabinet now until late July or early August at best. We were previously working towards a late
June timeframe.

Notwithstanding the delay, we are proceeding with planning for implementing the Science and Engineering
projects. Briefing architects are currently working with key college and service unit staff across the
University to develop the client briefs that will guide the architects. Project managers have been engaged for
both projects and the procurement process to identify architects is well advanced.

There is work that must be done this coming summer semester, subject to approval and agreement, shifting
key plant and demolishing the Science Lecture Theatres, when there are relatively fewer staff and students
around. This work is best done at this time of year and it must be done if the Science and Engineering
projects are to get underway, as currently planned, in the second half of 2014. We are keen to get a decision
from the Crown as soon as possible so we can commit to this summer work. If this work does not proceed,
both projects could slip by a year.

CHALLENGE – Promote an inspirational and innovative learning and teaching environment, recruiting
and retaining students, raising standards, enhancing student success.

Recruitment
A national online campaign targeting the school leaver audience is in market utilising banner advertising on
youth orientated websites, Google Adwords, TV on demand, You Tube and Facebook advertising. The
advertising allows school leavers to watch videos and then click through to the most appropriate page on our
prospective student website. The first three weeks of the campaign have been encouraging, with more than
7,000 unique visits. This campaign will continue through to the end of June.

A refreshed home page on our UC website, which uses recently taken photographs and aligns with the UC
More, Feel More, Do More campaign, was launched on 4 June. The web team is working closely with the
project office on the implementation of a new web content management system which will be introduced in
the fourth quarter of 2013.

The Christchurch Careers Expo was successfully launched with new branding mid-May, utilising the videos
that were produced earlier this year. The Undergraduate Prospectus and the International Prospectus have
both gone to print and the recruitment publications team is currently working on the Study Abroad and
Postgraduate profiles. Work on the Enrolment Handbook will commence shortly. The semester two
campaign is now in market with campus signage, a dedicated web page, and newspaper/online advertising.



                                                       2
UC 360 was an internal student promotion to encourage our UC students to submit videos profiling the UC
Experience. A series of prizes were offered to encourage students to capture their take on the UC experience.
We received in excess of 170 videos. It is envisaged that the best of this material will be used in promotional
opportunities going forward – advertising, online and in presentations. Our national television and
Christchurch outdoor campaigns continue to run June – August, as will internal signage at Wellington
airport.

The UC Merit campaign will run through July-August. This campaign promotes the UC Undergraduate
Entrance Scholarships for Year 12/13 students who get Merit or better in their last year. Scholarships are
valued between $1,000-$3,000 and are automatically awarded when students enrol at UC. The very
successful 2012 campaign will be used as a basis for 2013 by utilising online, radio and press advertising.
Both parents and school leavers will be targeted in this campaign. A survey of the students who were
awarded scholarships and came to UC indicated that the scholarships were sufficiently influential on a
sufficient number of students to justify the investment in relation to the SAC and tuition fees these students
will bring to UC over coming years.

A nationwide market research project will be instituted in June with a phone survey of 280 Year 13 students
and 100 influencers about the UC brand. This research follows on from benchmark research undertaken in
2011 where we established key metrics around brand awareness, preference, attributes and competitive
mapping. In addition, we will be gathering information on advertising effectiveness and decision-making
drivers for these audiences.

In addition to the events above and the regional information evenings, Liaison ran highly successful Careers
Advisor Update days at UC on 30-31 May. Fifty-nine Careers Advisors attended, many for the first time. We
received very positive feedback on the two days – particularly in regards to the speakers and the college
sessions.

Māori Recruitment
Work is currently underway with the Māori Development Team (MDT) to further boost their marketing
inventory – video, photography and web page presence. Discussions are also being held with the MDT to
look at how Liaison activities can support the MDT Strategy. The next step is to look at the Year 9-13 school
programmes that MDT and Liaison team offer schools and how we can develop a more co-ordinated strategy
and approach between the two teams.

Pacific Student Recruitment
The Pacific Development Team was able to report that 80% of first year Pacific students in 2012 completed
or returned to study at UC in 2013 – a rate well ahead of targets based on previous years’ experience.

Accommodation
Accommodation is nearing capacity for semester two. Applications are still being received. Accommodation
surveys to establish the needs for both undergraduate and postgraduate students are in market and work is
under way to identify how UC can support students more effectively in light of the ongoing accommodation
shortages in Christchurch.

The on time completion of the Law/History refurbishment to accommodate the Business and Law faculties
will release 150 beds to the market in 2014 and a number of initiatives to develop more student
accommodation, in association with the private sector, are under way, including a number of projects
outlined in the Perimeter Development Portfolio of opportunities.

Admission
A total of 325 admission applications were received this month, compared with 218 AES applications
received for the same period last year.

Number of AES applications received from 1-31 May 2013:
 Total     Undergraduate Bridging COP            Postgraduate          PhD
 325       64                32        18        136                   75

                                                       3
The processing of PhD applications received is right up to date. This is noteworthy as it is important for
consideration of these candidates in the May selection round of the UC Doctoral Scholarship, and because
we often have a backlog at this time of year due to the large number of PhD applications received as a
consequence of the scholarship round. Work continues on the implementation of a re-vamped PhD
application form and process.

Scholarships
The scholarships team is continuing its regular administration activities as well as developing an
improvement plan, informed by a recent audit carried out by PWC, the results of which will be reported in
June.

Expected highlights for June include:

    -   Applications opening on 20 June for the UC Emerging Leaders’ Scholarships, the start of the 2014
        offerings of first year scholarships to high school students;
    -   Decisions and offers made for UC undergraduate scholarships;
    -   Continued work on UC doctoral and masters scholarships in preparation for the selection
        committees;
    -   Continued work on developing revised criteria and methodology for selecting UC Doctoral
        Scholarship recipients in conjunction with the Dean of Postgraduate Research and Associate Dean of
        Postgraduate Research (Scholarships). These could also be used for informing PhD admission
        decisions.

Recent analysis of enrolment data for first time to UC domestic students straight from high school show that
while students from within Canterbury enrolled at UC declined by 5.2% (roles at Year 13 were down 2.1%),
students from high schools outside Canterbury coming to UC in 2013 increased by 8% compared with 2012.
Declines in first year undergraduate student EFTs over the age of 20 offset these increases so, overall, UC
had only ten fewer first year undergraduate domestic EFTs in 2013 than in 2012 in the first semester. While
we had expected a decline in returning domestic EFTs (of around 300), we were surprised by a decline of
around 900. This attrition rate, while not in line with our current year budget, was more in line with pre-
quake patterns.

Student Services improvements
The Student Services and Communications team is working on improving UC students’ experience in
relation to easily accessing advice and support, with the aim of ensuring a more personal, friendly and easy
experience. Two initial examples follow:

Student Services has redefined its service delivery model to ensure that, irrespective of the manner in which
a student chooses to engage with the unit, they will receive the same level of service. Therefore, if students
come into the Student Services Centre, they will no longer be directed to a phone or computer. Instead, they
will receive one-on-one support from an Enrolments Advisor. Similarly, if they phone the Contact Centre,
they will not be ‘talked through’ the online process, but will have the transaction done on their behalf.

Helpdesk staff now phone through to the appropriate person to have them meet the student at the reception
area. This will not only provide students with a more professional service but also stop students walking
around aimlessly trying to find the person they need to see. This new procedure will provide a seamless
transfer to Registry where the unit will have substantially all staff needed to respond to student enquiries and
will be aiming to resolve most student enquiries on level one.

The Student Services team is working on a more comprehensive approach to improve its student focus in
anticipation of the introduction of the new Student Management System (SMS), and will be working closely
with the SMS project team and colleagues in colleges to improve the end-to-end process for students.




                                                       4
Student Success initiatives
Staff have developed an engagement programme in the College of Engineering called ‘Halls without Walls’.
The goal has been to create an opportunity for Intermediate (first year) students who do not reside in
university accommodation to be part of a community that offers all the activities and support that a
residential hall does; essentially, replicating the residential experience for non-residential students.

Senior engineering students lead the group which numbered more than 80 students. Programme activities
included social and sports events and academic support seminars. Positive comments reported by students
included: “Was good, made a few friends from it, and was a good way to break the ice with strangers”;
“Well organised and everyone was friendly”; “It was great and was definitely something I would do again”.
Halls without Walls contributed to improved engagement and collaboration between colleges, staff and
students and provided an opportunity for domestic and international students to join together in meaningful
activities. The success of HWW’s opens the way for an improved version in 2014 that can also be extended
to other interested colleges.

Twenty-five first year students in the Emerging Leaders Mentoring Programme have been trained as mentors
and been placed into Hornby High School. They offer mentoring support to pupils in Years 11 and 12 who
have the potential to gain entry to university and would become first generation university students. The
mentors receive professional development and all service is recorded, which can then be counted towards
CHCH101 should they choose to enrol.

In response to requests from students, a special focus event was designed to bring together international and
domestic students. The evening event focused on the developing of friendships with 20 international and 15
domestic students participating in friendly discussions and mingling over a shared meal. Participants
reported favourably on the event, saying it was great fun and an excellent learning experience.

Student Tracking and Early Alert
In line with Academic Audit Cycle 5, item 4 – Student Engagement and Achievement, 53 UC academic,
administrative and support staff attended Course Signals™ demonstrations on 10 May. Developed at Purdue
University, Signals mines real-time academic engagement data, such as online quizzes and grades. This
information, combined with an empirically-based student success algorithm, is used to influence student
behaviour using green, yellow and red stoplights to let students know how they are performing in a course.
Signals capability can advise at-risk students of appropriate actions required to get back on track. Staff can
source information about a student’s performance across all their enrolled courses. We are currently
assessing how this or a similar tool could be implemented at UC to support more effective student tracking.

Student Development and Support Referral Resource
The Student Development and Support Referral Resource is a multi-fold document listing approximately 50
common student personal issues with the contact details of available support. This easy-to-use document is
the outcome of a collaborative Student Success project and intended for staff use. 700 copies will be
distributed in early June to academic staff, college offices and key support services. An electronic version is
available at https://intranet.canterbury.ac.nz/student and can be requested in an accessible format by
contacting the Disability Resource Service via disabilities@canterbury.ac.nz.

Pacific Development
The Pasifika Strategy Advisory Group was successfully established last month to update and develop the
University’s current Pacific Plan into a Pasifika Strategy. The group, made up of representatives from each
college, selected service areas and the Pacific community will meet regularly over the next eight months to
review the progress of the current plan and develop a new Pasifika strategy. The first draft strategy will be
released for internal consultation on 1 July.

The Pacific Development Team has been busy with student drop-ins and enquiries, handling more than 300
enquiries to date. There are currently 350 Pacific students enrolled; up from 305 this time last year and
another 15-20 Pacific enrolments are expected in the second semester intake. The team has successfully
completed all of its planned activities for the first semester. Planning is now under way to support students
through the exam period and through the second semester.


                                                       5
Following months of collaborative development work, a new student engagement tool was implemented on 1
May. All enquiry information and engagement data can now be captured in this tool and linked to Cognos
for reporting and measuring engagement levels and activities.

UCIC
The University has been advised that UCIC/Navitas has received registration as a PTE by NZQA allowing
them to proceed with the appointment of a director and promotion of their forthcoming enrolment.

CONCENTRATE – Enhance research and creative work in chosen areas of endeavour; increasing
efficiency, especially in the use of time in teaching and related activities per EFT; raising quality in
teaching effectiveness and research outputs; increasing focus and concentration of effort.

Of 2,858 universities reviewed, 678 had at least one subject ranked in the top 100. While civil and natural
resources engineering was ranked 21st in the world, it is worth noting that history, linguistics, philosophy,
psychology, geography, accounting and finance, education and law also ranked in the top 100.

“Hero” Programmes
The Marketing Team is asking each college to identify a number of “hero” programmes that, through extra
promotion, can act as halos to attract student interest. With more than 70 programmes on offer, it is
impossible to profile them all but students, attracted to one area of interest, may well find others that better
meet their needs.

College of Business and Law
The School of Business is on track for its AACSB accreditation visit later in the year, having filed the
relevant documentation in May. The accreditation is an important external validation of the curriculum and is
of increasing importance to prospective international students.

National Science Challenges
On 1 May the Government announced ten National Science Challenges and new funding for this initiative of
$133.5million over the next four years. Staff wanting detailed information on the challenges should go to
http://www.msi.govt.nz/ and read Sir Peter Gluckman’s Peak Panel report and other documents. The
Ministry of Business, Innovation & Employment (MBIE) will manage the process and will coordinate a
number of workshops in June to develop the research plan for each challenge. The challenges, the workshop
dates and the attendees nominated by UC at MBIE’s request are as follows:

 Challenge                                         Workshop Date          UC Attendees
 High Value Nutrition                              10 June                Juliet Gerrard

 Our Land & Water                                  11 June                Matthew Turnbull

 Resilience to Nature’s Challenges                 13 June                Tim Davies
                                                                          Charles Fleischmann

 Science for Tech. Innovation                      14 June                Peter Gostomski
                                                                          Richard Green
                                                                          Simon Brown

 The Deep South                                    17 June                Bryan Storey
                                                                          Adrian McDonald

 Life in a Changing Ocean                          18 June                David Schiel
                                                                          Sharyn Goldstien

 NZ’s Biological Heritage                          20 June                Jason Tylianakis
                                                                          Daniel Stouffer


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 Aging Well                                        24 June                Ray Kirk

 A Better Start                                    26 June                Gail Gillon

 Healthier Lives                                   28 June                Philip Schluter


These workshops will help define the research components of each challenge and how the objectives of each
challenge may be achieved within a ten-year period. Research & Innovation staff have mapped UC research
activity during the last few years to each challenge in order to identify staff who are likely to want to
contribute to the challenges. In addition, PVCs have ascertained interest from staff within their colleges. This
information has been provided to the workshop attendees who are compiling information on UC’s research
capabilities. Any staff member who wishes to contribute to a particular challenge, and who has not yet been
contacted by one of our workshop participants, should make the appropriate contact.

An additional workshop is planned by Nga Pae o te Maramatanga to develop a Māori-centred response to the
science challenges. It is understood that a significant social science component is envisaged for each
challenge.

Quite how the challenges will be managed is not yet clear. It is likely that MBIE will put out an RfP for each
challenge and that successful consortia will operate under contract similar to a Centre of Research
Excellence (CORE) or a Platform. Professor Steve Weaver, AVC Research, will coordinate UC’s
involvement in the National Science Challenges and will keep our community informed.

A discussion document outlining a four year plan to focus and support a comprehensive range of
programmes in the College of Arts is under development and consultation. A change proposal affecting a
number of general staff in the College of Business and Law has been released. A number of other proposals
are being developed which seek to align staffing levels with forecast student numbers and tuition revenue,
government funding and the recovery path assumed in the UC Futures Business Case.

It is important to restate the commitment UC has to delivering programmes to already enrolled students
while pursuing its stated strategic intent and UC Futures transformation agenda, prudently managing its
affairs to ensure a sustainable, growing and flexible University capable of responding to changes in student
demand, research opportunities, staff needs and Government priorities.

CONNECT – Enhanced engagement with business, CRIs, international partner institutions, the local
community to increase the relevance of research and teaching, and create experiential learning
opportunities.

Communications and Events
UC’s media campaign saw 64 media releases issued during May. In the same month we received a summary
of UC’s media coverage during April. The analysis showed an increase in overall coverage – making April
the third month in a row that UC’s media coverage has increased. Research was the leading focus of all
media coverage during April, with the expertise of UC’s academic staff the leading message noted by our
external media analysis provider.

 KEY METRICS                          APRIL 2013                           MARCH 2013

 Overall                              697                                  681
 Press                                326                                  294
 Broadcast                            119                                  106
 Internet                             252                                  281

The table below tracks the University’s growing media presence over the past two-and-a-half
years.


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The What If Wednesday lecture series continues its successful run, with 470 registrations during May. Other
significant stakeholder relations activities during May included the second residents meeting for 2013,
sponsorship of the Canterbury Employers’ Chamber of Commerce Inspire Canterbury event, and a round of
UC Futures briefings.

Alumni and Development
The second annual telephone affinity-fundraising campaign has drawn to a close with a significant
$340,013.18 raised in donations and pledges. Student callers spoke to more than 5,000 alumni resulting in
944 gifts processed – five times more than the usual average daily rate and a great effort from the processing
team to keep up with the extra workload. Both alumni and student callers reported interesting and engaging
conversation. A quote from one caller: “I am so glad I was given the opportunity to be involved. I would
never have imagined the wonderful conversations I would have with alumni or that it would be such a
thoroughly rewarding campaign to be a part of.”

The University of Canterbury Foundation has appointed four new trustees: Karen Foreman-Brown, digital
strategist at Hairy Lemon digital agency, who has more than 20 years’ experience in PR and marketing
communications; Janice Fredric, previously Chief Executive of Duncan Cotterill and currently serving on the
boards of several organisations including the Institute of Directors, Canterbury; Dr Selwyn Maister, formerly
Chief Executive of the Canterbury West Coast Sports Trust following a 28-year career at CPIT in positions
from lecturer to Dean of Research; and Warren Poh, Council nominee and UC Engineering alumnus. We
look forward to working with them.

With the resources to increase the team’s focus on major donors, the team has been able to spend time
strategically identifying current supporters and new prospects to cultivate. As an example, the team has been
working with Geraldine McBride, co-founder of a global next-generation technology start-up business that is
developing a mobile personal social cloud platform and will be introducing Geraldine to UC’s HITLab, NZi3
and computer science teams.

The team was also visited by Katherine Corich, a UC alumna and successful London-based businesswoman.
Her company, Sysdoc, is a founding supporter of CEISMIC and she is working closely with the team and
taking a keen interest in developments. She spent time on campus with the CEISMIC team, as well as
presenting to UC Innovators and other students.

Finally, the UC Foundation has this month invoiced more than $300,000 for the Quake Centre and received
confirmation of an annual grant of $500,000 from the Tait Foundation for the next three years, due to the
NZi3 team’s successful negotiations around support for their Wireless Research Centre.

Employability
The UC Careers Kit continues to attract very positive feedback from stakeholders. The kit was well utilised
by UC staff at the Christchurch Careers Expo, with prospective students commenting on the usefulness of
the information provided.




                                                      8
Employers attending the UC Careers Fairs in NZi3 in May again this year commented on the quality of the
UC students they interacted with over the three days. For many organisations attending the fairs are the
beginning of their student and graduate recruitment round for 2014 positions. Supporting this activity, Career
Internships & Employment (CIE) facilitate and run a number of seminars and workshops for students, and
provide ongoing assistance with support for career decision-making and job applications.

Although total attendance was 1,300, the number of students was down on last year, in particular for the
third day which was targeted at students studying in all disciplines. This has prompted CIE to begin a review
of these career events, with particular reference to venue, timing, communications and marketing.

In collaboration with the Academic Development Group, CIE will be conducting the 2013 Graduate
Destination Survey (surveying the 2012 graduating cohort). This survey provides very valuable employment
destination and related information for the university community and stakeholders. Analysed results of the
survey are due to be released in October 2013.

Internal Communications
A regular series of meetings with heads of departments and with professors has been supplemented by a
meeting of managers of service groups. The staff forum on 6 June was well attended and a video recording
has been posted on the intranet for staff to view. It is primarily the responsibility of SMT members to brief
their direct reports on matters of interest but Intercom, VC reports to Academic Board and to Council are
also regular authoritative sources of information. The University is a large and complex organisation going
through a period of change. It is not always sensible for information to be pushed onto staff. If there are
formats or forums that would better enable staff to not only seek and receive information, but express their
views, please let me know.

Events Calendar
General public events visit: http://www.canterbury.ac.nz/events
Student events visit: http://ucsa.org.nz/events
An event schedule, including updated information on the What if Wednesdays lecture series, is available in
Appendix 2.

ENABLERS - Developing sustainable human, physical and financial capability.

STAFF MATTERS

The final report on the staff engagement survey recently conducted should be ready in late June. After that,
the Director of Human Resources will work with SMT members to provide feedback about and plan
responses to the main issues raised in each area. Adopting the same approach we used in releasing the
2009/2010 versions of the survey, the quantitative data in the report will be made available to all staff as will
an independent summary of the common themes from the qualitative comments.

In response to recent new offerings in UC’s internal learning and development programmes, about 40 senior
staff have undertaken the Lifestyles Inventory programme, which focuses on individual effectiveness.
Several have elected to go through the subsequent development planning process with an accredited coach.
HR staff accredited in the programmes have also begun working with a small number of teams on team
effectiveness using the Group Styles Inventory and other associated tools.

As announced at the staff forum on 6 June, from 1 January next year staff seeking leave to attend to
earthquake-related matters will be covered by the discretionary leave policy rather than the specific terms of
the special earthquake leave entitlement, which was established to run until 31 December 2013. In 2010, 350
days of leave were approved and recorded. This increased to 572 days in 2012 and for the first five months
of 2013, 212 days were approved and recorded.




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A major effort is under way to meet the primary level of health and safety compliance by 30 June 2013 in
line with expectations of the Audit and Risk Committee of Council. Efforts to achieve compliance are much
appreciated. Recent assessments have found significant progress in some areas and identified more work in
others. The field stations have recently been assessed and a compliance programme is being prepared.
Creating a safe work place and being able to evidence compliance is a significant employer obligation that
can only be met through the efforts of each and every employee.

Mental health in the community, including in the workplace, is of concern to all Canterbury employers,
especially at this time. With recent reductions in staffing levels, changes in work practices and, in many
cases, changed work locations, it is important to remember we are all human – we all get tired, frustrated,
disappointed and need support. Talk to colleagues, managers, student health or the EAP service funded by
UC. Keep an eye out for colleagues and students.

The Staff Club has re-opened bar services at the Ilam Homestead and discussions are under way to facilitate
the re-establishment of catering services.

FINANCIAL MATTERS (As at 31 May 2013):

                                                                                                                                     Full Year
                                                                                            Budget
                                                                                                                                    Forecast to
                                                            Actual Year   Budget Year      Variance       Budget      Forecast
                                                                                                                                      Budget
                                                              to Date       to Date      Year to Date    Full Year    Full Year
                                                                                                                                     Variance
                                                                $000         $000            $000          $000         $000
                                                                                                                                       $000
                                                                                         Fav/(Unfav)*
                                                                                                                                   Fav/(Unfav)*

Total Operating Income                                          118,755        116,871          1,884      285,382      279,565          (5,817)
Total Operating Expenditure                                     119,516        122,686          3,170      295,580      296,319            (739)
Net Surplus/(Deficit) before Net Earthquake Insurance
Proceeds **                                                       (761)        (5,815)          5,054      (10,198)     (16,754)         (6,556)
Net Earthquake Insurance Proceeds Net of Insurance Excess        20,142              0         20,142             0       48,960          48,960
Net Surplus/(Deficit) after Net Earthquake Insurance
Proceeds                                                         19,381        (5,815)         25,196      (10,198)      32,206          42,404
Net Surplus/(Deficit) after Net Earthquake Insurance
Proceeds as a % of Total Operating Income                         16.3%          (5.%)                      (3.6%)        11.5%

University Total Capital Expenditure                             30,040         20,629         (9,411)      45,624       96,879         (51,255)


* A variance enclosed in brackets indicates an UNFAVOURABLE financial variance e.g. income is less
than budgeted income OR expenditure is greater than budgeted expenditure.

** This is the 'normal' operating surplus/(deficit) before the impact of the earthquake damage to the
University's buildings and the consequential revenue and expenditure arising.

Actual Total Operating Income is favourable to budget as at May 2013. Tuition income is unfavourable
against budget but this has been offset with a favourable variance relating to other income. Actual Total
Operating Expenditure is favourable to budget.

We had been budgeting, before the impact of earthquake insurance proceeds and related expenditure, for a
deficit as at the end of May 2013 of $5.815 million, but have returned a deficit of $0.761 million.

Capital expenditure is currently $9.411 million over budget. This includes $20.122 million of earthquake-
related capital expenditure that has not been budgeted for.

The full year forecast includes $50.869 million relating to insurance funded works, for which there is no
budget. The amount is largely offset by the forecast $48.960 million of insurance receipts, also unbudgeted,
expected to fund these capital works.




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Further revaluations of buildings to reflect write offs of fixtures and fittings ($13 million reduction),
capitalised remediation and fit outs ($18 million addition) and where appropriate change in valuation
practices to accord with accounting standards ($3 million reduction) may be reflected in the half year results
to 30 June.

Cash Flow
The May cash position of $101.191 million is higher than budget by $4.073 million. This is due to the $15
million higher closing 2012 balance, the lower than budgeted operating loss and higher than budgeted capital
spending not funded by insurance proceeds. The full year forecast is expected to see a year-end position of
$42.085 million, which is $5.442 million higher than budget and a material reduction in the year-end
position compared with the prior year. Receipt of insurance proceeds and payment for capital works could
materially affect the forecast outcome.

The University continues to anticipate it will need to borrow to support its operations sometime late in 2014
or early in 2015. Such borrowing will require the consent of the Secretary of Education. Such consent is
likely to be conditional on the University’s assurances that it will achieve a sustainable level of on-going
costs relative to on-going revenue within a reasonable timeframe.

Working Capital
Working capital of $33.093 million (assets due to become cash within 12 months less liabilities due to be
paid in cash within 12 months) is $7.351 million less than budget due mostly to the change in recognition of
insurance proceeds from an assessed damage basis to an actual costs incurred basis. This has been offset by
improved liability management.

Insurance Claim
Remediation of our buildings as part of the earthquake insurance claims is proceeding apace, with a total of
$130 million having been paid out for work done so far. The University has accelerated detailed evaluations
of the major buildings on campus with the top 44 having been completed. The insurers expect to have
completed their own evaluations of the major buildings by July, with the remaining structures to be
evaluated by both parties by the end of 2013.

A settlement agreement has been reached in respect of the Te Pourewa building on the Dovedale campus, to
ministerial approval has been received and proceeds are awaited. The funds must be used to rebuild the
facilities on another site and will be accounted for as a reserve fund until spent.

A date of 8 August has been set for the University’s Court of Appeal hearing challenging the decision in the
Insurance Council v Christchurch Council High Court case questioning the legal right of the CCC to set a
target seismic strength of more than the minimum 34% of building code required for a new building.

Perimeter Development Opportunities
Work continues to be undertaken in association with Northington and Partners to progress opportunities to
utilise UC property to support student recruitment and retention, research, teaching and experiential learning.
Public release of draft options for various sites around the campus is underway.


Dr Rod Carr
Vice-Chancellor




                                                      11
Appendix 1: Building Update

Overall
There are currently seven unoccupied buildings with six buildings undergoing major physical remediation.
All remediation projects are progressing well.

Remediation work is on-going on the Registry, History and Business/Law buildings with hoardings
indicating areas which have been handed over to the contractor. Secondary Data Centre works have been
completed and the building has been handed over to UC to complete capital works.

The Priority 1 Building Assessment programme, except for the Forestry building, has been completed and
issued to the insurer. The Priority 2 Building Assessment programme has now commenced and is
progressing well. Assessment of UC infrastructure has also commenced with initial focus on the tunnels,
bridges and drainage network.

Emergency works for Dovedale buildings
Last Thursday (June 13) Otakaro and Gymnasium buildings at the Dovedale campus were closed. They are
not considered to be a danger, however the UC is continuing to take a conservative approach to earthquake
prone buildings – the safety of our students and staff remains our paramount concern.

Staff and students were decanted from the building on June 13 to various locations but predominantly into
Dovedale Village and Wheki. Teaching spaces have been impacted and Learning Resources has worked with
Central Timetabling Unit to relocate teaching activities. We will continue to work towards a solution to
teaching in gymnasium spaces with the College of Education with a view to having a solution in place when
teaching reconvenes on 8th July.
Otakaro and Gymnasium buildings are now Hawkins construction sites. All access to the buildings is
controlled and site inductions are required.
Works on Otakaro Lecture theatre have been prioirtised and will start on 24th June. These works will be
competed approximately 4 weeks from the start date. Other works are currently being planned and are
targeted to start by the end of June. These works are likely to be completed inside of 3 months from the start
date. Planning is also now underway for the Gymnasium building. It is anticipated that the gymnasium
building may be uneconomic to repair – although we have not yet concluded this. As such it may be the case
that we do not reoccupy the building. We will continue to work with the College of Education to find a
solution to their gymnasium teaching space issues.

Key Progress this month:

James Hight: Hawkins will finalise their building works this week to allow ANZ to commence fit-out of
their space at the start of next week. The contractor is finishing minor defects.

Ilam Homestead: The Staff Club has reopened bar services in the Ilam Homestead. Minor items are being
addressed by the contractor. Room bookings are expected to re-open by mid-July.

SBS1: Planning is under way for decanting level 4 to level 2 by mid-June. Level 3 will be completed by
mid-August. All other works are progressing well and communication with occupant/user groups for further
floors has been agreed. We expect handover and completion of this building in mid-2014.

Central Lecture Theatres: Further double-sided crack injection to the exterior rear wall has been scheduled
for summer 2014. Repair to the damage of the water proofing around the fire exit stair has commenced.

Te Pourewa: The hard demolition of Te Pourewa is complete with a number of ‘site reinstatement’ works
under way including; water proofing to the top of the slab and installation of security lighting. Landscaping
works will commence. Some plantings will occur later in the year as seasons determine.




                                                      12
Registry: The contractors have continued their strengthening of the building structure over the past month.
Crack injection is under way and betterment work has commenced. The brief and concept designs for the fit-
out of the building are progressing well. Approval of the design is imminent.

Boiler House: The boilers have been commissioned and are working well. Internal, external remediation and
compliance works will continue until the end of June 2013. All consents have been received for the revised
design of the facilities.

History: Crack injection of floor levels 2 – 6 has commenced and will be ongoing over the next two months.
Building consents have been lodged with the council for structural and window repairs and we are waiting
on the approvals for this work. Detailed design has commenced for levels 1 – 3 fit-out works.

Business/Law: Consent has been received from the council for the strengthening and remediation work of
the building. The soft strip out of floors is well under way.

The design team has completed the consent drawings for the fit-out work and they have been submitted to
council for approval. A cost estimate for the fit-out work has been received from the quantity surveyor and,
as this estimate is within budget, we have requested a lump sum price from the builder for this work.

Construction works are expected to commence on 1 July following consent approval from council.

Secondary Data Centre: Tender evaluation has been completed and recommendations given to the
governance group for approval. Work is expected to commence before June but is reliant on approval from
council, which is currently delaying structural remediation works. IT enablement works have been
completed. Floor grinding for crack mapping has commenced.

FM Building: Design work has commenced on this building to enable the programmed remediation work to
begin in August.

Special Purpose Lab: Design work has commenced on this building to enable the programmed work to
begin in August.

High Tension Lab: Design work has commenced on this building to enable the programmed remediation
work to begin in July.

Civil/Mechanical: Preliminary planning for decanting has commenced. Remedial works are being planned
for November of this year.




                                                     13
Appendix 2: Upcoming Events Schedule

Title                                                     Theme             Date &         Venue
                                                                            Time
Wellington Careers Expo                                   Recruitment       23 -24 June    Wellington
What if... Becoming a teenage parent saved your life?     Research/Teachi   26 June,       Undercroft 101
Presenter: Dr Jenny Hindin Miller                         ng/Innovation     6.30pm -
                                                                            8pm
eResearch Symposium                                       Research/Teachi   1 - 4 July     Undercroft 101
                                                          ng/Innovation
What if… America hadn’t declared itself independent?      Research/Teachi   3 July,        Undercroft 101
Presenter: Associate Professor Peter Field                ng/Innovation     6.30pm -
                                                                            8pm
UCSA Winterlude                                           Student Success   7 - 14 July    Campus-wide
Mid-Year Orientation                                      Student Success   9 July,        Undercroft
                                                                            5.30pm -       Commons
                                                                            7pm            Area
Intro to UC (Napier)                                      Recruitment       9 July, 6pm    Napier
                                                                            - 7.30pm
What if Wednesday public lecture: Presenter Ed            Research/Teachi   10 July,       Undercroft 101
Glaeser, Condliffe visitor                                ng/Innovation     6.30pm -
                                                                            8pm
Intro to UC (Tauranga)                                    Recruitment       10 July, 6pm   Tauranga
                                                                            - 7.30pm
Intro to UC (Rotorua)                                     Recruitment       11 July, 6pm   Rotorua
                                                                            - 7.30pm
UCSA Club - UCPols Political Speaker Series: Peter        Student Success   12 July, 3pm   Undercroft 101
Dunne                                                                       - 4.30pm
UC School Holiday Tours                                   Recruitment       15 - 24 July   Campus-wide
Entre - Powerhouse Workshop                               Student Success   16 July, 5pm   Undercroft 101
                                                                            - 8pm
What if… Rugby was our religion? Presenter:               Research/Teachi   17 July,       Undercroft 101
Associate Professor Mike Grimshaw                         ng/Innovation     6.30pm -
                                                                            8pm
A Conversation with MP Nikki Kaye about Youth             Student Success   18 July,       Undercroft 101
Development & Civil Defence                                                 10am -
                                                                            11am
ANZ Staff event                                           Internal Comms    18 July,       Undercroft 101
                                                                            early
                                                                            evening
VC hosts Wellington Business Breakfast                    Employability     19 July        Wellington
VC hosts Wellington Principals & International            Recruitment       19 July        Wellington
Directors
XL Holiday Programme                                      Recruitment       22 - 25 July   Undercroft 101
Student Forum with the Vice-Chancellor                    Student Success   24 July,       Undercroft
                                                                            12pm - 1pm     Common Area
UC Explorer                                               Recruitment       25 - 27 July   Campus-wide




                                                     14
Appendix 3: VCs Activities


  27.05.13        Hosted a Residents Meeting
  30.05.13        Various meetings with officials in WLG including:
                            o Mary Quin, CEO of Callaghan institute
                            o Tim Fowler & Cathy Scott, TEC
                            o Ben McBride, Treasury
                            o Peter Crabtree, MBIE
                  Spoke at the Entre $75k qualifiers evening
                  Attended and spoke at a dinner for NZ School Career Advisors
  31.05.13        Attended a luncheon hosted by CECC for Minister Joyce
  04.06.13        Hosted a briefing for professorial staff
  05.06.13        Hosted a briefing for Deans and Academic HoDs
                  Met with Justin Murray and Chris Milne of Murray and Co RE Perimeter
                   Development
  06.06.13        Met with Roger Bridge and Shaun Hubbard of AECOM RE Student
                   Accommodation
                  Hosted an All Staff forum
                  Met with Simon Urqhart-Hay, Gary Woodham and Philip Swales of NZ Post
  07.06.13        Held a briefing for Service Unit Managers
  10.06.13        Met with the Ilam School Board for a regular catch up
  11.06.13        Spoke at AECOM's Infrastructure and Buildings Construction Sentiment Report
                   Forum.
                  Had dinner with the McConnell Board, Staff and Key Clients
  13.06            Met with Greg Anderson and Mark Cahill of Northington Partners and Alex
                    Bouma, HP, regarding the Research and Industry Precinct
                   Met with Seth Campbell and Keith McLea, TEC
  14.06           Attended and spoke at the University of Canterbury Teaching Awards 2013
  15.06.13        Attended the unveiling of the new Google project in Christchurch
  17.06.13        Spoke at the Canterbury Institute of Directors meeting on the topic ‘The Art of
                   Governance – balance multiple interests’
  19.06.13        Met with Greg Anderson and Mark Cahill of Northington and Peter Rose and Tony
                   Sewell of Ngai Tahu regarding MOU with Ngai Tahu re UCDC
                  Hosted a meeting for the Pasifika Community
  20.06.13        Attended a meeting of the Universities New Zealand Vice-Chancellor’s Committee




                                                   15

				
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