Transmitting Proposals by erie028for

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									              Transmitting
               Proposals
Proposing &
Persuading

              Cheryl Geisler
               Lecture 19
          Agenda
 Shape Workshop
 Transmitting Proposals
 Summary Problem
 Proposal Follow-Up
 Shape
Workshop
          Shape
 Ways to pick up an earlier idea
 and carry it forward.
        Liz Resumptive
 Themajority of today’s young
 people cannot understand the
 insecurity caused by the Great
 Depression, an insecurity their
 elders cannot escape.
     Jeff Resumptive
 Today’sadolescents cannot
 understand the insecurity
 associated with the Great
 Depression, insecurities that
 many people experienced
 everyday.
    Andy Summative
 Today’s young people cannot
 even begin to understand the
 insecurity that older people
 experienced during the Great
 Depression, a failure that
 causes a rift between the
 generations.
       James Summative?
 Inthe economic decline today,
 people are experiencing the
 insecurities that many senior
 citizens faced during the Great
 depression, experiences which
 creates a connection between
 the generations.
    Johanna Summative?
   Today, most young people cannot
    even begin to understand the
    insecurity experienced by a large
    number of older people during the
    Great Depression, a failure whose
    worldwide effects were neither
    limited to the rich nor the poor.
            Jeff Free
 Today’sadolescents cannot
 understand the insecurity
 associated with the Great
 Depression, feeling that those
 plagued by poverty and turmoil
 were a minority.
         Johanna Free
 Most young people cannot
 even begin to understand the
 insecurity experienced by a
 large number of older people
 during the Great Depression,
 unaware that we may be on
 the brink of another.
       Andy Free?
 Today’s young people cannot
 even begin to understand the
 insecurity that older people
 experiences during the Great
 Depression, as those young
 people feel their elders fail to
 move on.
        Paul Free?
 Themajority of young people
 today cannot begin to
 understand the insecurity that
 was experienced, the result of
 harsh conditions during the
 Great Depression.
            Liz Free
 Lacking the experience of the
 Great Depression shared by
 older people, young people
 cannot understand the
 insecurity their elders feel.
Transmitting the Proposal
 Parts of a Transmission
 The
 Cover
               Final
              Summary

                            The Proposal



Preliminary   The Legwork
 Summary
 Functions of the Cover
 POINT   to the proposal
 ORIENT reader to context
 SUM the proposal
 State REQUEST
 Establish grounds for
  FURTHER interaction
    Forms of “Cover”
 Cover memo
 Cover letter
 Cover sheet
                   Cover Memo
       ORIENT:                         SUM:
    the proposal                 computerization
   you asked me                 of catering services
      to prepare




   POINT:
Included is…                      FURTHER:
                                Please contact
                                   me at…
    ORIENT:
    As you
   requested
               Cover Letter     SUM: to address
                              specific issues raised
                                    regarding




  POINT:
this report




                             FURTHER:
                          We look forward to
                               POINT:
                Cover Form   Cover Sheet
  ORIENT:
Competition #


  FURTHER:
 Legal name,
   address



  REQUEST:
  Sources of
    Funds                      SUM:
                              Abstract
  Include a Cover Letter
 When  you transmit a proposal
  without cover sheet
 Whenever it’s allowed
 In email as well as in snail mail
 Even include one with solicited
  proposal
Provost’s
Letter
        Form
Letter Head


    Date

  Inside
 Address


Salutation
           First Paragraph
Orient         Point




         Sum             Request
        Third Paragraph
Pitch




          Further
Insuring Further Interaction:
        An Example
   My main agenda item is to discuss a new
    technology initiative for a media development
    laboratory to support the work of faculty and
    grad students in H&SS on course materials.
   Ethan has taken the initiative on this and we
    are currently getting input from faculty on it, I
    was hoping I could bring Ethan along with me
    when we met, at least for the first part of our
    meeting, to review this idea with you.
   I could do it at 12:30 on Monday if that works
    for you. If it's OK to bring Ethan along, I'll
    check his schedule too.
 Proposal
Summaries
 Parts of a Transmission
 The
 Cover
               Final
              Summary

                            The Proposal



Preliminary   The Legwork
 Summary
          Exigence
Readers who are
 – pressed for time
 – initially uninterested
OR
 – forgetful
 – have their own purposes
       Your purpose
 Remind   them
 Interest them
 Serve them
    Summary Defined
 The  essentials
 In the essential order
 without the unessentials
 Contexts for Summaries
       Contact
 Initial
 Proposal Transmission
 Proposal Abstract
        The Essentials
 The problem
 The proposal
 [Method]
 The Benefits
    The Baseline logic again!
          Process
 Afterit’s done
 Select the essentials
 Add in what’s missing
 Revise the body for what’s
  missing
 An Example of Selection
A recent study of promotion patterns at
   Rensselar, completed in January of 2001,
   documented a significant gender bias in
   academic promotion to full professor. The
   overall gap in the proportion of women and
   men at Rensselaer who have been promoted
   to full at 13+ years past dissertation was 26%.
   Gaps appear in all schools except the School
   of Science where women are doing
   dramatically better than women in
   Rensselaer’s four other schools.
           Edit Down
A recent     A recent study of
               promotion patterns at
  study of     Rensselaer, [completed
  promotion    under the auspices of an
  patterns at Ad Hoc Committee of
               Women], [examined
  Rensselar, publicly available data on
  completed    99% of the tenure-track
               faculty in terms of their
  in January   rank] as of Jan, 2001, [by
  of 2001,     years from degree.]
             Combine
   [A recent study]       [The data]
    documented a            document a
    significant             significant
    gender bias in          gender bias
    academic                in academic
    promotion to full       promotion to
    professor.              full professor
                            [at RPI]
          Emphasize
The overall gap in    (an overall gap of
  the proportion of     26% in the
  women and men         proportion of
  at Rensselaer         women who have
                        been promoted to
  who have been         full at 13+ years
  promoted to full      past dissertation
  at 13+ years past     and men at the
  dissertation was      same stage in
  26%.                  their careers).
          Get to the Point
Gaps appear in all   A gap appears in all
 schools except        schools except the
 the School of         School of Science
 Science where         where women are doing
 women are doing       slightly better than men
 dramatically          at advancing. The
 better than           success of this cadre of
 women in              women is dramatically
 Rensselaer’s four     higher than women from
 other schools         RPI's four other schools
 An Example of Additions
 Have current situation
 Need proposal
 Need benefits
       Add Objectives
Our long-term plan is for a
 study of the key events
 that underlie this
 advancement gap,
 including both those
 "advancing events" …
Add Benefits to Knowledge
Such a study of key events
  would be the first such
  detailed study of women’s
  advancement in a
  technological university,
  and will have significance
  for both the patterns it will
  reveal and for the
  methodology it develops.
Add Benefits to Organization
 We expect several
  programs at NSF will be
  interested in funding this
  work, and in this request
  for research seed
  funding, we solicit funds
  to enable the
  development of a
  detailed and competitive
  proposal in the spring of
  2004.
      Revise Proposal
 Clarify proposal
 Clarify benefits
Summary Problem
          On Your Own
   Write the first paragraph of a letter of
    transmittal for one of your proposals.
    Make sure to orient, point, request, and
    sum.
       With Partner
 Discuss  ways to design your
 closing paragraph to insure
 further interaction.

								
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