Requirements Executive Overview Workshop- Joint Capabilities Integration and Development System _JCIDS_.pptx by pptfiles


									Requirements Executive Overview
     Joint Capabilities Integration
   and Development System (JCIDS)

                           Defense Systems Management College
                               Defense Acquisition University
                                   Fort Belvoir, Virginia

                                   14 November 2012
                                             Developing Requirements

      • The Requirements Environment
      • Evolution of Capabilities Based Planning
      • Sequence of events
             – Analysis
             – Initial Documentation
             – Transitions to actions that provide solutions
      •    Non-Materiel solutions
      •    JCIDS interactions with developing materiel solutions
      •    Requirements Approval structure
      •    Recent Changes to the Process
      •    Rapid Response Lanes for JCIDS
      •    JCIDS Review

Tab 2 – JCIDS including Rapid Response                                 2
                                         The Requirements Environment

      Finding the balance between:
        CCMD near-term requirements
                                                   Services’ long range vision &
         to support CONPLANs and            and
                                                         investment plans
              current missions

                                                  Systems optimized for service
              Versatile, joint systems      and

                 Growing demands            and    Fiscal & political constraints

              Geographic specificity        and       Worldwide applicability

             Ambitious requirements         and   Achievable acquisition strategy

                   Quantity matters         and        High-end capabilities

Tab 2 – JCIDS including Rapid Response                                              3
                                           Threat vs Capabilities-Based Planning
        Requirements Generation System                     Joint Capabilities Integration and
         (RGS) ~30 years of experience                 Development System (JCIDS) ~ Since 2003

                           Partially Interoperable
                                 Capabilities                    Strategic Direction

                                                             Joint Warfighting Concept
                     Late Integration                               Development

                                                                Joint Experimentation,
               Services Build Systems                          Assessment & Analysis,
                                                          Validation, Selection of Solutions

           Service Experimentation,                               CCMDs, Services’
            Assessment & Analysis,                             Unique Strategic Visions
       Validation, Selection of Solutions

              Service Unique Strategic                            Joint Capabilities
             Visions and Requirements
Tab 2 – JCIDS including Rapid Response                                                           4
 Strategic Guidance                                         Capabilities-Based Planning (CBP)
 And Desired Effects
    Strategic Guidance (OSD (P))         Spt for Strategic Analysis (OSD (P)/J-8)        Joint Concepts (J7)
  • National Security Strategy              • Defense Planning Scenarios            • CJCSI 3010.02C
  • National Defense Strategy               • Integrated Security                   • Joint Concepts
  • National Military Strategy                Constructs                            • Joint Concept Development &
  • QDR Report                              • Multi-Service Force                     Experimentation Process Guide
  • GEF                                       Deployment                            • JCDE Campaign Plan
  • DPPG/DPG                                • Operational Availability
  **New strategic guidance for DOD            Studies
  (Jan 2012)                                • Global Force Management

          Force Management                                 CBP                            Adaptive Planning

               JCIDS (J8)                         DoD 5000 (OSD AT&L)                     PPBE (OSD (C/CAPE))
  • CJCSI 3170.01/JCIDS Manual              •   Defense Acquisition Boards           • Program Objective
  • JROC Validation and Approval            •   Materiel Development Decision          Memorandum/ Budget Estimate
    of JCIDS Documents                      •   Milestone Decisions                    Submission
  • Joint Capabilities Board                •   Acquisition Decision Memos           • Program and Budget Review
  • Functional Capabilities Boards          •   Root Cause Analysis                  • Resource Management
  • Evaluation of CCMD Needs                •   Selected Acquisition Reports/          Decisions
    (lessons learned, joint urgent              Defense Acquisition Executive        • President’s Budget
    needs, CGA/IPL, etc.)                       Summaries

                            Common Lexicon – Joint Capability Areas                    Delivered Capability to the
Tab 2 – JCIDS including Rapid Response                                                      Joint Warfighter          5
                                                                                        JCIDS is…
•    A key supporting process for DoD acquisition and PPBE processes
      –   That supports “the statutory responsibility of the JROC to validate joint warfighting requirements”
      –   And supports the CJCS advising the Secretary of Defense in identifying, assessing and prioritizing joint
          military requirements
      –   A Staffing method enabling the Joint Staff to ensure Sponsors’ needs meet the Chairman’s intent (Joint
          force needs)
•    JCIDS is not… the entire “Integrated Defense Acquisition, Technology, and Logistics Life Cycle
     Management System”




Tab 2 – JCIDS including Rapid Response                                                                               6
                                                                                                        JCIDS and Acquisition
President,                                                                                                            • Technology             • Final Design            • Low Rate Initial
SECDEF &                                                                               • Analysis of                    Demonstrated           • Developmental T&E         Production
Chairman:                        Identification of Capability                            Alternatives (AoA)           • Initial Key              (DT&E)                    (LRIP)
 •Strategic                             Requirements                                   • Technology                     Performance            • Operational             • Initial
   Guidance            •Operational Planning           •JCTDs/JUON/JEON/                 Development Strategy           Parameters/Key           Assessments               Operational
OSD/Joint Staff        •CBAs & Other Studies            Experiments                      (TDS)                          System Attributes      • Revise KPPs/KSAs          T&E (IOT&E)
•SSA Products          •Exercises/Lessons              •JIEDDO Initiatives             • Test & Evaluation              (KPPs/KSAs)                                      • Acquisition
                                                                                                                                               • Acquisition Strategy
•Integrated             Learned                        •Defense Business Sys             (T&E) Strategy (TES)         • Acquisition Strategy                               Strategy
                                                                                                                                               • Acquisition Program
 Security                                                                              • System Engineering           • T&E Master Plan          Baseline (APB)          • APB
 Constructs                                  Outputs                                     Plan (SEP)                     (TEMP)                                           • TEMP• LRIP
                       •Mission & Problem             •Operational Risk                                                                        • TEMP                          • FOT&E
•Joint Concepts                                                                                                       • SEP                                              • SEP
                       •Capability Gaps               •Non-Materiel Approaches                                                                 • SEP
                       •Tasks                         •Materiel Approaches
                       •Performance                   •Recommendations                Materiel
                       •Conditions                                                    Decision                 MS “A”                      MS “B”                   MS “C”

 Select Joint    Develop            Capabilities-Based Assessment /                                               Sponsor-                          Engineering &
                                                                                   ICD        Materiel Solution   Approved   Technology      CDD                       CPD   Production &
  Concept        CONOPS                                                                                                                             Manufacturing
                                                  Other                                          Analysis          CDD       Development            Development              Deployment

                 CCMD                                                                            Analysis of                 Competitive
                                                                                             Alternatives (AoA)              Prototyping            Evolutionary Acquisition

                                                                                                                             Military Services
                                                                                                JROC action for JROC Interest programs (ACAT I & IA)
                                                                             Validates ICD       Reviews AoA                     Validates                 Validates
                                                                                                   Results                         CDD                       CPD

SECDEF          Joint Staff / Joint Requirements Oversight Council / OSD               OSD (AT&L, CAPE), Services and OSD (DOT&E) -- Joint Staff (JROC)

 Policy                      Identify Capability Requirements                           Select Materiel                            Develop, Test, Produce &
                                                                                           Solution                                          Field

                                                                           Getting The Front End Right is Key
Tab 2 – JCIDS including Rapid Response                                                                                                                                                        7
                                     Capabilities-Based Assessment (CBA)


                                      What we need
                NEEDS                for the mission

                                                       The problems
                                                       and the risks

                                                                       What should we
                                                                        do about it?

                                                                       Where does this
                                                                         need rank?
                                                                        How soon do
                                                                         we need it?

Tab 2 – JCIDS including Rapid Response                                                   8
                              Identifying Needs and Potential Solutions

      • CBA Recommendations:
             – Transformational solutions
             – Evolution of existing capabilities
             – Information technology solutions

      • Information for an Analysis of Alternatives (AoA)

      • Managers must communicate to avoid disconnects over
        seams between JCIDS, DAS, and PPBE

      • CBA Documentation:
             – Initial Capabilities Document
             – DOTmLPF-P Change Recommendation
Tab 2 – JCIDS including Rapid Response                                    9
                                                      CBA Output Documents

      • Joint DCR – DOTmLPF-P Change Recommendation
             – When DoD decides a Joint Non-Materiel Solution is appropriate
             – Non-Materiel Solutions
                    •   Change doctrine
                    •   Reorganize
                    •   Train DOD personnel differently
                    •   Acquire commercial or non-developmental items, or additional
                        quantities of existing items
                    •   Adjust the professional development of the joint leader
                    •   Add or reassign personnel
                    •   Move or realign facilities
                    •   Change policy

Tab 2 – JCIDS including Rapid Response                                                 10
                                            CBA Output Documents

      • Initial Capabilities Document (ICD) (MS A)
             – Documents Capabilities-Based Assessment (CBA) Results –
               specifically Capability Gaps
             – Identifies relevant operational performance attributes
             – Documents the recommendation on the need for a materiel
               solution and potential non-material solutions
             – Predecessor for the Capabilities Development Document

Tab 2 – JCIDS including Rapid Response                                   11
                                         Operational Performance Attributes

      • Attributes Necessary to Design a Proposed System

      • Establish a Performance Baseline

      • Guide Development and Demonstration

      • Guide Development of Key Performance Parameters
        (KPPs) for Inclusion in Capabilities Development

Tab 2 – JCIDS including Rapid Response                                        12
                                         Key JCIDS Development Documents

      • Capability Development Document (MS B)
             – Defines Performance Requirements to Achieve the Capability
                    • Identifies KPPs, KSAs, and additional attributes
                    • Attributes should be Authoritative, Measurable and Testable
             – Describes DOTmLPF-P constraints associated with the solution
             – May describe multiple increments
             – Provides operational capabilities for the acquisition strategy and
               the Acquisition Program Baseline (APB)
             – Insert all CDD KPPs and Sustainment KSAs verbatim into the

Tab 2 – JCIDS including Rapid Response                                              13
                                         Key Performance Parameters (KPPs)

      • Performance Attributes of a System
      • Critical To Develop an Effective Military Capability
      • KPPs Must be Measurable, Testable, and Quantifiable in
        a Practical and Timely Manner
             – Enable feedback from T&E; support decision making
      • Mandatory KPPs
             – Force Protection, Survivability, Sustainment, Net Ready, Training,
      • Validated by the JROC for JROC Interest Documents
      • Failure to Meet a KPP Results in Reevaluation or
        Reassessment of the Program

Tab 2 – JCIDS including Rapid Response                                              14
                                         Key System Attributes (KSAs)

      • Attributes or Characteristics Considered Essential to
        Achieving a Balanced Solution
      • Not Critical Enough to be Selected as a KPP
      • Also Measurable, Testable, and Quantifiable
      • Identified by the Sponsor; Should be Kept to a Minimum
      • Sponsor Senior Leadership can Change a KSA

Tab 2 – JCIDS including Rapid Response                                  15
                                         Key JCIDS Development Documents

      • Capability Production Document (CPD) (MS C)
             – Supports Production and Development of one increment
             – Documents Authoritative, Testable Capabilities
             – Support Production, Testing, and Deployment
                    • May describe Incremental Production and Deployment
             – No New Requirements
             – Must meet Operational Performance Attributes

Tab 2 – JCIDS including Rapid Response                                     16
                                                 Differences Between
                                               the CDD and the CPD

                              CDD                  CPD

          Focus on Design                Focus on Production

          All Increments                 A Specific Increment

          KPPs to Help Evaluate          KPPs Refined and Tailored
           Alternative Designs            to the Proposed System

Tab 2 – JCIDS including Rapid Response                               17
                                                                   JCIDS Document Tracks
                 Joint Staffing
                                                 FCB review &
                     JROC                                              JCB            JROC
                    Interest                     KM/DS staffing       Review
                                                  & comment
             ACAT I/IA programs &
                 Joint DCRs
                                                 FCB review &
                      JCB                         prioritization

                    Interest                                                           JCB
                                                 KM/DS staffing
                                                  & comment
          ACAT II & below with impact
              on interoperability
                                                 FCB review &
                     Joint                        prioritization
                  Integration                    KM/DS staffing
                                                  & comment
           ACAT II & below that require
           endorsements & certifications
                                                 FCB review &
                     Joint                                                            Sponsor
                  Information                    KM/DS staffing
                                                  & comment
         ACAT II & below that do not require
           endorsements & certifications

                                                     FCB                                        Validation
                 Independent                      prioritization                                Authority
                    All others
                                  KM/DS: Knowledge Management/Decision Support tool
Tab 2 – JCIDS including Rapid Response                                                                       18
                                                     A Streamlined Process (Deliberate)

                                               Functional Capability
                                                      Board                                                                                        Acquisition
                                                •SME inputs from DoD                                                                              (and/or DCRs)
                                                •Prioritization within this
                                                portfolio                          FCB Chair:
                                                •CCMD Inputs                          Ready
  Sponsor          Gatekeeper                   •Allied/Partner Nation              Validation
                                                                                                              JCB                JROC
                                                equity                             Discussion?

                      4 days                  Est. 21 days Commenting/30 days                    Est. 7 days to JCB/14 days to JROC
                                              Adjudication/7 days to FCB Chair                                                                              Total:
                                                                                                                                                           83 days

                                                                                                                Functional              Brief         DJ8
                                                                                                     FCB          Board                         Joint Capabilities
                                                                                                     Draft                                            Board
                                                                        Sponsor   Gatekeeper                    •SME inputs
                                   Phase 1                                                          for mtg     from DoD
                                   Staffing                                                                     •Prep for
                                                                                                                JCB/JROC                        Joint Requirements
                                •O-6 level coord                                                                                                 Oversight Council
                                from across DoD         FCB Chair:
   Sponsor     Gatekeeper
                                                         Phase 2?
                                                                                   Phase 2
                                                                                  •GO/FO lvl                                   Termination                  (and/or DCRs)
                                                                                  coord from

                  4 days          21 days                       45+ days          4 - 40 days       15 days         Variable        26 – 35 days             95 – 160+ days
Tab 2 – JCIDS including Rapid Response                                                                                                                                    19
                                                          Requirements Decision Chain

                    JROC DECISION CHAIN                                           JROC MEMBERSHIP

                                                                    Chair: VCJCS
                       JROC Chairman;
     VCJCS             Advises the CJCS                             Council Members:
                       Owns JCIDS; Validates JROC Interest            • Vice Chief of Staff, Army
      JROC             documents; final authority
                                                                      • Vice Chief of Naval Operations
                       Validates JCB Interest documents; assists
       JCB             JROC
                                                                      • Vice Chief of Staff, Air Force
                       Reviews documents; prioritizes within          • Assistant Commandant of the
       FCB             portfolio; makes validation                      Marine Corps
                       recommendation to JCB/JROC
                                                                      • Combatant Commands*
                       Reviews documents & prioritizes prior to
   FCB WG              FCB review
                                                                            (Commander or Deputy Commander)

   JROC:      Joint Requirements Oversight Council                 *Unless otherwise directed to participate by the JROC
   JCB:       Joint Capability Board                               Chairman, CCMD representatives are highly encouraged to
   FCB:       Functional Capability Board                          participate as voting members of the JROC when matters
   FCB WG:    Functional Capability Board Working Group            related to the area of responsibility or functions of that
                                                                   command will be under consideration by the JROC.
                                                                   USD(AT&L), Dir, CAPE, USD(Comptroller), DOT&E, and
                                                                   USD(Policy) attend as JROC advisors

Tab 2 – JCIDS including Rapid Response                                                                                          20
                                                 Functional Capability Boards &
                                                     Sponsoring Organizations

               C4/Cyber                  Battlespace                                          Force
              Includes NC and                                      Logistics
                  C2 JCAs                Awareness                                           Support
               Brig Gen                                                                     BGen
                                          Mr. Gareau             Mr. Hawkins
               Weggeman                                                                  O’Donohue
                                           JS J-2                  JS J-4
                JS J-6                                                                     JS J-8

                                          Protection                                Additional JCAs:
                                                                                    • Building Partnerships
                                         BG Polakowski               BGen           • Corporate Management
                                                                  O’Donohue         & Support
                                            JS J-8
                                                                    JS J-8

 FCB Membership: (O-6 level)
 Services                                 DOD CIO                         OSD(Comptroller)
 Combatant Command Reps                   D/CAPE
 OSD (AT&L)                               DIA Rep (Threat)
 OSD (I)                                  ODNI/IRB
 USecAF (Space)                           Other DoD Agencies as necessary
Tab 2 – JCIDS including Rapid Response
                                                     Capability Development
                                          Tracking and Management (CDTM)
                              • IT system that transforms JCIDS capability tracking from document-centric to
                                data-centric process
                                     – Developed and deployed on NIPRNet and SIPRNet
                                     – 30 June 2011 mandated CDTM use for all JCIDS documents (ICD, CDD, CPD,
                                       DCR) has been relaxed until post JCIDS Manual re-write

• Capability gap traceability
• Process metrics
• Ease of use enhancements
      – Improved search capability
      – Improved document creation
      – Input standardization
• Ability to data share with other
  DoD applications
Tab 2 – JCIDS including Rapid Response                                                                          22
                                                         Summary of the
                                               Deliberate JCIDS Process

      • Materiel Solutions
             – Initial Capabilities Document (ICD)
             – Capability Development Document (CDD)
             – Capability Production Document (CPD)
      • Non-Materiel Solutions – Joint DOTmLPF-P Change
        Recommendation (DCR)
      • Operational Requirements Development is a Team
        Effort; All Stakeholders Should be Involved; Involve the
        User in Technical Requirements Development
      • Implementing Major Changes to Improve the Process…

Tab 2 – JCIDS including Rapid Response                                23
                                         Rapid Response

Tab 2 – JCIDS including Rapid Response                    24
                                         Rapid Response Situations

      • Urgent and Compelling Needs During Crisis and Conflict

      • Each Service has Policies and Procedures, but …

      • Service-Unique Approaches do not Address Theater-
        Wide Joint Urgent and Emergent Operational Needs

      • Requirements Managers Need to Stay Engaged in the

Tab 2 – JCIDS including Rapid Response                               25
                                                 Three Requirements “Lanes”

         “Keep right, except to pass”           • Deliberate Requirements
                                                   – Service, CCMD or Agency Driven
                                         2-6+      – Traditional route for capabilities that require
            0–2          0+ to 5
            YRS           YRS
                                         YRS         significant tech development and/or are not
                                                     urgent or compelling in nature

             U            E
                                                • Emergent Requirements
             R            M                        – CCMD Driven
             G            E              L         – Supports accelerated acquisition of
             E            R                          capabilities needed for an anticipated or
                                                     pending contingency operation
             N            G              B
                                                   – VCJCS verifies, JCB or JROC validates
             T            E              E
                          N              R      • Urgent Requirements
                          T              A         – CCMD Driven
                                         T         – Urgent and compelling to prevent loss of life
                                         E           and/or mission failure during current operations
                                                   – Require little tech development and can be
                                                     resolved in less than two years
                                                   – DDR validates
Tab 2 – JCIDS including Rapid Response                                                                 26
                                               Joint Urgent & Emergent
                                                     Operational Needs

      • Every Service has a Rapid Response Procedure

      • The Joint Rapid Response Lanes are the Joint Urgent
        Operational Needs (JUON) and Joint Emergent
        Operational Needs (JEON)

      • JUON/JEON Validation and Resourcing Involves
             –   VCJCS/JCB/JROC
             –   The Gatekeeper (J8 Deputy Director for Requirements (DDR))
             –   The Joint Rapid Acquisition Cell (JRAC)
             –   Functional Capabilities Boards (FCBs) and Working Groups
             –   The Military Services, Defense Agencies, ISR TF and
                 Joint Improvised Explosive Device Defeat Organization (JIEDDO)

Tab 2 – JCIDS including Rapid Response                                            27
                              Who Initiates an Urgent/Emergent Need?

      • An Urgent/Emergent Request Must Come from:
             – A Joint Force Commander
             – A Service Component Commander
             – A commander’s delegated representative

      • Service or Services Must Validate Service-Unique
        Urgent/Emergent Need

      • JUONs/JEONs are Endorsed by the Combatant
        Commanders and Validated by the Joint Staff

Tab 2 – JCIDS including Rapid Response                                 28
                                         Urgent/Emergent Staffing

Tab 2 – JCIDS including Rapid Response                              29
                                                        JUON / JEON Process Flow
                                          From Generation to Delivery to Assessment

                         Assessment of
                        Operational Utility

         Warfighter                      CCMD CoS                 JS J-8/RMD                      FCB
         Originates                           Certifies            Receives                     Triages

    So                                     Senior Integration
          ion                                 Group (SIG):                                   JS J-8 DDR or
                     ery                 Oversight Body for DoD                               JCB/JROC
                                             Urgent Needs                                      Validates

                              Non C-IED Solutions                             Joint Rapid Acquisition Cell
                                                                         • Determines Resourcing Strategy
                                                                         • Assigns to JIEDDO or
                             Joint IED Defeat Office                       Service/Agency for sponsorship

                                 C-IED Solutions

Tab 2 – JCIDS including Rapid Response                                                                       30
                                                 The Sponsor

      • Service or Agency Recommended by the Gatekeeper
        and Named by the JRAC

      • The Sponsor Develops an Initial Course of Action
             – Implementation recommendation
             – Funding strategy recommendation

      • The Sponsor Manages the Approved JUON / JEON

Tab 2 – JCIDS including Rapid Response                         31
                                               Challenge of Rapid Acquisition

                                           « Future Focused
                                           « Very Structured Process
                                           « Evolved Requirements
                                           « Analysis of Alternatives

                                           « Lengthy Development

                                           « High Visibility on Program
                                           « Large Investment

                          À     Now-focused
                          À     More ad hoc process
 immediate                À     Broad requirement
                          À     Quick assessment of
                          À     Limited development

                          À     High visibility on results
                          À     Limited investment
                          À     Very Limited Feedback
                          À     Transition to PoR
Tab 2 – JCIDS including Rapid Response                                          32
                                         JCIDS Review

Tab 2 – JCIDS including Rapid Response                  33
                                                                         Law and Policy

•    Title 10 Responsibilities (as modified by 2009 Weapon System Acquisition Reform
     Act and 2011 National Defense Authorization Act)
      – The JROC shall assist the VCJCS…
            • In making cost, schedule, and performance trades
            • In prioritizing joint military requirements
      – The JROC must…
            • Consider input from Combatant Commanders on joint requirements
            • Consider cost, schedule and performance tradeoffs in establishing requirements
            • Set an Initial Operational Capability (IOC) schedule objective for each requirement

•    All the above further emphasized in the JROC Charter (CJCSI 5123 series)

•    More than any other body,
                   …. the JROC is charged with shaping the force

Tab 2 – JCIDS including Rapid Response                                                              34
                                             What Has Happened in the Past

  •    Current construct ineffective; does not encourage/promote incisive
        – Little consideration of cost/schedule/performance tradeoffs
        – No prioritization within and across portfolios…little to no risk analysis
        – Document and process intensive -- bureaucratic and time consuming
        – Little impact on shaping the force

  •    Congressional Question for the Record (GEN Dempsey Confirmation Hearing)
        – “General Dempsey, what’s the remedy for Admiral Mullen’s belief that DoD has ‘lost the ability
          to prioritize, to make hard decisions, to do tough analysis, to make trades’?”

  •    JROC Criticisms (Defense Science Board, Defense Business Board, Government
       Accountability Office,…)
        – Not making the hard decision regarding cost/schedule/performance
        – Perceived as not timely and too document centric

Tab 2 – JCIDS including Rapid Response
                                                                    Where are We Going

  Take the Lead in Shaping the Force:

        – Debate the difficult issues and make difficult choices earlier

        – Better upfront fidelity on cost/schedule/performance tradeoffs

        – More analytic rigor and risk/portfolio analysis

        – Stronger emphasis on prioritizing requirements/capabilities

        – More dynamic/iterative process throughout a program’s lifecycle. (Revisit as
          necessary…strategy shifts, threat changes, etc.)

    Create a more dynamic and iterative process…Make difficult choices throughout the
                           requirements process continuum!!!

Tab 2 – JCIDS including Rapid Response
                                                         How We are Getting There
•    Limit the audience so determinative discussion/ decisions can be made
      – More Tank-like
      – JROC Principals+1, CCMD Principals+1
      – Statutory Advisors or their Deputy (AT&L, CAPE, OT&E, OSD(P), OSD (C))
      – JS J7
      – FCB Chair
      – Minimal others by invitation only…
•    Cost vs. Capability vs. Risk – better upfront analysis of alternatives
      – Review of Analysis of Alternatives (AoA) prior to Milestone A
      – Highlight non-materiel approaches as alternative or in conjunction with materiel solutions
      – Tee up the appropriate debate
           • Tougher decisions on the 80% solution (i.e. knee in the curve)
           • More portfolio analysis to determine risk
           • Include Special Access Programs in the portfolio review; established JRAD
•    Solution centric vice document/process centric – faster timelines

Tab 2 – JCIDS including Rapid Response
                                                   Changes to JCIDS

 • Consolidated Four Instructions Into Two and JCIDS Manual
        – CJCSI 5123 (JROC Charter) and CJCSI 3170 (JCIDS), 10 Jan 2012
        – JCIDS Manual, 19 Jan 2012
        – Cancelled: CJCSI 3137 (FCBs) and CJCSI 3470 (JUONs)
 • Adjusted JROC Venue to be More Tank-like with FCBs
   Briefing Issue and Providing Portfolio-Level Assessment
        – Incorporated SAP aspects into the discussion
 • Require FCB Joint Prioritization of Capability Requirements
   Within Their Portfolio
 • Stand Up the SAP Integration Group to Comprehensively
   Integrate Requirements/Capabilities and Provide
   Recommendations for JCB/JROC Consideration
Tab 2 – JCIDS including Rapid Response                                    38
                                                Changes to JCIDS (con’t)

 •    Validation Decision Considers Cost, Schedule, Performance and Quantity
      Targets in JROCMs as Appropriate with Expanded Tripwire Process
 •    Clarified the Ability of the JROC to Call for a Review of Previously
      Validated Requirements/Programs
 •    Mandated Shorter Document Lengths
 •    Applied “IT Box” Construct to ICDs (IS ICD) to Allow Greater Flexibility
      and Response to Evolving Technologies
 •    Require Studies Notification and Repository
 •    Capability Development Tracking & Management (CDTM) Tool Available
      for Document Generation; Will be Mandated Again When Updates
      Completed (exceptions: Urgent/Emergent Operational Needs documents, and above SECRET

 •    Formalized Capability Gap Assessment (CGA) Process – Review and
      Assessment of CCMD IPLs by FCBs/JCB for JROC Decisions
Tab 2 – JCIDS including Rapid Response                                                       39
                                         Changes to JCIDS (con’t)

   • Incorporate Pre-Milestone A review of AoA Results in Support of
     Providing Cost/Schedule/Performance Recommendations to the MDA
   • Require Draft CDD (Component-Level; Not Submitted to Joint Staff) to
     Support Technology Development Phase
   • Greater J-7 Role to Emphasize Non-Materiel Solutions and
     Considerations to Capability Gaps
   • Streamlined Joint Staff Procedures and Timelines by 50% to Increase
     Effectiveness and Responsiveness of the Requirements Development
   • Established Three Lanes to Requirements Development to Respond to
     Capability Gaps within Acceptable Timeframes and Risks…Deliberate,
     Urgent, and Emergent

Tab 2 – JCIDS including Rapid Response                                      40
                                                                                            New IT Box

                           Requirements Organization & Oversight
       Proposed GO/FO-level Body or Component Requirements Oversight Council (AFROC, AROC,
       R3B, MROC, etc.) with authority to further delegate

                                                                                           Hardware Refresh & System
Capabilities Required                                    JROC                              Enhancements & Integration
Capability statements and                              Approved                       $    Desired Investment level
required performance from ICD
                                                        IS ICD
                             Applications & System Software Development & Acquisition
                             Desired Investment level

              • No return to the JROC unless new core capabilities added to the ICD
              • Further definition of capabilities through Requirements Definition Packages/Capability Drops

Tab 2 – JCIDS including Rapid Response                                                                             41
                                         Backup Slides

Tab 2 – JCIDS including Rapid Response                   42
                                                    Capabilities-Based Planning
                                           Warfighter                              Analysis
          Fielded                          Feedback
                                                                                     Set the
                                                        Do Nothing
                                                                                 Strategic Stage
    Materiel                             Non-Materiel                     ris
    Solutions                             Solutions
                                                                                 Set Priorities

          Acquisition                     Budgeting, and                            Identify
                                         Execution (PPBE)                            Needs

Tab 2 – JCIDS including Rapid Response                                                             43
                                                         Urgent Situations

      • Urgent Situations (Current Guidance)
             – Ongoing conflict or crisis
             – Unforeseen military requirements
             – Must resolve as soon as possible

      • These Situations Must Result in:
             – Direct enemy-action related loss of life and/or
             – Critical mission failure

Tab 2 – JCIDS including Rapid Response                                       44
                                                      Emergent Situations

      • Emergent Situation
             – Supports accelerated acquisition of capabilities needed for an
               anticipated or pending contingency operation
             – Variation of the JUONs process
             – Driven by “pending” or “imminent” operations and require
               capability in short timeframes to avoid loss of life an/or mission
               failure when operations commence
             – Verification by VCJCS is required prior to staffing as an
               emergent candidate
                    • Validation at the JCB or JROC
                    • Staffing goal of 31 days

Tab 2 – JCIDS including Rapid Response                                              45
                                                               Rapid Response Framework

                   The JUON / JEON Process Consists of Four

    GENERATION                             VETTING                           EQUIPPING                        OPERATIONS AND
      PHASE                                 PHASE                              PHASE                          SUPPORT PHASE

Force Commander Identifies       J-8 RMD Receives and verifies that   Sponsor creates a                Sponsor sustains solution
Urgent /Emergent Need            JUON / JEON meets submission         Simplified Acquisition Plan      and monitors performance for
                                 criteria                                                              twenty- four months
CCMD Staff determines the                                             Procures and delivers solution
most suitable process            Joint staff reviews and validates    to the Warfighter                Sponsor, CCMD, and
                                 JUON or JEON                                                          FCB prepare Capability Review to
CCMD CoS certifies and submits                                        Provide Progress Reports         address final disposition of fielded
to Joint Staff (J-8 RMD)         Identify solutions                   On Performance, Cost, and        system
                                 JRAC determines a resourcing
                                 Strategy and assigns Sponsor

                                                      SPEED IS LIFE

Tab 2 – JCIDS including Rapid Response                                                                                                   46
                                               Rapid Response Summary

      • An Urgent / Emergent Situation that Results in
             – Direct enemy-action related loss of life and/or
             – Critical mission failure

      • Each Service has Its Own Approach to Urgent Needs

      • JUONs / JEONs Support Joint Urgent / Emergent Needs

      • Initiating JUONs / JEONs is a Requirements Process

      • Requirements Managers will Need to be Involved with
        Follow-On Activities

Tab 2 – JCIDS including Rapid Response                              47
                                                      Addressing JCIDS Criticism

      • Major criticism of the JCIDS process:
             –   Solution development and delivery are not timely
             –   Decisions are made late to need or with poorly scoped information
             –   Process is complex, cumbersome and too document-centric
             –   Lacks mechanisms to focus review across portfolios
             –   Does not control “requirements creep”
             –   Does not include key customers (CCMDs) in the decision process
             –   Does not have tracking mechanisms to trace developments from gap
                 identification through solution fielding

Tab 2 – JCIDS including Rapid Response                                               48
                                         Overview of Updated JCIDS Manual

Tab 2 – JCIDS including Rapid Response                                      49
                                                                                               The “IT Box”

                                                               Requirements Organization & Oversight

      Key Points:
      •    Describe the overall bounds of an
           IS program in order to reduce        Capabilities
                                                                                                              Hardware Refresh & System
                                                                                                              Enhancements & Integration
           return trips to the JROC for         Required
                                                                                     IS ICD

           approval of improved capabilities.
      •    Provide to FCB/JCB/JROC as                                                     $
           part of the approval process for
           an IS program’s ICD.                                          Applications & System Software
                                                                         Development & Acquisition

      •    Only applies to programs who do not need to develop hardware systems
           (leveraging COTS/GOTS hardware).
      •    Once ICD is approved, no need to return to the JROC with a CDD or CPD,
           unless the IS ICD results in a MDAP.

Tab 2 – JCIDS including Rapid Response                                                                                                     50
                                         Discussion Questions

      • What Urgent Situations Call for a Joint Response and
        Which Situations Call for Individual Service Responses?

      • What Sort of Funding for Urgent Situations Would be
        Most Responsive and Effective?

      • Can you share some of your experiences with urgent
        situations and solutions?

Tab 2 – JCIDS including Rapid Response                            51
                                         Discussion Questions

      • What analysis is going to work best to deliver effective
        solutions to warfighters?
      • How can we be sure non-materiel solutions are going to
        be effective?
      • What subsequent analysis is going to help deliver
        effective materiel solutions?
      • What is your experience with analysis and the results of

Tab 2 – JCIDS including Rapid Response                             52
                                                                The Acronym

                                 DOT m L P F-P
                                         D – Doctrine
                                         O – Organization
                                         T – Training
                                         m – Materiel
                                         L – Leadership and education
                                         P – Personnel
                                         F – Facilities
                                         P – Policy
Tab 2 – JCIDS including Rapid Response                                        53
                                                                    The Defense Acquisition
                                                                      Management System
                                                            • The Materiel Development Decision Precedes Entry Into Any
            User Needs                                        Phase of the Acquisition Management System
                                                            • Entrance Criteria Met Before Entering Phase
                                                            • Evolutionary Acquisition or Single Step to Full Capability
       Technology Opportunities & Resources

                     A                   B    Initiation                   C             IOC                     FOC
       Materiel                               Engineering and
                         Technology                                              Production &              Operations &
       Solution                          Manufacturing Development
       Analysis          Development                                             Deployment                  Support
       Materiel                                                                           FRP
       Development                                         Post-CDR                       Decision
       Decision                                            Assessment                     Review

          Pre-Systems Acquisition                             Systems Acquisition                           Sustainment

         Initial Capabilities                Capability Development            Capability Production
              Document                             Document                        Document

               CDR: Critical Design Review       Relationship to JCIDS                    IOC: Initial Operational Capability
               FRP: Full Rate Production                                                  FOC: Full Operational Capability

Tab 2 – JCIDS including Rapid Response                                                                                          54
                                                                                  Capability Based
                                                                            Process and Acquisition
                                                                                              JCB        JROC
                                                                                             Review     Approve
                                JIC                          JIC
Capability Gap Validation                                    CBA Plan                    CBA                         ICD
                                              JCB                                        CBA                         JCD
                                             Review                      JCB

Technical Approach
                                                 Change            Done
                                                DOTmLPF                                                                   KPPs

                        ICD         JROC              Risk
                                                      OK           Done                   JROC                            KSAs
                        JCD        Approve                                               Approval
   OSD                                             Gap                                                CDD                   Cost
   Services                                      Validated         Additional Analysis                                    Schedule
    Decision Meetings                                                                                                       Risk
    JS/CCMDS                                                                        JCB
                                                                                   Review                            Affordability
Refine & Produce System
   ICD                                            Technical &                                         Weapon
                                 CDD         Programmatic Analysis                     CPD            System
   JCD                                                                                              Performance
                            Technology                         System Development
             Milestone                       Milestone                                          Milestone         Produce & Deploy
                            Development                          & Demonstration
                 A                               B                                                  C
Tab 2 – JCIDS including Rapid Response                                                                             LRIP              55
                                                       JCIDS Gatekeeper

      • Perform an initial review of all JCIDS proposals
      • The Gatekeeper will determine:
             –     Joint Staffing Designator
                    •   JROC Interest
                    •   JCB Interest
                    •   Joint Integration
                    •   Joint Information
                    •   Independent
             –     Lead and supporting Functional Capabilities Boards
      • Formal Staffing begins after Gatekeeper decisions

Tab 2 – JCIDS including Rapid Response                                    56
                                                       Focus of The CBA

      •    What does the CBA identify?
      •    The mission
            • Concept of Operations
            • Assumptions
            • Timeframe
      •    Capability definition
            • Use SWarF identified attributes
      •    Gaps
            • Operational risk
            • Priorities
      •    Desired solution type
            • Breakout – 5x improvement over current, fundamental change
            • Incremental – modify an existing system
            • IT system
            • Non-materiel
      •    Recommendations
            • Sets the conditions for the ICD and AoA

Tab 2 – JCIDS including Rapid Response                                     57
                                                                    What is JCIDS?

      What is a JCIDS responsibility…              What is NOT a JCIDS responsibility …
      •    Ensures the joint force has the         •   Is not capabilities-based planning
           capabilities to perform across the
           range of operations                     •   Is not DoD 5000
      •    Is a primary interface to the DoD
                                                   •   The JROC is not JCIDS
           acquisition system
      •    Implements an integrated process to     •   Joint Concepts are not JCIDS
           guide new capabilities development
      •    A key linkage on how the future joint   •   The Analytic Agenda is not JCIDS
           force will fight
                                                   •   Is not designed to obtain or address
      •    Provides the analytic baselines to          near-term funding or urgent warfighting
           support studies to inform capability        needs (JRAC) but some changes are
           development                                 being considered to make more agile
      •    Leverages expertise to identify
           improvements to existing capabilities
           and to develop new warfighting

Tab 2 – JCIDS including Rapid Response                                                           58

      • Deviations from the process are approved by DDR
      • Waivers have been used for:
             – Request to develop a CDD without an ICD (ACAT II and below)
             – Request to use an ORD for an upcoming MS C rather than
               submitting a new CPD
      • Approval process
             – Requests are submitted by Services/Agencies
             – CAD/AO coordinates through
                    • Lead FCB
                    • RMD Div Chief

Tab 2 – JCIDS including Rapid Response                                       59
                                                    CDTM Wizard and
                                         Automated Document Creation

                                                    Document is created with data
                                                     filled in from wizard entries

Tab 2 – JCIDS including Rapid Response                                               60
                                                         Capability Development
                                              Tracking and Management (CDTM)
              Transforms JCIDS from document-centric to data-centric process
              –   Developed and deployed on NIPRNet and SIPRNet in August 2010
              –   First enhancements Nov 2010, additional enhancements in Feb, May, Aug, Nov 2011

                                                  Current Process                                    CDTM

 Traceability of                         Gaps buried in documents; no way to          Ability to track and report individual
 Capability Gaps                         track or report status of individual gaps    gaps from entry to fielded capability

 Process metrics                         No measurement of length of time to          Benchmark data and workflow
                                         complete documents                           tracked to identify time to complete
 Search capability                       Limited keyword search capability (full      Ability to search specific areas and
                                         text search) which may not return            specific data categories in a
                                         relevant results                             document to get relevant results
 Ease of use                             Can only search higher-tier JCAs at the      Search for relevant gaps at all JCA
                                         document level                               tier levels
 Document creation and                   Manually create word document; leads to      “Turbo-tax” wizard interface prompts
 standardization                         verbosity and no limit to document           for inputs; automatically creates and
                                         length; required sections often missing or   formats document; standardization of
                                         incomplete                                   JCIDS document formatting & length
 Interoperability                        Requires input in multiple stove-piped       Ability to share common data with
                                         systems to navigate JCIDS process;           other DoD applications
                                         results in duplication of effort
Tab 2 – JCIDS including Rapid Response                                                                                         61

To top