CLAIMS HANDLING POLICY Clinical Negligence, Liabilities to Third

Document Sample
scope of work template
							                         CLAIMS HANDLING POLICY

Clinical Negligence, Liabilities to Third Parties and Property Expenses Scheme
                                      Claims
           (Policy requirement for NHSLA Risk Management Standards)




LEAD DIRECTOR:                   Alex Horne, Medical Director

POLICY APPROVED BY:              Executive Management Team

DATE POLICY APPROVED:            December 2008

IMPLEMENTATION DATE:             December 2008

REVIEW DATE:                     May 2010

Equality Impact Assessment carried out on:     Dec 2008




                                                                Policy No: RM018
                                                                     Page 1 of 16
                              Document Control Sheet



Policy Title
                                  The Claims Handling Policy



        of Policy
Purpose The NELMHT Health,
                                    The purpose of this policy is to ensure that all
                                    clinical and non-clinical staff are aware of
                                    procedure to be followed in the event of the trust
                                    receiving a claim.

Lead Director
                                             Alex Horne, Medical Director

Lead
                                       Tim Drew, Assistant Director of Integrated
                                                    Governance
Version (state if final
 or draft)                                         FINAL VERSION
                                                      (Version 2)
               Date
                                                     October 2008

Circulated for Consultation to:   Operational Directors, Trust’s Legal Department.



If draft                            [only complete remaining boxes]
Draft Number


Comments to




                                                                       Policy No: RM018
                                                                            Page 2 of 16
                                 Contents Page

                                                               Page no
     Assurance Statement                                          4

1    Introduction                                                   4

2    Purpose                                                        4

3    General Issues                                                 4

4    Types of Claims and Cover                                      5

5    Responsibility of key staff and departments                    6

6    Committees and Groups with Responsibility for Claims           7

7    The Claims Handling Process                                    8

8    Learning from Experience                                       9

9    Confidentiality                                               10

10   Support for Staff                                             10

11   Links with other Policies                                     10

12   Training                                                      10

13   Equality Statement                                            10

14   Reviewing the Policy                                          10

15   Process of Implementation                                     10

16   Monitoring Compliance                                         10

17   References                                                    11


     Appendix 1: Claimant Letter                                   12
     Appendix 2: Flow Chart                                        13
     Appendix 3: Equality Impact Assessment                        14




                                                            Policy No: RM018
                                                                 Page 3 of 16
                             ASSURANCE STATEMENT

This policy describes the processes to be followed to enable the Trust to handle any
claims made against it, in accordance with the NHS Litigation Authority’s
requirements. Adherence to this policy ensures the trust assesses and controls all
risks arising from, or associated with, claims made against it.

1.     INTODUCTION
     Litigation claims are a growing cost to the National Health Service. This policy
     is designed to ensure a systematic approach to claims management which is in
     line with the guidance issued by the National Health Service Litigation Authority
     (NHSLA). The Trust endeavours to control the risks it faces and has developed
     strategies to continuously improve its approach to risk management. These
     involve reliable communication mechanisms with relevant stakeholders, and a
     commitment to look at the circumstances of each claim with a view to learning
     any lessons, as appropriate, and to prevent a recurrence.

2.     PURPOSE
     The purpose of this policy is to ensure that all clinical and non-clinical staff are
     aware of procedure to be followed in the event of the trust receiving a claim.
     As well as advising of the process to be followed, the policy explains which
     people should be involved in delivering the policy, and in what capacity.
     When a person has been involved in an incident and wishes to complain about
     their treatment, or make a legal claim against the Trust, this should not exclude
     them from appropriate help, support, care or treatment from the Trust. No-one
     should be treated less favourably because they have made a claim against the
     trust.

3.     GENERAL ISSUES
       3.1     Definition of Claim and the role of NHS Litigation Authority
       The Trust recognises a claim as:

       “An allegation of negligence and/or a demand for monetary compensation
       made following an adverse incident which carries a significant risk of litigation
       for the Trust”.
       3.2     Who can make a Claim
       Claims may come from anyone to whom the Trust owes a duty of care. These
       include the following:
            Staff (Employer’s Liability)
            Members of the Public (Pubic Liability)
            Service Users (Public Liability)
            Service Users (Clinical Negligence)
            Service User’s Carers/family/representatives (Clinical Negligence,
              Public Liability)
            The Trust itself, e.g. following damage to its property.
       3.3     Triggers for Invoking the Claims Procedure
       3.3.1   Incidents
               Many claims occur as a result of damage sustained by an individual
               following an incident. In this situation it is likely that an individual will
               seek legal advice to establish whether or not they have a reasonable

                                                                           Policy No: RM018
                                                                                Page 4 of 16
             case to suggest that the Trust carries full or partial liability for any or
             all of the events which led up to the alleged damage. If their legal
             adviser feels he/she has sufficient initial information, then he/she may
             commence litigation.
             It is not always easy to tell at the time of the incident whether it has
             the potential to become a claim and, for this reason, it is paramount
             that all incidents are fully investigated and reported promptly and
             accurately in line with the Trust’s Incident Reporting Procedure.
     3.3.2   Complaints
             Some claims develop from complaints the Trust has received. A
             complaint becomes a potential claim at such time that a formal
             request for monetary compensation is received. At this point the
             complaint process ceases and the matter is reported to the NHSLA.

4.   TYPES OF CLAIM AND COVER
     4.1     Clinical Negligence Scheme for Trusts (CNST)
     The CNST is a voluntary “mutual” scheme administered by the NHSLA that
     deals with claims for clinical negligence arising on or after 1st April 1995. The
     Trust will be indemnified for the full cost of clinical negligence claims provided
     the CNST guidelines are followed. The NHSLA will appoint a solicitor from
     their panel to act on the Trust’s behalf.
     4.2     The Existing Liabilities Scheme (ELS)
     The ELS is also administered by the NHSLA. It provides funding for clinical
     negligence claims arising before 1st April 1995. Unlike under CNST, no
     contributions are payable providing the ELS guidelines are followed.
     4.3     Liabilities to Third Parties Scheme (LTPS)
     The LTPS is administered by the NHSLA and deals with employer/public
     liability claims arising on or after the Trust’s membership of the scheme from
     1st April 1999. The Trust pays an annual contribution to the scheme as well
     as an excess of £10,000 for each employer liability claim and £3,000 for each
     public liability claim.
     Employer Liability Claims. It is the Trust’s intention to adhere to agreed
     Human Resources Policies and Procedures, in the normal way,
     notwithstanding any ongoing legal claims from an employee. Human
     Resources will, however, need to liaise with the Trust’s Legal Department,
     especially where dismissal is required, to establish whether the specific
     situation gives rise to any conflict of interest or requires further legal advice.
     4.4     Property Expenses (PES)
     The PES is administered by the NHS Litigation Authority and deals with
     property claims arising on or after the Trust’s membership of the scheme from
     1st April 1999. Membership is voluntary. The Trust pays an annual
     contribution to the scheme as well as an excess of £20,000 for each PES
     claim.

     With effect from 1st August 2006 all new Employee Liability claims reported
     to the NHSLA must include the following documentation:
         1. NHSLA LTPS Report Form
         2. Letter of Claim
         3. A completed NHSLA Disclosure List, indicating which documents are
             enclosed by means of a tick in the appropriate box.

                                                                        Policy No: RM018
                                                                             Page 5 of 16
          4. The declaration must be signed by an Executive Director of the Trust,
             e.g. Chief Executive or Finance Director.

          These claims must be reported to the NHSLA within 21 days of receipt of
          the Letter of Claim, with supporting documentation as above. Claims will
          not be accepted into the Scheme without the necessary documents.
          Where no ‘list’ and documents are attached, the NHSLA will ‘hold’ the
          claim pending receipt of these papers. If papers are not forthcoming
          within a month of the first receipt of papers, the NHS Litigation Authority
          reserves the right to reject the claim.
    4.5      Private Insurance Companies
    Employer/public liability and property claims prior to 1st April 1999 are likely to
    involve the Trust’s private sector insurers.
    If the trust’s uses its freedoms as a Foundation Trust to enter into agreements
    to take on responsibilities which sit outside its usual NHS work, the NHSLA
    will not provide cover. Under these circumstances, the trust will secure
    appropriate cover from a private insurance company.

5   RESPONSIBILITIES OF KEY STAFF AND DEPARTMENTS
    5.1     The Chief Executive
    As the Accountable Officer, the CEO has overall responsibility for ensuring
    that appropriate and effective systems of risk management and internal
    control are in place throughout the Trust. The Chief Executive must ensure
    that these systems enable the Trust to meet all relevant statutory
    requirements, and also that the Trust complies with best practice as
    described by the Department of Health, Monitor, the Healthcare Commission/
    Care Quality Commission, the NHSLA and any other relevant external bodies.
    The Chief Executive has overall responsibility for ensuring that claims are
    managed in accordance with this policy.
    5.2     Designated Board Member
    The Medical Director is responsible for service quality, and ensuring clinical
    risks are controlled, as appropriate: this includes ensuring systems are in
    place to manage the learning from incidents, serious untoward incidents,
    claims, and complaints. The Medical Director is also the designated lead,
    responsible for ensuring that claims are managed in accordance with this
    policy: the post-holder will ensure that reports into claims are prepared and
    presented to the IGC as this policy requires, that learning takes place through
    the operation of the Risk Assurance Group (RAG), and that the Chief
    Executive is kept informed of any matters of concern relating to this areas of
    lead responsibility.
    5.3    Operational Directors
    Operational Directors are responsible for ensuring that any investigations that
    need to be undertaken are conducted using Root Cause Analysis
    methodology. Operational Directors also support G&A by responding to
    requests for any relevant information, available to them, that may be required
    in connection with a claim.
    5.4     Investigating Manager
    The trust may be asked by the Legal Department to appoint an Investigating
    Officer to investigate the circumstances of an incident which led to a claim.



                                                                       Policy No: RM018
                                                                            Page 6 of 16
     Often the incident will already have been investigated (e.g. as an incident,
     SUI or complaint), and this step will not be necessary.
     When an Investigating Manager is appointed, they are to look into the
     circumstances leading up to and surrounding the incident as described in
     section 7.8 Investigating the Claim.

     5.4    Assistant Director of Governance
     The Assistant Director of Governance manages the functions of the
     Governance and Assurance Department (see below), and provides the Risk
     Assurance Group and the Integrated Governance Committee with six-monthly
     reports addressing claims (the number of claims and any emerging patterns
     or themes).
     5.5.  Governance and Assurance Department (G&A)
     The Governance and Assurance Department takes a lead with NELFT in
     managing claims
     5.5.1 On receipt of a claim, G&A will immediately pass the claim to the
           Legal Department, keeping a paper copy within G&A.
     5.5.2 G&A enter the details of each claim into the claims module of the
           DATIX database.
     5.5.3 The appropriate Operational Director will be informed of the claim and
           advised that that they may need to provide further information, if
           required. G&A will also ask the Operational Director to have the
           incident giving rise to the claim investigated, if deemed necessary by
           the Legal Department.
     5.5.4 G&A co-ordinates the gathering together of all the information required
           by the Legal Department in connection with the claim – for example:
           pre-existing reports of the incident (e.g. a back injury sustained at
           work), relevant training details (e.g. the claimants record of training in
           manual handling), employment history (including time off sick etc).
           The information is submitted by G&A to the Legal Claims Manager in
           the Legal Department who will then respond directly to the claimant, or
           their legal representative.
     5.5.6 G&A will employ the DATIX to prepare reports of claims activity, to be
           made available to the Risk Assurance Group and the Integrated
           Governance Committee.
     5.6     Role of Legal Department
     5.6.1   The Legal Department will inform the Assistant Director of Integrated
             Governance of any claims that have come directly to them and are
             relevant to the Trust. Once provided with the necessary information
             the Legal Dept will manage all claims on behalf of the trust, being the
             point of contact for the claimant and their representatives, and the
             trust’s point of contact with the NHSLA.
     5.6.2   The legal Department will maintain its own database of claims.
     5.6.3   The Legal Department will provide the Assistant Director of
             Governance with monthly reports, providing details of the all
             outstanding claims, and to advise of any new claims received, or
             settlements reached, during the reporting period.

6.   COMMITTEES AND GROUPS WITH A RESPONSIBILITY FOR CLAIMS
     6.1     Trust Board
     The Board has overall responsibility for ensuring the trust pursues its
     objectives in ways that are safe, legal, and in line with the requirements good
     governance. The Board will wish to be assured that claims are handled in


                                                                     Policy No: RM018
                                                                          Page 7 of 16
     line with this policy, that any lessons are being learned, and that any identified
     risks being appropriately controlled. The Board will receive reports of claims
     activity from the Integrated Governance Committee on a six monthly basis.
     6.2      Integrated Governance Committee
     The Integrated Governance committee is a subcommittee of, and accountable
     to, the Trust Board. Its purpose is to monitor Trust progress against the
     Annual Health Check standards and assure the Board that sufficient evidence
     is in place to demonstrate compliance, with particular emphasis on all issues
     relating to the safety and quality of service delivery. The IGC wishes to be
     satisfied that all relevant risks have been identified and are being effectively
     managed. If necessary, the IGC may ask for items of concern to be placed
     on the appropriate Risk Register or the BAF. The Integrated Governance
     Committee will receive a report addressing claims every six months.
     6.3    Operational Governance Group
     The Operational Governance Group (OGG) is a sub-group of, and
     accountable to, the Integrated Governance Committee. The OGG is Chaired
     by the Chief Operating Officer. The OGG is responsible for the quality of the
     operational delivery of all services, and for ensuring that these all meet
     acceptable standards. The Operational Governance Group will ensure that
     any learning points arising from claims are applied across the trust.
     6.4    Risk Assurance Group
     The Risk Assurance Group (RAG) is a sub-group of, and accountable to, the
     Operational Governance Group (which, itself, is a sub-group of, and
     accountable to, the IGC). The RAG is chaired by the Assistant Director of
     Governance. The RAG oversees the management of operational risks at a
     pan-NELFT tactical level. The responsibilities of the Risk Assurance Group
     include ensuring and overseeing organisational learning from incidents,
     complaints and claims. The Assistant Director of Governance will take a six-
     monthly report on claims to the RAG.

7.   THE CLAIMS HANDLING PROCESS
     7.1    All Claims. All claims should be submitted to the G&A. If a claim is
     received in another Department, it should be forwarded to the G&A straight
     away.
     7.2     Letters requesting disclosure. The most common route is for the
     Trust to receive a letter from Solicitors acting on behalf of a claimant,
     requesting disclosure of documents e.g., medical records, occupational health
     records, personal files etc. If received elsewhere in the trust, the letter should
     be passed immediately to the G&A. A fee may be charged in accordance
     with the Data Protection Act 1998 for the supply of copy documents.
     7.3       Letters before action. In this case a letter is received from Solicitors
     giving notice of a possible claim for clinical negligence or employer/public
     liability. As with disclosure requests, if received elsewhere in the trust, any
     such letters must be sent immediately to the G&A.
     7.4      Solicitors “Letter of Claim” or service of a Claim Form. There are
     critical time limits for responding to these documents. All such documents
     must be sent to the G&A immediately where they will be logged and
     forwarded onto the Legal Department without delay. The Legal Department
     will be notified immediately by phone or fax if either is received.




                                                                       Policy No: RM018
                                                                            Page 8 of 16
   7.5     Advising the Legal Dept.        On receipt of a claim, G&A will
   immediately pass the claim to the Legal Department. A paper copy of the
   claim will be kept within G&A, and the details entered into the claims module
   of the DATIX database.
   7.6     Information Gathering. G&A will gather the information necessary,
   as required by the Legal Dept. and will send it to the Legal Dept as soon as it
   is available.
   7.7    Managing the Claim. The Legal Dept will manage all claims on
   behalf of the trust, and will be the point of contact for claimants and their
   representatives.
   7.8     Investigating the Claim. If the Legal Dept finds that the incident that
   gave rise to a claim needs to be investigated, they will advise G&A, who will
   ask the appropriate Director to appoint an Investigation Manager. The
   investigation/analysis will incorporate a full account of the incident, identifying
   all the relevant individuals and documentation involved. The Investigating
   Officer will use Root Cause Analysis methodology in order to get the heart of
   the matter and to establish a full and complete understanding of the issues. A
   report of the investigation will be written: this report will describe the process
   the investigation followed, reference all sources of information and attach all
   statements taken. The report will identify the factors that contributed to the
   incident and any root cause that may have been established. As appropriate
   to the circumstances, the report may end with recommendations to ensure
   proper controls are introduced to prevent a recurrence. On completion of the
   investigation the relevant Director will provide the report to G&A, from where it
   will be submitted to the Legal Department who will direct all further
   investigations and, where appropriate, notify the NHSLA, under the
   appropriate scheme: CNST, ELS, LTPS or PES.
   7.9.    Settlement of Claims. The decision as to whether to defend or settle
   a claim will be made by the NHSLA or, where appropriate, by an insurance
   company. All decisions whether to settle a claim will be informed by an
   assessment of the risk of losing a trial and the cost of continuing to defend the
   claim. If a claim is considered to be defensible, it will be defended: it will not
   be settled simply for the sake of expediency.
   7.10 Requests for Payment. If a claim against the trust proves
   successful, the request for payment is sent from the Legal Department. This
   is entered against the entry on Datix and sent to the Finance Department to
   be authorised for payment.
   7.11 Feedback. The Legal Department will provide feedback to G&A on all
   claims, drawing attention to any learning points that might have emerged.

8. REPORTING REQUIREMENTS FOR CLAIMS
   8.1 Requests for disclosure of health records to be processed within 40 days.
   8.2 Check the sufficient initial information has been provided by patient or adviser
   and request more if necessary.
   8.3 Collect, retain, paginate and index relevant records.
   8.4 Undertake preliminary analysis.
   8.5 Have system in place for identifying adverse incidents, significant
   litigation risks etc.
   8.6 Report relevant cases to NHSLA within 2 months of request for records
   or sooner if event is serious.



                                                                      Policy No: RM018
                                                                           Page 9 of 16
     8.7    All Letters of Claim and Part 36 offers to be notified to NHSLA
     immediately.
     8.8    Acknowledge Letters of Claim within 14 days.
     8.9    Detailed response due within 3 months.
     8.10 All legal proceedings to be notified to NHSLA immediately
     8.11 Have a system in place for identifying and appropriately investigating
     and documenting adverse incidents as soon as they are discovered.
     8.12 Report all Letters of Claim to the NHSLA within 21 days of receipt of
     the Letter of claim, with a completed LTPS Report Form and all existing
     accident records, reports, and related documents.
     8.13 Acknowledge all Letters of Claim within 21 days.
     8.14 All subsequent letters and in particular all Part 36 offers to be notified
     to NHSLA immediately.
     8.15 Ensure priority is given to identifying, creating and sending further
     documents and information requested by the NHSLA on any claim.
     8.16 All legal proceedings to be notified immediately.

     Reporting to External Agencies

     The Legal Services Manager will identify if there are any reporting
     requirements to external organisations and whether such organisations
     should be involved in the investigations/root cause analysis. This may
     include organisations as detailed within Appendix 4 of this document.

     External agencies may need to be involved where for example:

     ●      Police – where a criminal offence has occurred or is suspected
     ●      Professional Regulatory Bodies – where allegations of negligence are
            involved.

     This list is not exhaustive.

     Where claims have initially been investigated as a result of an incident report,
     appropriate external agencies will have been involved at that stage. In terms
     of new claims where investigations have not yet been carried out, the
     circumstances of each individual case will determine which external agencies
     should be brought into the investigation and reporting process and when.

9.   LEARNING FROM EXPERIENCE
     12.1. The information arising from claims is used in the same way as that
     obtained from complaints, incidents and serious untoward incidents: that is, to
     highlight areas for improvement.
     12.2 Investigating Officers may end their report with recommendations to
     ensure proper controls are introduced to prevent a recurrence.
     12.3 The Legal Department will liaise with the Assistant Director of
     Governance on any issues arising from claims affecting clinical
     governance/risk management. They will agree if wider follow up action to
     prevent a recurrence of the events is required.
     12.4 Whilst local action plans will be taken forward with Operational
     Directorates, the Assistant Director of Governance will take all overarching
     themes, and any opportunity for wider organisational learning, to the Risk
     Assurance Group. This setting holds responsibility for ensuring that lessons



                                                                     Policy No: RM018
                                                                         Page 10 of 16
      are learned from serious patient safety incidents, claims, and from serious
      complaints.

9.    CONFIDENTIALITY
      The trust will ensure the confidentiality of all information pertaining to claims
      in line with their policies.

10.   SUPPORT FOR STAFF
      It can be very distressing for a staff member to know that a claim has been
      lodged in relation to an incident in which they were involved or where they
      held a particular responsibility. The trust will treat any staff member involved
      in a claim with sensitivity, keep them informed of progress, and ensure they
      have sight of any response letters. The trust will support all staff in this
      situation in line with the Being Open Policy and the trust’s HR practice. Any
      staff member distressed by a claim can access the trust’s confidential
      counselling service.

11.   LINKS WITH OTHER POLICIES
          Incidents & SUI Reporting Policy
          Complaints Policy
          Being Open and Honest Policy
          Disciplinary Policy
          Risk Management Strategy
          Post Incident Policy

12.   TRAINING
      The trust offers training in route cause analysis to support those who may be
      called upon to investigate serious incidents and claims.

13.   EQUALITY STATEMENT
      The Trust’s mission is to help service users to live the life they want and their
      vision is to have in place a sustainable people-driven service system of care
      which is ‘best of class’. The Trust values empowering people and ensuring
      that it does not treat any individuals or groups of people unfairly.

14.   REVEWING THIS POLICY
      The policy will be reviewed every two years or more often if changes make it
      necessary. It is the responsibility of the Lead Director to ensure that the
      policy is reviewed and revised in accordance with the NHSLA requirements,
      and/or altered circumstances.

15.   PROCESS OF IMPLEMENTATION
      The policy will be disseminated via email to all the Operational Directors and
      Chairs of the Operational Integrated Governance Groups.
      General awareness of the policy will be made to all clinical and non-clinical
      staff via News in Brief.

16.   MONITORING COMPLIANCE
      Any difficulties staff experience in following this policy will be brought to the
      attention of the Assistant Director of Integrated Governance. As appropriate



                                                                       Policy No: RM018
                                                                           Page 11 of 16
      to the issue, these difficulties will either be addressed at the time they are
      raised, or when the policy is next reviewed.
      The Legal Department and the Director of Integrated Governance will
      annually review compliance with the policy, providing feedback to inform the
      policy’s revision.

17.   REFERENCES

      Department of Constitutional Affairs, (1998); Pre-action Protocols for the
      Resolution of Clinical Disputes 1998/183 [on line], London: The Stationary
      Office. Available from: http://www.justice.gov.uk/

      Department for Constitutional Affairs, (1998); Pre-Action Protocol for Personal
      Injury Claims [on line]. London, The Stationary Office. Available from
      http://www.justice.gov.uk/

      The National Health Service Litigation Authority Framework Document.
      Available from www.nhsla.com (publication – Claims publication).

      Clinical Negligence Reporting Guidelines; Fourth Edition (January 2007);
      Available from www.nhsla.com (publications – Claims publication).

      Non-clinical Claims Reporting Guidelines.     Available from www.nhsla.com
      (Publications – Claims publications).

      NHSLA Disclosure List.      Available from www.nhsla.com (publications –
      Claims Publications).




                                                                     Policy No: RM018
                                                                         Page 12 of 16
                                                                                          Appendix 1


                                                       Department of Governance and Assurance
                                                                           Goodmayes Hospital
                                                                                         Ilford
                                                                                       ESSEX
                                                                                      IG3 8XJ

Date

Borough Director
Barking and Dagenham
Havering
Learning Disabilities
Redbridge
Waltham Forest


Dear

Re:        Claimants Name
           Incident Date

I would like to inform you that the above named have made a claim against the Trust.

You will be required/not required to nominate a manager to investigate this claim, undertake a
root cause analysis and to provide a final report on the incident.

Can you please send me the following information by close of play on (Date):


      1.     Accident book entry
      2.     First aider report
      3.     Copy of Incident Report
      4.     RIDDOR report to HSE
      5.     Training Records
      6.     Care Plan and Risk Assessments



Yours sincerely



Assistant Director of Integrated Governance




                                                                      Policy No: RM018
                                                                          Page 13 of 16
                                                                                                          Appendix 2
                               A Claim is Received by the Governance & Assurance Dept




                                                    Governance & Assurance
                                                    Collect the information
Appropriate Director advised

                                                                       Reported Risk Assurance
                                                                       to the       Group
                                                                       various
                                                                       groups
                                                                                  Integrated Governance
Appropriate Director maybe asked to            Legal Department                         Committee
  Appoint an investigating officer


                                              Manages claim process
                                                with NHSLA



 Report                                             Feedback




                                                                                                     Policy No: RM018
                                                                                                         Page 14 of 16
                                                                                      Appendix 3
         Equality Impact Assessment Screening Tool
                      (Please include this as part of your policy)

Directorate/Department                          Governance and Assurance Department

Policy or Procedural Guidelines Title/Service   Claims Handling Policy

New or Existing Policy/Service?                 Existing Policy reviewed

Name and role of Assessor                       Tim Drew, Assistant        Director   of   Integrated
                                                Governance
                                                  th
Date of Assessment                              12 December 2008


Please complete the following questions

                                                    Yes/No                    Comments
1    Does the policy/guidance affect one
     group less or more favourably than
     another on the basis of:
           Race, Ethnic origins (including,        No
              gypsies and travellers) and
              Nationality
           Gender                                  No
           Age                                     No
           Religion, Belief or Culture             No
           Disability – mental and physical        No
              disability
           Sexual orientation including lesbian,   No
              gay and bisexual people
2    Is there any evidence that some groups         No
     are affected differently?
3    Is there a need for external or user           Yes          The policy was consulted on with
     consultation?                                               the Legal department solicitors
4    If you have identified potential               No
     discrimination, are any exceptions valid,
     legal and/or justifiable?
5    Is the impact of the policy/guidance likely    No
     to be negative?
6    If so, can be impact be justifiable?
7    What alternatives are there to achieving
     the policy/guidelines without the impact?

8    Can we reduce the impact by taking             Yes          Developing information leaflets
     different actions?

Recommendation

Full Equality Impact Assessment required:                   NO     ■         YES      □
Assessor’s Name:         Tim Drew                          Date: 12/12/2008
Name of Director:        Alex Horne, Medical Director

Assessment authorised by: Name:          Harjit K Bansal Date: 12/12/2008
(member of the Equality and Diversity Group)




                                                                                 Policy No: RM018
                                                                                     Page 15 of 16
                                                                       Appendix 4

EXTERNAL ORGANISATIONS TO WHOM INCIDENTS MAY NEED TO BE
REPORTED AND MAY NEED TO BE INVOLVED IN INVESTIGATIONS


Centre for communicable disease control
Health Protection Agency
Healthcare Commission
National Patient Safety Agency
Confidential Inquiries
Coroner
Department of Health
National Clinical Assessment Authority
Environment Agency
Food Standards Agency
Strategic Health Authority
Health & Safety Executive
Medical Devices Agency
Mental Health Act Commission
National Radiological Protection Board
NHS Estates
NHS Litigation Authority
Police
Professional regulatory bodies ( e.g GMC)
Public Health Laboratory Service
Serious Hazards of Transfusion (SHOT)
The Directorate for Counter Fraud Services

(Please note that this list is not exhaustive and aims to serve as a aide
memoir)




                                                                   Policy No: RM018
                                                                       Page 16 of 16

						
Related docs
Other docs by dlas32
Claim Form Massachusetts Medicaid
Views: 23  |  Downloads: 0
Training and Events Calendar 2009
Views: 3  |  Downloads: 0
A2 Calendar Artwork (2010) V.2.indd
Views: 6  |  Downloads: 0
COMPLAINTS PROCEDURE FOR IRATA
Views: 6  |  Downloads: 0
COLLEGE ERNEST HEMINGWAY
Views: 30  |  Downloads: 0
Environmental Management Programme Template
Views: 41  |  Downloads: 0