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					                                   MINUTES

                                        Of A

                          REGULAR COUNCIL MEETING

                                   April 22, 2010




The City Council of the City of Longview, Texas, met in a Regular Session, April 22,
2010, at 5:30 P.M. in the Council Chambers in the Jo Ann Metcalf Municipal Building.
Mayor Jay Dean presided.

Members present were:                  Members absent were:

John Sims
Daryl Williams
Sidney Bell Willis
Wayne Frost
John Bolster
Sidney Allen

Staff members present were:
David Willard, City Manager
Chuck Ewings, Assistant City Manager
Shelly Kissick, City Secretary
Jim Finley, City Attorney
Kevin Cummings, Director of Development Services
Keith Bonds, Director of Public Works
Laura Hill, Director of Community Services
                                        Karri Hyko, Director of Human Resources
Angela Coen, Director of Finance


I.     CALL TO ORDER - Mayor Dean called the meeting to order.
MINUTES
City Council Meeting
April 22, 2010
Page 2




II.   INVOCATION – Andy Allison, Pastor of Life Church of Longview gave the
invocation.




III.   PLEDGE OF ALLEGIANCE – Andy Allison, Pastor of Life Church of Longview
led the pledge of allegiance.




IV.    CITIZEN COMMENT

Robbie Duncan, Duncan Services, Inc., PO Box 9940, Longview: I have been in the
wrecker business since 1946.

The ordinance we operate under does not state where the storage yard has to be. I
provided Terry Jackson with the ordinances from other cities. Gilmer’s ordinance states
you have to be within one mile. Gladewater and Kilgore say it has to be in the city.
Marshall says that you have to be within three miles. White Oak says five miles. Tyler,
San Antonio, Houston and Dallas have a contract containing what the yard is to do and
obey instead of an ordinance.

At this point if someone has a wreck in Longview and have to go to another town to get
their car that is not very convenient for the person having the wreck.

There are eight people on rotation. I am the eighth. Two of them are in another city.
The rest have lots in the city. We pay personal property tax and every time we store a
car we pay tax. I know the city is losing some revenue by not having the lots here. We
cannot be on their rotation unless we have lots and a phone in their city but they can be
on ours driving from Gladewater to tow the car back to Gladewater.

I wanted Council to look over what I gave to Terry Jackson. It used to be that you had
to be within five miles.

Mayor Dean: I am going to ask our city attorney to look at this thoroughly and give
Council a report on exactly what we are doing and why and to compare to the other
cities so we can give this man an answer as soon as we can.
MINUTES
City Council Meeting
April 22, 2010
Page 3




V.     P RES ENTATION ITEM

       Presentation of a Proclamation and Key to the City to Union Pacific
       Railroad –

Jay Dean, Mayor asked for Mr. Tom Mulligan, Director of Passenger Operations for
Union Pacific, Mr. Bob Tippit, Manager of Train Operations for Union Pacific and Ms.
Joy Smith, Passenger Assistance Supervisor for Amtrak to come forward. He thanked
them for all their work to make the train station become a reality for the City of
Longview.

WHEREAS, community investments in local rail passenger stations have spurred
economic development and improved the quality of life for citizens along the route of
Amtrak’s “Texas Eagle” between Chicago and Los Angeles; and

WHEREAS, revenue management of all Amtrak “Texas Eagle” service from Chicago to
Los Angeles is headquartered at the local rail passenger station in Longview, Texas;
and

WHEREAS, Amtrak’s “Texas Eagle” was one of only three long-distance trains (out of
fifteen total) to finish fiscal year 2009 with increases in both ridership and revenues; and

WHEREAS, fiscal year 2009 ridership at the local rail passenger station in Longview,
Texas produced 79 ticketed passengers per day from a 23-seat waiting room while on
time performance contracted from the Union Pacific Railroad rose above 90% for
Longview travelers; and

WHEREAS, unprecedented cooperation between Tom Mulligan and Bob Tippit of the
Union Pacific Railroad, Joy Smith at Amtrak and Tim Vaughn of the Mayor’s Rail
Passenger Task Force has resulted in City of Longview stewardship of its rail
passenger station and grounds; and

WHEREAS, plans for renovation and redevelopment of this historic railroad station into
a multi-modal facility can now proceed and will enhance Longview’s heritage as a
transportation junction for the entire southwest; and

NOW, THEREFORE, I, Jay Dean, by the authority vested in me as Mayor of the City of
Longview, Texas do hereby proclaim April 22 as Union Pacific Day Honoring Tom
Mulligan, Director of Passenger Operations, in Longview.

Mr. Tim Vaughn, Rural Transportation Planning Organization, presented them with a
key to the City of Longview on behalf of the Mayor and City Council.
MINUTES
City Council Meeting
April 22, 2010
Page 4


Mayor Dean acknowledged Richard Phelps of Amtrak, Griff Hubbard, local Amtrak
manager and Natalie Rabicoff and stated that they were also very much a part of
making this happen.

Mayor Dean: Natalie Rabicoff has been a long-time supporter of the train station,
Amtrak and making this happen by being very persistent over the years. She has
assisted numerous mayors and councils in trying to get and keep them motivated.




VI.    DIS CUS S ION ITEM

       Discuss FY09-10 budget projections and other options related to the
       budget –

David Willard, City Manager: We are finishing up our midyear projections and
beginning to start preparing the FY10-11 budget.

We are not the only city affected by economic difficulties and revenue shortfalls. We do
have some bright spots in our report tonight.

The FY09-10 budget that Council adopted went into affect October 1, 2009 and ends in
September. We budgeted $56,381,009.00 for our general fund expenditures and
$35,378,746.00 for enterprise funds (utility funds: water and sewer, etcetera) for a total
budget of $143,294,858.00. That is the budget that we have been operating under for
this year.

Our general fund has been the most vulnerable due to the lower sales tax revenues and
other funds. Out of the general fund we fund the fire and police departments (largest
agencies---about $31-32 million), parks, streets and traffic, public safety
communications, library and other general government.

Our general fund revenue and sources matched our expenditures. For the year we
projected $56,381,009.00 in the general fund revenue. Thirty-five percent of that is
sales tax and about 30% comes from our property taxes. We have actually collected
more revenue from property taxes than what we had projected due to collecting
delinquent funds not paid in past years. Our property values stayed stable this year.
For property taxes we are projecting by the end of September to collect an additional
$153,000.00. Permits and fees are projected to be $77,000.00 more in projected
revenue. Our interest earnings are projected to collect more money due to interest
rates up a little bit. The same goes for some miscellaneous revenues and other
interfund transfers. We are going to have a revenue increase over our budget in certain
areas by $1.2 million.
MINUTES
City Council Meeting
April 22, 2010
Page 5




Our revenue shortfalls are: sales tax is projected by the end of September we will have
lost $2,402,084.00 based against what we budgeted for this year; franchise taxes are
down $554,544.00. Franchise taxes are the gross receipts taxes that utility companies
pay the city such as SWEPCO, gas companies and the cable company in return for
using the public right-of-way. Gas prices have been down so the gross receipts and
fuel prices have not matched what we had budgeted. Fines and fees are down about
$250,000.00. We have a total revenue shortfall in the general fund of $3,315,168.00.

Our worst two months for sales tax revenues were December (October sales) and
January (November sales). It runs two months in arrears. April sales tax revenue was
only down $66,000.00 from what we had budgeted in our collections – about 5%. Using
those projections is where we come up with $2,402,084.00 (12% decrease) if those
projections hold true. This could dramatically change at any month if we collect more
revenue than what we are expecting.

Our net revenue shortfall in our general fund; if these projections hold true; of
$2,100,997.00 is about 4% of what we projected October 1st.

The options for closing the budget gap for this year are reducing operating
expenditures, reduce programs and services, or reduce personnel costs. We looked at
the voluntary retirement incentive program, employee furlough days, across the board
pay cuts, and employee layoffs.

I want to thank our directors and administrators throughout the city on their midyear
projections to make meaningful cuts. For the next 6 months of the budget year we are
cutting $1,848,447.00 out of our current operating budget.

Some of the ways we are closing the gap is through contractual services, payroll and
benefits (leaving positions open longer before we fill them or not filling them unless they
are critical), deferring building maintenance and professional development, travel
(except for certification purposes), capital outlay, supplies and equipment maintenance.
These types of cuts are temporary to get us through this budget year. You can only
defer maintenance and not buy supplies or vehicles so long before you have to start
doing some of those things. These are not a permanent cuts to our budget.

With the net revenue short fall of $2,100,997.00 and with the budget reduction of
$1,848,447.00 taken out we believe by the end of this budget year we are going to end
the year with a net deficit of $252,550.00 to our budget. If our sales tax will give any
relief higher than what was projected, we will close that $252,550.00 gap by the end of
the year.

If we do end up with a $252,550.00 deficit we would recommend to you at this time that
we cover that through our surplus fund balance. Our beginning fund balance in October
MINUTES
City Council Meeting
April 22, 2010
Page 6


was $10,091,845.00 (19.62% based on that number as it relates to the total operating
budget). If we cover the $252,550.00 with fund balance that would leave an ending
balance of $9,839,295.00 (17.8%). That is still a very healthy fund balance. Council the
policy is to have a required fund balance of 10% which would be well over that number.

The recommendations for the FY09-10 budget: we reduced our operating expenses
and are proposing to use fund balance for the remaining shortfall, if necessary, by the
time we get to that point that will be dependent on sales tax collections.

Mayor Dean: When you take $252,550.00 out of fund balance, we have to be very
careful about the fund balance because as Council well knows there are some major
potential expenditures out there that could hit us at any time. We have to be very
protective of that. The $252,550.00 does not have anything to do with voluntary
retirement incentive, employee furlough days or…

Mr. Willard: At this point we are not asking for any personnel reductions.

Mayor Dean: If there was enough interest would the voluntary retirement incentive
program actually fall into this year’s budget?

Mr. Willard: Probably not. It is designed to give us some relief in next year’s budget. It
takes some time to do the program and the retirement date would be August 1st. We
would not see any savings until the FY10-11 budget.

Mayor Dean: When would we need to make a decision on the $252,550.00 out of the
fund balance? At the end of August…

Mr. Willard: We propose to monitor it each month unless you have other direction. With
next month’s sales tax that could close quickly. We feel like the $252,550.00 is the
worst case scenario unless we have another dip in the sales tax.

Mayor Dean: When you talk to other businesses, people are starting to hire again.
There are some positive signs in the economy but it is better to be on the side of
conservatism.

Mr. Willard: I think we have been conservative in the figures we have projected to lose
as opposed to the budget based on this month. If it goes back up and we lose
$200,000.00 more in these out coming months then that changes significantly.

Mayor Dean: This information is good for the community to know where we are.

Council Member Bolster: On the revenue growth where do the interfunds transfers
come from?
MINUTES
City Council Meeting
April 22, 2010
Page 7


Mr. Willard: We had a sale of a fire station, had $500,000.00 of LEDCO money for
reimbursement on park projects, $90,000.00 of residual funds from arbitrage on the
bonds projects and some old CIP money.

Council Member Bolster: We still do have a healthy fund balance. I think you dip into
the fund balance only when you absolutely have to. At what point does deferring the
maintenance cost you more money down the road?

Mr. Willard: This is really a lead-in to FY10-11 budget. The $1.8 million that we have
proposed to reduce our budget; most of those are of these one-time short term type
things that you are talking about. Obviously you cannot go forward and defer
maintenance forever or not buy vehicles, etcetera.

Council Member Bolster: You are not deferring anything that is actually going to cost
more in FY10-11 because you are deferring it now.

Mr. Willard: Possibly some vehicles or equipment if those prices go up.

Mayor Dean: We are going to have to monitor this. When it comes to postponing
maintenance that could generate a situation where you have to replace instead of repair
we have to be very careful. We have been in that situation before and got hit good.

Council Member Frost:     Is there anything else scheduled to come out of the fund
balance?

Mr. Willard: Not at this point. There are other projects on the table that could possibly
do that, for example, our employee voluntary retirement program if Council chooses to
approve that.

Council Member Bolster: How about a voluntary furlough program instead of a
mandatory furlough? There could be employees that would be willing to take an unpaid
day off. Would that not save the city some money possibly towards that $252,550.00?
That might be a good deal if it is a position that we could do without for one day.

Council Member Willis: You have to be really careful on the rules for that.

Council Member Allen: Maintenance to me means that you have personnel taking care
of the property. We still have the same personnel taking care of the property. We can
buy paint, grease and oil. When you say deferred maintenance what do you mean?

Mr. Willard: We have a general maintenance fund for building painting, air conditioners
that go out…
MINUTES
City Council Meeting
April 22, 2010
Page 8


Council Member Allen: Replacing an air conditioner, to me, would be a capital project.
I do not want people to think we are going to quit painting at the park and quit
maintaining the vehicles.

Mr. Willard: I do not think in the cuts that we propose you will see any reduction in
services.

Next year is going to be a very tough budget year. We are predicting we could have a
revenue shortfall in FY10-11 as much as $3 million or more unless the sales tax and
forecast will pick up and if our property values remain fairly flat. We are not proposing
any of the employee furlough days other than the voluntary retirement incentives. We
are not proposing any across the board pay cuts or layoffs. It does remain on the table
for FY10-11.

Mayor Dean: We have to make the hard choices and balance the budget.




VII.   CONS ENT AGENDA

       A.      SECOND READING of an Ordinance enacting a new gas franchise
               agreement between the City of Longview, Texas, and Enbridge
               Pipelines, LP –

Jim Finley, City Attorney: The current gas franchises are to expire June 30th, 2010.
The City has completed renegotiating these franchises. The term of the new franchises
will expire in 2025. The franchise fee will remain the same percentage as contained in
the previous franchise agreements. Each gas utility has agreed to these Ordinances.
These franchise amendment Ordinances require passage at two separate meetings.
This is the second action required by Council.


The following Ordinance was approved:

               AN ORDINANCE GRANTING TO COMPANY, AS DEFINED IN
               SECTION I, ITS SUCCESSORS AND ASSIGNS, A FRANCHISE
               TO CONSTRUCT, MAINTAIN AND OPERATE PIPELINES AND
               EQUIPMENT IN THE CITY OF LONGVIEW, GREGG AND
               HARRISON COUNTIES, TEXAS, FOR THE TRANSPORTATION,
               DELIVERY, SALE AND DISTRIBUTION OF GAS IN, OUT OF,
               AND THROUGH SAID MUNICIPALITY FOR ALL PURPOSES;
               RESERVING MUNICIPAL AUTHORITY; PROVIDING FOR
               INDEMNITY TO THE MUNICIPALITY AND INSURANCE BY
MINUTES
City Council Meeting
April 22, 2010
Page 9


               COMPANY; REQUIRING BOOK AND RECORD KEEPING;
               PROVIDING FOR THE PAYMENT OF A FEE OR CHARGE FOR
               THE USE OF THE PUBLIC RIGHTS-OF-WAYS; AND
               PROVIDING THAT SUCH FEE SHALL BE IN LIEU OF OTHER
               FEES AND CHARGES, EXCEPTING AD VALOREM TAXES;
               PROVIDING AN EFFECTIVE DATE AND TERM; AND
               REPEALING ALL PREVIOUS GAS FRANCHISE ORDINANCES.

Such Ordinance No. 3685 appears in the Resolution and Ordinance records of the City
of Longview.




       B.      SECOND READING of an Ordinance enacting a new gas franchise
               agreement between the City of Longview, Texas, and Atmos Energy
               Corporation –

Jim Finley, City Attorney: The current gas franchises are to expire June 30th, 2010.
The City has completed renegotiating these franchises. The term of the new franchises
will expire in 2025. The franchise fee will remain the same percentage as contained in
the previous franchise agreements. Each gas utility has agreed to these Ordinances.
These franchise amendment Ordinances require passage at two separate meetings.
This is the second action required by Council.


The following Ordinance was approved:

               AN ORDINANCE GRANTING TO ATMOS ENERGY
               CORPORATION,     A   TEXAS    AND      VIRGINIA
               CORPORATION, ITS SUCCESSORS AND ASSIGNS, A
               FRANCHISE TO CONSTRUCT, MAINTAIN, AND
               OPERATE PIPELINES AND EQUIPMENT IN THE CITY OF
               LONGVIEW, GREGG COUNTY, TEXAS, FOR THE
               TRANSPORTATION,     DELIVERY,    SALE,     AND
               DISTRIBUTION OF GAS IN, OUT OF, AND THROUGH
               SAID CITY FOR ALL PURPOSES; RESERVING
               MUNICIPAL AUTHORITY; PROVIDING FOR INDEMNITY
               TO THE MUNICIPALITY AND INSURANCE BY ATMOS
               ENERGY CORPORATION; REQUIRING BOOK AND
               RECORD KEEPING; PROVIDING FOR THE PAYMENT OF
               A FEE OR CHARGE FOR THE USE OF THE PUBLIC
               RIGHTS-OF-WAYS; AND PROVIDING THAT SUCH FEE
               SHALL BE IN LIEU OF OTHER FEES AND CHARGES,
MINUTES
City Council Meeting
April 22, 2010
Page 10


               EXCEPTING AD VALOREM TAXES; PROVIDING AN
               EFFECTIVE DATE AND TERM; AND REPEALING ALL
               PREVIOUS GAS FRANCHISE ORDINANCES.

Such Ordinance No. 3686 appears in the Resolution and Ordinance records of the City
of Longview.




       C.      SECOND READING of an Ordinance enacting a new gas franchise
               agreement between the City of Longview, Texas, and CenterPoint
               Energy Entex –

Jim Finley, City Attorney: The current gas franchises are to expire June 30th, 2010.
The City has completed renegotiating these franchises. The term of the new franchises
will expire in 2025. The franchise fee will remain the same percentage as contained in
the previous franchise agreements. Each gas utility has agreed to these Ordinances.
These franchise amendment Ordinances require passage at two separate meetings.
This is the second action required by Council.


The following Ordinance was approved:

               AN ORDINANCE GRANTING TO CENTERPOINT ENERGY
               RESOURCES CORP., DBA CENTERPOINT ENERGY
               TEXAS GAS OPERATIONS, THE RIGHT, PRIVILEGE AND
               FRANCHISE TO CONSTRUCT, INSTALL, EXTEND,
               REMOVE, REPLACE, ABANDON, OPERATE AND
               MAINTAIN ITS FACILITIES WITHIN THE PUBLIC RIGHTS-
               OF-WAY OF THE CITY OF LONGVIEW, TEXAS FOR THE
               TRANSPORTATION,       DELIVERY,     SALE,    AND
               DISTRIBUTION OF NATURAL GAS; CONTAINING OTHER
               PROVISIONS RELATING TO THE FOREGOING SUBJECT;
               PROVIDING FOR SEVERABILITY AND PROVIDING AN
               EFFECTIVE DATE.

Such Ordinance No. 3687 appears in the resolution and Ordinance records of the City
of Longview.
MINUTES
City Council Meeting
April 22, 2010
Page 11


       D.      Consider a Resolution authorizing and directing the City Manager or
               the City Manager’s designee to enter into an agreement between the
               City of Longview and East Texas Medical Center Emergency Medical
               Service for the provision of fiber optic cable service for the purpose
               of enabling connectivity of radio communications equipment as part
               of the City of Longview 800 MHz radio system upgrade project –

Sally Rees, Public Safety Communications Manager: The City of Longview desires to
enter into a cooperative agreement for the provision of Suddenlink Communications
fiber optic service to the premises at 2380 Smelley Road, Longview, Texas, and 302
West Cotton Street, Longview, Texas, with East Texas Medical Center (ETMC), d/b/a
East Texas Medical Center Emergency Medical Service (ETMC-EMS), for the purpose
of enabling connectivity of radio communications equipment for the use of both ETMC-
EMS and the City of Longview. This connectivity is part of the City of Longview 800
MHz radio system upgrade project.


The following Resolution was approved:

               A RESOLUTION OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS, AUTHORIZING THE CITY
               MANAGER, OR THE CITY MANAGER’S DESIGNEE, TO
               EXECUTE AN AGREEMENT BY AND BETWEEN THE
               CITY OF LONGVIEW, TEXAS, AND EAST TEXAS
               MEDICAL CENTER, D/B/A EAST TEXAS MEDICAL
               CENTER EMERGENCY MEDICAL SERVICE, A NON-
               PROFIT TEXAS CORPORATION, FOR PROVISION OF
               SUDDENLINK COMMUNICATIONS FIBER OPTIC CABLE
               SERVICE AT THE PREMISES AT 2380 SMELLEY ROAD
               AND 302 WEST COTTON STREET, LONGVIEW, TEXAS,
               FOR THE PURPOSE OF PROVIDING CONNECTIVITY
               FOR RADIO COMMUNICATIONS EQUIPMENT INSIDE
               THE RADIO COMMUNICATIONS TOWERS AND
               ASSOCIATED STRUCTURES THAT WILL BE USED BY
               THE CITY OF LONGVIEW AS PART OF THE CITYWIDE
               800 MHZ RADIO SYSTEM; CONDITIONING SAID
               AUTHORIZATION   ON   THE   RECEIPT   OF   ALL
               DOCUMENTS NECESSARY BETWEEN THE CITY OF
               LONGVIEW AND EAST TEXAS MEDICAL CENTER FOR
               THE ABOVE REFERENCED AGREEMENT IN A FORM
               ACCEPTABLE TO THE CITY ATTORNEY; FINDING THAT
               THE MEETING AT WHICH THE RESOLUTION WAS
               APPROVED COMPLIED WITH THE OPEN MEETINGS
               ACT; MAKING OTHER FINDINGS AND PROVISIONS
MINUTES
City Council Meeting
April 22, 2010
Page 12


               RELATED TO THE SUBJECT; AND DECLARING AN
               EFFECTIVE DATE.

Such Resolution No. 4175 appears in the Resolution and Ordinance records of the City
of Longview.




       E.      Consider a Resolution authorizing the Longview Fire Department
               Water Rescue Team to receive a donation of a boat, motor and trailer
               from the Texas Parks and Wildlife Department –

J.P. Steelman, Interim Fire Chief: Consider a Resolution approving and authorizing the
Fire Department to execute the required document to receive the donation of a boat,
motor, and trailer from the Texas Parks and Wildlife Department.

These new items will greatly add to the Water Rescue Teams inventory a larger craft to
help support water rescue and recovery on lakes or larger bodies of water.

This unit will come at no cost to the City and will require minimal upkeep throughout the
years of service.


The following Resolution was approved:

               A RESOLUTION OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS, AUTHORIZING THE LONGVIEW
               FIRE DEPARTMENT TO RECEIVE DONATION OF A
               BOAT, MOTOR AND TRAILER FROM THE TEXAS
               PARKS AND WILDLIFE DEPARTMENT; CONDITIONING
               SAID AUTHORIZATION ON THE RECEIPT OF ALL
               NECESSARY DOCUMENTS IN A FORM ACCEPTABLE
               TO THE CITY ATTORNEY; FINDING THAT THE MEETING
               AT WHICH THE RESOLUTION WAS APPROVED
               COMPLIED WITH THE OPEN MEETINGS ACT; MAKING
               OTHER FINDINGS AND PROVISIONS RELATED TO THE
               SUBJECT; AND DECLARING AN EFFECTIVE DATE.

Such Resolution No. 4176 appears in the Resolution and Ordinance records of the City
of Longview.
MINUTES
City Council Meeting
April 22, 2010
Page 13




       F.      Consider a Resolution awarding a contract in the amount of
               $104,260.00 to and authorizing and directing the City Manager or the
               City Manager’s designee to execute any documents with Gill Trading,
               Inc. of Beaverton, Oregon for automated weir washing systems –

Sid Foster, Purchasing Manager: This item is the purchase of automated weir washing
systems for the Wastewater Treatment Division of the City of Longview located at 5211
W. Loop 281.

On March 9, 2010, specifications were e-mailed or faxed to three (3) companies that
provide automated weir washing systems and posted on the City of Longview website
under Current Bid Opportunities. On March 18, 2010, a showing of the installation sites
was conducted. The Request for Proposals was advertised in the Longview News
Journal on March 9, 2010, and March 16, 2010.

On March 24, 2010, one (1) proposal was received and was opened. The proposal was
evaluated by the Wastewater Treatment Manager and Purchasing staff.

The proposal of Gill Trading.com, Inc. of Beaverton Oregon is recommended. The
proposal includes materials and professional services for fitting weir washers on Final
Clarifiers #1, #2, #3, and #4, Primary Clarifier #1 and #3. The total of the equipment
and installation is $104,260.00. The budget for this project is $104,907.00.


The following Resolution was approved:

               A RESOLUTION OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS, ACCEPTING THE PROPOSAL
               OF GILL TRADING.COM, INC. OF BEAVERTON,
               OREGON, FOR THE PURCHASE OF AUTOMATED WEIR
               WASHING SYSTEMS; AUTHORIZING AND APPROVING
               THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE
               ANY DOCUMENTS NECESSARY BETWEEN THE CITY
               OF LONGVIEW AND GILL TRADING.COM, INC. OF
               BEAVERTON,    OREGON    FOR   SAID   SYSTEMS;
               PROVIDING FOR FUNDING; DETERMINING THAT THE
               CITY COMPLIED WITH ALL APPLICABLE COMPETITIVE
               PURCHASING REQUIREMENTS IN SOLICITING AND
               ACCEPTING   SAID   PROPOSAL;    FINDING   AND
               DETERMINING THAT THE MEETING AT WHICH THIS
               RESOLUTION WAS PASSED WAS IN ACCORDANCE
               WITH THE REQUIREMENTS OF THE TEXAS OPEN
               MEETINGS ACT; MAKING OTHER FINDINGS AND
MINUTES
City Council Meeting
April 22, 2010
Page 14


               PROVISIONS RELATED TO THE             SUBJECT;     AND
               DECLARING AN EFFECTIVE DATE.

Such Resolution No. 4177 appears in the Resolution and Ordinance records of the City
of Longview.




       G.      Consider an Ordinance appointing election judges for general and
               special elections on May 8, 2010 –

Shelly Kissick, City Secretary requested consideration of an Ordinance appointing
election judges for the general and special elections on May 8, 2010.


The following Ordinance was approved:

               AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS; AMENDING ORDINANCE NO.
               3678 OF THE CITY OF LONGVIEW, TEXAS, TO APPOINT
               NEW ELECTION JUDGES FOR THE MAY 8, 2010,
               GENERAL ELECTION FOR CITY COUNCIL VOTING
               DISTRICTS NOS. 5 AND 6 AND THE MAY 8, 2010,
               SPECIAL ELECTION FOR THE PURPOSE OF
               AUTHORIZING THE SALE OR CONVERSION OF
               CERTAIN PARKS PROPERTIES; AUTHORIZING THE
               CITY SECRETARY TO APPOINT A REPLACEMENT FOR
               EACH AND EVERY ELECTION JUDGE OR ALTERNATE
               ELECTION JUDGE NAMED HEREIN WHO IS UNABLE OR
               UNWILLING TO SERVE IN SAID CAPACITY; FINDING
               AND DETERMINING THAT THE MEETING AT WHICH
               THIS ORDINANCE WAS PASSED COMPLIED WITH THE
               TEXAS OPEN MEETINGS ACT; MAKING OTHER
               FINDINGS AND PROVISIONS RELATED TO THE
               SUBJECT; AND PROVIDING AN EFFECTIVE DATE.

Such Ordinance No. 3688 appears in the Resolution and Ordinance records of the City
of Longview.
MINUTES
City Council Meeting
April 22, 2010
Page 15


       H.      Consider approval of the following minutes:          February 11, 2010,
               February 25, 2010, and March 11, 2010 –

Shelly Kissick, City Secretary, asked for approval of the above listed minutes.




       I.      Consider a Resolution authorizing signators for the Texas CDBG
               Disaster Recovery Non-Entitlement Grant Program through the
               Texas Department of Rural Affairs –

Keith Bonds, P.E., Director of Public Works: This Resolution will authorize signators for
the TxCDBG Disaster Recovery Non-Entitlement Grant Program through the Texas
Department of Rural Affairs(TDRA), Contract #DRS010101.


The following Resolution was approved:

               A RESOLUTION OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS, DESIGNATING SIGNATORS
               FOR PAYMENTS RECEIVED BY THE CITY PURSUANT
               TO THE TEXAS CDBG DISASTER RECOVERY NON-
               ENTITLEMENT GRANT PROGRAM ADMINISTERED BY
               THE TEXAS DEPARTMENT OF RURAL AFFAIRS;
               FINDING AND DETERMINING THAT THE MEETING AT
               WHICH THIS RESOLUTION WAS PASSED COMPLIED
               WITH THE TEXAS OPEN MEETINGS ACT; MAKING
               OTHER FINDINGS AND PROVISIONS RELATED TO THE
               SUBJECT; AND DECLARING AN EFFECTIVE DATE.

Such Resolution No. 4178 appears in the resolution and Ordinance records of the City
of Longview.



MOTION:        Council Member Frost made a motion to approve the Consent Agenda.

SECOND:        Council Member Bolster seconded the motion.

VOTE:          The motion carried unanimously (7,0).
MINUTES
City Council Meeting
April 22, 2010
Page 16




VIII.    ACTION ITEM

         Consider a Resolution awarding a contract in the amount of $442,120.00 to
         and authorizing and directing the City Manager or the City Manager’s
         designee to execute any necessary documents with Lone Star Equipment
         Company, Inc. of Henderson, Texas, for the construction of the 2010
         Pavement Management Seal Coat Project –

Keith Bonds, P.E., Director of Public Works: Consider a Resolution awarding a contract
in the amount of $442,120.00 to Lone Star Equipment Company, Inc., of Henderson,
Texas, for the construction of the referenced project. The following bid was opened on
March 23, 2010:

Bidder                                 Amount

Lone Star Equipment Company            $442,120.00
Henderson, TX

Reynolds and Kay, Tyler, TX           $465,146.00
Tyler, TX

Longview Bridge and Road               $549,200.00
Longview, TX

This is a part of our annual maintenance that consists of the asphalt seal coating of
approximately 240,000 square yards of streets citywide. The streets were selected
using the Pavement Management Program, which selects the streets needing annual
maintenance based upon actual field investigation, testing data and according to the
Pavement Management Policy as adopted by City Council.
Public Works Engineering has examined the bids and the qualifications of the low
bidder, and recommends award of the contract to Lone Star Equipment Company in the
amount of $442,120.00.
Some of the streets on the list are: Gum Springs; Melton and Elderville; Old Elderville
Road; Progress and Fisher Roads an industrial area on the west side of town;
Enterprise, Avenue B, Berkley, Commerce, Chestnut, Bay, Rambling, Bazzell,
Springdale, Willowview, Pineland, Glencrest, Centenary, Huntington, Baylor, Montclair
Circle, Fairmont, Mockingbird, Live Oak, Smallwood, Lancaster, Leona, Pine and First,
Wal Street, Evergreen, Alice, Fairhaven, Ben Hogan, Wainwright, and a section of Pliler
Precise.

Council Member Willis: Anything in District three?
MINUTES
City Council Meeting
April 22, 2010
Page 17


Keith Bonds: Yes, Gum Springs east of Eastman Road; a section of Melton Street and
Elderville, First Street, Short Street, Green Street, Ninth and Leona…

Council Member Willis: I am thinking of Martin Luther King.

Keith Bonds: It depends on their ratings as to when they get on them. If the streets are
really rough then the seal coat is not going to fill in the rough spots. Those streets will
need an overlay or reconstruction. That is another type of project.

Council Member Williams: Where would you categorize Green Street from Cotton to
Mobberly? It is a heavy traffic road. Just ride on it.

Keith Bonds: Riding quality is one of the ratings in the pavement quality index.

Mayor Dean: This is $400,000.00 worth of work. We showed in our budget earlier of
$2.2 million worth of work going on around the city as well in terms of streets. Is it
enough? No. The reason we have a pavement management system in place is to
identify where to spend less money to give longer life to a road that is in pretty good
condition. If you seal coat a road that is torn up, you are just wasting your money.
Green Street is more of a reconstruction or CIP project and something bigger than we
are talking about here. This cold winter and all the rain this spring did not help at all.

Council Member Bolster: We are not cutting the road budget this year are we?

Keith Bonds: No, Sir.

Council Member Bolster: What we budgeted coming into this year is what we are going
to spend on streets?

Keith Bonds: That is correct. FY10 budget has not been cut.

Council Member Allen: There is no leveling involved in this so any bumps will still be in
the street. It is the rock that settles in and becomes a part of the pavement.

Keith Bonds: Yes, you are correct. We do not use the same rock that TxDOT uses.
We use a lightweight aggregate.


MOTION:        Council Member Williams made a motion the following Resolution be
               approved:

               A RESOLUTION OF THE CITY COUNCIL OF THE CITY
               OF LONGVIEW, TEXAS, ACCEPTING THE BID OF LONE
               STAR EQUIPMENT COMPANY, INC., OF HENDERSON,
MINUTES
City Council Meeting
April 22, 2010
Page 18


               TEXAS, FOR CONSTRUCTION OF THE PROJECT
               ENTITLED "2010 PAVEMENT MANAGEMENT SEAL
               COAT”; AUTHORIZING AND DIRECTING THE CITY
               MANAGER OR HIS DESIGNEE TO EXECUTE ANY
               DOCUMENTS NECESSARY BETWEEN THE CITY OF
               LONGVIEW AND LONE STAR EQUIPMENT COMPANY,
               INC., FOR THE ABOVE REFERENCED PROJECT;
               DETERMINING THAT THE CITY COMPLIED WITH ALL
               APPLICABLE BIDDING REQUIREMENTS IN ACCEPTING
               SAID BID; FINDING AND DETERMINING THAT THE
               MEETING AT WHICH THIS RESOLUTION WAS PASSED
               WAS IN ACCORDANCE WITH THE REQUIREMENTS OF
               THE TEXAS OPEN MEETINGS ACT; MAKING OTHER
               FINDINGS AND PROVISIONS RELATED TO THE
               SUBJECT; AND DECLARING AN EFFECTIVE DATE.

SECOND:        Council Member Sims seconded the motion.

VOTE:          The motion carried unanimously (7,0).

Such Resolution No. 4179 appears in the Resolution and Ordinance records of the City
of Longview.




IX.    ITEMS OF COMMUNITY INTERES T

Mayor Dean: Council Member Daryl Williams has been our transportation liaison, I
forgot to mention what a great job he did with Union Pacific and Amtrak.

Council Member Willis: Tuesday I attended the volunteer luncheon. There were over
700 people present. Mrs. Sissy Ward, volunteer and founder of so many committees,
helping the city to grow. Tonight I would like to say that Mrs. Sissy Ward needs to be
called Mrs. Longview.

Mayor Dean: One Hundred Acres of Heritage is having a downtown market tomorrow
from 10 a.m. to 2 p.m. on the bank drive-through lanes directly south of Heritage Plaza.

The fourteenth annual Cinco de Mayo event will be held on Saturday, May 1st from 11
a.m. to 5 p.m. at Maude Cobb Convention Center.

Get Fit Longview 5K run and 1 mile walk will be Saturday May 1st. To register before
April 28th deadline, call 903-237-1089.
MINUTES
City Council Meeting
April 22, 2010
Page 19




Longview will conduct a warrant round-up on May 7th and 8th. The purpose of the
round-up is to pursue outstanding warrants associated with unpaid fines and tickets.
Take the opportunity now to pay or we will find you. It is important to do your duty and
pay your fines.

City of Longview will host National Train Day 2010 ceremonies at the Amtrak Passenger
Rail Station at 905 Pacific Avenue. The Longview celebration will be held from 4 p.m. to
7 p.m. Saturday, May 8th. The public is invited to attend the free event.

World Café Race Relations in our community will be on Tuesday, May 11th at 6:30 p.m.
located at Maude Cobb Convention Center. Please call and RSVP on 903-237-1019.

Longview, again, won the Fittest City in Texas in the Get Fit contest. I think we won
more categories this year in the overall competition than we did last year. I want to
congratulate the community and thank you to all the people involved in that; especially
the Good Shepherd Healthy Living Institute, Mark Wisdom; Dietrich Johnson, City of
Longview; and all those that participated.




X.       ADJ OURN

The meeting was adjourned at 6.25 p.m.

[seal]




____________________________
Shelly Kissick
City Secretary

				
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