This Holiday Policy can be distributed to the employees of a company to specify which
holidays the company observes. It is important to have an established and uniform
Holiday Policy to ensure that there are no misunderstandings between employees and
the company on which holidays will be observed and which will not. Customize the
information of the company, the holidays that the company observes, and eligible
employees. This policy can be used by small businesses or other entities that want to
provide clarity to employees on which holidays the company observes.
We at ______________________________ [Instructions: Insert the Company’s name]
(hereinafter referred to as the “Company”) have established this Holiday Policy to provide
formal guidance to employees regarding Company’s position with respect to Company’s
observation of holidays.
1. Observed Holidays. Company observes the following holidays (each a “Holiday”):
[Instructions: Add or remove the holidays Company observes below]
New Year’s Day
Martin Luther King, Jr. Day
Friday After Thanksgiving Day
____________________ [Instructions: Insert other holiday names]
2. Eligibility. Eligible employees will receive a paid day off on each Holiday.
Type of Employee Eligibility
Full-Time Employee [Instructions: Choose one] Eligible //
Part-time Employee [Instructions: Choose one] Eligible //
Employees on Leave of Absence [Instructions: Choose one] Eligible //
3. Weekends and Vacations. Holidays falling on Saturdays will normally be observed on
the preceding Friday. Holidays falling on Sundays will normally be observed on the following
Monday. Holidays that occur during an eligible employee’s vacation will not be counted as
vacation days taken.
4. Ineligible Employees. Employees that are ineligible for paid time off during a Holiday (or
eligible employees that are required to work) will be paid at __ [Instructions: Insert Amount]
times their normal base rate for all hours worked, up to __ [Instructions: Insert Amount] hours
worked on the particular Holiday day. Employees will be paid at __ [Instructions: Insert
Amount] times their normal base rate for all hours worked in excess of __ [Instructions: Insert
Amount] hours on the particular Holiday day.
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