1 Questions from Webinar BUDGET QUESTIONS What Can be
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1 Questions from Webinar BUDGET QUESTIONS What Can be Included in Budget 1. Do you expect the grant funding to include the cost of the intervention? Yes. 2. Can travel costs be covered by the grant? Yes, see section 3.7.8 in the RFP. 3. Can the cost of a researcher be included in the grant budget? Yes, see section 3.7.8 in the RFP. 4. Can the grant funds be used to provide direct services or just evaluation tasks? For both. 5. Are program expenses related to technical assistance and monitoring of program practice and collaboration allowable? Yes, with an explanation of the rationale and purpose of the TA. Why is it needed? Who will provide it? Who will receive it? COLLABORATIONS 1. What is the minimal range of time that would be acceptable for collaboration between organizations? Minimally 12 months between the lead agency and at least one partner. 2. Do you see a role for state agencies as partners in this work? Yes. 3. What types of collaboration suggested? Please clarify the type of collaborative or subcontractors who will be recognized. Please see section 3.1 in the RFP and Pollard's article cited in the RFP, section 1.3.7. 4. Do primary investigators need to be affiliated with a college/university? No. 5. How are you defining collaborations? Please see section 1.3.7—“Creating Effective Collaborations”—in the RFP and the references cited in that section. 6. Please describe initial conceptions of methodologies, measures, and indicators related to collaboration. See Pollard's article cited in the RFP, section 1.3.7. TARGET POPULATIONS No Substantiated Report on Target Child 1. Please clarify inclusion criteria for target children with regard to prior involvement with Child Welfare. One of the eligibility criteria for participation in the R&D projects are families who self- report that there has been no substantiated Child Protective Services report on the target child in the 24 months preceding acceptance into the project. This means that the target population can include children who have cases that were investigated but screened out or closed without findings. 2 2. One requirement for inclusion is that there has been no substantiated allegation of abuse or neglect in the past 24 months. Is this on the target child only or on the family as a whole (i.e. if one of the parents has a substantiated instance on another child in the past 24 months, would that disqualify the family)? The requirement refers to the target child only. 3. If an otherwise eligible child has an OPEN CPS case, can they be entered until the case is either found to be substantiated or unsubstantiated? No 4. If the pregnant mother has had substantiated CPS cases in the past, can the new baby are the target child? Yes 5. Are families with a substantiated investigation allowed to participate in the research study? No 6. Will projects be required to include participants substantiated for child abuse No or only at risk for child abuse? Only at risk. 7. Regarding the target population. It is stated in the RFP that participating families should be those having an infant or young child and AT HIGH RISK for abuse, neglect, and abandonment. In this case, can the population diverted from differential response, which are deemed at low to moderate risk of abuse and neglect, be eligible for this RFP? The project is intended to study prevention strategies, not intervention after children have been identified, although children who have been identified are not excluded. All target children must NOT have a substantiated CPS report within the 24 months preceding acceptance in the program. Substance-exposed or HIV-AIDS Affected Targets 1. You mention substance abuse/substance exposure and HIV/AIDS several times as "examples." Are you really trying to say that these should be the target populations? Does the proposal have to specifically target families with either substance abuse problems or HIV? The RFP says the target population includes substance abuse and HIV exposed children....does that mean we cannot exclude these populations or must we reach out specifically to these populations. How strong does the HIV/Substance abuse focus need to be? These are examples of high-risk populations. Projects are not required to include these populations but are strongly recommended to consider them for inclusion. 2. Must infants enrolled in the program be HIV-exposed? No. Age of Target Children/When Can Enroll Children 1. What is the 24 month old child requirement? The eligibility criteria for participation in the R&D projects are families who have an infant or young child, birth–24 months, who will be the target child. The initial target population of children ages birth–24 months is necessary so that the focus throughout the 40 months of the R&D projects will remain on children birth–5. 3 2. The sentence at the bottom of p. 46 in the RFP seems to state that only children born between 2/29/08 and 3/1/10 are eligible. The target infants can be no older than 24 months when they are enrolled in the project, even if they are not enrolled until after the project start-up date (3/1/01). 3. The target child ages out at age 5. Does that mean on the child's 5th birthday or up to the child's 6th birthday? Through the child’s 5th year/up to the child’s 6th birthday. Pregnant Women/Prenatal Targets 1. Can target subjects be recruited before birth? Yes. Due to the age requirements of participating children, are interventions that require enrollment of families before the birth of a child discouraged? No, the primary caregiver target population can include pregnant women. Other 1. Can you speak more about the risk factors that make families/target populations eligible? There are several resources about risk factors cited in the document The Need for the Quality Improvement Center on Early Childhood posted on the QIC-EC website (http://www.qic- ec.org/index.php/resources_and_findings/needs_assessment), as well as numerous lists of risk and protective factors in the maltreatment literature. 2. Are there specific risk factors you are looking for, or just within the current published literature? We do not have a predetermined set of risk factors of interest. 3. Do target children need to be enrolled in Early Head Start? No 4. Does the proposal have to specifically target either African-Americans or Native Americans? No 5. Does the target parent have to be a 1st time parent? No 6. Should projects be targeted exclusively to those families/young children with demonstrated risk for child maltreatment? Yes 7. Can there be a target of mothers/fathers at high risk of poor parenting practices (Neglect abuse), i.e. with borderline personality disorder or other major mental disorders? Yes 8. Can more than one target child be enrolled per family? Yes 9. Can the intervention focus on both the mother and bio-father or just one parent? Either parent, both parents, and/or family members Research Design; Nature of Interventions: Type of Allowable Interventions 4 1. Can you define or explain the concept of "Peer Review" as mentioned in the Emerging Practices in the Continuum of Evidenced-Informed to Evidenced-Based Practices (p. 14 of RFP)? Review/evaluation of the program or practices by persons with appropriate knowledge. 2. One question that has come up as I read the RFP and discussed it with community partners is that while the funding is not for first-time partnerships, we assume that you are looking to fund service enhancements or innovations, which implies funding for NEW services—or expansion of existing services. We usually assume in grant-writing that funders are not interested in funding “services as usual”--can you clarify? Does the demonstration project have to be a new project or can it be an existing project that is asking new research questions? We are looking for service enhancements, new services, or expansion of existing services. I should add that an existing, successful collaboration may add a new partner as long as a strong justification is provided. 3. What parameters did the presenter say were on the Research Design? No pre-test, post-test and or other parameters? Please see sections 2.5.3, 1.3.6, and 3.7.7 in the RFP. 4. Is there one particular treatment model that you have in mind? No. 5. Is there a requirement to have the project reviewed by an IRB? Please see section 2.5.5 in the RFP. 6. From what I've read I am still not clear if a comparison and control group are required or just highly recommended. Required 7. Regarding the intervention. Are you only interested in looking at models based on the work of Strengthening Families Approach and Protective Factors Framework? Or other models, like the Family Group Conferencing, or Family Group Decision Making, which aims to build family resilience and protect the children against abuse and neglect, are also included in this RFP? The identified protective factors are not exclusive to the Strengthening Families approach and may be incorporated into other prevention programs. The conferencing and decision making models are not usually understood to be prevention models but intervention once children have entered the child welfare system. 8. Related to the caveat on mission drift (page 24), are proposals in multiple core areas discouraged? No, but the rationale for addressing multiple areas and the approach should be clearly focused in order to gain knowledge about results. 9. In Arizona, it may be possible to combine multiple funding streams to gather multi-site data on strong family interventions and collaboration. Would this approach (expanding the scope of the proposed study for child abuse and neglect prevention research and demonstration project) be discouraged? The potential for adding to the knowledge in the field by gathering a wider field of data must be clearly explained. The project that responds to the RFP must conform to the requirements and limitations in the RFP. 10. Please provide initial thinking on the treatment of interest in the study; is the treatment the evidenced based continuum interventions, a community collaboration for strong families, or the interaction of both? Interaction of both. 5 11. Are case management services allowed through this funding? Yes 12. Does it add to the strength of an application to include biological as well psychosocial measures? No 13. Our possible proposal would include much emphasis on mental health intervention with mothers, father and babies, is this ok? Yes 14. Will priority be given to interventions already extensively field-tested or will new promising interventions have a chance? Both are acceptable Eligibility 1. We are currently involved in a project that appears to meet the RFP requirements. The project works with poor, younger mothers; the target child is under 2; the families are prescreened (if the caregiver has a previous substantiated CPS report, they aren't eligible). The program is offered in collaboration with 3 agencies and 2 major funders (including our county DSS). The program already has a substantial evaluation built in with potential participants randomized to the intervention and the control group. My question is- would we be eligible for participation in this project? Would we be able to use federal funds to offset funding cuts from funding partners? Yes, but all the requirements for this RFP would have to be met. 2. Would a local United Way working with a collaborative of local service agencies be eligible to be a lead agency for purposes of this RFP? Yes 3. Are there special considerations for programs in rural communities? The letter should include special circumstances for the proposed population. 4. Can a school of medicine or hospital qualify as a lead agency? Yes 5. Is there a definition of start-up...does the collaboration need to be in existence for a certain amount of time? A history of collaboration should be demonstrated between the lead agency and at least one partner, ideally for at least 12 months. 6. Based on eligibility requirements, is a program at a county level considered eligible? Yes 7. Can Universities apply for this funding? Yes, as a part of collaboration. 8. Can a United Way be the fiscal agent? 9. Is this grant open to Tribal Government Social Services Departments? Yes. Please see section 3.1 in the RFP. 6 10. If you have an initiative that fits the parameters and is already partially funded from other grants, would you be eligible? Yes Key Personnel 1. Can the local evaluator and principal investigator be the same entity? Yes. Please explain the rationale for choosing this configuration or responsibilities. 2. Does the project lead have to be a PhD? No 3. Intervention in partnership with an already existing service delivery organization? Yes. Please explain the rationale for choosing this configuration. LETTER OF INTEREST AND FULL PROPOSALS 1. Is there a specific template/information sheet to be followed as it relates to the letter of intent? I'm assuming there are more details about the LOI in the RFP. Can you briefly go over what you'd like to see in the LOI? Please see section 3.6 in the RFP. 2. Will you provide webinar attendees with the rating rubric for letters of intent? We are looking for the criteria delineated in section 3.6 in the RFP. 3. How many LOIs do you anticipate receiving? No way of guessing. I know it will depend on the quality of the LOIs, but do you have a sense of how many full proposals you'd like to invite? We do not have a predetermined number in mind. 4. Will there be an opportunity to talk with a program manager prior to submitting an LOI? Please submit questions/concerns via email address: email@example.com. Talking with program manager - my purpose was to be able to float the existing program we have and how it would fit with the RFP? It would not be appropriate to make a judgment about the appropriateness of a particular program at this time. Strong explanation/justification of how the program is aligned with/meets the goals for the R&D projects should be provided. 5. Should letters of support from the consortium be included with the letter of intent? No. 6. Does the LOI need decided upon instruments for the local evaluation? No. 7. Is an a priori power analysis due in the letter of interest? No. 8. What address to use in sending the letter of interest? Please see section 3.6 in the RFP. 9. In the RFP it does not state whether a budget is needed for the Letter of Intent. A budget is not required for the LOI. 10. Should collaborations include a financial request in the letter of intent? No 7 11. You have to be invited in order to submit a full proposal? Yes, please see section 3.6 in the RFP. Eligible Applicants 1. Who is eligible to apply for funding? Public and private interagency collaborations or partnerships between institutions and organizations with experience and expertise in child welfare, child maltreatment prevention, early childhood programs, and other related areas, are eligible to apply. See section 3.1 in the RFP for more details about eligibility. 2. Can my organization use this opportunity to support a new program? Proposals that are for first-time, start-up projects, or that involve newly created collaborations or partnerships will not be supported. Application Process 1. What must I do to apply for funding? Responding to the RFP will occur in two stages: submission of a letter of interest and submission of a full proposal, if invited. While those who submit a letter of interest are under no obligation to submit a proposal, those who desire to submit a proposal MUST submit a letter of interest first and be invited to submit a full proposal. ONLY those proposals that have been invited by the QIC-EC team will be reviewed. 2. When are letters of interest due? Letters of interest must be submitted electronically AND in hard copy form by mail or delivery service, by November 9, 2009. Faxed letters of interest will not be accepted. o Electronic submission of the letter of interest must be sent to the QIC-EC e- mail address, firstname.lastname@example.org , and must be received no later than 5:00 PM EST on November 9, 2009. o Two original hard copies of the letter of interest must be postmarked (if using US Mail) or marked as received by the carrier (if using UPS, FedEx, or another delivery service) by November 9, 2009. o See section 3.6 in the RFP for more details about the letter of interest. 3. Is there a designated length for the letter of interest? 8 The letter of interest should include a single-spaced face sheet and a narrative that is limited to five (5) double-spaced 8 ½” by 11”, single-sided pages with standard one-inch margins on all sides. A 12-pt Times New Roman font should be used for all text. 4. How will I know if I can submit a full proposal? Letters of interest that are received by the deadline, include all of the required components, demonstrate an existing capacity to execute a research project of this nature, and are judged as aligned with the QIC-EC’s vision for the R&D projects, will be invited to submit a full proposal. Those invited to submit a full proposal will be notified by email no later than November 30, 2009. 5. When is the full proposal due? The proposal and all required appendices must be submitted electronically AND in hard copy form by mail or delivery service. Faxed proposals will not be accepted. o Electronic submission of the proposal must be sent to the QIC-EC email address and must be received no later than 5:00 PM EST on January 19, 2010. o Two original hard copies of the proposal and appendices must be postmarked (if using US Mail) or marked as received by the carrier (if using UPS, FedEx or another delivery service) by January 19, 2010. o See section 3.7 in the RFP for more details about the proposals. 6. Is there a maximum length for the full proposal? The proposal is limited to 75 double-spaced, 8 ½” by 11”, single-sided pages with standard one-inch margins on all sides. The page limit includes the one-page abstract, proposal narrative, budget, budget narrative, and bibliography but does not include the cover letter, face sheet and required appendices. A 12-pt Times New Roman font should be used for all text. Announcement of Awards 1. When will the grant awards be announced? Announcement of awards will be made on or before February 26, 2010; successful applicants will be notified by email or phone on that date. Target Population 1. The announcement stated that the grant would be for children for whom there is no substantiated child abuse report. Does this mean that the grant could be used for children who have cases that were investigated but “screened out” or closed without findings? Or only for cases in which there has been no investigation? The target population can include children who have cases that were investigated but screened out or closed without findings. 9 2. Would a program that engages families while the participant women are still pregnant be acceptable under the eligibility criteria of this RFP? The primary caregiver target population can include women while they are still pregnant. Nature of the Proposed Interventions 1. Is this RFP focused strictly on social service related interventions for young children or could interventions related to early and family literacy (parent education/support, enhancing home literacy learning, training and support to preschool teachers) be appropriate topics for potential funding? Interventions must be those that increase the designated protective factors (identified in the RFP) and decrease risk factors related to child abuse and neglect, and thereby have an impact on the specified outcomes—optimal child development, increased family strengths, and decreased likelihood of child maltreatment—as measured by the indicators outlined in the RFP. Background Information to Support the Proposals 1. Can you suggest some articles that support the background information summarized in the RFP? The QIC-EC website includes several supporting resource documents. Also, please refer to the bibliographies in these documents for lists of additional references.