Transmitting Proposals Proposing & Persuading Cheryl Geisler Lecture 19 Agenda Shape Workshop Transmitting Proposals Summary Problem Proposal Follow-Up Shape Workshop Shape Ways to pick up an earlier idea and carry it forward. Liz Resumptive Themajority of today’s young people cannot understand the insecurity caused by the Great Depression, an insecurity their elders cannot escape. Jeff Resumptive Today’sadolescents cannot understand the insecurity associated with the Great Depression, insecurities that many people experienced everyday. Andy Summative Today’s young people cannot even begin to understand the insecurity that older people experienced during the Great Depression, a failure that causes a rift between the generations. James Summative? Inthe economic decline today, people are experiencing the insecurities that many senior citizens faced during the Great depression, experiences which creates a connection between the generations. Johanna Summative? Today, most young people cannot even begin to understand the insecurity experienced by a large number of older people during the Great Depression, a failure whose worldwide effects were neither limited to the rich nor the poor. Jeff Free Today’sadolescents cannot understand the insecurity associated with the Great Depression, feeling that those plagued by poverty and turmoil were a minority. Johanna Free Most young people cannot even begin to understand the insecurity experienced by a large number of older people during the Great Depression, unaware that we may be on the brink of another. Andy Free? Today’s young people cannot even begin to understand the insecurity that older people experiences during the Great Depression, as those young people feel their elders fail to move on. Paul Free? Themajority of young people today cannot begin to understand the insecurity that was experienced, the result of harsh conditions during the Great Depression. Liz Free Lacking the experience of the Great Depression shared by older people, young people cannot understand the insecurity their elders feel. Transmitting the Proposal Parts of a Transmission The Cover Final Summary The Proposal Preliminary The Legwork Summary Functions of the Cover POINT to the proposal ORIENT reader to context SUM the proposal State REQUEST Establish grounds for FURTHER interaction Forms of “Cover” Cover memo Cover letter Cover sheet Cover Memo ORIENT: SUM: the proposal computerization you asked me of catering services to prepare POINT: Included is… FURTHER: Please contact me at… ORIENT: As you requested Cover Letter SUM: to address specific issues raised regarding POINT: this report FURTHER: We look forward to POINT: Cover Form Cover Sheet ORIENT: Competition # FURTHER: Legal name, address REQUEST: Sources of Funds SUM: Abstract Include a Cover Letter When you transmit a proposal without cover sheet Whenever it’s allowed In email as well as in snail mail Even include one with solicited proposal Provost’s Letter Form Letter Head Date Inside Address Salutation First Paragraph Orient Point Sum Request Third Paragraph Pitch Further Insuring Further Interaction: An Example My main agenda item is to discuss a new technology initiative for a media development laboratory to support the work of faculty and grad students in H&SS on course materials. Ethan has taken the initiative on this and we are currently getting input from faculty on it, I was hoping I could bring Ethan along with me when we met, at least for the first part of our meeting, to review this idea with you. I could do it at 12:30 on Monday if that works for you. If it's OK to bring Ethan along, I'll check his schedule too. Proposal Summaries Parts of a Transmission The Cover Final Summary The Proposal Preliminary The Legwork Summary Exigence Readers who are – pressed for time – initially uninterested OR – forgetful – have their own purposes Your purpose Remind them Interest them Serve them Summary Defined The essentials In the essential order without the unessentials Contexts for Summaries Contact Initial Proposal Transmission Proposal Abstract The Essentials The problem The proposal [Method] The Benefits The Baseline logic again! Process Afterit’s done Select the essentials Add in what’s missing Revise the body for what’s missing An Example of Selection A recent study of promotion patterns at Rensselar, completed in January of 2001, documented a significant gender bias in academic promotion to full professor. The overall gap in the proportion of women and men at Rensselaer who have been promoted to full at 13+ years past dissertation was 26%. Gaps appear in all schools except the School of Science where women are doing dramatically better than women in Rensselaer’s four other schools. Edit Down A recent A recent study of promotion patterns at study of Rensselaer, [completed promotion under the auspices of an patterns at Ad Hoc Committee of Women], [examined Rensselar, publicly available data on completed 99% of the tenure-track faculty in terms of their in January rank] as of Jan, 2001, [by of 2001, years from degree.] Combine [A recent study] [The data] documented a document a significant significant gender bias in gender bias academic in academic promotion to full promotion to professor. full professor [at RPI] Emphasize The overall gap in (an overall gap of the proportion of 26% in the women and men proportion of at Rensselaer women who have been promoted to who have been full at 13+ years promoted to full past dissertation at 13+ years past and men at the dissertation was same stage in 26%. their careers). Get to the Point Gaps appear in all A gap appears in all schools except schools except the the School of School of Science Science where where women are doing women are doing slightly better than men dramatically at advancing. The better than success of this cadre of women in women is dramatically Rensselaer’s four higher than women from other schools RPI's four other schools An Example of Additions Have current situation Need proposal Need benefits Add Objectives Our long-term plan is for a study of the key events that underlie this advancement gap, including both those "advancing events" … Add Benefits to Knowledge Such a study of key events would be the first such detailed study of women’s advancement in a technological university, and will have significance for both the patterns it will reveal and for the methodology it develops. Add Benefits to Organization We expect several programs at NSF will be interested in funding this work, and in this request for research seed funding, we solicit funds to enable the development of a detailed and competitive proposal in the spring of 2004. Revise Proposal Clarify proposal Clarify benefits Summary Problem On Your Own Write the first paragraph of a letter of transmittal for one of your proposals. Make sure to orient, point, request, and sum. With Partner Discuss ways to design your closing paragraph to insure further interaction.
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