240_2011-09-27_610162 by xiuliliaofz

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									        BHARAT SANCHAR NIGAM LIMITED
                    (A Government of India Enterprise)
             Office of General Manager BSNL, Ratnagiri

                               TENDER
                                 FOR

 HOUSE KEEPING OF TELEPHONE EXCHANGES AND
           BUILDINGS IN SECTION-II

                       (To be opened on 19/10/2011 )

                       Bharat Sanchar Nigam Limited
                  Office of the General Manager, Ratnagiri,
             Sanchar Bhawan, Khareghat Road, Opp. Civil Court,
                               Ratnagiri-415612.

                                Visit us at
                    http://www.maharashtra.bsnl.co.in

[Tenderer is requested to intimate the e-mail address and/or phone
number if any after down-loading the Tender document to either Dy.G.M.
[Ph.No. 234200] or AGM (P) [Ph.No. 227800] or SDE (P) [Ph.No. 223800]
or SDE (P-II) [224040], The office of the GM-RTG, BSNL, Ratnagiri so as
to intimate future corrigendum in the tender document if any and to
impart education regarding filling-up of the tender to avoid inconvenience
and also requested to read tender document thoroughly before filling-up
the same.]

The tender may be sent by speed post or registered post of Govt. of India
and no tender(s)/bid(s) be accepted by private courier as the case may be.
The tender box is kept in Planning section, Office of GM BSNL, Ratnagiri
from 28/09/2011 to 19/10/2011 Upto 15:00 Hrs.

ISSUED TO   …………………………………………………………………………..

NAME OF THE BANK & DEMAND DRAFT NO.     ……………………………………..
                                                              Tender for Housekeeping

                           TABLE OF CONTENTS


                                                                           Page
Section                              Title
                                                                           No.
I         Notice Inviting Tender                                        2
II        Bid Form Part-A and B                                         3-4
III       Profile of Tenderer(s)                                        5-6
IV        Instructions to Bidders                                       7-22
V         General (Commercial) Conditions of the Contractor             23-40
VI        Special Condition of Contract                                 41-52
VII       Jurisdiction of Contract                                      53
VIII      Specification & Scope of work                                 54-59
IX        Material Security Bond Form                                   60
X         Agreement (Successful Tenderer shall have to execute the      61-65
          Agreement)
XI        Authorization Form for attending Bid Opening                  66
XII       List of Documents to be submitted along with Qualifying       67
          Bid
XIII      Financial Bid                                                 68
XIV       Submission of Bids                                            69
XV        Performance Security Guarantee (Bond) Form                    70
XVI       Extension of Time (Part A and B)                              71-73
XVII      Hindrance Register                                            74
XVIII     Declaration (Declaration in respect of downloading/ copying   75
          of Bid Document(s) [BD])
XIX       Bid Security (Bond) Form                                      76
XX        Format for Acceptance of Contract(s)/Work(s)                  77
XXI       Schedule of Rates                                             78
XXII      Format of experience certificate                              79
XXIII     Check List                                                    80-81




                                        1                          Signature of Bidder
                                                                                      Tender for Housekeeping
                                     Bharat Sanchar Nigam Limited
                                           (A Govt. of India Enterprise)
                               Office of General Manager BSNL, Ratnagiri
                                      NOTICE INVITING TENDER
    TENDER FOR HOUSE KEEPING OF TELEPHONE EXCHANGES AND BUILDINGS IN RATNAGIRI SSA
NIT No: W-617/2011-12/01                                           Dated at Ratnagiri the 18/08/2011
Sealed tenders (wax sealed/PVC tape sealed) are invited for and on behalf of CMD, BSNL by the
General Manger, BSNL, Ratnagiri from the eligible and/or registered and/or enlisted contractor for the
following works:
1. Name of work: House keeping of Telephone Exchanges & Buildings in Ratnagiri SSA.
2. Jurisdiction of Secondary Switching Area (SSA): Ratnagiri SSA.
3. Cost of the Tender documents for each section: Rs. 563/-
4. Estimated cost
                    Section–I,DE            Section–II,DE Rural     Section –III ,   DE    Section –I V
                    Int.Ratnagiri           ,Ratnagiri.             Chiplun                Khed
                    Rs.34,00,000/-          Rs.28,00,000/-          Rs.25,00,000/-         Rs.20,00,000/-
5. Earnest Money Deposit (Bid Security):
                      Section–I,DE             Section–II,DE Rural Section –III , DE Section –I V
                      Int.Ratnagiri            ,Ratnagiri.           Chiplun                Khed
                      Rs.85,000/-              Rs.70,000/-           Rs.62,500/-            Rs.50,000/-
  EMD should be paid section wise separately for each section. For each separate section separate
  technical as well as financial bid and all other required Documents as stated in the BD thereof must be submitted
  separately.
6. Security Deposit (Performance Security): 10% of the actual cost of the project after finalization of
   the Tender.
7. Period of contract:           One year from the date of agreement or till the completion of
   work put to tender, whichever is earlier and/or till the extended period extended by authority as the
   case may be.
8. Mode of payment: Tender document could be purchased by paying cost of bid document in cash or
   DD drawn in favour of Accounts Officer (Cash), Office of the G.M., BSNL, Ratnagiri payable at
   Ratnagiri or can be directly downloaded from website www.maharashtra.bsnl.co.in and form fee can
   be paid in the form of DD and it should be attached with Bid Security D.D./Receipt. In case of
   downloading the said document; the same shall be got generally printed on A4 size paper only on one
   side but shall be on 70 GSM snow-white plain paper. Bid security is to be paid in the form of cash at
   cash counter or Cross Demand Draft issued by any Nationalized Bank, drawn in favour of Accounts
   Officer (Cash), Office of The G.M., BSNL, Ratnagiri payable at Ratnagiri and DD/cash receipt should
   be enclosed with tender document.
9. Tender document containing description of work and terms and conditions can be obtained
    from:AGM (Plg.), Office of the G.M., Sanchar Bhavan, Khareghat Road, BSNL, Ratnagiri. - 415612.
10. Sale of tender documents: The tender document can be obtained from the authority as stated above
      from the day 28/09/2011. to 18/10/2011 between 10.00 Hrs. to 15.00 Hrs.
11. Time and last date of submission of bid: 19/10/2011 up to 15.00 Hrs.
12. Time of bid opening: At 15.30 Hrs on 19/10/2011
13. Date and Time of opening of Financial Bid will be intimated later.
      The tender(s) not accompanied by the requisite bid security, shall be summarily rejected. Tender will
      not be accepted/received after expiry date and time. The General Manager, BSNL, Ratnagiri reserves
      the right to reject any or all tender(s) without assigning any reason thereof and he is not bound to
      accept the lowest tender(s) and he reserves the right to waive any irregularity and to relax or
      otherwise in the tender and the decision of The General Manager BSNL, Ratnagiri shall be final &
      binding upon the tenderer(s)/contractor(s).
14. Eligibility Criterion :-
     1] The tenderer should have experience of at least one year in last four financial years w.e.f April
        2007-08 in the field of House Keeping/external maintenance/similar work. Certificates to that
        effect from any of the Department in BSNL/MTNL/Central Govt./State Govt./PSU/Govt.
        Hospitals; obtained from the officer not below the rank of DET/STS as per the format given at
        SECTION-XXII .
    2] The quantum of work done during one year should be of minimum Rs. Five lacks.
        Experience certificate of the bidders issued from other departments will be subject to his
        satisfactory performance with BSNL i.e. in case his performance in any of the unit of BSNL is
        found to be unsatisfactory he shall be debarred/ rejected.
    3] In case the experience certificate submitted by the bidder are not as per the format given ,
        the bid shall be summarily rejected.
                                                         Assistant General Manager (Plg).
                                                         Office of The G.M., BSNL Ratnagiri.


                                                        2                                   Signature of Bidder
                                                                          Tender for Housekeeping


                                         SECTION-II
                                           PART-A
                                         BID FORM

Tender No. W-617/2011-12/01     Dated at Ratnagiri the 18/08/2011
To,
General Manager,
BSNL, Ratnagiri.

Dear Sir,

Having examined conditions of contract and specifications, I/we, undersigned, offer to execute
the work of House keeping of Telephone Exchanges and Buildings in Ratnagiri SSA as per the
standards and/or as per the instructions of GM, BSNL, Ratnagiri in conformity with said
drawings, conditions of contract and specifications as may be ascertained in accordance with the
schedule of rates (Section-XXI) attached herewith and made part of this BID.

I/we undertake, if my/our Bid is accepted, I/we will execute the work in accordance with
specifications, time limits and terms and conditions stipulated in the tender document.

If my/our Bid is accepted, I/we shall submit the securities as per the conditions mentioned in the
contract.

I/we agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening
(Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the
expiry of that period.

Until a formal Agreement is prepared and executed, this Bid together with your written
acceptance thereof in your notification of award shall constitute a binding contract between us.

I/we also declare that the printed terms and conditions, if any at the back and/or anywhere of our
tender quotation or any other paper enclosed are not applicable.

Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alteration
and replacement.

Dated this…….day of…… (the year)
Signature of Authorized Signatory…………..
In capacity of …………………………….

Duly authorized to sign the Bid for and on behalf of…………………………..

Witness…………….

Address…………….




                                                3                              Signature of Bidder
                                                                                         Tender for Housekeeping


                                  (to be retyped on bidder’s letter head)
                                              SECTION-II
                                                 PART-B
                                            DECLARATION


Bidder’s Reference No:                                                                   Dated:
To,
The General Manager, BSNL, Ratnagiri.

Subject: House keeping of Telephone Exchanges and Buildings in Ratnagiri SSA.

Sir,
With reference to your Tender Notice No W-617/2011-12/01Dated at Ratnagiri the 18/08/2011

1. I/We hereby offer for the contract as mentioned in the above Subject. I/We have read and understood fully the
terms & conditions supplied to me/us along with the Bid Document(s) and so hereby declare that I/We accept the
Terms & Conditions mentioned therein.

2. I/We also agree to execute a separate agreement(s) but the formal letter of award of contract(s)/work(s) issued by
the BSNL will constitute a valid contract in all respect the enforcement of the terms & conditions stated therein.

3. It is agreed that if I/We failed or neglect to fulfill any of the provisions of the Bid Document(s) [BD]; The BSNL
may in addition to any other remedy available under the law, forfeit the Performance Bank Guarantee, security deposit
and/or Bid Security, act off dues to The Central Government and/or The State Government arising out of any contract
made by the Bidder(s)/Tenderer(s)/Contractor(s) with the said Government. I/We also declare that my/our firm as
stated above and/or partner(s)/proprietor(s) therein has/have never been black-listed/de-barred by BSNL and/or any
other State and/or Central Govt. Organization/firm when I/We am/was/were/are partner(s)/proprietor and/or I/We do
not have any Arbitration Case pending with said Department and/or I/we do not have history of Arbitration. I/We also
declare that no stores material(s) of BSNL is pending with me/us issued against completed/terminated
work(s)/job(s)/project(s) of BSNL. In case it comes to the notice that the declaration/document(s)/information/given by
me/us is/are false, the General Manager Telecommunications, Ratnagiri/BSNL and/or the official appointed by him
is fully empowered to take any action deems fit and the decision in this regard of the authority shall be final and
binding up on me/us.

4. I/We agree to keep the BSNL indemnified and also agree that the decision of BSNL, Ratnagiri SSA, or the official
appointed by him; regarding meanings and the effects of the Bid Document(BD) shall be final and legally binding up
on me/us.


                               Yours faithfully,

Dated this …………….. Day of ……………2011
Signature of the bidder

Or

Officer authorized to sign the Bid
Documents on the behalf of the Bidder
(Name in Block Letters of the Signatory)
In capacity of………
Duly authorized to sign the bid for and on behalf of ……….

Note: - In case of authorized signatory the authorization letter on letter head of the firm must accompany as stated
above.

Signature……………



                                                          4                                     Signature of Bidder
                                                                                Tender for Housekeeping


                                       SECTION-III
                                  PROFILE OF TENDERER (S)                       Passport size
                                                                                photograph of
General:                                                                        the
1. Name of the tenderer/firm__________________________                          tenderer/authori
                                                                                sed signatory
2. Name of the person submitting the tender whose                               holding power
   Photograph is affixed                                                        of Attorny
   Shri/Smt._______________________________________

(In case of Proprietary/Partnership firms, the tender has to be signed by
Proprietary/Partner only, as the case may be)

3. Address of the firm
………………………………………………………………………………………………
………………………………………………………………………………………………

4. Telegraphic/Email Address: ……………………………………………………………..
                       …………………………………………………………………...

5. Tel. No. (with STD Code): (Office) …………..(Fax)………..(Res.)………………..

6. Registration and incorporation particulars of the firm:
   i) Proprietary- An affidavit before first class Magistrate as sole proprietor of the firm
  ii) Partnership- Partnership Deed
  iii)Private Limited- Registration under Indian Company Act.
  iv)Public Limited- Registration under Indian Company Act.
  v) Registered Co-operative Society.
(Please attach attested copies of documents of registration /incorporation of your
firm with the competent authority as required by business law)

7. Name of the proprietor/Partner/Directors: ……………………………………………
………………………………………………………………………………………………

8. Tenderer’s Enlistment Certificate/Authorization Certificate form C-DoT
Manufacturer; details if any and if applicable:

       a. Category                            _______________________

       b. Number                               ________________________

       c. Issuing Telecom Circle              _________________________

       d. Issued on                          _________________________

       e. Valid up to                        _________________________
       (An attested copy of the Enlistment Certificate if any and if applicable may please be enclosed)


                                                   5                                  Signature of Bidder
                                                                    Tender for Housekeeping


9. Tenderer’s bank, its address and his account
number……………………………………………………

………………………………………………………………………………………………
………………

10. Permanent Income Tax number, Income Tax
Circle…………………………………………………..

………………………………………………………………………………………………
(Please attach a copy of last Income Tax Return if any)

11. Infrastructure capabilities:

   a. Capacity of engaging staff per day…………………………………

   b. Particulars of vehicles available with the tenderer:
           Type of vehicle(s)                                   Registration number



12. Details of Technical and Supervisory Staff:


I/We hereby declare that the information furnished above is true and correct.

Place:
Date:

Signature of tenderer/Authorised signatory…………………………………….
Name of the tenderer……………………………………………………………

[Note: The format may be typed on the bidder’s letter head]




                                              6                          Signature of Bidder
                                                               Tender for Housekeeping


                                SECTION-IV
                         INSTRUCTION TO BIDDER

A.   INTRODUCTION
1.   DEFINITIONS
a.   CMD, BSNL: The Chairman and Managing Director (CMD) of Bharat Sanchar
     Nigam Ltd, Corporate Office, New Delhi and/or BSNL and/or Department.

b.   BSNL: BSNL means Bharat Sanchar Nigam Limited (A Govt. of India
     Enterprise) and/or Nigam and/or company which invites tenders on behalf of
     CMD, BSNL. All reference of:
            Chief General Manager (CGM)
            Principal General Manager (PGM)
            General Manager (GM)
            Deputy General Manager/Area Manager/Director/Telecom Distt. Manager
            Divisional Engineer (DE)
            Sub Divisional Engineer (SDE)
            Junior Telecom Officer (JTO)
            Chief Accounts Officer (CAO)
            Account Officer (AO)
            Assistant Accounts Officer (AAO)
            Junior Accounts Officer (JAO)
            Government
            And/or
     Including other officers of the BSNL, whatever designations assigned to them
     from time to time, who may be the incharge of direction, supervision, testing,
     acceptance and maintenance including their successors(s) in the office appearing
     in various clauses shall be taken to mean the Bharat Sanchar Nigam Limited (A
     Govt. of India Enterprise).

c.   General Manager, BSNL, Ratnagiri means the Head of SSA Ratnagiri and his
     successors and/or Authority as the case may be.

d.   The jurisdiction of General Manager, BSNL, Ratnagiri: The jurisdiction of
     Ratnagiri SSA means Ratnagiri which coincides with Ratnagiri.

e.   Representative of General Manager, BSNL, Ratnagiri: Representative of
     General Manager, BSNL, Ratnagiri means Officer and staff for the time being in
     Ratnagiri deputed by the General Manager, BSNL, Ratnagiri for inspecting or
     supervising the work or testing, etc.

f.   Engineer-in-charge: The Engineer-in-charge means the Engineering Officer
     nominated by GM, BSNL, Ratnagiri to supervise the work, under the contract.




                                        7                           Signature of Bidder
                                                                 Tender for Housekeeping


g.   Site Engineer: Site Engineer/officer-in-charge/In-charge-officer/In-charge shall
     mean a Sub-Divisional Engineer (SDE) and/or Jr. Telecom Officer (JTO) and/or
     Accounts Officer (AO) and/or Jr. Accounts Officer (JAO) and/or any officer of
     BSNL who may be placed by the General Manager, BSNL, Ratnagiri as in-charge
     of the work at site at any particular period of time.

h.   A/T Unit: A/T Unit shall be mean Acceptance and Testing Unit of the BSNL.

i.   A/T Officer: An officer authorised by competent authority or Engineering-in-
     charge (DE) to conduct A/T and/or checking/verification if any.

j.   Contract: The term contract mean, the document as stated above forming the
     tender and acceptance thereof and the formal agreement executed between the
     competent authority on behalf of the BSNL and the contractor, together with
     documents referred to therein including these conditions, the specifications,
     designs, drawings and instructions issued from time to time, by the engineer in-
     charge and all these document taken together shall be deemed to form one
     contract and shall be complementary to one another. In the contract, the following
     expression shall, unless the context otherwise requires, have the meanings, hereby
     respectively assigned to them. The expression works or work shall unless there be
     something either in the subject or context repugnant to such construction/job/work
     as the case may be, be construed and taken to mean the work by or by virtue of
     the contract contracted to be executed whether temporary or permanent, and
     whether original, altered, substituted, or additional. Moreover the words
     importing masculine gender(s) only or otherwise shall include feminine gender(s)
     and the words importing singular only shall include plural and the words
     importing person(s) shall include organization(s) also as the case may be.

k.   Contractor: The contractor shall mean the individual, firm or company, enlisted
     if required for the job/works as the case may be with BSNL in accordance with
     procedure for enlistment of contractor, whether incorporated or not, undertaking
     the works and shall include the legal personal representative of such individual or
     the persons composing such firm or company, or the successors of such firm or
     company and the permitted assignees of such individuals, firm or company.

l.   Work: The expression “work” shall unless there be something either in the
     subject or context repugnant to such construction or otherwise be construct and
     taken to mean the works by or by virtue of the contract contracted to be executed
     whether temporary or permanent and whether original altered, substituted or
     additional.

m.   Schedule(s): Schedule(s) referred to in these conditions shall mean the relevant
     schedule(s) and/or the standard schedule of rates mentioned in the document
     (Section- XXI).




                                          8                           Signature of Bidder
                                                                                    Tender for Housekeeping


n.        Site: The site shall mean the land/or other places on/into or through which work is
          to be executed under the contract or any adjacent land, path or place or street
          through which, the work is to be executed under the contract or any adjacent land,
          path or street which may be allotted or used for the purpose of carrying contract.

o.        Normal time or stipulated time: Normal time or stipulated time means time
          specified in the work order to complete the work.

p.        Extension of Time: Extension of time means the time granted by the department
          to complete the work beyond the normal time or stipulated time.

q.        Date of Commencement of Work: Date of Commencement of Work means the
          date of actual commencement of work or the next day and/or 24 hours from the
          date of issue of work order, whichever is earlier.

r.        Due date of completion: Due date of completion shall be the date by which the
          work shall be completed at site including clearance of site as the case may be.

s.        Duration of completion of work: The duration of completion of work
          completion time shall be time specified in the work order plus extension of time
          granted, if any.

t.        Excepted risk: Excepted risk are risks due to war (whether declared or not),
          invasion, act of foreign enemies, hostilities, civil war, rebellion, revolution,
          insurrection, military, or usurped power, any acts of Government damages from
          aircrafts, acts of God, such as earthquake, lightening and unprecedented floods
          and other causes over which the contractor has no control and same having been
          accepted as such, by Accepting Authority or causes solely due to use or
          occupation by the government of the part of the work, in respect of which a
          certificate of completion has been issued.

2.        ELIGIBILITY OF TENDERER/BIDDER:
     1] The tenderer should have experience of at least one year in last four financial years w.e.f April 2007-
        08 in the field of House Keeping/external maintenance/similar work. Certificates to that effect from
        any of the Department in BSNL/MTNL/Central Govt./State Govt./PSU/Govt. Hospitals; obtained
        from the officer not below the rank of DET/STS as per the format given at SECTION-XXII .

     2] The quantum of work done during one year should be of minimum Rs. Five lacks.
        Experience certificate of the bidders issued from other departments will be subject to his
       satisfactory performance with BSNL i.e. in case his performance in any of the unit of BSNL is found
       to be unsatisfactory he shall be debarred/ rejected.

     3] In case the certificate not submitted as per the format given , the bid shall be summarily
        rejected.




                                                       9                                  Signature of Bidder
                                                                     Tender for Housekeeping


B     THE BID DOCUMENTS
3.    BID DOCUMENTS:
3.1   The Work(s)/Job(s) to be carried out, goods required, bidding procedures and
      contract terms are prescribed in the Bid Document (BD). The Bid Document
      includes:

              3.1.1 Qualifying Bid:
               3.1.1.1 Notice Inviting Tender.
               3.1.1.2 Bid Form.
               3.1.1.3 Tenderer’s Profile.
               3.1.1.4 Instruction to Bidders.
               3.1.1.5 General (Commercial) condition of the contract.
               3.1.1.6 Special condition of the contract.
               3.1.1.7 Jurisdiction of contract.
               3.1.1.8 Specification & Scope of work
               3.1.1.9 Material Security Bond Form.
               3.1.1.10 Agreement (Sample).
               3.1.1.11 Letter of Authorization for Attending Bid Opening.
               3.1.1.12 List of Document to be submitted along with qualifying bid.
               3.1.1.13 Financial Bid
               3.1.1.14 Other all related documents/annexure as stated in the BD thereof.
      3.1.2   Financial Bid:
      3.1.2.1 Scheduled of Rate for Housekeeping of Telephone Exchanges and
      Buildings to be tendered/bided.

3.2   The bidder is expected to examine all instructions, forms, terms and specifications
      in the bid document. Failure to furnish all information required as per the Bid
      Document or submission of Bids not substantially responsive to Bid Documents
      in every respect will be at the Bidder’s risk and shall result in rejection of the bid.

4.    QUERIES ON BID DOCUMENTS:
      A prospective bidder, requiring any clarification of Bid Document shall notify the
      BSNL in writing or by fax or by cable at the BSNL’s mailing address indicated in
      the invitation for bids. The BSNL shall respond in writing to any request for
      clarification of bid documents, which it receives not later than 07 days prior to the
      date for the opening of bids. Copies of the query (without identifying the source)
      and clarification by the BSNL shall be sent to all the prospective bidders who
      have purchased the bid documents and all such clarification issued by the BSNL
      will form part of the Bid Document.




                                            10                             Signature of Bidder
                                                                    Tender for Housekeeping


5.      AMENDMENT OF BID DOCUMENT:
5.1     At any, prior to the date for submission of bids, the BSNL may, for any reason
        whether suo motto or in response to a clarification requested by a prospective
        Bidder, modify the bid documents by amendments.

5.2     The amendment shall be notified in writing or by telex or fax to all prospective
        bidders on the address intimated at the time of purchase of bid document from the
        BSNL and these amendments will be binding on tenderer(s)/contractor(s)/
        bidder(s).

5.3     In order to afford prospective bidders reasonable time to take the amendments
        into account in preparing their bids, the BSNL may, at its discretion, extend the
        deadline for the submission /opening of bids suitably as the case may be.

C.      PREPARATION OF BIDS
6.      COST OF BIDDING:
        The bidder shall bear all costs associated with the preparation and submission of
        bid. The BSNL, in no case, be responsible or liable for these costs, regardless of
        the conduct or outcome of the bidding process.

7.      DOCUMENTS ESTABLISHING BIDDER’S ELIGIBILITY AND
        QUALIFICATIONS:
        The bidder shall furnish the copies attested by Gazetted Officer as the case may
        be as part of his bid document establishing the bidder’s eligibility. The following
        are the documents:

      i)      Bid Security in accordance to clause-08.
      ii)     Tender document(s), in original, duly filled in and signed by tenderer or his
              authorized representative along with seal on each page. All corrections and
              overwriting must be initialed with date by the tenderer or his authorized
              representative as stated above.
      iii)    Attested copy certificate of incorporation/Shop act license/other equivalent
              documents and renewal as the case may be.
      iv)     Attested copy of the Article or Memorandum of Association or partnership
              deed or proprietorship deed as the case may be.
      v)      Attested copy of valid solvency certificate for an amount equal to
              Rs.2,00,000/- (Rs.Two Lakhs only).
      vi)     Bid form, dully filled in, as per section-II.
      vii)     Profile of the Tenderer(s)/Contractor(s)/Bidder(s), duly filled in, as per
              section-III of the tender document.
      viii)   “Power of Attorney” in case person other than the tenderer has signed the
              tender documents.
      ix)     List of qualified experienced personnel, who are working for the tenderer,
              who will be deployed for the work.



                                             11                          Signature of Bidder
                                                                     Tender for Housekeeping


      x)      All other section(s)/annexure(s)/document(s) as stated in the BD thereof as
              the case may be (down loading and no relative declaration etc.).
      xi)     Original/Attested copy of Experience certificate as mentioned in the
              eligibility criteria: clause-02 (Section-IV).
      xii)    Service Tax Registration number, if applicable.

8.      BID SECURITY:
8.1     The bidder shall furnish, as part of his bid, a bid security (EMD) for an amount of
        as given in Section-I (NIT)
        No interest shall be paid by the BSNL on the bid security for any period, what so
        ever.
8.2     The bid security is required to protect the BSNL against the risk of bidder(s)
        conduct, which would warrant the security’s forfeiture, pursuant to para-8.7.

8.3     Bid Security shall be paid in the form of Crossed Demand Draft issued by a
        Nationalized Bank, drawn in favour of Accounts Officer (Cash), Office of The
        G.M., BSNL, Ratnagiri, payable at Ratnagiri or shall be paid in the form of Bank
        Guarantee as stated in the format (Section-XIX).

8.4     A bid not secured in accordance with para 8.1 and 8.3 shall be rejected by
        BSNL as non-responsive.

8.5     The bid security of the unsuccessful bidder will be refunded as promptly as
        possible but not later than 30 days after the expiry of the period of bid validity
        prescribed by the BSNL or after the finalization of this tender and awarding work
        to successful bidder, whichever is earlier.

8.6     The successful bidder’s bid security will compulsorily be converted into part
        Performance security deposit in accordance with clause-05(ii) Section - V.

8.7    The bid security shall be forfeited:

        8.7.1 If bidder withdraws his bid during the period of bid validity specified in the
              bid document or

        8.7.2 If the bidder makes any modifications in the terms and conditions of the
              tender before acceptance of the tender, which are not acceptable to the
              BSNL or

        8.7.3 In case of a successful bidder, if the bidder fails:
                (i) to sign the agreement in accordance with clause-25, or
                (ii) to furnish Material Security in accordance with clause-05 (Section-V).




                                               12                         Signature of Bidder
                                                                     Tender for Housekeeping


9.     BID PRICES:
9.1    The bidder shall give the total composite price inclusive of all levies and taxes,
       packing forwarding, freight, and insurance in case of material to be supplied and
       inclusive of all taxes and levies including service tax in case of works to be
       executed. The contractor shall be responsible for transporting the materials, to be
       supplied by the BSNL (from SSA Head Quarter Store Depot) if any or
       otherwise to execute the work under the contract, to site at his/their own cost. The
       costs of transportation are subsumed in the standard Schedule Rates (Section-
       XXI) and therefore no separate charges are payable on this account. The offer
       shall be firm and shall be in Indian Rupees.

9.2    Prices/Rate(s) for House keeping of Telephone Exchanges and Buildings in
       Ratnagiri SSA shall be quoted by the bidder in Rupees (In words & Figures) in
       Financial Bid. Prices quoted at any other place shall not be considered.

9.3    The price quoted by the bidder shall remain fixed during the entire period of
       contract and shall not be subject to variation on any account. A bid submitted with
       an adjustable price quotation will be treated as non-responsive and rejected.

9.4    Discount if any offered by the bidders shall not be considered unless they are
       specifically indicated in the Financial Bid. Bidders desiring to offer discount shall
       therefore modify their offers suitably while quoting and shall quote clearly net
       price taking all such factors like Discount, free supply, etc. into account.

10.    PERIOD OF VALIDITY OF BID AND OTHER DETAILS:
10.1   Bid shall remain valid for 180 (one hundred and eighty) days from date of
       opening of the bid (Qualifying Bid). A BID VALID FOR A SHORTER
       PERIOD SHALL BE REJECTED BY THE BSNL AS NON-RESPONSIVE.

10.2   Work will be distributed between TWO and/or FOUR bidders at L1 rates in
       following manner.

       L1                   : Will be given 40 %
       Building owner       : Direct work to land lord/building owner if he/she ready to
                              carry out the work.
       L2, L3 & L4          : Remaining quantities in equal proportion and/or as per the
                            financial capacity as the case may be.
       In case numbers of qualified bidders are less than four as the case may be,
       distribution of work will be done as per pre-laid policy of the BSNL in the
       following manner:

              NO. OF BIDDERS                 DISTRIBUTION
                    02                       L1- 70%, L2 -30%
                    03                       L1 - 50%, L2 & L3 - Remaining quantities in
                                             equal proportion and/or as per the financial
                                             capacity as the case may be.


                                            13                            Signature of Bidder
                                                                   Tender for Housekeeping


       Note: Direct work given to land lord/building owner; does not form any part of
       the total work as stated above and the decision of the General Manager, Ratnagiri
       in this regard shall be final and binding up on the bidder(s)/contractor(s)/
       tenderer(s).

       Distribution will be done as per above table. However (in order to avoid
       implementation and co-ordination problems, it will be preferred that work in
       particular District(s)/SDCA(s)/SSA(s) will be carried out by a single bidder),
       distribution of work in exact terms of percentage may vary and the decision of the
       General Manager, Ratnagiri in this regard shall be final and binding up on the
       bidder(s)/contractor(s)/tenderer(s).

       The BSNL shall reserves the right to ask the lowest 03 bidders as per read out list
       on the opening day to extend the bid validity for a period of further 120 days and
       the bidder has to necessarily extend the bid validity of security, etc. A bidder
       accepting the request and extending the bid validity will not be permitted to
       modify his bid and decision in this regard of the authority shall be final and
       binding up on the bidder(s)/contractor(s)/tenderer(s).

11.    SIGNING OF BID:
11.1   The bidder shall submit, as a part of his bid, the bid document (in original) duly
       signed on each and every page, establishing the conformity of his bid to the bid
       documents of all the works to be executed by the bidder under the contract.
       (Note: The tenderer is advised to keep a photocopy (at his own cost) of the
       bid documents for his own reference)
11.2   The bid shall contain no inter-lineation, erasures or overwriting except as
       necessary to correct errors made by the bidder in which case such corrections
       shall be signed with date by the person or persons signing the bid.
11.3   The tendere(s)/contractor(s)/bidder(s) by bidding/tendering the said tenderer
       expressly agrees that he/they have ample financial capacity to take care of his
       financial liabilities as the case may be and he is enough sound.




                                            14                          Signature of Bidder
                                                                   Tender for Housekeeping


D.     SUBMISSION OF BIDS
12.    METHOD OF PREPARATION OF BID:
12.1  Bid for each tender should be submitted in three envelopes placed inside a main
      cover. These envelopes shall contain the following:
Envelope Marked on the Cover Contents of Envelope
First       Bid Security              Containing bid security as per clause-08 and
                                      form fee (if applicable)
Second      Qualifying Bid            Containing documents as per clause-07 except bid
                                      security
Third       Financial Bid             Rates duly quoted by the tenderer in the prescribed
                                      format.
      The Bidder shall arrange the documents properly in accordance with clause(s)
      above. All the 03 (three) envelopes will be individually sealed properly (using
      Sealing Wax or Packing PVC Tape) and super-scribed “House keeping of
      Telephone Exchanges and Buildings in Ratnagiri SSA” and the name of type of
      bid i.e. Bid Security or Qualifying Bid or Financial Bid as the case may be. These
      envelopes shall then be placed inside an outer envelope, which be also properly
      sealed as stated above, and super-scribed as stated above.
      All the Envelopes as stated above (Three inner and one outer) shall be addressed
      to:
      AGM (Plg.),
      Office of the GM, BSNL,
      Ratnagiri.
      All the envelopes shall bear [the name of work(s)], the tender number and the
      words ‘DO NOT OPEN BEFORE’ (due date and time) as stated in the BD
      therein.
       On all these envelops the name of the firm and whether "Bid Security" or
       "Qualifying" or "Financial" bid must be clearly mentioned and should be properly
       sealed (with sealing wax/Packing PVC tape) as stated above with the details of
       the firm i.e. name, address, etc. of the firm. These envelops are to be placed
       inside an outer envelope and be properly sealed (with sealing wax/Packing PVC
       tape) as stated above. The tenders which are not submitted in above
       mentioned manner shall be summarily rejected.
12.2   All envelops (03 inner and one outer) must bear the following:
       Tender for House keeping of Telephone Exchanges and Buildings in
       Ratnagiri SSA in section No. ----(write section no.)
              "NOT TO OPEN BEFORE (DUE DATE OF TENDER)"
         (Tender No. W-617/2011-12/01Dated at Ratnagiri the 18/08/2011)
12.3   The tenderer(s)/bidder(s)/contractor(s) shall be bound by all terms, conditions and
       specifications as detailed in the tender documents thereof.
12.4   Any tender with conditions other than those specified in the tender document is
       liable to be summarily rejected. No modification by the contractor in any of the
       conditions will be permitted after the tender is opened.



                                            15                          Signature of Bidder
                                                                      Tender for Housekeeping




13.    SUBMISSION OF BIDS:
13.1   Tenders shall be dropped in the tender box placed in the office of G.M., BSNL,
       Ratnagiri before the closing (date and time) of tender, as mentioned in NIT. The
       tenderer is to ensure the delivery of the bids at the correct address if sent by speed
       post or registered post of Govt. of India and no tender(s)/bid(s) be accepted by
       private courier as the case may be. The BSNL shall not be held responsible for
       delivery of bid to the wrong address and/or shall not be responsible for any delay
       of any nature as the case may be. The slit of tender box will be sealed
       immediately after the specified time for receipt of tender. Any tender presented in
       person after the sealing of box will not be received by G.M., BSNL, Ratnagiri or
       by any of the subordinate officer(s) or will not be allowed to be deposited in the
       tender box as the case may be.
13.2   Postponement of Tender opening: Whenever it is considered necessary to
       postpone the opening date of tenders, quick action will be taken and
       communicated to the tenderer who purchased the tender documents and shall be at
       least one day before the original date of opening and shall also be put-up on the
       notice board and also published in the newspaper in which original NIT(s) be
       published. If the date of opening of bids is declared as holiday, the bids will be
       opened on the next working date at the same time and venue.
13.3   BSNL, Ratnagiri if subsequently, declares date fixed for opening of bids as
       holiday, the revised schedule will be notified. However, in absence of such
       notification, the-bids will be opened on next working day, time and venue
       remaining unaltered.

13.4   In case the bidder(s)/Contractor(s)/tenderer(s) or any of their authorized
       person/agent, attempting any type of hindrance or doing/performing any type
       of attempt(s)/activities, etc. while putting bid (s)/tender document (s) in the
       tender box or committing such things at the time of finalization and/or during
       continuance of the said tendering process of any tender(s)/bid(s), the same
       will be treated as a serious offence and without prejudice any other legal
       action as the case may be; action such as forfeiture of EMD/security deposit,
       etc. and other suitable action will be taken against those
       bidder(s)/contractor(s)/tenderer(s). In addition to other legal recourses as
       stated above as the case may be, it may also be taken into account that such
       type of behavior shall attract the action of entering the concerned
       bidder(s)/contractor(s)/tenderer(s) into the blacklist for taking participation in
       future tender. The decision of Authority in this regard shall be final and
       binding upon the bidder(s)/contractor(s)/tenderer(s).




                                             16                            Signature of Bidder
                                                                   Tender for Housekeeping


13.5   In case of any sort of redressal of any complaint following are the details of
       officers of MH Circle.
       1.    CGMT, MHCircle – Office of the CGMT, MH CIRCLE, BSNL, Juhu
       road, Santacruz, Mumbai. Tel.No 022 26616999, Fax.No.022 26616777
       2.      Concerned SSA Head - Office of the GM,BSNL, Ratnagiri, Khareghat
       road, Opp.court. Tel.No 02352 221444, Fax.No.02352 223551
       3.    DGM (Vig.) MH Circle – Office of the CGMT, MH CIRCLE, A-wing,
       6thfloor, Vigilence section, BSNL, Juhu road, Santacruz, Mumbai.
       Tel.No 022 26616715, Fax.No.022 26615774
       4.      SDE (Vig.) – Ratnagiri, Office of the GM, BSNL, Ratnagiri, Khareghat
       road, Opp.court. Tel.No 02352 270200, Fax.No.02352 270200

14     LATE BIDS:
14.1   Tenders will not be received after the specified time of closing of the tender and
       the same shall be rejected and returned unopened to the bidder. It is the sole
       responsibility of the tenderer that he should ensure timely submission of tender.
15.    MODIFICATIONS AND WITHDRAWL OF BIDS:
15.1   The bidder may withdraw his bid after submission and before opening, provided
       that the intimation is deposited by the bidder(s)/tenderer(s) in a properly sealed
       envelope (with sealing wax/Packing PVC tape) in case of the tender box before
       the scheduled time and date of closing the tender super-scribing
       “Withdrawal of Tender/Bid for House keeping of Telephone Exchanges and
       Buildings in Ratnagiri SSA”
              (Tender No. W-617/2011-12/01Dated at Ratnagiri the 18/08/2011)
       Tenderer’s/bidder’s reference no. and name & address, seal, etc. which are
       required to correlate/verify; to the authority as stated in the BD therein.
       The bidder may modify his bid after submission and before opening, provided
       that the intimation is deposited by the bidder(s)/tenderer(s) in a properly sealed
       envelope (with sealing wax/Packing PVC tape) in case of the tender box before
       the scheduled time and date of closing the tender provided that bid(s) in toto
       submitted de novo super-scribing
       “Modified New House keeping of Telephone Exchanges and Buildings in
       Ratnagiri SSA”(Tender No. W-617/2011-12/01Dated at Ratnagiri the
       18/08/2011)
       Tenderer’s/bidder’s reference no. and name & address, seal, etc. which are
       required to correlate/verify; to the authority as stated in the BD therein but in
       this case of modification in question; the earlier tender(s)/bid(s) submitted be
       treated as invalid/cancelled and the same will be returned un-opened after
       observing the formalities.

15.2   Subject to clause-17, no bid shall be modified subsequent to the deadline for
       submission of bids.




                                           17                           Signature of Bidder
                                                                    Tender for Housekeeping


E      BID OPENING AND EVALUATION:
16     OPENING OF BIDS BY THE BSNL:
16.1   The BSNL shall open the bids in the presence of bidders or his authorized
       representatives who choose to attend at 15.30 hrs on due date. The bidder's
       representative who are present, shall sign an attendance register. The bidder shall
       submit authority letter to this effect before they are allowed to participate in the
       bid opening (A format is given in section-XI).
16.2.1 A maximum of two (02) representatives for any bidder shall be authorised and
       permitted to attend the bid opening.

16.3   The Bids shall be opened in the following manner:

16.3.1 The bid opening committee shall count the number of bids and assign serial
       numbers to the bids. For example, if 10 (ten) tenders have been received the bids
       shall be numbered as 01 of 10, 02 of 10, etc. All the members present shall initial
       on the outer envelops of all the bids with date.

16.3.2 The envelopes containing the tender offer and not properly sealed, as required
       vide para-16.3.1 shall not be opened and shall be rejected outright. Closing the
       cover by gum will not be treated as sealed cover. The reasons for not opening
       such tender offers shall be recorded on the face of the envelope and all the
       members of bid opening committee shall initial with date.

16.3.3 First the outer envelope containing the three envelopes is opened. The bid
       opening committee shall initial on all three envelopes with date.
16.3.4 Among these three envelopes, marked "BID SECURITY" shall be opened first
       and be examined.
16.3.5 The bidders who have submitted proper bid security as per tender document, their
       "QUALIFYING BID" shall be opened after observing formalities as the case
       may be and papers/documents submitted by the bidder shall be examined and
       recorded by TOC (Tender Opening Committee). After opening the qualifying bid,
       all the documents contained therein shall be serially numbered and signed by the
       bid opening committee members.

16.3.6 After recording of the "Qualifying Bid" the TOC (Tender Opening Committee)
       will place all the Financials bids submitted by the bidder in an envelope and will
       place seal on it with a wax for keeping in safe custody.

16.4   The Financial Bid shall be opened in the following manner:

16.4.1 The envelope marked "Financial Bid," will be opened only for qualified
       tenderer(s)/bidder(s)/contractor(s) in "Qualifying Bid" as the case may be.




                                            18                           Signature of Bidder
                                                                        Tender for Housekeeping


16.4.2 The date and time of opening of "Financial bid" shall be conveyed to all the
       bidders who have qualified in Qualifying Bid and their representative shall be
       allowed to attend the financial bid opening.

16.4.3 After opening the "Financial Bid" the bidder's name, bid prices, modifications, bid
       withdrawals and such other details as the BSNL at its discretion, may consider
       appropriate; will be announced at the opening the same and the decision of the
       authority in this regard shall be final and binding up on the
       tenderer(s)/bidder(s)/contractor(s).

16.4.4 In case there is discrepancy in figures and words in the quote, the same shall be
       announced in the bid opening, but the quote in words shall prevail.

17.    CLARIFICATION OF BIDS BY THE BSNL:
       To assist in examination, evaluation and comparison of bids, the BSNL may, at its
       discretion ask the bidder for clarification of its bid. The request for its clarification
       and its response shall be in writing. However, no post bid clarification at the
       initiative of the bidder shall be entertained.

18.    PRELIMINARY EVALUATION:
18.1   BSNL shall evaluate the bids to determine whether they are complete, whether
       any computational errors have been made, whether required sureties have been
       furnished, whether the documents have been properly signed and whether the bids
       are generally in order as the case may be.

18.2   If there is discrepancy between words and figures, the amount in words shall
       prevail. If the contractor does not accept the correction of errors, his bid
       shall be rejected.

18.3   Prior to the detailed evaluation, pursuant to clause-19, the BSNL will determine
       the substantial responsiveness of each bid to the bid document. For purpose of
       these clauses a substantially responsive bid is one which confirm to all the terms
       and conditions of the bid documents without deviations. The BSNL's
       determination of bid's responsiveness is to be based on the contents of the bid
       itself without recourse to extrinsic evidence.

18.4   A bid, determined as substantially non-responsive will be rejected by the
       BSNL and shall not subsequent to the bid opening be made responsive by the
       bidder by correction of non-conformity.

18.5   The BSNL may waive any minor infirmity or non-conformity or irregularity in a
       bid which does not constitute a material deviation, provided such waiver does not
       prejudice or affect the ranking of the bidder and the decision of the authority in
       this regard shall be final and binding up on the tenderer(s)/bidder(s)/contractor(s).




                                              19                             Signature of Bidder
                                                                      Tender for Housekeeping


19.    EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS:
19.1   The BSNL shall evaluate in detail and compare the bids previously determined to
       be substantially responsive pursuant to clause-18.
19.2    The evaluation and comparison of responsive bids shall be on the rate quoted
       offered and indicated in schedule of rates of bid documents (Section-XXI).
19.3   L1 rates be concluded from the bidder(s) who has quoted rates for the items in the
       financial    bid     (Section-XIII)      is   minimum        amongst    all   other
       bidder(s)/contractor(s)/tenderer(s)/supplier(s). The rate quoted by the said L-1
       bidder in financial bid shall be reasonable as the case may be and the same may
       be negotiable with him only or otherwise depending upon the situation at that
       juncture place, time etc., to save the time and efforts of BSNL or otherwise.
20.    CONTACTING THE BSNL:
20.1   Subject to clause-17 no bidder shall try to influence the BSNL Officer on any
       matter relating to its bid, from the time of bid opening till the time the contract is
       awarded.
20.2   Any effort by the bidder to modify his bid or influence the BSNL Officer in the
       BSNL's bid evaluation, bid comparison or the contract award decisions shall
       result in the rejection of the bid.
21.    AWARAD OF CONTRACT:
21.1   BSNL shall consider award of contract only to those eligible bidder(s) whose
       offers have been found technically, commercially and financially acceptable.
21.2   The work against the tender is for one year's requirement and the terms and
       conditions of this tender shall be operative for a period as stated above unless
       otherwise extended by the competent authority and as per the guide-lines of
       BSNL from the date of signing of agreement between the BSNL and contractor.

22     BSNL'S RIGHT TO VARY QUANTUM OF WORK:
       The BSNL, Ratnagiri, at the time of award of work under the contract, reserves
       the right to decrease or increase the work by up to around 50% of the total
       quantum of work specified in the schedule of requirement without any change in
       the rates or other terms and conditions of the BD. The above said 50%
       increase/decrease is nearly tentative, but in this expanding/hi-tech scenario the
       said work may also be increase/decrease even more than 50%. The decision of the
       General Manager, Ratnagiri in this regard shall be final and binding up on the
       bidder(s)/contractor(s)/tenderer(s).




                                             20                            Signature of Bidder
                                                                       Tender for Housekeeping


     23 BSNL's RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL
        BIDS :
        The BSNL, Ratnagiri reserves right to accept or reject any bid and to annul the
        bidding process and reject all bids, at any time prior to award of contract without
        assigning any reason what-so-ever and without thereby incurring any liability to
        the affected bidder or bidders on the grounds for the BSNL's action and the
        decision of the authority in this regard shall be final and binding up on the
        tenderer(s)/bidder(s)/contractor(s).

24      ISSUE OF LETTER OF INTENT:
24.1    The issue of letter of intent shall constitute the intention of the BSNL to enter into
        the contract with the bidder. Letter of intent will be issued as offer to the
        successful bidder.

24.2    The bidder shall with in 21 (twenty one) days of issue of letter of intent, give his
        acceptance along with material security etc. in conformity with clause-05 (i),
        section-V and Performance Security Guaranty (Bond), etc. as stated in the BD
        thereof as the case may be.

25      SIGNING OF AGREEMENT:
25.1    The signing of agreement shall constitute the award of contract to the bidder. The
        agreement with the successful bidder shall be signed by the BSNL with in a week
        of submission of material security as per clause-24.2 above.

25.2 As soon as the tender is approved by the competent authority, the Bid Security
    deposited by the successful bidder shall be compulsorily converted into part of
    Performance security deposit, which will be held by the BSNL till the completion of
   warranty period as the case may be.

26      ANNULEMENT OF AWARD:
        Failure of the successful bidder to comply with the requirement as stated in the
        BD thereof shall constitute sufficient ground for annulment of the award and
        forfeiture of the bid security, in which event; the BSNL may make the award to
        any other bidder at the discretion of the BSNL or call for new bids.

27      The bidder should give a certificate(as stated below or he may give separately)
        that none of his/her near relative is working in the units as defined below where
        he is going to apply for the tender. Moreover bidder(s) shall note that the
        decision of the Authority regarding meanings and the effects of the Bid
        Document(s) shall be final and legally binding up on Bidder(s)/Tenderer(s)/
        Contractor(s). In case of proprietorship the proprietor will give firm certificate.
        For partnership firm certificate will be given by all the partners and in case of
        limited company by all the Directors of the company excluding Government of
        India/Financial institution nominees and independent non-Official part time
        Directors appointed by Govt. of India or the Governor of the state. Due to any


                                              21                            Signature of Bidder
                                                              Tender for Housekeeping


breach of these conditions by the company or firm or any other person the tender
will be cancelled and Bid Security will be forfeited at any stage whenever it is
noticed and BSNL will not pay any damage to the company or firm or the
concerned person. The company or firm or the person will also be debarred for
further participation in the concerned unit.
The near relatives for the purpose as stated below are defined as:-
(a) Members of a Hindu undivided family and/or as per prevailing law in this
      regard as the case may be.
(b) They are husband and wife.
(c) The one is related to the other in the manner as father, mother, son(s) &
      Son’s wife (daughter in law), Daughter(s) and daughter’s husband (son in
      law), brother(s) and brother’s wife, sister(s) and sister’s husband (brother in
      law).
“I/We, hereby certify that none of my relative(s) as defined in the tender
document is/are employed in BSNL unit as per details given in tender
document. In case at any stage, it is found that the information given by me
is false/incorrect, BSNL shall have the absolute right to take any action as
deemed fit without any prior intimation to me/us.”


                                                   Signature of Bidder/Tenderer
                       ************************




                                      22                            Signature of Bidder
                                                                      Tender for Housekeeping


                        SECTION-V
      GENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT
 1.      APPLICATION:
         The General conditions shall apply in contracts made by the BSNL for the work
         of House keeping of Telephone Exchanges and Buildings in Ratnagiri SSA.

2.       STANDARDS:
         The works to be executed under the contract shall conform to the standards
         prescribed as per the guidelines of BSNL and time to time modification(s) thereof
         and/or as per the instruction(s) of the authority as the case may be.

3.       PRICES:
3.1      Prices charged by the contractor for the works performed under the contract shall
         not be higher from the prices quoted by the contractor in his bid.

3.2      Price once fixed will remain valid for the period of contract. Increase or decrease
         of taxes/duties will not affect the price during this period.

4.       SUBCONTRACTS:
         The contractor shall not assign, sub-contract or sublet the whole or any part of the
         works by the said contract, under any circumstances without permission of
         authority.

5.       SECURITY:
(i)      Material Security:
 a.      The successful tenderer will have to deposit material security as mentioned in the
         BD thereof subject to a minimum of Rs. 10,000/- (Rs. Ten thousand only) as the
         case may be and as stated in the BD therein; in the form of Bank guarantee (valid
         up to and including six months after the period of the contract i.e. up to the
         extended period if any) from a nationalized bank in the form of material security
         bond as stated in the Bid Document(s) [section-IX]. Material Security can also be
         submitted in the form of Crossed DD drawn in favour of Account Officer (Cash)
         Office of The GM, Ratnagiri issued by Nationalized Bank and payable at
         Ratnagiri. The Material Security will be a non-interest bearing deposit; for any
         period as the case may be.

 b.      The contractor at any point of time will not be issued stores costing more than
         material security. If due to any reason more store has to be issued to the
         contractor, then the material security will be suitably enhanced and the decision in
         this regard of the General Manager, BSNL, Ratnagiri shall be final and binding up
         on the tenderer(s)/bidder(s)/contractor(s).




                                              23                           Signature of Bidder
                                                                    Tender for Housekeeping


c.     The proceeds of the material security shall be payable to the BSNL as a
       compensation for any loss resulting from the contractor's failure to handle the
       material issued to him under the contract properly.
d.     The Material security shall be released/refunded within a fortnight from the date
       of the payment of the last final bill of the work under the contract or final
       settlement of material account whichever is later on production of "no dues
       certificate" from "Engineer-in-charge".
(ii)   PERFORMANCE SECURITY and OTHER DEPOSIT(S)::
a.     The contractor shall submit the performance security either by D.D. of
       Nationalized Bank or in the form of Performance Security Guaranty (Bond)
       [PSG] issued by Nationalized Bank as stated in the Section-XV of the BD to the
       tune of 7.5% (7.5% + 2.5% Bid security = Total of 10/%) of the estimated cost. If
       the project cost goes beyond the estimated cost of the project as stated in the BD
       thereof; the contractor(s) will have to submit the additional amount of PSG at the
       same rate as stated above. The contractor(s) shall extend the time period of all
       security deposit(s), PSG and other all type of deposit(s) given to BSNL if period
       of tender has been extended by the authority. Moreover if Authority asks any
       other deposit(s) at any other juncture of time as the case may be depending upon
       the situation of that            time/juncture as the case may be; the
       tenderer(s)/bidder(s)/contractor(s) shall comply the same as the case may be. The
       decision in these regard of the Authority shall be final and binding up on the
       tenderer(s)/bidder(s)/contractor(s).

b.     The proceeds of the performance security shall be payable to the BSNL as
       compensation for loss resulting from the contractor's failure to complete its
       obligations under the contract.
c.     The performance security deposit and other deposit(s) if any shall be refunded
       after expiry of warranty period of last work executed provided there are no
       recoveries to be made arising out of poor quality of work, incomplete work and/or
       violation/breach of any terms and condition of the contract as stipulated in the BD
       thereof.

d.     No interest will be paid to the contractor on any security deposit(s) as in the BD
       thereof.

6.     ISSUE OF WORK ORDERS AND TIME LIMIT:
6.1    The work order shall be issued so as to include all items of works of as per the
       guide-line(s) and/or as per instruction(s) of the authority as the case may be.

6.2    The work orders shall be issued by the Sub-Divisional Engineer (SDE)/Divisional
       Engineer (DE)/in-charge of work(s)/job(s) after examining the technical and
       planning details of the works to be executed.




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6.3     The SDE/Divisional Engineer/AO/JAO shall mention the time limit to execute the
        work order after evaluating the quantum of work and store availability position as
        the case may be and/or if any.

6.4     The BSNL reserves the right to cancel or modify the scope of work stipulated to
        be carried out against the work order in the event of change of plan necessitated
        on account of technical reasons or in the opinion of work order issuing authority
        or the head of SSA or the contractor is not executing the work at the required
        pace.

7.      EXTENSION OF THE TIME LIMIT:
7.1     General:
7.1.1   In each work order, the work order issuing authority shall specify the time
        allowed for completion of work consistent with the magnitude and urgency of
        work. The time allowed for carrying out the work is to be strictly observed by the
        contractor and shall be reckoned from the next day and/or 24 hours from the date
        of issue of work order.

7.1.2   In as much as "the time being deemed to be the essence of contract", throughout
        the stipulated period of contract, the work is to be proceeded with all due
        diligence on the part of the contractor.

7.2   Application for Extension of the Time and Sanction of Extension of Time
      (EOT):
7.2.1 There may be some hindrances, other than covered under Force majeure, while
      execution of work and in such cases the contractor shall apply in writing in the
      prescribed format (Section-XVI) to the Engineer-in-charge for extension of time
      (EOT); on account of which he desires such extension within three days of
      occurrence of hindrance. The engineer-in-charge shall forward the request to the
      competent authority with his detailed report and photocopy of the hindrance
      register, in the prescribed Format (Section-XVII) within three days of receipt of
      request from the contractor. The competent authority is empowered to grant
      extension of time for completion of work on prevailing conditions. He shall
      exercise such powers, if the following conditions are satisfied:

        7.2.1.1 The application contains the ground(s), which hindered the contractor in
                execution of work.

        7.2.1.2 The Engineer-in-charge is of the opinion that the grounds shown for
                extension of time are reasonable.

7.2.2   The competent authority shall consider the request keeping all the facts and
        circumstances in view and shall grant extension of time, if in his opinion, there
        are reasonable and sufficient grounds for granting such extension and the reasons
        for delay are not ascribable to the contractor where there is no LD charges levied.



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7.2.3   The competent authority may also grant extension of time for completion of work
        in cases where reasons for delay are ascribable to the contractor, but such
        extension of time shall be with LD charges as per clause dealing with penalty for
        delays in execution of works. The extension of time with LD charges shall be
        issued under the signature of JAG level Telecom officer competent to grant the
        extension of time.

7.2.4   The competent authority shall grant EOT with time period for completion of work
        expressly mentioned. The sanction of the competent Authority of EOT shall be
        issued under the signature of the Engineer-in-charge.

7.2.5   If the competent authority is of the opinion that the grounds shown by the
        contractors are not reasonable and sufficient and declines to grant the extension of
        time, the contractor cannot challenge the soundness of the opinion by reference to
        arbitration and the decision of the competent authority on period of extension of
        time or refusal for extension of shall be final and binding on the
        contractor(s)/bidder(s)/tenderer(s).

7.3     Grant of Extension of Time without Applications:
7.3.1   There are, at times, practical difficulties like non-availability of materials, delay in
        providing permissions/right of way etc. reasons of which are ascribable to the
        BSNL. In such cases, the Engineer-in-charge with the approval of competent
        authority to sanction EOT, may issue extension of time suo moto without waiting
        for contractor to make an application for EOT. Entry of hindrances shall be
        recorded. The BSNL will, however, not be liable to the contractor for any losses
        or damages, costs, charges, or expenses that the contractor may in any way
        sustain/suffer due to delay in making the above available.

8.      MEASUREMENT             INSPECTION          TESTING         AND      ACCEPTANCE
        TESTING:
8.1     Measurement:
8.1.1   The measurement books are to be maintained by the officer in-charge of the work
        or his immediate engineering subordinate not below the rank of Junior Telecom
        Officer. The entry shall be made in ink. No entry shall be erased. If a mistake is
        made, it should be corrected by crossing out the incorrect words or figures and
        inserting the corrections, the corrections thus shall be initialed and dated by the
        officer concerned.

8.1.2   Responsibility of taking and recording measurements:
        The measurement of various items of work if any shall be taken and recorded in
        the measurement book. The measurement shall be taken and recorded by the
        officer not below the rank of Junior Telecom Officer, supervising the work. The
        JTO/SDE/JAO/AO, directly responsible for supervision of work, shall be



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        responsible for accuracy of 100% of measurement. The SDE where JTO is
        supervising officer shall be responsible for conducting test check of 50% of
        measurements. The Divisional Engineer shall be responsible for conducting test
        of 10% of measurements.
8.1.3   Method of recording of nomenclature of items:
        Complete nomenclature of items, like Name of Exchange, building, unit/section
        and as given in the BD therein if any need be reproduced in the measurement
        book for recording the measurements with corresponding Item Code if any as
        provided, shall be used.
8.1.4   Method of measurement:
        The measurement of the work shall be done for activity-wise as and when the
        item of work is ready for measurement. The methods of measurement of various
        items are enumerated as under:
             Measurement of cleaning, sweeping, scavenging, etc. as decided by the
        Engineering-in-charge.

8.2     Inspection and Quality Control:
8.2.1   The Quality of Works: The importance of quality of work(s)/job(s) cannot be
        over-emphasized. The quality of Telecom Service largely depends on the quality
        of service/product/material used and/or consumed, etc are the basic factors.

8.2.2   In order to ensure quality in said work(s), each component of work needs
        attention. The work shall be carried out strictly in accordance with specification(s)
        laid down to achieve the requisite quality aim if any.

8.2.3   It is imperative that the contractor(s)/bidder(s)/tenderer(s) is/are fully conversant
        with the normal practices and shall be fully equipped to carry out the work in
        accordance with the specifications if any. The contractor(s)/bidder(s)/tenderer(s)
        is/are expected and bound to ensure quality in said work(s) in accordance with
        specifications laid down if any. The contractor shall engage adequate and
        experienced supervisors to ensure that works are carried out as per specifications
        and with due diligence and in a professional manner. The contractor shall satisfy
        himself/themselves that the work confirms to the quality specification before
        offering the same to AT Wing for Acceptance and Testing if any and asked by
        authority.

8.2.4   An assessment of extent of interest shown by the contractors in executing the
        works with requisite quality shall be recorded and used in evaluating the
        Contractors' Performance Rating (CPR). Moreover Firms registered with either
        BSNL, Ratnagiri or with Department of Central or State Government or with
        BSNL and/or with its any unit(s) whatever be the case; should note that in case
        contractor(s)/bidder(s)/tenderer(s) fail(s) to complete the work as stated in the BD
        thereof within stipulated period or extended period as the case may be; their


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        performance will be noted in the performance register kept in the office of the
        GM, Ratnagiri and also be notified to Department of Central or State Government
        or with BSNL and/or with its any unit(s) as the case may be.

8.2.5   In addition to Acceptance Testing (if any) being carried out by AT Wing and
        supervision by BSNL Officers', all works at all times shall be open to inspection
        of the BSNL. The contractors shall be bound, if called upon to do so, to offer the
        works for inspection without any extra payment as applicable.

8.2.6   Site Order Book: The site book is one of the primary records to be maintained
        by the JTO supervising the work during the course of execution of work(s)/job(s).
        The noting made by the officers as well as contractors, will form as basis for
        operation for many contractual clauses. The contractor shall remove all the
        defects pointed out by the BSNL in the Site order book. The site order book is to
        be maintained in the prescribed format. The contractor or their authorized
        representatives shall also be at liberty to note their difficulties etc. in these books.
        The site order books shall invariably be consulted at the time of making final
        payment to the contractor.

8.3     Testing and Acceptance Testing:
8.3.1   The work shall be deemed to have been completed only after the same has been
        accepted by the AT Officer if any as stated in the BD thereof.

8.3.2   Scope of Acceptance and Testing: IF applicable and/or if asked by the authority
        the purpose of acceptance and testing is to verify integrity of measurement and
        quality of work done. The AT Officer shall not be responsible for recording of
        measurement for the purpose of billing and contractual obligations. However, if
        the measurement taken by AT Officer are found to be lesser than measurements
        recorded by the officer responsible for recording the measurements, the
        measurement taken by the AT Officer shall prevail without prejudice to any
        punitive action against the contractor as per provisions of the contract and the
        officer recording the measurements .The contractor shall be obligated to remove
        defects/deficiencies pointed out by the AT Officer without any additional cost to
        the BSNL as stated above and stated in the BD thereof.

8.3.3   Offering the work for acceptance and testing: The Sub Divisional Engineer
        responsible for the work(s)/job(s) as stated above, after having satisfied himself of
        completion of work ready for AT if any, shall offer the work to AT Officer for
        conducting Acceptance and Testing. The work against any work order can be
        offered for AT in a number of such stages if any or if applicable or as decided by
        the Engineering-in-charge.

8.3.4   The contractor shall provide labour and required assistant, if demanded by the AT
        officer for the work(s)/job(s) as stated above and other necessary infrastructure
        for carrying out the AT work. No extra payment will be made for the same.



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9.     WARRANTY:
9.1    The contractor shall warrant that the material supplied for the work if any shall be
       new and free from all defects and faults in material, workmanship and
       manufacture and shall be of the highest grade and consistent with the established
       and generally accepted standards for materials of the ordered and shall perform in
       full conformity with the specification and drawings if any. The contractor shall be
       responsible for any defects that may develop under the conditions provided by the
       contract and under the proper use, arising from faulty materials, design or
       workmanship such as corrosion/detritions of the equipment, inadequate quantity
       of materials, etc. and shall remedy such defects at his own cost when called upon
       to do so by the BSNL; who shall state in writing in what respect the stores are
       faulty. This warranty shall survive inspection or payment for, and acceptance of
       goods, but shall except in respect of complaints notified prior to such date, six
       months and/or the time period specified by the officer-In-Charge after
       acceptance testing.

9.2    If it becomes necessary for the contractor to replace or renew any defective
       portion/portions of the material under this clause, the provisions of clause shall
       apply to the portion/portions materials so replaced or renewed or until the end of
       the above mentioned period of six months, whichever may be later. If any defect
       is not remedied within a reasonable time, as prescribed by the BSNL, the BSNL
       may proceed to do the work at the contractor’s risk and costs, but without
       prejudice to any other rights, which the BSNL may have against the contractor in
       respect of such defects.

9.3    The work(s)/job(s) shall be guaranteed for a period of six months and/or time
       period specified by the officer-In-Charge and/or extended period if any.

9.4    Replacement under warranty clause shall be made by the contractor free of all
       charges at site including freight, insurance, cost of works and other incidental
       charges.

10.    AUDIT AND TECHNICAL EXAMINATION:
10.1   BSNL shall have the right to cause an audit and technical examination of the work
       and the final bills of the contractor including all supporting vouchers, abstract etc.
       to be made after payment of the final bill and if as a result of such audit and
       technical examination any sum is found to have been overpaid in respect of any
       work done by him under the contract or any work claimed by him to have been
       done by the contractor under the contract or any work claimed by him to have
       done by him under the contract and found not to have been executed, the
       contractor shall be liable the refund the amount of over payment and it shall be
       lawful for BSNL to recover the same from him in the manner prescribed in clause
       with the heading payment of bills (same chapter), or in any other manner legally
       permissible and if it is found that the contractor was paid less than what was due




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       to him under the contract in respect of any work executed by him under it, the
       amount of such under payment shall be duly paid by BSNL to the contractor.

10.2   Provided that BSNL shall be entitled to recover any sum overpaid, nor the
       contractor shall be entitled to payment of any sum paid short where such payment
       have been agreed upon between the Divisional Engineer or his subordinate officer
       on one hand and the contractor on the other under any term of the contract
       permitting payment for work after assessment by the General Manager, BSNL,
       Ratnagiri or his subordinate officer.

10.3   Any sum of money due and payable to the contractor (including security deposit
       returnable to him) under this contract may be appropriate by the BSNL for the
       payment of a sum of money arising out or under any other contract made by the
       contractor with the BSNL.

11.    PAYMENT TERM:
11.1 Procedure for Preparation and settlement of bills:
11.1.1 The work order shall contain work of one or more work(s)/job(s) as the case may
       be. As stated earlier the work has to be organized in such a way so that the normal
       routine shall not be disturbed/hampered. All items of work involved in this unit of
       work shall be completed in all respects before preferring the bills for the work.
       The procedure for preparation of bills is enumerated as under:
11.1.1.1 Procedure for preparation, processing and payment of bills:
        The contractor shall prepare the bills in triplicate ensuring execution of work in its
       completeness as envisaged above, correctness of rates and quantum of work and
       submit the bills to SDE and/or in-charge of work. The bills shall be prepared
       accurately and as per measurements recorded in the measurement book and after
       acceptance and testing if any of all the items involved in the work. The contractor
       should submit the bill within 10 days of AT if any. The SDE/AO in-charge shall
       record the certificate on the bill that the site order books have been consulted
       before signing the bills. This would enable the SDE/AO to ensure whether the
       defects pointed during execution have been rectified or not. The SDE/AO in-
       charge of work shall scrutinize the bills and accord necessary certificates and
       submit the bills with the documents as mentioned below to the Divisional
       Engineer, in-charge of work.
          First copy of bill with first copies of measurement sheets of measurement
           book and AT reports if any. (Payable copy).
          Second copy of bill with second copies of measurement sheets of
           measurement book and AT reports if any (Not for payment).
          Third copy of the bill with photocopies of measurement sheets and AT reports
           if any. (Not for payment).
11.1.1.2   The Divisional Engineer shall exercise the prescribed checks on the bills and
           accord necessary certificate on the bills. The Divisional Engineer shall retain
           the third copy in record and record it in estimate file maintained in his office


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           and send first and second copies with all documents to works section of
           General Cell for processing of bills and release of payment.

11.1.1.3   The work section of General Cell shall process the bills in the estimate file of
           the concerned work and scrutinize the bills vis-à-vis work order issued,
           sanctioned provisions in the estimate, etc. The bill shall be passed, after
           necessary scrutiny by Works Section; by the officer competent to pass the bill
           as per the guidelines. Account payee cheque for the amount passed in the bill
           will be issued only after the contractor gives a stamped receipt for the amount
           if the bills are not pre-receipted. Details of payment of all the bills shall be
           entered into contract’s ledger by Work Section of the General Cell.

 11.1.2    Procedure for preparation, processing and payment of final bill if any:
           The contractor shall prepare the bill as the case may be in triplicate after
           acceptance and testing of all the works and submit the same to SDE/AO in-
           charge of work within 30 days of acceptance and testing and payment shall be
           made within three months if the amount of contract is up to Rs.200000/- (Rs.
           Two Lac only) and in six months if the same exceed Rs.200000/- (Rs. Two
           Lac only); of the submission of such bill; depending upon the availability of
           funds. The final bill if any shall be prepared for all the measurements of all
           items involved in execution of complete work order as the case may be. The
           contractor shall prepare the final bill as stated above containing the following
           details:
      The bill for all the quantities as per Measurement at the approved rates
      Adjustment of performance security deposit and statutory taxes already recovered
      Store reconciliation statement furnishing account of stores received against the
       work order if any and returned to the designated Store go-down as surplus with
       requisite verifications from store in-charge/SDE in-charge of work if any.
      Letters of grant of EOT(s) if work could not be completed within stipulated time.

11.1.2.1   The SDE in-charge of work shall scrutinize the final bill as stated above
           against the works entrusted and accord necessary certificates stating that the
           work has been executed satisfactorily in accordance with specifications and
           terms and conditions of the contract. The SDE shall verify the quantities of
           items of work with reference to measurements recorded in the measurement
           book (and also AT reports (if any) in case of any deviations noted by AT
           officers if any). The SDE in-charge of work shall submit the final bills, along
           with other documents mentioned above, with the documents as mentioned
           hereunder to the Divisional Engineer, in-charge of work.
                    Bill prepared by the contractor.
                    Material reconciliation statement.
                    Measurement Book.
                    AT Certificate (if any).
                    The site order book.




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                     Details of recoveries/penalties for delays, damages to BSNL/Third
                      party properties as per provisions of the contract. In case no
                      recovery is to be made, NIL report needs to be submitted.

11.1.2.2   The Divisional Engineer shall exercise the prescribed checks on the bills and
           accord necessary certificates on the bills. The Divisional Engineer shall retain
           the third copy of the bill along with photocopies of other documents not
           available in his estimate file and send first and second copies of the bill,
           measurement book and other documents submitted by SDE along with the
           bills as above to Works Section of the General Cell for processing and final
           payment.

11.1.2.3   The work section of General Cell shall process the bills in the estimate file of
           the concerned work and scrutinize the bills vis-à-vis work order issued,
           sanctioned provisions in the estimate etc. The Works Section shall scrutinize
           the bill who recover all the liabilities of the contractor and statutory taxes as
           per the guide-lines. The bill shall be passed, after necessary scrutiny by Works
           Section, by the officer competent to pass the final bill.

11.1.2.4   Wherever there is no running bill for the work/job as stated above the bill for
           the period and or for that quantum of work as the case may be shall be
           submitted within 45 (Forty five) days from the completion as stated above the
           said work/job as the case may be along with all necessary documents. No
           bill(s) shall be entertained after the same period and the decision of the
           authority in this regard shall be final and binding up on the
           tenderer(s)/bidder(s)/contractor(s).

11.2       Procedure for payment for sub standard works:
11.2.1     The contractors are required to execute all works satisfactorily and in
           accordance with the specifications. If certain items of work are executed with
           unsound, imperfect or unskilled workmanship or with materials of any inferior
           description or that any materials or articles provided by him for execution of
           work are unsound or of a quality inferior to that contracted for or otherwise
           not in accordance with the contract (referred to as substandard work
           hereinafter), the Divisional Engineer in-charge shall make a demand in
           writing specifying the work, materials or articles about which there is a
           complaint.

11.2.2     Timely action by the BSNL Officers: Timely reporting and action, to a great
           extent, can prevent occurrence of sub standard work, which will be difficult or
           impossible to rectify later on. It is incumbent on the part of BSNL Officers to
           point out the defects in work in time during progress of the work. The Junior
           Telecom Officer/Sub-Divisional Engineer responsible for execution and
           supervision of work shall without any loss of time submit a report of
           occurrence of any sub standard work to the Divisional Engineer in-charge
           besides making an entry in the site order book. A notice in respect of defective


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            work shall be given to the contractor by Divisional Engineer in-charge in
            writing during the progress of work asking the contractor to
            rectify/replace/remove the sub standard item of work and also definite time
            period within which such rectification/removal/replacement has to be done.
            After expiry of the notice period, if the contractor fails to
            rectify/replace/remove the sub standard items, the defects shall be got
            rectified/replaced/removed departmentally or through some other agency at
            the risk and cost of the contractor.

11.2.3      Non-reporting of the sub-standard work in time on the part of BSNL
            Officer(s) shall not in any way entitle the contractor to claim that the defects
            were not pointed out during execution and as such the contractor cannot be
            absolved of the responsibility for sub standard work and associated liabilities.

11.2.4       Authority and Procedure to accept sub standard work and payment
            thereof: There may be certain items of work pointed out as sub standard
            which may be difficult to rectify and in the opinion of the head of SSA, the
            items in the question will not materially deteriorate the quality of service
            provided by the contractor, the Head of the SSA shall appoint committee to
            work out the reduced rates payable to the contractor for such sub standard
            work. The committee shall constitute one Divisional Engineer other than the
            one who is directly in-charge of work(s) involving sub-standard items of
            work, as Chairman and SDE (Planning) and an Accounts Officer as members.
            The committee shall take into account the approximate cost of material/work
            pointed out as sub standard and recommend the rates payable for sub standard
            work which shall not exceed 60% of the approved rates of the item in
            question.

11.2.5       Record of sub standard work: The items adjudged as sub-standard shall be
            entered into the measurement book with red ink if any.

12.       It shall be the duty of BSNL officer In-charge to maintain the record of the
         exchanges, buildings cleaned/swept etc. so that the same can be seen and/or be
         produced as and when asked by the authority as the case may be.

13.      PENALTY CLAUSE:
13.1 Delay's in the contractor's performance:
13.1.1 The time allowed for completion of the work as entered in work order (WO)
       tender shall be strictly adhered by the contractor and shall be deemed to be the
       most important aspect of the contract on the part of the contractor and shall be
       reckoned from the next day and/or 24 hours from issue of work order by the
       BSNL. The work shall, throughout the stipulated period of contract, be proceeded
       with all due diligence to achieve the desired progress uniformly, and the
       contractor shall pay as penalty an amount equal to 1.0 (one) percent of the amount
       (minimum Rs. One Thousand per Week) of the incomplete work for every day of



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       delay in completion of work, subject to a maximum of 10 (ten) percent of the
       estimated cost of the work awarded.

13.1.2 On any date the penalty as above, reaches 10 (ten) percent of the estimated cost
      of the work, the contractor should proceed with the work further only on getting a
      written instructions from the DE that, he is allowed to proceed further with work.
      It will be the discretion of the DE to allow the contractor to continue with the
      work on the basis of any written agreement reached between the contractor and
      the DE one of the conditions of such agreement may be a stipulation for the
      contractor to agree for realization of penalty for delay at a higher rate as may be
      agreed between the Divisional Engineer and contractor.

13.1.3 Penalty for delay in completion of the work shall be recoverable from the bills of
       the contractor and/or by adjustment from the security deposit or from the bills of
       any other contract. However, adjustment from security deposit(s)and/or any other
       deposit(s) will be made only when the contract has been terminated or at time of
       final settlement of bills on completion of work and the decision of the authority in
       this regard shall be final and binding up on the tenderer(s)/bidder(s)/contractor(s).

13.1.4 In case of slow progress of the work in a section which have been awarded to a
       particular contractor, and the public interest does not permit extension of time
       limit for completion of the work, the General Manager, BSNL, Ratnagiri will
       have the full right to order that the scope of the contractor may be restricted to
       such fraction of the whole of the work and get the balance executed at the risk and
       cost of the contractor. The details are given in Rescission of the contract clause of
       the bid document. All such Payments shall be recovered from the contractor’s
       pending bills or security deposit(s).

13.1.5 The General Manager, BSNL, Ratnagiri reserves the right to cancel the contract
       and forfeit the security deposit if the contractor fails to commence the work
       within stipulated time as stated above after issue of the work order as per the
       terms and conditions of BD thereof.

13.2   Penalty for causing inconvenience to the Public:
13.2.1 To ensure progress during the execution of work and to cause minimum
      inconvenience to the public otherwise suitable penalty shall be imposed by the
      authority and in this regard the decision of General Manager, BSNL, Ratnagiri
      shall be final and binding up on the tenderer(s)/bidder(s)/contractor(s).

13.2.2 If any such penalty is levied on a contractor for more than 02 occasions, then
       his/her contract could be terminated and in this regard the decision of General
       Manager, BSNL, Ratnagiri shall be final and binding up on the
       tenderer(s)/bidder(s)/contractor(s).




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13.3     Penalty for damaging the BSNL property/infrastructure:
13.3.1 During execution of work utmost care is to be taken by the contractor, so that the
       existing infrastructure/property of BSNL/public be not damaged/hampered. In-
       case any damage or otherwise is done, a penalty as stated above will be charged
       from the contractor or the amount will be deducted from his bills:

13.4   Penalty to damage stores/material supplied by the BSNL if any and as the
       case may be:
13.4.1 The contractor while taking delivery of materials supplied by the BSNL at the
       designated place shall thoroughly inspect all items before taking them over. In
       case of execution of the work, if any material is found damaged/working
       unsatisfactorily, then a penalty equivalent to the cost of material + 15% as penalty
       shall be recovered from the contractor’s payments/securities.

13.4.2 However, contractor will not be penalized for any defect in workmanship of the
       materials, which shall be taken up separately with the supplier of the stores of
       BSNL.

14.      Rescission/Termination of contract:
14.1     Circumstances for rescission of contract: Under the following conditions the
         competent authority may rescind the contract:

a)       If the contractor commits breach of any item of terms and conditions of the
         contract.

b)       If the contractor suspends or abandons the execution of work and the engineer in-
         charge of the work comes to conclusion that work could not be completed by due
         date for completion or the contractor had already failed to complete the work by
         that date.

c)       If the contractor had been given by the officer-in-charge of work a notice in
         writing to rectify/replace any defective work and he/she fails to comply with the
         requirement within the specified period.

14.2     Upon rescission of the contract, the security deposit of the contractor shall be
         liable to be forfeited and shall be absolutely at the disposal of the BSNL as under:

14.2.1       Measurement of works executed since the date of last measurement and up to
             the date of rescission of contract shall be taken in the presence of the
             contractor or his authorized representative who shall sign the same in the MB
             if any. If the contractor or his authorized representative do not turn up for
             joint measurement, the measurement shall be taken by the officer authorized
             for this purpose after expiry of due date given for joint measurement taken by
             the officer so authorized shall be final and no further request for joint
             measurement shall be entertained if any.



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 14.2.2     The unused material (Supplied by the BSNL) available at site if any, shall be
            transported back by the BSNL to the Telecom Store at the risk and cost of the
            contractor. If any such material is found damaged/lost then the penalty shall
            also be recovered from the contractor as per conditions in tender documents,
            bid.

 14.2.3     The un-executed work shall be got executed through the qualified bidder
            from amongst the bidders, who participated in the bidding process, by giving
            them offers in their order of ranking (L2, L3, ---) at their quoted rates. If the
            work was awarded on single tender basis then the BSNL shall get the
            unexecuted work completed through any other contractor approved in
            Ratnagiri at the approved rates of that particular section or to execute the
            work by BSNL, as is convenient or expedient to the BSNL at the risk and
            cost of the contractor. In such an event no compensation shall be payable by
            the BSNL to the contractor towards any inconvenience/loss that he may be
            Subjected to as a result or such an action by the BSNL. In this regard the
            Decision of General Manager, BSNL, Ratnagiri shall be final and binding up
            on the contractor(s)/tenderer(s)/bidder(s). In all these Cases, expenses which
            may be incurred in excess of the sum which would have Paid to the original
            contractor if the whole work had been executed by him shall be borne and
            paid to the original contractor and shall be deducted from any money due to
            him by the BSNL/Government under the contract or any other account
            whatsoever any where in the BSNL or from a security deposit(s).

   14.2.4 The certificate of the Divisional Engineer in-charge of work as to the value of
          work done shall be final and conclusive against the contractor, provided
          always that action shall only be taken after giving notice in writing to the
          contractor.

14.3   Termination for insolvency:
14.3.1 The BSNL may at any time terminate the contract by giving written notice to the
       contractor, without compensation to contractor, if the contractor becomes
       bankrupt or otherwise insolvent as declared by the competent court provided that
       such termination will not prejudice or affect any right or action or remedy which
       has accrued or will accrue thereafter to the BSNL .

14.4   Optional Termination by BSNL (other than due default of the contractor):
14.4.1 The BSNL may, at any time, at its option cancel and terminate this contract by
       written notice to the contractor, in which event the contractor shall be entitled to
       payment for the work done up to the time of such cancellation and a reasonable
       compensation in accordance with the contract prices for any additional expenses
       already incurred for balance work exclusive of purchases and/or whole of
       material, machinery and other equipment for use in or in respect of the work.




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14.4.2 In the event of the termination of the contract, the contractor shall forthwith clear
        the site of all the contractor’s materials, machinery and equipment’s and hand
        over possession of the work/operations concerned to the BSNL/Government
        and/or as the BSNL may direct.

14.4.3       The BSNL may, at its option, cancel or omit the execution of one or more
             items of work(s)/job(s) under this contract and may part of such items
             without any compensation whatsoever to the contractor.

14.5     Issuance of Notice:
14.5.1 The Divisional Engineer in-charge of work shall issue show cause notice giving
       details of lapses, violation of terms and conditions of the contract, wrongful
       delays or suspension of work or slow progress to the contractor directing the
       contractor to take corrective action. A definite time schedule for corrective action
       within the stipulated time frame, Divisional Engineer in-charge shall submit a
       draft of final notice along with a detailed report to the competent authority who
       had accepted the contract.

14.5.2 The final notice for rescission of contract to the contractor shall expressly state
       the precise date and time from which the rescission would become effective. The
       following safe guards shall be taken while issuing the final notice:

a)       During the period of service of notice and its effectiveness, the contractor should
         not be allowed to remove from the site any material/equipment belonging to the
         BSNL.

b)       The contractor shall give in writing the tools and plants he would like to take
         away/remove from the site. Such of the materials as belong to him and which may
         not be required for future execution of balance work may allowed by the
         Divisional Engineer in-charge of work to be removed with proper records.

c)       No new work(s)/job(s) beneficial to the contractor shall be allowed.

d)       Adequate BSNL's security arrangement in replacement of the contractor watch
         and ward shall be made forthwith. Expenses on this account are recoverable from
         the security deposit or any amount due to the contractor.
15.      INDEMNITIES:
15.1     The contractor shall indemnify and save harmless the Government/Dept/BSNL
         from and against all actions, suits, proceedings, costs, damages, charges, claims
         and demands whatsoever, either in law or equity and all costs and charges and
         expenses that the Nigam/BSNL may sustain or incur arising from or out of
         omission or commission of any act/acts of the contractor, his agents, employees,
         assignee or sub-contractor(s). Moreover if the contractor(s) be quoted the rates
         below the scheduled rates or otherwise, contractor(s) has(have) to deposit the
         difference of amount of total project cost as per the scheduled rates (Section XXI)


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      and the cost of the total project as per the said quoted rates below the scheduled
      rates to the BSNL, Ratnagiri Telecom as stated above by D.D. towards the
      special deposit (SPD) which would in turn be returned after successful completion
      of the said work(s) or otherwise. There shall be no interest paid on the said SPD
      of any sort. If the said contractor fails to complete/comply the above said work as
      per the time limit given in the work-order and/or as per the condition(s) of the
      tender document(s) thereof and/or as per the instruction(s) of the authority, the
      work shall be got completed by other contractor(s) who be quoted above the said
      contractor or otherwise so on and so forth and the rate difference would be paid
      from the above said special deposit without prejudice and in no case the
      contractor(s) will have claim for the same and the same SPD would be forfeited
      and the decision of GM, BSNL, Ratnagiri (Authority) in this regard shall be final
      and binding upon the contractor(s).
      Example: Total cost of the project as per the scheduled rates=A.
         Total cost of the project as per the rates quoted below the scheduled rates
          by the contractor(s)=B.
         A-B=C Where ‘C’ be the special deposit to be paid to the BSNL Ratnagiri as
         stated above.
 15.2 The contractor shall at his own cost at the BSNL's request defend any suit or other
      proceeding asserting a claim covered by this indemnity, but shall not settle,
      compound or compromise any suit or other finding without first consulting the
      BSNL.
16.    FORCE MAJEURE:
16.1   If any time, during the continuance of this contract, the performance in whole or
       in part by either party or any obligation under this contract shall be prevented or
       delayed by reason of any war, or hostility, acts of the public enemy, civil
       commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions,
       strikes, lockouts or act of God (herein after referred to as events) provided notice
       of happenings, of any such eventuality is given by either party to the other within
       21 days from the date of occurrence thereof, neither party shall by reason of such
       event be entitled to terminate this contract nor shall either party have any such
       claim for damages against the other in respect of such non-performance and work
       under the contract shall be resumed as soon as practicable after such event may
       come to an end or cease to exist, and the decision of the BSNL as to whether the
       work have been so resumed or not shall be final and conclusive, provided further
       that if the performance, in whole or part of any obligation under this contract is
       prevented or delayed by reason of any such event for a period exceeding 60 days
       either party may, at his option terminate the contract.

16.2   Provided also that if the contract is terminated under this clause, the BSNL shall
       be at liberty to take over from the contractor at a price to be fixed by the BSNL,
       which shall be final, all unused, undamaged and acceptable materials, brought out
       components and stores in the course of execution of the contract, in possession of
       the contractor at the time of such termination of such portions thereof as the




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       BSNL may deem fit excepting such materials bought out components and stores
       as the contracts may with the concurrence of the BSNL elect to retain.

17.    ARBITRATION:
17.1   In the event of any question, dispute or difference arising under this agreement or
       in connection there-with except as to matter the decision of which is specifically
       provided under this agreement, the same shall be referred to sole arbitration of the
       Chief General Manager, Maharashtra Circle or in case his designation is changed
       or His office is abolished then in such case to the sole arbitration of the officer for
       the Time being entrusted whether in addition to the functions of the Chief General
       Manager, Maharashtra Circle (CGM) or by whatever designation such officers
       may be called (hereinafter referred to as the said officer) and if the Chief General
       Manager, Maharashtra Circle or the said officer is unable or unwilling to act as
       such to the sole arbitration or some other person appointed by the Chief General
       Manager, or the said officer. The agreement To appoint an arbitrator will be in
       accordance with the Arbitration and Conciliation Act, there will be no objection
       to any such appointment that the arbitrator is Government/BSNL Servant or that
       he has to deal with the matter to which the agreement relates or that in the course
       of his Duties as Government/BSNL Servant he has expressed views on all any of
       the matter under dispute. The award of the arbitrator shall be final and binding on
       the parties. In the event of such Arbitrator to whom the matter is originally
       referred, being transferred or vacating his office or being unable to act for any
       reasons whatsoever such Chief General Manager (CGM) or the said officer shall
       appoint another person to act as arbitrator in accordance with terms of the
       agreement and the person so appointed shall be entitled to proceed from the stage
       at which it was left out by his predecessors.

17.2 The arbitrator may from time to time with the consent of parties enlarge the time
     for making and publishing the award, subject to aforesaid Indian Arbitration and
     Conciliation Act and the Rules made there under any modification thereof for the
     time being in force shall be deemed to apply to the arbitration proceeding under
     this cause.

17.3. The venue of the arbitration proceeding shall be the Office of the Chief General
      Manager, Maharashtra Circle or such other places as the arbitrator may decide.
      The following procedure shall be followed:
      17.3.1 In case parties are unable to reach a settlement by themselves, the dispute
             should be submitted or arbitration in accordance with contract agreement.
      17.3.2 There should not be a joint submission with the contractor to the sole
             Arbitrator.
      17.3.3 Each party should submit its own claim severally and may oppose the
            claim put forward by the other party
      17.3.4. The onus of establishing his claims will be left to the contractor.
      17.3.5 Once a claim has been included in the submission by the contractor, a
             reiteration or modification thereof will be opposed.
      17.3.6 The "points of defence" will be based on actual conditions of the contract.



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       17.3.7 Claims in the nature of ex-gratia payments shall not be entertained by the
              Arbitrator as these are not contractual.
       17.3.8 The question whether these conditions are equitable shall not receive any
              consideration in the preparation of "points of defence".
       17.3.9 If the contractor includes such claims in his submission, the fact that they
              are not contractual will be prominently placed before the Arbitrator.
       The award of the sole Arbitrator shall be final and binding on all the parties
       to the dispute.

18.    SET OFF:
18.1   Any sum of money due and payable to the contractor (Including security
       deposit(s) refundable to him) under this contract may be appropriated by the
       BSNL/Department or the Govt. or any other person or persons contracting
       through the BSNL/Govt. of India and set off the same against any claim of the
       BSNL or Govt. or such other person or persons for payment of a sum of money
       arising out of this contract made by the contractor with BSNL/Department or
       Govt. or such other person or persons contracting through BSNL/Govt. of India.




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                                    SECTION-VI
                SPECIAL CONDITIONS OF CONTRACT

1     GENERAL:
1.1   The work shall be accepted only after Acceptance Testing (if any) carried out by
      team, designated by the BSNL, as per prescribed schedule and work/material
      passing the test successfully if any. Standard and Quality is the main slogan of
      BSNL, Ratnagiri and contractor shall maintain the standard and quality while
      performing the said work/job without any compromise or otherwise.

1.2   The BSNL reserves the right to disqualify such bidders who have a record of not
      meeting contractual obligations against earlier contracts entered into with the
      BSNL.

1.3   The BSNL reserves the right to black list a bidder for a suitable period in case he
      fails to honour his bid without sufficient grounds.

1.4   The BSNL reserves the right to counter offer price(s) against price(s) quoted by
      any bidder.

1.5   Any clarification issued by BSNL, in response to query raised by prospective
      bidders shall form an integral part of bid documents and it may amount to
      amendment of relevant clauses of the bid documents.

1.6   Tender will be evaluated as a single package of all the items given in the price
      schedule.

1.7   All work to be executed under the contract shall be executed under the direction
      and subject to the approval in all respects of by the Divisional Engineer/Chief
      Accounts Officer (CAO) or Site Engineer/in-charge of work site who shall be
      entitled to direct at what point or points and what manner they are to be
      commenced, and from the time to time be carried on for its completion.

1.8   The work in each section may be split up between two or more contractors as
      stated above and/or accept any tender(s) in part(s) or otherwise and not entirely if
      considered expedient by the General Manager, BSNL, Ratnagiri and the decision
      of GM, BSNL, Ratnagiri (Authority) in this regard shall be final and binding
      upon the contractor(s)/bidder(s)/tenderer(s).

1.9   If the contractor shall desire an extension of time for completion of the work on
      the grounds of unavoidable hindrance in execution of work or on any other
      ground he shall apply in writing to the Divisional Engineer within 03 days of
      the date of hindrance on account of which he desires such extension as
      aforesaid. In this regard the decision of authority shall be final and binding upon
      the contractor(s)/bidder(s)/tenderer(s).



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1.10   If at any time after the commencement of the work, the BSNL may feel that
       execution of whole or part of work, as specified in the tender is not required to be
       carried out, then the BSNL shall give notice in writing of the fact to the contractor
       who shall have no claim to any payment of compensation whatsoever on account
       of any profit or advantage which he might have derived in consequence of the full
       amount of the work not having been carried out; neither shall he have any claim
       nor compensation by reason of any alterations having been made in the original
       specifications, drawings, designs and instructions which shall involve any
       curtailment of the work as originally contemplated.

1.11   Whenever any claims against the contractor for the payment of a sum of money
       arises out of or under the contract, the BSNL shall be entitled to recover such sum
       by appropriating in part or whole the security deposit(s) of the contractor, and to
       sell any Government promissory notes, etc., forming the whole or part of such
       security or bill pending against any contract with the BSNL. In the event of the
       security being insufficient or if no security has been taken from the contractor,
       then the balance or the total sum recoverable as the case may be, shall be
       deducted from any sum then due or which at any time there after may become due
       to the contractor under this or any other contract with BSNL/Government. Should
       this sum be not sufficient to cover the full amount recoverable, the contractor
       shall pay to BSNL on demand the balance remaining due(s).

1.12   No official of Executive (JTO and above) rank or other Executive officer
       employed in Engineering or administrative duties in an Engineering BSNL or any
       other BSNL of the BSNL/Government of India is allowed to work as a contractor
       for a period of two years after his retirement from BSNL/Government service
       without the previous permission of BSNL/Government of India. The said contract
       is liable to be cancelled if either the contractor or any of his employee(s) be found
       at any time to be such a person who had not obtained the permission of
       BSNL/Government of India as aforesaid before submission of the engagement in
       the contractor’s service as the case may be.

1.13   In the event of the contractor being, adjudged insolvent or going voluntarily into
       liquidation of having received order or other order under insolvency act made
       against him or in the case of company, of the passing of any resolution, or making
       of any order for winding up whether voluntarily or otherwise, or in the event of
       the contractor failing to comply with any of the conditions herein specified and
       moreover the General Manager, BSNL, Ratnagiri shall have the power to
       terminate the contract without any notice. The decision of GM, BSNL, Ratnagiri
       in     this    regard     shall    be    final    and     binding     upon     the
       contractor(s)/bidder(s)/tenderer(s).

1.14   Without prejudice to any of the rights or remedies under this contract, if the
       contractor dies, the General Manager, BSNL, Ratnagiri on behalf of the CMD,
       BSNL can terminate the contract without compensation to the contractor.
       However General Manager, BSNL, Ratnagiri at his discretion may permit



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       contractor’s heirs to perform the duties or engagements of the contractor under the
       contract, in case of his death. In this regard the decision of General Manager,
       BSNL, Ratnagiri shall be the final and binding upon the
       contractor(s)/bidder(s)/tenderer(s).

1.15   In the event of the contractor, winding up his company on account of transfer or
       merger of his company with any other, the contractor shall make it one of the
       terms and stipulations of the contract for the transfer of his properties and
       business that such other person or company, shall continue to perform the duties
       or engagement of the contractor under this contract and be subject to his liabilities
       there under.

1.16   Interpretation of the contract document:
1.16.1 The BSNL and/or any officer appointed by the competent authority regarding
       meaning and effect and intent of contract document(s) [BD] shall be the final and
       binding upon the contractor(s)/bidder(s)/tenderer(s) and the same shall not to
       challengeable in any court of law. Contractor(s)/Bidder(s)/Tenderer(s) is (are)
       instructed to go through the BD thoroughly and may seek clarification(s) before
       submitting the BD to the above said authority. Moreover if the
       contractor(s)/bidder(s)/tenderer(s) is (are) able understand English Language;
       he/they may seek the help from the translator(s) as applicable in law or otherwise.
       Any instruction(s) and/or additional information received from authority as the
       case may be; shall be set forth or be brought to the notice in writing to the
       representative of contractor(s)/bidder(s)/tenderer(s). It shall be the contractor’s
       responsibility to thoroughly familiarize all of his supervisory personnel with the
       contents of all the contract documents (BD). Moreover when
       bidder(s)/tenderer(s)/contractor(s) tender(s)/bid(s) the same bid is to be taken
       granted that tenderer(s)/bidder(s)/ contractor(s); he has/have given express
       consent to follow all the guidelines issued by BSNL and time to time modification
       of BD thereof.
1.17 Notification:
1.17.1 The contractor shall give in writing to the proper person or authority with a copy
       to the Divisional Engineer such notification as may be mandatory or necessary in
       connection with the commencement, suspension, resumption, performance and/or
       completion of the contracted work. Notice(s) shall be given sufficiently in
       advance of the proposed operation to permit proper co-relation of activities and
       the contractor shall keep all proper persons or authorities involved and advised of
       the progress of operations through out the performance of the work and/or with
       such other information and/or supporting figure and data as may from time to
       time as directed or required.
 1.18 Shut down on account of weather conditions:
1.18.1 The contractor shall not be entitled to any compensation whatsoever by reason of
       suspension of the whole or any part of the work made necessary by BSNL or
       deemed advisable on account of bad weather conditions or other Force Majeure
       conditions.


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2.    STORES SUPPLIED BY THE BSNL:
2.1   At no point of time the contractor shall be issued stores of value more than the
      contractors’ material security as per clause No. 05 (i) of Section-V if any and if
      applicable and the decision in this regard of the authority shall be final and
      binding upon contractor(s)/bidder(s)/tenderer(s). If at all the work requires more
      amount of materials to be issued to the contractor(s), then the security shall
      suitably be revised before the issue of the store(s) and the contractor(s) will not
      have any objection to it.

2.2   The contractor shall transport (including loading and unloading) all stores issued
      to him from District Telecom Store, to the site of work at his own cost if any and
      wherever applicable. The BSNL shall not pay any transportation charges to the
      contractor.

2.3   All materials supplied to the contractor by the BSNL if any and if applicable shall
      remain the absolute property of BSNL and shall not be removed from site of the
      work expect for use in the work and shall be at all times open to inspection by the
      Representative      of     General       Manager,      BSNL,      Ratnagiri.      The
      contractor(s)/bidder(s)/tenderer(s) is advised to get insured all the stores
      material supplied by BSNL for the said work at his own cost as the case may
      be and if any. In case the materials if any are taken delivery of by the contractor
      and stored at the site office/store of the contractor such Site office/store will also
      be treated “as site” for this purpose. Any such materials remaining unused at the
      time of abandonment, completion or determination of the contract shall be
      returned to the BSNL at a place informed to him by the BSNL, failing which the
      cost of the unused materials shall be deducted from the contractor’s material
      security or any of his pending bills or from any other security.

2.4   The contractor shall be responsible for the transportation of store, storage and safe
      custody of all material supplied to him by the BSNL, which in the contractor’s
      custody whether, or not installed in the work. The contractor shall satisfy himself
      regularly the quantity and quality of the materials supplied to him and he will be
      responsible for any subsequent deterioration and discrepancy (inclusive of theft)
      in the quantity and quality of materials.

2.5   The contractor shall submit a proper account every month of all the materials
      supplied to him by the BSNL and those consumed for items of work any
      discrepancy of difference between the materials issued to the contractor and those
      consumed in the work as per the “BSNL’s calculation” (which shall be final) will
      be charged to the contractor or deducted from his bills at 1.5 times of prevailing
      standard price including freight, handling charges, storage charges, etc..

2.6   The contractor shall ensure that only the required materials are issued to him.
      Upon completion of work, the contractor shall return to the BSNL at the later



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      designated store in good condition, free of charges, any unused materials that
      were supplied by the BSNL.

3.    EASEMENTS, PERMITS, LICENCES AND OTHER FACILITIES:
3.1   The contractor shall obtain/provide at his own cost all easements, permits and
      license necessary to do the work which shall be provided by the Representative of
      the General Manager, BSNL, Ratnagiri.

3.2   If the contractor is not able to provide above mentioned permits, etc., in time then
      the extension of time limit shall be provided as per EOT clause given in tender
      document.

4.    QUALITY OF WORK:
4.1   The BSNL shall be the final judge of the quality of the work and the satisfaction
      of the BSNL in respect thereof set forth in the contract documents. Laxity of
      failure the enforce compliance with the contract documents by the BSNL and/or
      its representative shall not manifest a change or intent of waiver, the intention
      being that, not withstanding the same, the contractor shall be and remain
      responsible for complete and proper compliance with the contract documents and
      the specification therein. The representative of General Manager, BSNL,
      Ratnagiri has the right to prohibit the use of men and any tools, materials and
      equipment which in his opinion do not produce work of performance meet the
      requirement of the contract documents.

5.    TAXES AND DUTIES:
5.1   Contractor shall pay all rates, levies, fees, royalties, taxes and duties payable or
      arising from out of, by virtue of or in connection with and/or incidental to the
      contract or any of the obligations of the parties in terms of the contract or
      documents and/or in respect of the works or operations or any part thereof to be
      performed by the contractor and the contractor shall indemnify and keep
      indemnified the BSNL from and against the same or any default by the contractor
      in the payment thereof.

6.    PROTECTION OF LIFE AND PROPERTY, EXISTING FACILITIES AND
      SAFETY MEASURES TO WORKMEN:

6.1   The contractor is fully responsible for taking all possible safety
      precaution/measures as per the enactment of Govt. of India and time to time
      modification(s) thereof during preparation for and actual performance of the work
      and for keeping the construction site/site(s) in a reasonable safe condition. The
      contractor shall protect all life and property from damage or losses resulting from
      his work/construction operations as the case may be and shall minimize the
      disturbance and inconvenience to the public too.




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6.2     The contractor shall be solely liable for all expense for and in respect of repairs
        and/or damage occasioned by injury of or damage to such under ground and
        above structure or other properties and under take to indemnify the BSNL from
        and against all actions, cause of actions, damages, claims and demands
        whatsoever, either in law or in equity and all losses and damages and costs
        (inclusive between attorney and client), charges and expenses in connection
        therewith and/or incidental thereto.

6.3     The current market value of any commodities lost as a result of any damage to the
        aforesaid existing facilities shall be paid by the contractor together with such
        additional sums necessary to liquidate the personal of property damages resulting
        there from.

7.      LABOUR WELFARE MEASURES AND WORKMAN COMPENSATION:
7.1     Obtaining License before commencement of work:
        The contractor shall obtain a valid labour license under the contract labour (R &
        A), Act 1970 and the contract labour (Regulation & abolition), Central Rules
        1971 before commencement of the work, and continue to have a valid license
        until the completion of work. The contractor shall also abide by the provisions of
        the Child Labour (Prohibition & Regulation), Act 1986. Any failure to fulfill this
        requirement shall attract the penal provisions of this contract arising out of the
        resultant non-execution of work.

7.2     Contractors Labour Regulations:
7.2.1   Working Hours:
7.2.1.1 Normally working hours of an employee should not exceed 09 hours a day. The
        working day shall be so arranged that inclusive of interval for rest, if any, it shall
        not spread over more than 12 hours on any day.

7.2.1.2 When a worker is made to work for more than 09 hours on any day or for more
        than 48 hours in any week he shall be paid overtime for the extra hours put in by
        him.

7.2.1.3 Every worker shall be given a weekly holiday normally on a Sunday, in
        accordance with the provisions of Minimum Wages (Central), Rules 1960, as
        amended from time to time irrespective of whether such worker is governed by
        the Minimum Wages Act or not.

7.2.1.4 Where the minimum wages prescribed by the Government, under the Minimum
        Wages Act are not inclusive of the wages for the weekly day of rest, the worker
        shall be entitled to rest day wages at the rate applicable to the next preceding day,
        provided he has worked under the same contractor for a continuous period of not
        less than 06 days.




                                              46                            Signature of Bidder
                                                                       Tender for Housekeeping


7.2.1.5 Where a contractor is permitted by the Engineer-in-Charge to allow a worker to
        work on a normal weekly holiday, he shall grant a substituted holiday to him for
        the whole day, on one of the 05 days, immediately before or after the normal
        weekly holiday, and pay wages to such worker for the work performed on the
        normal weekly holiday at the overtime rate.
7.2.2   Display of Notice Regarding Wages, etc.:
        The contractor shall, before he commences his work on contract, display and
        correctly maintain and continue to display and correctly maintain, in a clear and
        legible condition in conspicuous places on the work, notices in English and in
        local Indian languages spoken by the majority of the workers, giving the
        minimum rates of the wages fixed under Minimum Wages Act, the actual wages
        being paid the hours of work for which such a wages are earned, wages periods,
        dates of payments of wages and other relevant information.

7.2.3   Payment of Wages:
7.2.3.1 The contractor shall fix wage periods in respect of which wages shall be payable.

7.2.3.2 No wage period shall exceed one month.

7.2.3.3 The wages of every person employed as contract labour in an establishment or by
        a contractor, where less than one thousand such persons are employed, shall be
        paid before the expiry of seventh day and in other cases before the expiry of tenth
        day after the last day of the wage period in respect of which the wages are
        payable.

7.2.3.4 Where the employment of any worker is terminated by or on behalf of the
        contractor, the wages earned by him shall be paid before the expiry of second
        working day from the date on which his employment is terminated.

7.3.2.5 All payment of wages shall be made on a working day at the work premises and
        during the working time and on a date notified in advance and in case the work is
        completed before the expiry of the wage period, final payment shall be made
        within 48 hours of the last working day.

7.2.3.6 Wages due to every worker shall be paid to him direct or to other person
       authorized by him in this behalf or as per the instructions from the authority stated
       as the case may be.

7.2.3.7 All wages shall be paid in current coin or currency or both.

7.2.3.8 Wages shall be paid without any deductions of any kind except those specified by
         the Central government by general or special order in this behalf or permissible
         under the Payment of Wages Act 1956.




                                             47                             Signature of Bidder
                                                                    Tender for Housekeeping


 7.2.3.9 A notice showing the wages period and the place and time of disbursement of
         wages shall be displayed at the place of work and a copy sent by the contractor
         to the Engineer-in-Charge under acknowledge.

7.2.3.10 It shall be the duty of the contractor to ensure the disbursement of wage in
         presence of the site Engineer-in-Charge who will be required to be present at the
         place and time of the disbursement of wages by the contractor to workmen.

7.2.3.11 The contractor shall obtain from the site Engineer or any other authorised
         representative of the Engineer-in-Charge, as the case may be, a certificate under
         his signature at the end of the entries in the “Register of Wages” or the “Wage-
         cum-Muster Roll”, as the case may be, in the following form:

   “Certificate that the amounts shown in the column No…………has been paid to the
   workman concerned in my presence on………………..at………….. by cheque.”

7.2.3.12 The personnel(s) deployed by contractor shall have Bank account where they are
        going to be deployed or at any other place in Ratnagiri Dist; which is convenient
        to contractor’s employee. Payment shall be made to the employees of the
        contractor(s)/bidder(s)/tenderer(s) before (due date) by cheque only. Other mode
        of payment to employees by contractor(s)/bidder(s)/tenderer(s) is not accepted or
        otherwise.

7.2.4   Fines and deductions which may be made from wages:
        7.2.4.1   The wages of a worker shall be paid to him without any deduction of
                  any kind except the following:
                  (a) Fines.
                  (b) Deductions for absence from duty i.e. from the place or the
                      places where by the terms of his employment he is required to
                      work. The amount of deduction shall be in proportion to the period
                      for which he was absent.
                  (c) Deduction for damages to or loss of goods expressly entrust to the
                      employed person for custody, or for loss of money or any other
                      deductions which he is required to account, where such damages or
                      loss is directly attributable to his neglect or default.
                  (d) Deduction for recovery of advances or for adjustment of
                      overpayment of wages, advances granted shall be entered in a
                      register.
                  (e) Any other deduction, which the Central Government may from
                      time to time, allow.

        7.2.4.2   No fines should be imposed on any worker save in respect of such acts
                  and omissions on his part as have been approved of by the Labour
                  Commissioner.




                                            48                           Signature of Bidder
                                                                  Tender for Housekeeping


         7.2.4.3   No fine shall be imposed on a worker and no deduction for damage or
                   loss shall be made from his wages until the worker has been given an
                   opportunity of showing cause against such fines or deductions.

         7.2.4.4   Every fine shall be deemed to have been imposed on the day of the act
                   or omission in respect of which it was imposed.
7.2.5    Labour records:
         7.2.5.1 The contractor shall maintain a Register of Persons employed on
                 work on contract in Form-XIII of the Contract Labour (R & A),
                 Central Rules 1971.
         7.2.5.2 The contractor shall maintain a Muster Roll register in respect of all
                 workmen employed by him on the work under Contract in Form-XVI
                 of the Contract Labour (R & A), Rules 1971.
         7.2.5.3 The contractor shall maintain a Wage Register in respect of all
                 workmen employed by him on the work under Contract in Form-XVII
                 of the Contract Labour (R & A), Rules 1971.
         7.2.5.4 Register of accidents: The contractor shall maintain a register of
                 accidents in such form as may be convenient at the work place but the
                 same shall include the following particulars:
                 a) Full Particulars of the labourer’s who met with accidents.
                 b) Rate of wages.
                 c) Sex.
                 d) Age.
                 e) Nature of accident and cause of accident.
                 f) Time and date of accident.
                 g) Date and time when admitted in hospital.
                 h) Date of discharge from the hospital.
                 i) Period of treatment and result of treatment.
                 j) Percentage of loss of earning capacity and disability as
                     assessed by Medical officer.
                 k) Claim required to be paid under Workmen’s Compensation Act.
                 l) Date of payment of compensation.
                 m) Amount paid with details of the person to whom the same was
                     paid.
                 n) Authority by whom the compensation was assessed.
                 o) Remarks.

        7.2.5.5 The contractor shall maintain a Register of Fines in the Form-XII of the
                Contract Labour (R & A), Rules 1971. The contractor shall display in a
               good condition and in a conspicuous place of work the approved list of
               acts and omission for which fines can be imposed.

        7.2.5.6 The contractor shall maintain a Register of deductions for
                damages or loss in Form XII of the Contract Labour (R & A), Rules
                1971.



                                           49                          Signature of Bidder
                                                                    Tender for Housekeeping


        7.2.5.7 The contractor shall maintain a Register of Advances in Form-XII of the
                Contract Labour (R & A), Rules 1971.

        7.2.5.8 The contractor shall maintain a Register of Overtime in Form-
               XII of the Contract Labour (R & A), Rules 1971.
7.2.6   Attendance card-cum wage slip:
        7.2.6.1 The contractor shall issue an Attendance card cum wage slip to each
                workman employed by him.
        7.2.6.2 The card shall be valid for each period.
        7.2.6.3 The contractor shall mark the attendance of each workman on the card
                twice each day, once at the commencement of the day and again after the
                rest interval, before ha actually starts work.
        7.2.6.4 The card shall remain in possession of the worker during the wage period
                under reference.
        7.2.6.5 The contractor shall complete the wage slip portion on the reverse of the
                card at least a day prior to the disbursement of wages in respect of the
                wage period under reference.
        7.2.6.6 The contractor shall obtain the signature or thumb impression of the
                worker on the wage slip at the time of disbursement of wages and retain
                the card with him.
7.2.7   Employment card:
        The contractor shall issue an Employment card in the Form-XIV of Contract
        Labour (R & A), Central Rules 1971 to each worker within three days of the
        employment of the worker.
7.2.8   Service certificate:
        On termination of employment for any reason whatsoever the contractor shall
        issue to the workman whose services have been terminated, a Service Certificate
        in the Form-XV of the Contract Labour (R & A), Central Rules 1971.
7.2.9   Preservation of labour records:
        The Labour records and records of Fines and deductions shall be preserved in
        original for a period of three years from the date of last entries made in them and
        shall be made available for inspection by the Engineer-in-Charge or Labour
        Officer or any other officers authorised by the BSNL/Ministry of Communication
        in this behalf.
7.3     Power of labour officer to make investigations or enquiry:
        The Labour Officer or any person authorised by the Central Government on their
        behalf shall have power to make enquiries with a view to ascertaining and
        enforcing due and proper observance of Fair Wage Clauses and provisions of
        these Regulations. He shall investigate into any complaint regarding the default
        made by the contract in regard to such provision.



                                             50                          Signature of Bidder
                                                                     Tender for Housekeeping


7.4   Report of Investigating officer and action thereon:
      The Labour Officer or other persons authorised as aforesaid shall submit a report
      of result of his investigation or enquiry to the Engineer-in-charge indicating the
      extent, if any, to which the default has been committed with a note that necessary
      deductions from the contractor’s bill be made and the wages and other dues be
      paid to the lobourers concerned. The Engineer-in-charge shall arrange payments
      to the labour concerned within 45 days from the receipt of the report from the
      Labour Officer or the authorised officer as the case may be.
7.5   Inspection of Books And Slips:
      The contractor shall allow inspection of all the prescribed labour records to any of
      his workers or to his agent at a convenient time and place after due notice is
      received or to the Labour Officer or any other, authorised by the Central
      Government on his behalf.
7.6   Submissions of Returns:
      The contractor shall submit periodical returns as may be specified from time to
      time.
7.7   Amendments:
      The Central Government may from time to time add to or amend the regulations
      and on any question as to the application/interpretation or effect of those
      regulations.

8.0   INSURANCE:
8.1   Without limiting any of his other obligations or liabilities, the contractor shall, at
      his own expense, take and keep comprehensive insurance including third party
      risk for the plant, machinery, men, materials, etc. brought to the site and for all the
      work during the execution. The contractor shall also take out workmen’s
      compensations insurance as required by law and under take to indemnify and keep
      indemnified the BSNL from and against all manner of claims and losses and
      damages and cost (including between attorney and client) charges and expenses
      that may arise in regard the same or that the BSNL/Government may suffer or
      incur with respect to end/or incidental to the same. The contractor shall have to
      furnish originals and/or attested copies as required by the BSNL of the policies of
      insurance taken within 15 (fifteen) days of being called upon to do so together
      with all premium receipts and other papers related thereto which the BSNL may
      require.

9.    COMPLIANCE WITH LAWS AND REGULATION:
9.1   During the performance of the works initiated by the contractor shall at his own
      cost fully comply with all applicable laws of the land and with any and/or all
      applicable by-laws rules, regulations and orders and any other provisions having
      the force of law made or promulgated or deemed to be made or promulgated by



                                            51                             Signature of Bidder
                                                                     Tender for Housekeeping


      the BSNL, Governmental agency and/or BSNL, municipal board, Government of
      other regulatory and/or Authorized Body and/or persons and shall provide all
      certificate(s) of compliance therewith as may be required by such applicable law.
      By-laws, Rules, Regulations, orders and/or provisions. The contractor shall
      assume full responsibility for the payment of all contributions and pay roll taxes,
      as to its employees, servants or agents engaged in the performance of the work
      specified in the contractor documents. If the contractor shall require any assignee
      or sub-contract or to sham any portion of the work to be performed hereunder
      may be assigned, sub-leased or sub-contract ed or to comply with the provisions
      of the clause and in this connection the contractor agrees as to undertake to save
      and hold the BSNL/Government harmless and indemnified from and against
      any/all penalties, actions, suits, losses and damages, claims and demands and
      costs (inclusive between attorney and client) charges and expenses whatsoever
      arising out or occasioned, indirectly or directly, by failure of the contractor or any
      assignee or sub-contractor to make full proper compliances with the said by-laws,
      Rules, Regulations, Laws and Order and provisions as aforesaid.
10.   TOOLS AND PLANTS:
      The contractor shall provide at his own cost all tools, plants appliances,
      implements, measuring instruments, etc. required for proper execution of
      work(s)/job(s). The contractor shall also supply without charge the requisite
      number of persons with the means and material necessary for the purpose of
      setting out works, counting, weighing and assisting the measurements for
      examination at any time and from time to time. The contractor shall be
      responsible to make all arrangements, at his own cost for de-watering of
      trenches/ducts and de-gasification of the ducts before carrying out the work. The
      contractor shall also be responsible to make arrangement, at his own cost, for
      water required for carrying of work at sites including curing of CC/RCC works if
      any. Failing his so doing the same may be provided by the Engineer-in-charge at
      the expenses of the contractor and the expenses shall be deducted from any
      money due to the contractor under this contract or otherwise.

11.   The contractor shall observe all the rules and regulations of the BSNL and shall
      co-operate with the security personnel if any as the case may be.

12.   The contractor shall mainly ensure the compliance and observation of all the
      provisions and observation of all the provisions of the Contract Labour (R&A)
      Act-1970, The Minimum Wages Act-1948, The Payment of Wages Act-1936,
      The Employees Provident Fund Act-1952, Workmen's Compensation Act-1923,
      The Factories Act-1948, The Payment of Gratuity Act-1972, The Employees State
      Insurance Act-1948, Payment of Bonus Act-1965 and other labour legislation's as
      applicable to him or his employees from time to time. Any revisions or
      amendments made to these laws/Acts by the State/Central Government will be
      automatically applicable for compliance by the BSNL and contractor without any
      separate sanction for the same.




                                            52                            Signature of Bidder
                                                  Tender for Housekeeping


                          SECTION-VII
                   JURISDICTION OF CONTRACT


The works includes under the jurisdiction of Ratnagiri SSA.




                                53                     Signature of Bidder
                                                                           Tender for Housekeeping


                                  SECTION-VIII
                       SPECIFICATIONS AND SCOPE OF WORK


      It is presumed that the tenderer has sufficient experience of similar works and
      understands the importance of sanitation and hygiene in an office. Though items of
      works involved under this contract are detailed out as below, there may be
      exigencies/circumstances where the contractor has to perform the activities though
      not mentioned expressly hereunder. As the employees of the contractor will have
      accessibility to the general records of the office, it is the responsibility on the part of
      the contractor and the employees to observe at-most discipline and due care in
      handling the records so as to avoid damage, theft and leakage of information. Any
      lapse in this account shall be treated in accordance with the law of the land. The
      contractor shall take due care in handling the office equipments and accessories so as
      to avoid any damage. The contractor shall be responsible for any damages & same
      will be deducted from his payment.

I        BUILDING:
1.       Sweeping and Cleaning of Floor (Including Material):
1.1      Carpet area and open area should be swept and garbage be removed daily. The
         sweeping and cleaning should be done whenever necessary during the time as
         ascertained by the officer-in-charge to keep the premises clean and tidy.
1.2      Removing of waste papers, etc. from dustbins at all places should be done daily.
1.3      Mopping of floors of the buildings should be carried out at least twice in a week
         where there is Cement/mosaic flooring before office hours.
1.4      In any office Chamber(s) and inside Switch Rooms and in areas where there is
         Tiled flooring, Mopping should be carried out daily.
1.5      Liquid Scented Phenyl of good quality (ISI Brand) should be used during
         mopping work.
1.6      Proper maintenance of garden: Activities like weeding out, manuring, and pruning
         should be done as required and cleaning/grass cutting at exchange /building as
         and when necessary/required.
1.7      Attachment on the walls like fire extinguishers, first aid boxes, notice boards,
         should be cleaned daily.
1.8      Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
         shall be of standard quality either ISI Brand or trade mark and/or as per the
         guidelines issued by BSNL and time to time modification thereof. The officer in-
         charge shall have full access to inspect the same.
1.9      To assist technical staff in Cleaning and up keeping of exchange premises / exchange area/
         SDCA .




                                                 54                             Signature of Bidder
                                                                   Tender for Housekeeping




2.    Cleaning of Ceiling, Walls and Electrical Fittings (Including Material):
2.1   Removing of cob-webs on ceiling and walls open terrace and surrounding area of
      building should be done at least once in a fortnight.

2.2   Internal wooden/plywood partitions should be cleaned once in a fortnight.

2.3   Glass panes on windows and doors should be cleaned daily and should be cleaned
      with soap oil, etc. at least once in a fortnight.

2.4   Electrical fittings like Fans, Tube lights, Air-conditioners, Computers, etc. should
      be cleaned once in a fortnight.

2.5   Cleaning of Engine Alternators and checking etc. wherever necessary.

2.6   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

3.    Scavenging and Cleaning (Including Material):
      Toilets and urinals should be cleaned twice daily, using necessary implements and
      Liquid Scented Phenyl of good quality (ISI Brand).

3.1   Cleaning of toilets and urinals using acid should be done once in a fortnight.

3.2   Bathrooms should be cleaned daily using soap oil and Liquid Scented Phenyl of
      good quality (ISI Brand) daily.

3.3   Naphthalene balls and deodorant/Air freshener materials should be kept regularly
      in toilets, urinals and bathrooms.

3.4   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

4.    Storing of Drinking Water (Including Material):
4.1   Drinking water should be collected from the pipes and stored in the containers
      kept in various places in the buildings.

4.2   Drinking water containers, water coolers, water jugs, flasks, glass tumblers,
      crockery, etc. should be washed and cleaned daily.




                                           55                           Signature of Bidder
                                                                      Tender for Housekeeping


4.3   Daily washing of the above vessels/ utensils should be done with dish washing
      powders of good quality.
4.4   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

II    INSPECTION QUARTER [IQ] (Including Material):
 1. Overall up keeping of the building /furniture.

 2. Issue of the article at the request of the occupants under acquaintance and obtaining
    it back.

 3. To get the maintenance register duly filled from he occupants and collection of fee
    from them crediting the same to the Office of the Account Officer (Cash) under
    receipt as per the guide-lines.

 4. Cleaning of furniture.

 5. Attend to the need of the occupants in all respects.

 6. Round the clock care taking of IQ is essential.

 7. Cleaning of the IQ floor with wet cloth daily twice.

 8. Maintaining the toilets, with all required material.

 9. Changing of the bed sheets, bed spreads, pillow covers etc. washing them, ironing
    them etc. as and when an occupant changes or once a week if there is any
    continuous occupancy.

 10. All other type of cleaning say cleaning of utensils, flasks, cups, plates etc.

 11. Any other item of work relating to the upkeep of the IQ as may be pointed out
     by the officer-in-charge.

 12. Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.




                                             56                             Signature of Bidder
                                                                     Tender for Housekeeping




III   WORK TO BE CARRIED OUT BY ORDERLY (FOUR HOUR UNIT):
1     Sweeping and Cleaning of Floor:
1.1   Carpet area and open area should be swept and garbage removed. The sweeping
      and cleaning should be done whenever necessary during daytimes to keep the
      premises clean and tidy.

1.2   Removing of waste papers etc., from dustbins in all places should be done.

1.3   Mopping of floors of the buildings should be carried out where there is
      Cement/mosaic flooring, if told to do so.

1.4   In office Chambers and inside Switch Rooms and in areas where there is Tiled
      flooring, Mopping should be carried out.

1.5   Proper maintenance of garden. – Activities like weeding out, manuring, pruning,
      etc. should be done as required.
1.6   Attachment on the walls like fire extinguishers, first aid boxes, notice boards, etc.,
      should be cleaned.

1.7   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

2.    Cleaning of Ceiling, Walls and Electrical Fittings:
2.1   Removing of cob-webs on ceiling and walls should be done wherever ordered to
      do so.

2.2   Internal wooden/plywood partitions should be cleaned once in a fortnight.

2.3   Glass panes on windows and doors should be cleaned and should be cleaned with
      soap oil etc., wherever ordered to do so.

2.4   Electrical fittings like Fans, Tube lights, Air-conditioners, Computers etc should
      be cleaned wherever necessary.

2.5   Cleaning of Engine Alternators and checking etc. wherever necessary.

2.6   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.




                                            57                            Signature of Bidder
                                                                   Tender for Housekeeping




3.    Scavenging and Cleaning:
3.1   Toilets and urinals should also be cleaned.

3.2   Cleaning of toilets and urinals using acid should also be done.

3.3   Bathrooms should be cleaned using soap oil and Liquid Scented Phenyl.

3.4   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

4.    Storing of Drinking Water:
4.1   Drinking water should be collected from the pipes and stored in the containers
      kept in various places in the buildings.

4.2   Drinking water containers, water coolers, water jugs, flasks, glass tumblers,
      crockery, etc. should be washed and cleaned.
4.3   Washing of the above vessels/ utensils should be done with dish washing powders
      of good quality.

4.4   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
      shall be of standard quality either ISI Brand or trade mark and/or as per the
      guidelines issued by BSNL and time to time modification thereof. The officer in-
      charge shall have full access to inspect the same.

5.    General Conservancy and Assisting in Offices/Exchanges:
5.1   Assistance to the staff in movements of files, etc.

5.2   Assistance to the staff in arranging and rearranging files in the racks whenever
      necessary.

5.3   Arranging and cleaning Chairs, Tables and all other office furniture and cleaning.

5.4   Assisting in movements of Furniture and stationery materials both inward and
      outward.

5.5   Cleaning of signboards and name boards inside and outside office.

5.6   Cleaning of Computers, Fax, Xerox Copiers, etc.

5.7   The telephone instruments should be cleaned.

5.8   Any other assistance works, as directed by the controlling officer.


                                            58                          Signature of Bidder
                                                                    Tender for Housekeeping




5.9    Material like phenyl, soap with surf, brush, brooms for works to be carried out by
       orderly will be supplied by the contractor .

5.10   Any material used by contractor(s)/tenderer(s)/bidder(s) for the above said work
       shall be of standard quality either ISI Brand or trade mark and/or as per the
       guidelines issued by BSNL and time to time modification thereof. The officer in-
       charge shall have full access to inspect the same.

5.11   To assist technical staff in Cleaning and up keeping of exchange premises / exchange
       area/ SDCA .

Direct work to Land Lord/Building owner:
    It is learnt and feed backs have been received from field units that the private
operators are giving the caring and keeping work of their BTS sites to Land lord/Building
owner as the case may be.
    Looking to the present situation and the competition, it may be advantages and
straight forward from the administration/management angle to offer all BTS sites to
Landlord/Building owners at the rate finalized for L-1 with the same terms and
conditions of the tender for House keeping of Telephone Exchanges and Buildings in
Ratnagiri SSA without going through the whole tendering process on experimental basis.
The Landlord/Building owner will have to sign an agreement if agreed to accept the work
as stated above. The payment for the same would be paid to Land lord/Building owner
directly by Cheque or otherwise.
    Tenderer(s)/Bidder(s)/Contractor(s) expressively agree(s) that he/she they will not
have any objections if administration endows above said work directly to the
Landlord/Building owner if they agree for the same.
    In case Landlord/Building owner accept the said work, it would mandatory for
Landlord/Building owner to have Mobile/WLL/fixed Phone connection for the purpose
of communication with the controlling officer.




                                            59                           Signature of Bidder
                                                                     Tender for Housekeeping


                                SECTION-IX
                       MATERIAL SECURITY BOND FORM

Whereas ………….. (hereinafter called “the Contractor”) has been awarded the contract
of House keeping of Telephone Exchanges and Buildings in Ratnagiri SSA, as per tender
number W-617/2011-12/01 Dated at Ratnagiri the 18/08/2011

KNOW ALL MEN by these Presents that WE…….. OF ………….. having our registered
office at …………………………….(hereinafter called “the Contractor”) are bound unto
………………. (hereinafter called “the BSNL”) in the sum of ………. for which
payment will and truly to be made of the said BSNL, the Bank binds itself, its successors
and assigns by these presents.
                        THE CONDITIONS of the obligation are:
   1. If the Contractor is unable to keep stores issued to him, properly, i.e. the store
       provided to the contractor, by the BSNL are damaged or
   2. The stores issued to the contractor by the BSNL are stolen or
   3. The Contractor is not able to provide proper account of the stores issued to
       him/her/them by the BSNL.
       We undertake to pay to the BSNL up to the above amount upon receipt of its first
       written demand without the BSNL having to substantiate its demand, provided
       that in its demand, the BSNL will note that the amount claimed by it is due to it
       owing to the occurrence of one or two or all of three conditions specifying the
       occurred condition or conditions.
       This guarantee will remain in force up to and including One hundred and eighty
       (180) days after the Period of Contract validity, and any demand in respect thereof
       should reach the Bank not later than the above date.



                                                              Signature of the Bank

                                                              Signature of the Witness

                                                              Name of the witness


                                                              Address of witness



                                            60                            Signature of Bidder
                                                                        Tender for Housekeeping


                                  SECTION-X
                     PART-A (To be executed by the Contractor)
                              AGREEMENT
                 (to be furnished on non-judicial stamp paper of Rs. 100/- and/or as applicable)


THIS AGREEMENT made this_____________day of ____________ Two thousand
eleven between the General Manager BSNL, Ratnagiri, hereinafter called "The Nigam"
(which expression shall unless excluded by or repugnant to the context, includes his
successors          and         assignees)       on         the         one       part,
and________________________________________________________________a sole
proprietary firm/a partnership firm/ a company incorporated under the Indian Companies
Act and having its registered office at _____________________ hereinafter called the
"Contractor" (which expression shall unless excluded by or repugnant to the context,
include its successors and assignees) on the OTHER PART.

WHEREAS THE NIGAM is desirous of appointing the said contractor for the execution
of work(s) of House keeping of Telephone Exchanges & Buildings in Ratnagiri SSA as
per the instruction(s) of authority for Ratnagiri SSA within the jurisdiction of Ratnagiri
Telecom District, Ratnagiri SSA as the case may be and commencing from the date of
final acceptance of tender.
AND WHEREAS the said contractor has agreed to undertake the said work in
accordance with the Contract.

Now this AGREEMENT witnessed and it is hereby agreed and declared as follows:

1. The tender notice, terms and conditions of the contract of tender Document(s)/Bid
   Document(s)          [BD]         vide               tender        Notice        No.:
   …………………………………………………………………………………….
   [along with its enclosures] and such other relevant documents/letters/drawings issued
   or to be issued from time to time in connection with the said tender document(s)/Bid
   Document(s) [BD] shall be deemed and taken to be an integral part of the contract
   and shall be deemed to be included in the expression `contract' or `Contract
   documents' wherever herein used.

2.  In consideration of the payments to be made to the contractor for the works to be
   executed by him, the contractor hereby covenants with the BSNL that the contractor
   shall in accordance with the contract documents duly provide, execute and complete
   the said work(s) and shall perform all other acts, deeds, matters and things in the
   contract mentioned or described or which are to be implied there from or may be
   reasonably necessary for the completion of the said work(s) and at the time and in the
   manner and subject to the terms, conditions and stipulations mentioned in the
   contract.
3. In consideration of the due provisions, executions and completions of the said works,
   the BSNL hereby agrees with the contractor that the Nigam will pay to the contractor
   the respective amounts for the works or be paid by the contractor and/or such other
   sums as may become payable to the contractor under the provisions of the contract.


                                              61                              Signature of Bidder
                                                                     Tender for Housekeeping




4. Not withstanding any other clause or provision in any of the conditions of contract,
   specifications, guidelines to the contractor, schedule, letter of intent, tender
   document(s), tender notice, etc. in case of contradiction between the terms of initial
   offer and this Agreement, the latter shall prevail.

5.  The contractor is agreed to abide by the time schedule for performance of contract
   work(s) and completion of said work(s) as stated above as per conditions of the BD or
   otherwise.
6. And it is agreed that if the above said time schedule is not adhered to by the
   contractor, the G.M., BSNL Ratnagiri, representing the Nigam and the Nigam, is at
   liberty to terminate the contract without any further notice to the contractor and the
   contractor is not liable to be paid any compensation for any loss, etc arising out of
   such termination of the contract and such termination will be in addition to the
   liquidation damages if any, that could be claimed from the contractor, as per the other
   conditions of the contract.

7.   The contractor(s) hereby declares that none of my relative(s) as defined in the tender
     document         is/are       employed         in        BSNL/Department            of
     Telecommunications/DTS/MTNL unit as per details given in tender document. In
     case at any stage, it is found that the information given by me is false/incorrect,
     BSNL shall have the absolute right to take any action as deemed fit/without any prior
     intimation to me/us.

8.   Contractor agrees to keep the BSNL indemnified as stated in the BD thereof and also
     agree that the decision of BSNL, Ratnagiri SSA, or the official appointed by him;
     regarding meanings and the effects of the Bid Document(BD) shall be final and
     legally binding up on me/us.

9. The contractor shall abide by the terms and conditions, rules, guidelines of Govt. of
    India and/or BSNL, regarding construction practices, safety precautions and time to
    time modification(s) in these regard as the case may be, etc. stipulated in the tender
    document including any correspondence between the contractor and the BSNL having
    bearing on execution of work and payments of work to be done under the contract.
In witness whereof the parties presents have here into set their respective hands and seals
the day and year in ___________________________
Above written:
                                                          Signed sealed and delivered by
                                                         the above named Contractor in
                                                                            the presence of
Witness:1..
                                                         Signed and delivered on behalf
                                                              of The CMD, BSNL by the
Witness:
1.
2.



                                              62                          Signature of Bidder
                                                                    Tender for Housekeeping


                                      SECTION-X
                   PART-B (To be executed by the Land Lord if any)
                                      AGREEMENT
             (to be furnished on non-judicial stamp paper of Rs. 100/- and/or as applicable)
  This agreement is made at Ratnagiri on this ------- day of -------- 2010.Between Shri.
 ________________________________ residing at --------------------------------------
 Land lord of the BTS of the Mobile/WLL site or Land seller who sell the land to the
 BSNL for the BTS Tower of the Mobile/WLL here in after called “The said party”
 (which expression shall unless excluded by or repugnant to the context, include its
 successor, heir executors, administrative representative and assignee) of the one part And
 Bharat Sanchar Nigam LTD, Ratnagiri acting through the General Manager, and/or
 authority, and/or his authorized representative (hereinafter referred to as the "BSNL") of
 the other part.

 Whereas the said party has offered to enter into contract with the BSNL for the
 execution of work(s) for taking care of BTS sites of ---------- taken on rental basis from
 him (including works of watch and wards of BTS sites, maintaining cleanness of sites
 and taking care of engine alternator, etc.) on the terms and conditions herein contained
 and the rates approved by the BSNL (copy of rates annexed) have been duly accepted by
 the said party.
 Now these presents witness and it is hereby agreed and declared by and between the
 parties to these presents as follows.

1) The said party expressly agrees to work as stated above during the period of --- years
   of this contract that is to say from …………………. to ……………………… and the
   BSNL reserve the right to truncate and/or extent the same time period depending upon
   the exigencies as the case may be. Decision in this regard of the BSNL is final and
   binding upon the said party.

2) The said party expressly agrees to do above stated work on the rate fixed by the BSNL
   for Rs.---------- on the monthly basis. This amount will be paid in the form of cheque.

3) The said party expressly agrees to take proper care of all the property/instrument
   installed in the compound of the sites of BTS Tower of Mobile/WLL from any kind of
   damages due to theft/dacoit/fire/flood/earthquake, etc. It is understood by the said
   party that in case of occurrence of above said event, it shall be responsibility of the
   said party to inform to the concern BSNL officer immediately.

4) The said party expressly agrees to take care and see whether the engine alternator
   automatically starts immediately after the failure of the electric power of Maharasphtra
   State Electricity Distribution Company Limited (MSEDC Ltd). If the engine alternator
   is not started within stipulated time after the electric supply failure then it shall be
   responsibility of the said party to inform to the concern BSNL officer immediately. The
   required technical information/know how in this regard is clearly explained to the said
   party and time to time modification in that regard would be intimated accordingly.




                                          63                              Signature of Bidder
                                                                 Tender for Housekeeping


5) The breach of any of terms & conditions of these presents by the said party will
   authorize BSNL to withheld the monthly payment to the said party towards said work
   and action deems fit and right shall be taken by the BSNL as the case may be, but the
   termination of the said job/work could be preliminary action without prejudice to any
   other action that authority of BSNL may deem fit and right.

   6) Arbitration:
   (a) In the event of any question, dispute or difference arising under this agreement or in
   connection therewith (except as to the matters, the decision to which is specifically
   provided under this agreement), the same shall be referred to sole arbitration of Chief
   General Manager, Maharashtra Circle of Bharat Sanchar Nigam limited (BSNL) or any
   other person appointed by him. In case his designation is changed or his office is
   abolished then in such case to the sole arbitration of the officer for the time being
   entrusted whether in addition to the function of the CGM/PGM/GM or by whatever
   designation such officers may be called (hereinafter referred to as the said officer). In
   the event of such Arbitrator to whom the matter is originally referred to, vacates his
   office on resignation or otherwise or refuses to do work or neglecting his work or being
   unable to act as Arbitrator for any reasons whatsoever, the Chief General Manager,
   Maharashtra Circle of BSNL will appoint another person to act as Arbitrator in the
   place of outgoing Arbitrator and the person so appointed shall be entitled to proceed
   further with the reference from the stage at which it was left by his predecessor and/or
   he may proceed de novo and that the award of the arbitrator shall be final and binding
   upon both the parties. The said party will have no objection in any such appointment
   that arbitrator so appointed is an employee of BSNL or a Government Servant or that
   he has to deal with the matter to which the agreement relates or that in the course of his
   duties as a BSNL employee he has expressed his views on all or any of the matters in
   dispute. The adjudication of such Arbitrator shall be governed by the provisions of the
   Arbitration and Conciliation Act 1996, or any statutory modification or re-enactment
   thereof or any rules made thereunder.

   (b) The venue of Arbitration proceeding shall be the Office of General Manager, BSNL
   at Ratnagiri or such other place as the arbitrator may decide.

   (c) The arbitrator may from time-to-time with the consent of both the parties enlarge
   the time frame for making and publishing the award. Subject to aforesaid Arbitration
   and Conciliation Act, 1996 and the rules made there under, any modification thereof for
   the time being in force shall be deemed to apply to the arbitration proceeding under this
   clause.

   (d) All cases in connection with the work shall be subject to the jurisdiction at Ratnagiri
   only.

   7) The said party expressly agrees to work as per the terms and conditions of tender
   document (BD) of the House Keeping which has been finalized by the office of the
   General Manager, BSNL, Ratnagiri where the authority reserves express right to relax
   and wave the terms and conditions of the BD if authority deems fit and right and that


                                         64                           Signature of Bidder
                                                              Tender for Housekeeping


the said party has received the copy of terms and conditions of the tender document of
House-keeping through which said work is endowed to him and he expressly agrees
that he had read and understood the terms and conditions as stated above and these
terms and conditions are accepted by the said party.

8) Contents of this agreement have been read by both the parties and same are
   admitted/accepted by them. The contents are true and correct.

   In witness whereof the parties to theses presents have here into set their respective
    hands and seals on --------------------- at ___________________________

   Above written:

                                                         Signed sealed and delivered by
                                                         the above named said party in
                                                                        the presence of


   Witness:

              Name and Address                     Signature
   1.


   2.


                                                         Signed and delivered on behalf
                                                               of the GM, BSNL by the
                                                                         in presence of

   Witness:

              Name and Address                    Signature

   1.


   2.




                                    65                             Signature of Bidder
                                                                      Tender for Housekeeping


                                      SECTION-XI
           AUTHORISATION FOR ATTENDING BID OPENING

To,
AGM (PLG),
Office of the General Manager,
BSNL,
Ratnagiri-415612.

Subject: Authorization for attending bid opening
Reference: W-617/2011-12/01Dated at Ratnagiri the 18/08/2011


Following person/persons is/are hereby authorized to attend the bid opening for the
tender mentioned on behalf of ………………………………….. (Bidder) in the order
of preference given below.
Order of Preference                   Name                       Specimen Signatures


      1st
      2nd



                      Signature of Bidder



Note: 1.     Maximum of two representatives will be permitted to attend bid opening. In
             cases where it is restricted to one, first preference will be allowed. Alternate
             representative will be permitted when regular representatives are not able to
             attend.

        2.   Permission for entry to the hall and/or place where bid(s) be opened, may
             be refused in case authorization as prescribed above is not received and/or
             be refused due to security reason(s).




                                             66                            Signature of Bidder
                                                                     Tender for Housekeeping


                                     SECTION-XII
        LIST OF THE DOCUMENTS TO BE SUBMITTED ALONG WITH
                         QUALIFYING BID

The tenderer will have to submit the attested copies as the case may be of following
documents/deposits with the Technical Bid. Any bid not accompanying the below
mentioned documents/deposits as stated in the BD thereof will be liable to be rejected:

1. Bid Security in accordance to clause-08.
2. Tender document (s), in original, duly filed in and signed by tenderer or his
    authorized representative along with seal on each page. All connections and
    overwriting must be initiated with date by the tenderer or his authorized
    representative.
3. Attested copy of certificate of incorporation/Shop act license/other equivalent
    documents and renewal as the case may be.
4. Attested copy of Article or Memorandum of Association or partnership deed or
    proprietorship deed as the case may be.
5. Attested copy of Valid solvency certificate for an amount equal to Rs. 2, 00,000/- (Rs.
    Two lakhs only).
6. Bid form, duly filled in, as per section-II.
7. Profile of the Tenderer(s)/Contractor(s)/Bidder(s), duly filled in, as per section-III of
    the tender document.
8. “Power of Attorney” in case person other than the tenderer has signed the tender
    documents.
9. List of qualified experienced personnel, who are working for the tenderer, who will
    be deployed for the work.
10. All other section(s)/annexure(s)/document(s) as stated in the BD thereof as the case
    may be (down loading and no relative declaration etc.,).
11. Original/Attested copy of Experience certificate as mentioned in the eligibility
    criteria: clause-02 (Section-IV)
12. Service Tax Registration number, if applicable.




                                             67                           Signature of Bidder
                                                                          Tender for Housekeeping


                                        SECTION-XIII
                         Financial Bid for Section No. …….
To,
General Manager,
BSNL, Ratnagiri.

Subject: Our Financial Bid for House keeping of Telephone Exchanges and Buildings in
         Ratnagiri SSA.

Reference: W-617/2011-12/01 Dated at Ratnagiri the 18/08/2011

Dear Sir,

Having examined the tender documents, terms and conditions stipulated therein,
specifications of works, etc., we the under signed offer to execute Work of House
keeping of Telephone Exchanges & Buildings in Ratnagiri SSA in conformity with
the said specifications and condition(s) of contract (considering Section-XXI) at the
percentage (Below/At par/Above) on standard schedule rates quoted in the BD as under:



        BELOW           In figures …………………………………………..%

                        In Words ……………………………………………..percent
         OR

        AT PAR          In Words ……………. …………………………………………

         OR

        ABOVE           In figures …………………………………………….. %

                        In Words ……………………………………………...percent

If our Bid is accepted, we shall submit the security deposit(s) as per the conditions
mentioned in the contract document (BD) thereof.
We agree to abide by this Bid for 180 days from the date of opening of financial bid
and/or till the extended period if any.


                                                                           Signature of bidder
                                                                                               or
                                                           Officer authorized to sign the bid
                                                       Document(s) on behalf of the bidder.



                                                68                             Signature of Bidder
                                                                    Tender for Housekeeping


                                  SECTION-XIV
                               SUBMISSION OF BIDS

Bid for each tender should be submitted in three envelopes placed inside a main cover as
stared in the BD thereof. These envelopes should contain the following;

Envelope    Marked on       Contents of Envelope
            the Cover
First       Bid Security    Containing bid security as per clause-08.
Second      Qualifying       i) Tender document(s), in original, duly filled in and
            Bid                   signed by tenderer or his authorized representative
                                  along with seal on each page.
                             ii) Attested copy of certificate of incorporation/Shop act
                                  license/other equivalent documents and renewal as the
                                  case may be.
                             iii) Attested copy of Article or Memorandum of
                                  Association or partnership deed or proprietorship deed
                                  as the case may be.
                             iv) Attested copy of Valid solvency certificate attested
                                  from Gazetted officer for an amount equal to
                                  Rs.2,00,000/- (Rs.Two lakhs only).
                             v) Bid form, dully filled in, as per section-II
                             vi) Profile of the Tenderer(s)/Contractor(s)/Bidder(s), duly
                                  filled in, as per section-III of the tender document.
                             vii) “Power of Attorney” in case person other than the
                                  tenderer has signed the tender documents.
                            viii) List of qualified experienced personnel, who are
                                  working for the tenderer, who will be deployed for the
                                  work.
                             ix) All other section(s)/annexure(s)/document(s) as
                                  required by BD thereof as the case may be (down
                                  loading and no relative declaration etc.,).
                             x) Original/Attested copy of Experience certificate as
                                  mentioned in the eligibility criteria: clause-02 (Section-
                                  IV).
                             xi) Service Tax Registration number, if applicable.

Third       Financial Bid   Rates duly quoted by the tenderer in the prescribed format.
                            (Section-XIII)




                                           69                             Signature of Bidder
                                                                                             Tender for Housekeeping


                                      SECTION-XV
                       PERFORMANCE SECURITY GUARANTEE (BOND) FORM
                      (to be furnished on non-judicial stamp paper of Rs. 100/-)
Reference: BSNL Tender no. ___________________ dated __________ for (name of the work) ________
         ____________
1. In consideration of Bharat Sanchar Nigam Limited (BSNL) (hereinafter called “the BSNL”) having agreed to exempt
M/s __________ (hereinafter called "the said Contractor”) having its registered office at _________________ from the
demand under the terms and conditions of an Agreement (His acceptance letter No. of contractor) and Tender no.
___________ dated ________ for (name of work) _________ _____________ _____________ (hereinafter called "the
said Agreement), of security deposit for the due fulfillment by the said contractor of the terms and conditions contained
in the said Agreement, on production of a bank guarantee for Rs. __________________ we, (Name of the bank)
_____________ ______________ (hereinafter referred to as "the Bank”) at the request of ______________ _______
(contractor) do hereby undertake to pay to the BSNL an amount not exceeding Rs. __________ against any loss or
damage caused to or suffered or would be caused to or suffered by the BSNL by reason of any breach by the said
Contractor of any of the terms of conditions contained in the said Agreement.

2. We (name of bank) __________________ do hereby undertake to pay the amount due and payable under this
guarantee without any demur, merely on a demand for the BSNL stating that the amount claimed is due by way of loss
or damage caused to or would be caused to or suffered by the BSNL by reason of breach by the said contractor of any
or the terms or conditions contained in the said Agreement or by the reason of the contractor failure to perform the said
Agreement. Any such demand made on the bank shall be conclusive as regards the amount due and payable by Bank
under this guarantee where the decision of the BSNL in these counts shall be final and binding on the bank. However,
our liability under this guarantee shall be restricted to an amount not exceeding Rs. ___________
3. We undertake to pay to the BSNL any money so demanded notwithstanding any dispute or disputes raised by the
contractor/supplier in any suit or proceeding pending before any court or tribunal relating thereto our liability under this
present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our
liability for payment there under and the contractor/supplier shall have no claim against us for making such payment.

4. We (name of bank) ________________ further agree that the guarantee herein contained shall remain in full force
and effect during the period that would be taken for the performance of the said agreement and that it shall continue to
be enforceable till all the dues of the BSNL under or by virtue of the said agreement have been fully paid and its claims
satisfied or discharged or till BSNL certifies that the terms and conditions of the said Agreement have been fully and
properly carried out by the said contractor and accordingly discharges this guarantee. Unless a demand or claim under
the guarantee is made on us in writing on or before the expiry of __________ (__) months from the date thereof, we
shall be discharged from liability under this guarantee thereafter.

5. Moreover; we (name of the bank)__________expressly agrees/undertake to intimate by Registered Post the Chief
Accounts Officer, BSNL, Office of the GM, Sanchar Bhawan, Khare Ghat Road, Opp. Civil Court, Ratnagiri-415612
in writing about the expiry date of the said bank guarantee before one month of the same as the case may be.

6. We (name of bank) ___________________ further agree with the BSNL that the BSNL shall have the fullest liberty
without affecting in any manner our obligations hereunder to vary any of the terms and conditions of the said
agreement or to extend time of performance by the said contractor from time to time any of the powers exercisable by
the BSNL against the said Contractor and to forbear or enforce any of the terms and conditions relating to the said
agreement and we shall not be relieved from our liability by reason of any such variation, or extension being granted to
the said Contractor or for any forbearance, act or omission on the part of the BSNL or any indulgence by the BSNL to
the said contractor or by any such matter or thing whatsoever which the law relating to sureties would, but for this
provision have effect of so relieving us.

7. The guarantee will not be discharged due to changes made in the constitution of Bank of Contractor /Supplier.

8. We (name of the bank) ___________________________ lastly undertake not to revoke this guarantee during its
currency except with previous consent of the BSNL in writing.
                                                                 (Authorised Signature of the Bank Official)
                                                              Name:
                                                              Signed in the capacity of:
                                                              Power of Attorney Number:
                                                              Full name and address of branch:
                                                              Phone & FAX nos. of branch:
Dated
At



                                                             70                                     Signature of Bidder
                                                                       Tender for Housekeeping


                                    SECTION-XVI
                               EXTENSION OF TIME
                             Office of the General Manager,
                            Bharat Sanchar Nigam Limited,
                                   Ratnagiri-415612.

                                         PART-A
                    APPLICATION FOR EXTENSION OF TIME
                            (To be filled in by the contractor)
1. Name of the contractor:
2. Agreement No.:
3. Work Order No.:
4. Date of commencement of work:
5. Due date of Completion of Work:
6. Period for which E.O.T. have been
   given earlier:                       _____________________

Sl. No.           Extension No.      Letter No. and     Period of            Whether E.O.T.
                                     Date               Extension            was granted
                                                                             with L.D. or
                                                                             without L.D.
1                 First
2                 Second



7. Total extension previously given
 (Copies of previous letters of grant of
   E.O.T(s) shall be enclosed):

8. Period for which extension is applied for
9. Hindrance on account of which extension is
   applied for with details:

Sl.   Nature of Date of          Period    Period for   Overlapping     Net       Remarks
No.   Hindrance occurrence       fro       which        period, if      extension if any
                of               which     extension    any, with       applied
                Hindrance        it is     required     reference to    for
                                 likely    for this     item
                                 to last   particular
                                           Hindrance




                                             71                             Signature of Bidder
                                                                   Tender for Housekeeping


10. Submitted to (Engineer-in-charge
   through site Engineer):
   Signature of the Contractor:
   Date:

                                  For office use only

Date of Receipt               Inward serial number           Signature of Receiving
                                                             official with date




 The scrutiny of details submitted by the contractors has been done and the report is
  mentioned here under.




                                         Signature of Site Engineer

                                          Place:
                                          Date:




                                            72                          Signature of Bidder
                                                                                Tender for Housekeeping


                                        SECTION-XVI
                                   EXTENSION OF TIME
                                 Office of the General Manager,
                                Bharat Sanchar Nigam Limited,
                                       Ratnagiri-415612.

                                              PART-B
                        APPLICATION FOR EXTENSION OF TIME
                        (To be filled in by the Engineer in-charge of work )
          1. Date of Receipt of Application for
             Extension of Time:
          2. Name of the contractor:

          3. Work Order No.:
          4. Estimated Amount of work ordered
             against the work order:
          5. Date of commencement of work:
          6. Due date of completion of work:
          7. Period for which extension applied for:________________________
          8. Hindrance on account of which extension is
             applied for with details:             ________________________

Sl. No.     Nature of    Date of      Period      Period for    Overlapping    Net         Extension
            Hindrance    occurrence   fro which   which         period, if     extension   recommended
                         of           it is       extension     any, with      applied
                         Hindrance    likely to   required      reference to   for
                                      last        for this      item
                                                  particular
                                                  Hindrance




          9. Submitted to competent authority for consideration.



                                                               Signature of Engineer
                                                               Place:
                                                               Date:




                                                   73                                Signature of Bidder
                                                                                           Tender for Housekeeping


                                                SECTION-XVII
                                              Hindrance Register
                                        Office of the General Manager,
                                        Bharat Sanchar Nigam Limited,
                                               Ratnagiri-415612.

                                         NAME OF SSA/SDCA/ZONE
                                              HINDRANCE REGISTER
                                                 (FRONT PAGE)

                                                Sl. No.

                  1.     Name of section:            ___________________________
                  2.     Name of Work:                     ___________________________
                  3.     Name of Contractor:               ___________________________
                  4.     Agreement No.:                    ___________________________
                  5.     Work Order No. and Date:          ___________________________
                  6.     Date of Commencement of Work: ___________________________
                  7.     Due date of completion of Work:   ___________________________
                  8.     Actual Date of Completion:        ___________________________
                  9.     Engineer-in-charge of Work:       ___________________________
                  10.    Site Engineer:                    ___________________________



                                          (FORMAT FOR INSIDE PAGES)

Sl.   Nature of     Date of         Date of     Overlapping        Total       Signature     Signature of     Remarks of
No.   Hindrance     Occurrence of   Removal     if any             Hindrance   of site       Engineer- in -   Officer/contract
                    Hindrance                                                  Engineer      charge           or




                                                              74                                Signature of Bidder
                                                                    Tender for Housekeeping

                                   (SECTION-XVIII)
                                  DECLARATION

      (Declaration in respect of down-loading/coping of Bid Document(s) [BD])

I/We --------------------------, (designation), have downloaded the tender document(s)
Tender No: W-617/2011-12/01 Dated at Ratnagiri the 18/08/2011from the website of the
BSNL hereinafter called Company on the Day --------------------.

I /We declared that the copy of the tender document copied and/or downloaded by me/us
corresponds to the document available on the website in all respects and in every detail
and particulars. Conversely, I/we expressly say that there is no variation of whatsoever
nature in the tender document(s) copied by me/us from the website as stated above.

In the event any variations be noticed in the tender document(s) copied and/or
downloaded by me/us from the website as stated above and the actual document available
on the website and an approved specimen copy available in the office of BSNL, Ratnagiri
as the case may be; I/we shall be held entirely responsible for the said lapses apart from
suffering any punishment for such lapses as the case may be.

I/we also undertake to compensate the company in whatever manner the company thinks
fit and right in the event the company is made to suffer any loss an account of such lapses
as the case may be.




Date:                                Name:
Place:                               Designation:
                                     Organization:
                                     Address:
                                     Telephone No:


Note: - In case of authorized signatory the authorization letter on letter head of the
firm must accompany.




                                            75                           Signature of Bidder
                                                                    Tender for Housekeeping
                              SECTION-XIX
                   BID SECURITY (BOND) FORM
           (to be furnished on non-judicial stamp paper of Rs. 50/-)


Reference: BSNL Tender no. W-617/2011-12/01Dated at Ratnagiri the 18/08/2011for
House keeping of Telephone Exchanges and Buildings in Ratnagiri SSA.

Whereas ………(hereinafter called ‘the Bidder’) has submitted its bid no.
………..dated………..for …………… ………………… …………… …………. Tender
enquiry no. …………….. dated ………… KNOW ALL MEN by these presents that
we………………. having our registered office at ……………………..(hereinafter called
the “the Bank) are bound unto Bharat Sanchar Nigam Limited (hereinafter called “the
BSNL”) in the sum of …………….. for which payment will and truly be made to the said
BSNL, the Bank binds itself, it successors and assigns by these presents:

THE CONDITIONS of this obligation are:

    1.      If the Bidder withdraws its bid during the period of bid validity specified by
            the Bidder in the Bid document; or
    2.      If the Bidder, having been notified of the acceptance of its bid by the BSNL
            during the period of Bid validity,

           (a)    fails or refuses to execute the Contract, if required; or
           (b)    fails or refuses to furnish performance security, in accordance with the
                  instructions contained in the bid document.

We undertake to pay to the BSNL up to the above amount upon receipt of its first written
demand, without the BSNL having to substantiate its demand, provided that in its
demand, the BSNL will note that the amount claimed by it is due to it owing to the
occurrence of any one or both of two conditions, specifying the occurred condition or
conditions.

This guarantee will remain in force as specified in the Bid Document (BD) up to and
including period of extension as stated in the BD days from the date of bid opening, and
any demand in respect thereof should reach the Bank not later than the above specified
date(s).


                                                       (Authorized Signature of the Bank
                                                                Official)
                                                    Name:
                                                    Signed in the capacity of:
                                                    Power of Attorney Number:
                                                    Full name and address of branch:
                                                    Phone & FAX nos. of branch:
Dated:
At



                                           76                            Signature of Bidder
                                                                        Tender for Housekeeping

                                                           SECTION-XX
        FORMAT FOR ACCEPTANCE OF CONTRACT(S)/WORK(S)

From,
........................................................
……………………………………
To,
…………………………………….
…………………………………….
Subject: ……………………………………………..

Reference:

Dear Sir,

We acknowledge the receipt of the letter of award of contract(s)/work(s) issued by the
BSNL, Ratnagiri as stated in the above mentioned reference.

We accept the letter of awards of contract(s)/work(s) issued by the BSNL, Ratnagiri and
terms and conditions as mentioned in the Bid Document(s) therein unconditionally.


Yours faithfully,



Signature
(Name in Block Letters)
Signed as:

STAMP/SEAL




                                                               77            Signature of Bidder
                                                   Tender for Housekeeping
                           SECTION-XXI

                    SCHEDULE OF RATES




S. No      Name of item                   Rate

           House keeping
 1.     Per Square meter per             Rs.2.00
              Month

 2.         4 Hours unit                 Rs. 84




                                78                      Signature of Bidder
                                                             Tender for Housekeeping




                                 SECTION-XXII


                     Format of Experience certificate
                        To whom so ever it may concern

No………………………………………………………………….Date…………………

        This is to certify that ……………………………………. (Name of
contractor/agency) is the approved contractor for……………………………
(dept.) for House Keeping/external maintenance/similar work. He/she/they
has/have carried out the said work for the period……… to ……. and his/her
performance is satisfactorily. There is no legal/arbitration case pending against us
from the said contractor/agency.
        The agency /contractor has satisfactorily done the work during this period
for an amount of Rs…………( In words).




                              Signed by Competent authority of the required rank




                                     79                           Signature of Bidder
                                                                       Tender for Housekeeping




                                       SECTION-XXIII
                                        CHECK LIST
                                                                                     Remark
Sr.                                                                               Mark tick for
         Bid Security envelope should contain following Documents
No.                                                                               the documents
                                                                                     enclosed
1     Bid Security in the form of Demand draft or Bank Guarantee or Pay
      Order of Nationalized Bank for an amount specified in Notice
      Inviting Tender(NIT) or
      A proof regarding current registration with NSIC for the
      TENDERED ITEMS.
2     Form fee in the form of DD of Nationalized Bank incase of BD is
      down-loaded from the web-site
                                                                                     Remark
Sr.   Qualifying Bid envelop should contain following Documents as                Mark tick for
No.   stated in the BD thereof.                                                   the documents
                                                                                     enclosed
1     Tender document(s), in original, duly filled in and signed by
      tenderer or his authorized representative along with seal on each
      page.
      Attested copy of Certificate of incorporation/Shop act license/other
2
      equivalent documents and renewal as the case may be.
      Attested copy of Article or Memorandum of Association or
3
      partnership deed or proprietorship deed as the case may be.
      Attested copy of Valid solvency certificate attested from Gazetted
4
      officer for an amount equal to Rs. 2, 00,000/- (Rs. Two lakhs only).
5     Bid form, dully filled in, as per section-II
      Profile of the Tenderer(s)/Contractor(s)/Bidder(s), duly filled in, as
6
      per section-III of the tender document.
      “Power of Attorney” in case person other than the tenderer has
7
      signed the tender documents.
      List of qualified experienced personnel, who are working for the
8
      tenderer, who will be deployed for the work.
      All other section(s)/annexure(s)/document(s) as required by BD
9     thereof as the case may be (down loading and no relative declaration
      etc.,).
      Original/Attested copy of Experience certificate as mentioned in the
10
      eligibility criteria: clause-02 (Section-IV).
11     Service Tax Registration number, if applicable.




                                               80                              Signature of Bidder
                                                                       Tender for Housekeeping



                                                                                    Remark
Sr.                                                                              Mark tick for
        Financial Bid envelope should contain following Documents
No.                                                                              the documents
                                                                                    enclosed
      Rates duly quoted by the tenderer in the prescribed format. (Section-
1
      XIII)


                                                                                    Remark
Sr.                                                                              Mark tick for
                       Please check the following points
No.                                                                               the checked
                                                                                    points.
      Tender document duly signed on each page (especially on section-
1
      IV page no.20 declaration regarding no near relatives).
2     Section-II, Part-B shall be retyped on bidder’s letterhead.
3     All other section(s)/annexure as stated in the BD thereof.
      All the 04 (Four) envelopes (Three inner and one outer) shall be
4     individually sealed properly (using Sealing Wax or Packing PVC
      Tape).
      All the 04 (Four) envelopes (Three inner and one outer) shall be
      super-scribed "Bid Security/Qualifying Bid/Financial Bid for the
5     HOUSE KEEPING OF TELEPHONE EXCHANGES AND
      BUILDINGS IN SECTION N0. ----IN RATNAGIRI SSA” as the
      case may be.
      All the Envelopes as stated above (03 inner and 01 outer) shall be
      addressed to:
      Asst. General Manager (Plg)
6
      Office of the GM, BSNL, Ratnagiri
      Sanchar Bhavan, Khareghat Road,
      Opposite to Civil Court, Ratnagiri 415 612.
      All the envelopes as stated above shall bear the respective name of
7     the Bid(s) and the tender number and the words ‘DO NOT OPEN
      BEFORE’ (due date & time).
8     All the envelopes shall indicate the name and address of the bidder.


                       ………END OF TENDER DOCUMENT……..




                                               81                             Signature of Bidder

								
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