St. George's, University of London
MBBS Development Co-ordinator
Job Ref: 812-12
Post Title MBBS Development Co-ordinator
Responsible to MBBS Programme Manager
Director of Academic Administration
Responsible for MBBS International Clinical Practice Administrator (2013/2014 tbc)
MBBS Development Administrator (2015/2016 tbc)
Liaises with Registry colleagues, Academic staff, clinical teachers, academic/support
service departments, students
Overall purpose of job
Work with Higher Education Academic Director (HEAD) and MBBS Programme Team
to finalise INTO curriculum and all associated bespoke arrangements for the
Programme with SGUL and partner clinical placement sites.
Project management of implementation of all associated process, policy, procedures
required to support the INTO Programme from 2012/2013 until 2015/2016, by which
time the programme will be at steady state.
Undertake development activity necessary for the MBBS Programme as a whole in
order to facilitate the implementation of INTO Programme, integration of students,
development of partnerships with international clinical placements and to respond to
other Institutional (external and internal) requirements.
Develop and implement management information systems required for the MBBS
Programme to ensure regular required data is recorded and provided to key
stakeholders for all appropriate monitoring purposes.
Main Duties and Responsibilities:
Academic & Student Support:
Liaise with staff and students in relation to all aspects of the work (using various
modes of communication including face-to-face, telephone, e-mail and formal
Write and circulate whole cohort communications
Write and deliver whole cohort presentations
Respond to queries arising from the work (staff, students and external)
Advise staff and students on application of policy, procedures and guidelines
Interpret policy, procedures and guidelines for staff and students in response to
Input data to CAMS and carry out CAMS processes on students and modules to
enable assessment results to be recorded and reported on
The main focus of the role is expected to be the following (it may be subject to
Responsible for the overall planning, implementation, organisation and smooth
running of INTO clinical placements, working to help establish capacity at SGUL
(Tyr) and finalise plans for international clinical sites (P and Fyrs).
Work closely with the HEAD, MBBS Programme Manager and QA Manager on
the implementation of QA and monitoring processes required for international
clinical placement partners, liaising with UG co-ordinators and Sub-Deans at
partner sites on academic and welfare issues.
Work closely with the HEAD on the development of USMLE support sessions and
assessment opportunities managing the timetabling and dissemination of all
relevant information to staff and students.
Manage the integration of international students into the curriculum and
undertake development across all MBBS programmes ensuring preparations for
all incoming students are made appropriately and in line with each other.
Liaise with the Student Services Manager and MBBS Programme Administrators
ensuring enrolment activity and documentation is in place.
Act as first point of contact for INTO students with issues outside of curriculum.
Liaison with student services re funding, visa issues, advising on placements and
acting as first point of contact while away, USMLE preparation, careers advice
Manage INTO students with any progression related issues, those requesting an
Interruption of Study or those wishing to withdraw from the programme
Undertake development of areas of MBBS Programme in relation to international
programmes – reviewing and implementing new policy, refining processes, term
dates (relevant for SGUL and international programmes)
Devise and implement systems to ensure effective management of quality
information for MBBS required to support international partnerships, by GMC and
for annual monitoring purposes.
Ensure Feedback mechanisms are in place in line with GMC requirements, that
data is collated, processed and feeds into relevant management information /
committees as required.
Work closely with the Course Director and other senior academics in the
development and management of a Learning Objectives Database devising
appropriate updating systems and process to ensure parity across all MBBS
programmes and streams.
Manage new MBBS Programme development as required.
Recruit and line manage future administrative support roles as required.
Assume membership to INTO Core Operations Group (COG) and any other INTO
related Committees as required.
Establish any working groups (as instigated by self or others)
Deputise for MBBS Programme Manager and act as secretary to the MBBS
Course Committee as required.
Communicate the information to attendees
Prepare papers for meetings
Prepare agendas and write minutes
Attend and contribute to committee meetings as appropriate
Follow –up action as appropriate
The following are specific projects that the post holder will be required to manage as
part of the main responsibilities of the role outlined above (these may be subject to
Ensure that new documentation, systems and processes are implemented as a
result of the new assessment strategy (Sept 2012) with particular reference to the
Doctor as a Professional Domain. All appropriate forms, handbooks and results
processing systems need to be accurately updated and immediate and ongoing
training and support provided to Programme Administrators, international
partners and clinical placement sites.
Early years placement development (Sept 2012), working with lead academics
and clinicians to ensure appropriateness, capacity and parity across all
Programmes and streams at SGUL and partner sites. Establish ongoing
assessment processes in line with the new Assessment Strategy and work with
Programme Administrators and undergraduate co-ordinators to ensure
appropriate systems are in place.
Work closely with the Academic Lead for Professionalism, other academics and
senior administrative staff to establish feasibility and options for the
implementation of an eAssessment Portfolio during the clinical practice years.
Work closely with the MBBS team to implement a pilot of the Portfolio (Sept
2012) and take responsibility for monitoring and managing this process.
Project Management of the Periodic Review (Jan 2013) for the MBBS Course
Team. Preparation of documentation required and managing implementation of
any developments required before or after the review.
Recruit and line manage new post (2013/2014) International Clinical Practice
Programme Administrator (tbc) to take forward the implementation of P and F
years with international clinical placement sites in time for 2014/2015
Recruit and line manage new post (2015/2016) MBBS Development
Administrator (tbc) to take forward the remaining implementation of INTO MBBS
and to ensure all developmental aspects to the MBBS are well co-ordinated and
Provide line management support to those staff for whom responsible,
includes conducting annual Personal Reviews
Provide guidance to new staff in post holder’s immediate team
Provide guidance to Registry staff in general
Provide support to Registry members of staff outside of immediate team if
requested by line manager
Attend compulsory training sessions and those sessions that are considered
appropriate for development in the role or for personal development
Assist when necessary on the reception at the Student Centre
Undertake when necessary other such duties appropriate to the grading of
the post as may be assigned by the Secretary and Academic Registrar from
time to time in the light of changing circumstances and requirements
Criteria Description Essential/ How it is
Desirable to be
Qualifications A-levels or equivalent E AF
Good standard of general education (including E AF
English and Maths)
Experience Extensive experience in an autonomous E SS, INT
administrative role in preferably the university or
Previous experience of course/student E SS, INT
Experience of working with complex administrative E SS, INT
Knowledge/ Skills Excellent organizational skills and the ability to E SS, INT
organize complex data
Excellent communication and interpersonal skills E SS, INT
Excellent use of Microsoft Office tools, specifically E ST
Excel and Word. E-mail and internet experience.
Ability to work consistently to a high level of detail E SS, INT
Ability to prioritise workload to meet strict deadlines E SS, INT
Ability to work successfully as part of a team, and E SS, INT
on own initiative
Experience of working with SITS database D SS, INT
Personal Attributes Ability to deal professionally and empathetically E INT
with staff at all levels and with students
Pro-active, motivated and flexible E INT
Reliable and approachable E INT
Able and willing to multi-task E INT
Ability and willingness to travel to international sites D INT
Key:AF=Application Form, CV=Curriculum Vitae, SS=Supporting Statements, ST=Selection Test/Presentation,
About St George’s, University of London
St George’s, University of London, is distinctive as the UK’s only independently governed
medical and health sciences higher education institution. A college of the University of
London, we have been providing medical and healthcare training for over 250 years.
With approximately 6,000 students and 850 members of staff, our Mission is to advance,
promote and share knowledge of health through excellence in teaching, clinical practice and
research into the prevention and treatment of illness.
Our courses range from medicine, biomedical sciences, nursing, midwifery, paramedic
science, social work, physiotherapy, to therapeutic and diagnostic radiography as well as
postgraduate and continuing professional development courses. A number of these courses
are taught through our Faculty of Health and Social Care Sciences, which is jointly run with
St George’s prides itself on providing the highest standard of learning through the latest in
teaching and learning resources, exceptional research, innovative course development,
enterprise and innovation, and strategic partnerships.
We were the first to introduce a four-year medical degree open to graduates from all
disciplines and, more recently, became one of only four universities in the country to pioneer
training for physician’s assistants – a new breed of healthcare professionals brought over
from the United States.
In research, we are equally as innovative and driven by high standards of excellence to
advance healthcare. There are six research centres at St George’s: Biomedical Sciences;
Cardiovascular Sciences; Human Genetics; Infection and Immunity; Stroke and Dementia;
and Population Health. These Centres undertake research in areas including, but not
exclusive to, infection and immunity, cardiology, stroke, epidemiology, cell signalling and
St George’s success has been aided by our strategic partnerships with other institutions. Our
life-long partnership and shared site with St George’s Hospital has created a unique learning
and research environment. Our partnership with Kingston University has enabled us to
expand our portfolio of courses and to introduce more initiatives, like the foundation-year
medicine programme, that broaden access to medical and healthcare education for students
who may have been previously excluded from higher education. And our three-way alliance
with Kingston University and Royal Holloway, University of London brings together our
energy, ideas and expertise to enhance teaching and research opportunities for staff and
We have also established an Enterprise and Innovation Centre to encourage the transfer of
knowledge and skills to business and the wider community.
St George’s academic provision is organised into three divisions: Basic Medical Sciences;
Clinical Sciences; Population Health Sciences and Education.
More information about St George’s, University of London can be found at www.sgul.ac.uk.
Terms and Conditions of Employment (Grades 5- 8)
A full statement of the terms and conditions will be sent to the successful candidate.
Post title: MBBS Development Co-ordinator
Contract type: Permanent
Probation period: Six months
London allowance: £2,798 per annum
Salary range: £30,122 - £31,020 - £31,948 - £32,901 - £33,884 - £34,895 -
£35,938 discretionary points £37,012 - £38,140 - £39,257
Hours: 35 hours per week notionally. Staff are expected to work the hours
necessary to meet the requirements of the role.
Annual leave: 32 days per annum
Plus eight UK public holidays and three days when St George’s is
closed (usually between Christmas and New Year). Part time staff
receive a pro rata entitlement.
Pension: Membership of USS or of SAUL is optional. Existing members of
NHSSS (National Health Service Superannuation Scheme) may
elect to remain as members of that scheme.
Notice period: 3 months
Offers of Offers of appointment are only valid if made by the Director of
employment Administration or designated members of the Human Resources
Department acting on his behalf.
Offers of appointment are made subject to receipt of satisfactory
references and satisfactory completion of probationary periods
Place of residence It is St George’s policy that all postholders must live within 30 miles
of St George’s on appointment unless otherwise agreed by Council.
Right to work St George’s will comply with the Immigration, Asylum and
Nationality Act 2006 which requires all prospective employees to
provide documentary evidence of their legal right to work in the UK
prior to commencing employment. For posts requiring a recognised
degree level qualification and where there is no suitable UK or
European Economic Area candidate, St George’s will take
necessary steps to secure a work permit from the Home Office in
order for a foreign national to take up employment.
All candidates invited to interview will be asked to provide copies of
one of the following official documents:
the identification pages and appropriate visa pages of their
passport describing the holder as a British citizen or a EEA
national or showing that they are otherwise entitled to work in
the United Kingdom.
A birth certificate issued in the UK or in the Republic of Ireland.
A certificate of registration or naturalisation as a British citizen.
A letter issued by the Border and Immigration Agency of the
Home Office indicating that the person has permission to take
All successful candidates will be required to provide original
documentation in accordance with the Home Office documents lists,
before commencing employment. Any offers of appointment are
subject to verification of Right to Work status and failure to produce
valid listed documents will result in any offer of employment being
Medical Clearance St George’s reserves the right to request successful candidates
(including internal candidates) to complete pre-employment health
questionnaires. In accordance with this, any offer of employment is
made subject to satisfactory health clearance by the Staff Health
No smoking St George’s has established a no-smoking policy to minimise risks
to the health of staff and to maintain a tobacco smoke free working
environment. Smoking is not permitted in any of the St George’s
buildings or grounds.
Equal Opportunities St George's, University of London confirms its commitment to a
comprehensive policy of equal opportunities in employment in which
individuals are selected and treated on the basis of their relevant
merits and abilities and are given equal opportunities within St
George’s. The aim of this policy is to ensure that no job applicant or
employee should receive less favourable treatment on any grounds
not relevant to good employment practice. St George’s is
committed to action to make this policy fully effective.
CRB/ROA Criminal Records Bureau Disclosure
This post is subject to the successful candidate being asked to
apply for Disclosure from the Criminal Records Bureau (CRB) at
Enhanced Level. Further information regarding Disclosure can
be found at www.disclosure.gov.uk
Rehabilitation of Offenders Act 1974
Because of the nature of the work for which you are applying,
this post is exempt from the provisions of Section 4(2) of the
Rehabilitation of Offenders Act 1974 by virtue of the
Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
Applicants are therefore not entitled to withhold information
about convictions, which for other purposes are regarded as
'spent' under the provisions of the Act, and in the event of
employment, any failure to disclose such convictions could
result in dismissal or disciplinary action by St George's,
University of London. Convictions within the Armed Services,
outside the United Kingdom or disciplinary action by certain
professional bodies must also be included.
Any information given will be completely confidential and will be
considered only in relation to posts to which the Order applies.
Informal enquiries may be made to Leigh Gallagher on 0208 725 1575 (5879 until 8th June
2012) or by email to email@example.com
Making an application:
All applicants are encouraged to apply on line at http://jobs.sgul.ac.uk as our system is user
friendly and the online application form is simple to complete. Please note that CVs only will
not be accepted.
Human Resources Department
St George's, University of London
London SW17 0RE,
Tel: 020 8725 5020 (24 hour answerphone)
Fax: 020 8725 3426
Closing date: 25th June 2012
We shall be holding interviews on 3rd July 2012 and/or 4th July 2012. Please keep this date
free. As shortlisted candidates will be notified by email, it is imperative that you provide an
email address that is accessed frequently.
References will be taken up before interview unless you indicate otherwise as part of your
Please quote reference: 812-12
Thank you for your interest in working at St George’s, University of London. All applicants will
be notified of the outcome of their applications by email (or by post if no email address is
supplied). We aim to respond to all candidates within 5 weeks of the closing date of the
St George’s, University of London offers staff a range of benefits and opportunities including:
Pay and Pensions
The University offers competitive terms, conditions and benefits.
St. Georges, University of London offers optional membership of competitive final salary
pension schemes with generous employer contributions and a range of extra benefits. The
University administers 3 schemes:
National Health Service Pension Scheme (NHSPS) for
Superannuation Arrangements of the University of London
Universities Superannuation Scheme (USS)
Staff at St. Georges, University of London are entitled to a minimum of 27 days of annual
leave per year, up to a maximum of 32 days for academic and related staff which is pro-rated
for part-time staff. In addition to this are 3 extra school closure days per year (normally
between Christmas and New Year, when the University is closed) and the 8 Bank Holidays
The University also provides generous maternity leave benefits consisting of 8 week’s full pay
and 16 week’s half pay, available after completing one year's continuous service, or
alternatively, adoption and paternity leave entitlements. Parental leave entitlements also
Staff are also entitled to generous long term sickness absence pay which rises to 6 months
full pay and 6 months half pay after five year’s service with the University. Paid leave to care
for dependants is also available in emergency situations.
Flexible working, including part-time or reduced hours of work, opportunities to work from
home for many posts, and local flexibility in agreeing start and finish times of work are among
the extra benefits offered by the University.
Staff Development and Training
The Staff Development Office provides information, advice and support to all University staff,
ensuring that everyone has the opportunity to develop both personally and professionally. A
range of activities are provided to meet the development and training needs of individuals and
A Personal Review scheme which supports staff to achieve the objectives outlined in
St. George’s strategic plan, and identifies and targets staff development and training
A programme of support and training for members of staff with managerial
responsibilities. This includes in-house and external activities, some of which are run
in collaboration with Kingston University and Royal Holloway, University of London.
Development of leadership skills at entry level and in developing team leaders.
A Learning and Teaching Support Programme aimed at supporting all members of
staff involved in learning and teaching support
A provision of tailored development opportunities for research staff, the majority of
whom are on fixed term contracts.
The University provides in-house skills training and uses the European Computer
Driving Licence (ECDL) as a means of developing the ICT skills of staff to an
internationally recognised standard of competence.
All new members of staff receive an appropriate induction to St. George’s, their
Division/Department and their job. The Staff Development Office works with divisions
and departments to develop local induction policies.
With advice and guidance from the Health, Safety and Environmental Adviser, a
programme of Health and Safety training is included as part of the induction process
and as a separate on-going programme of training.
The Staff Development Office provides a range of comprehensive internal training
and development opportunities for Continuing Professional Development, to meet
generic needs identified through the Personal Review Scheme. In cases where the
training need cannot be met by internal provision, appropriate external provisions are
sourced and recommendations made.
St. George's has introduced as part of its family friendly initiative, a more flexible way to meet
the costs of childcare for staff. Under the Busy Bee's scheme, part of a staff member’s wages
or salary can be given up or 'sacrificed' in exchange for Childcare Vouchers. Within specified
limits, these vouchers are non-taxable and exempt from National Insurance Contributions and
therefore represent a saving for employees who receive them as part of their total
employment package. The Childcare Vouchers received are then exchanged, in whole or
part, for childcare services.
Trade Union and Staff Representatives
The University runs and supports a Staff Forum which aims to provide a mode for discussion
of matters affecting the working lives of all staff. It is a consultative body which is designed to
seek the views of a wide membership of St. George’s staff, through Staff Group
The University has formal recognition agreements with a number of trade unions including the
British Medical Association (BMA), Amicus, Universities and Colleges Union (UCU), Unison,
and Clerical and Secretarial Staff.
The University, in liaison with St. George’s Healthcare NHS Trust provides an Occupational
Health Service to ensure the health and wellbeing of staff – promoting health and preventing
ill-health through pre-employment screening, vaccinations and immunisation, sickness
absence management, health promotion and accident follow-up.
A staff counselling and support service is also provided free of charge by a number of
The Robert Lowe Sports Centre, situated on the St George's Healthcare NHS Trust site offers
staff access to squash and badminton courts; weights and aerobic training rooms; a climbing
wall; facilities for basketball; cricket nets; five-a-side football, netball and volleyball; circuit
training; squash and badminton coaching; and karate. Membership is open to staff and
partners, for a very competitive membership fee. Staff can elect to pay this monthly via
deductions from salary.
Between the University and St George’s Healthcare NHS Trust, there are a variety of shops
and services that are convenient for staff. These include:
ATMs conveniently located on site
School Shop (for food, stationery and other consumables)
Student Bar (serving beverages, sandwiches and snacks to staff and students)
Peabody’s coffee shop
Eddie Wilson’s Café
Books & Stuff (selling study and leisure books, medical equipment and clothing and
Marks & Spencer Simply Food Store and M&S Café
Staff restaurant (offering both staff and the general public a wide range of hot meals,
salads, sandwiches and drinks)
Knightsbridge Wing Cafe
Internet café free of charge
Hospital Chapel, multi-faith room and church services
On-site NHS walk-in centre
Interest-free loans for season Travelcards.