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812-12 Job Description

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					                           St. George's, University of London

                                 Administration/Registry

                            MBBS Development Co-ordinator

                                      Job Ref: 812-12

                                    JOB DESCRIPTION

Post Title            MBBS Development Co-ordinator

Grade                 SGUL6

Responsible to        MBBS Programme Manager
                      Director of Academic Administration
Accountable to

Responsible for       MBBS International Clinical Practice Administrator (2013/2014 tbc)
                      MBBS Development Administrator (2015/2016 tbc)

Liaises with          Registry colleagues, Academic staff, clinical teachers, academic/support
                      service departments, students


Overall purpose of job

       Work with Higher Education Academic Director (HEAD) and MBBS Programme Team
        to finalise INTO curriculum and all associated bespoke arrangements for the
        Programme with SGUL and partner clinical placement sites.

       Project management of implementation of all associated process, policy, procedures
        required to support the INTO Programme from 2012/2013 until 2015/2016, by which
        time the programme will be at steady state.

       Undertake development activity necessary for the MBBS Programme as a whole in
        order to facilitate the implementation of INTO Programme, integration of students,
        development of partnerships with international clinical placements and to respond to
        other Institutional (external and internal) requirements.

       Develop and implement management information systems required for the MBBS
        Programme to ensure regular required data is recorded and provided to key
        stakeholders for all appropriate monitoring purposes.




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Main Duties and Responsibilities:

   Academic & Student Support:

          Liaise with staff and students in relation to all aspects of the work (using various
           modes of communication including face-to-face, telephone, e-mail and formal
           written letters)
          Write and circulate whole cohort communications
          Write and deliver whole cohort presentations
          Respond to queries arising from the work (staff, students and external)
          Advise staff and students on application of policy, procedures and guidelines
          Interpret policy, procedures and guidelines for staff and students in response to
           particular situations

          Input data to CAMS and carry out CAMS processes on students and modules to
           enable assessment results to be recorded and reported on

       Programme Administration:

       The main focus of the role is expected to be the following (it may be subject to
       change):


          Responsible for the overall planning, implementation, organisation and smooth
           running of INTO clinical placements, working to help establish capacity at SGUL
           (Tyr) and finalise plans for international clinical sites (P and Fyrs).

          Work closely with the HEAD, MBBS Programme Manager and QA Manager on
           the implementation of QA and monitoring processes required for international
           clinical placement partners, liaising with UG co-ordinators and Sub-Deans at
           partner sites on academic and welfare issues.

          Work closely with the HEAD on the development of USMLE support sessions and
           assessment opportunities managing the timetabling and dissemination of all
           relevant information to staff and students.

          Manage the integration of international students into the curriculum and
           undertake development across all MBBS programmes ensuring preparations for
           all incoming students are made appropriately and in line with each other.

          Liaise with the Student Services Manager and MBBS Programme Administrators
           ensuring enrolment activity and documentation is in place.

          Act as first point of contact for INTO students with issues outside of curriculum.
           Liaison with student services re funding, visa issues, advising on placements and
           acting as first point of contact while away, USMLE preparation, careers advice
           etc.

          Manage INTO students with any progression related issues, those requesting an
           Interruption of Study or those wishing to withdraw from the programme

          Undertake development of areas of MBBS Programme in relation to international
           programmes – reviewing and implementing new policy, refining processes, term
           dates (relevant for SGUL and international programmes)




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   Devise and implement systems to ensure effective management of quality
    information for MBBS required to support international partnerships, by GMC and
    for annual monitoring purposes.

   Ensure Feedback mechanisms are in place in line with GMC requirements, that
    data is collated, processed and feeds into relevant management information /
    committees as required.

   Work closely with the Course Director and other senior academics in the
    development and management of a Learning Objectives Database devising
    appropriate updating systems and process to ensure parity across all MBBS
    programmes and streams.

   Manage new MBBS Programme development as required.

   Recruit and line manage future administrative support roles as required.

Committee Support

   Assume membership to INTO Core Operations Group (COG) and any other INTO
    related Committees as required.

   Establish any working groups (as instigated by self or others)

   Deputise for MBBS Programme Manager and act as secretary to the MBBS
    Course Committee as required.

   Communicate the information to attendees

   Prepare papers for meetings

   Prepare agendas and write minutes

   Attend and contribute to committee meetings as appropriate

   Follow –up action as appropriate

Projects:

The following are specific projects that the post holder will be required to manage as
part of the main responsibilities of the role outlined above (these may be subject to
change):

   Ensure that new documentation, systems and processes are implemented as a
    result of the new assessment strategy (Sept 2012) with particular reference to the
    Doctor as a Professional Domain. All appropriate forms, handbooks and results
    processing systems need to be accurately updated and immediate and ongoing
    training and support provided to Programme Administrators, international
    partners and clinical placement sites.

   Early years placement development (Sept 2012), working with lead academics
    and clinicians to ensure appropriateness, capacity and parity across all
    Programmes and streams at SGUL and partner sites. Establish ongoing
    assessment processes in line with the new Assessment Strategy and work with
    Programme Administrators and undergraduate co-ordinators to ensure
    appropriate systems are in place.




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   Work closely with the Academic Lead for Professionalism, other academics and
    senior administrative staff to establish feasibility and options for the
    implementation of an eAssessment Portfolio during the clinical practice years.
    Work closely with the MBBS team to implement a pilot of the Portfolio (Sept
    2012) and take responsibility for monitoring and managing this process.

   Project Management of the Periodic Review (Jan 2013) for the MBBS Course
    Team. Preparation of documentation required and managing implementation of
    any developments required before or after the review.

   Recruit and line manage new post (2013/2014) International Clinical Practice
    Programme Administrator (tbc) to take forward the implementation of P and F
    years with international clinical placement sites in time for 2014/2015

   Recruit and line manage new post (2015/2016) MBBS Development
    Administrator (tbc) to take forward the remaining implementation of INTO MBBS
    and to ensure all developmental aspects to the MBBS are well co-ordinated and
    supported

General

       Provide line management support to those staff for whom responsible,
        includes conducting annual Personal Reviews
       Provide guidance to new staff in post holder’s immediate team
       Provide guidance to Registry staff in general
       Provide support to Registry members of staff outside of immediate team if
        requested by line manager
       Attend compulsory training sessions and those sessions that are considered
        appropriate for development in the role or for personal development
       Assist when necessary on the reception at the Student Centre
       Undertake when necessary other such duties appropriate to the grading of
        the post as may be assigned by the Secretary and Academic Registrar from
        time to time in the light of changing circumstances and requirements
       Manage budgets




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                                         Person Specification


      Criteria                             Description                           Essential/   How it is
                                                                                 Desirable      to be
                                                                                               tested

Qualifications        A-levels or equivalent                                       E             AF

                      Good standard of general education (including                E             AF
                      English and Maths)

Experience            Extensive experience in an autonomous                        E          SS, INT
                      administrative role in preferably the university or
                      NHS sector

                      Previous experience of course/student                        E          SS, INT
                      administration

                      Experience of working with complex administrative            E          SS, INT
                      systems/processes

Knowledge/ Skills     Excellent organizational skills and the ability to           E          SS, INT
                      organize complex data

                      Excellent communication and interpersonal skills             E          SS, INT


                      Excellent use of Microsoft Office tools, specifically        E             ST
                      Excel and Word. E-mail and internet experience.

                      Ability to work consistently to a high level of detail       E          SS, INT


                      Ability to prioritise workload to meet strict deadlines      E          SS, INT


                      Ability to work successfully as part of a team, and          E          SS, INT
                      on own initiative

                      Experience of working with SITS database                     D          SS, INT


Personal Attributes   Ability to deal professionally and empathetically            E            INT
                      with staff at all levels and with students

                      Pro-active, motivated and flexible                           E            INT

                      Reliable and approachable                                    E            INT

                      Able and willing to multi-task                               E            INT

                      Ability and willingness to travel to international sites     D            INT
                      if necessary


 Key:AF=Application Form, CV=Curriculum Vitae, SS=Supporting Statements, ST=Selection Test/Presentation,
 INT=Interview




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                         About St George’s, University of London

St George’s, University of London, is distinctive as the UK’s only independently governed
medical and health sciences higher education institution. A college of the University of
London, we have been providing medical and healthcare training for over 250 years.

With approximately 6,000 students and 850 members of staff, our Mission is to advance,
promote and share knowledge of health through excellence in teaching, clinical practice and
research into the prevention and treatment of illness.

Our courses range from medicine, biomedical sciences, nursing, midwifery, paramedic
science, social work, physiotherapy, to therapeutic and diagnostic radiography as well as
postgraduate and continuing professional development courses. A number of these courses
are taught through our Faculty of Health and Social Care Sciences, which is jointly run with
Kingston University.

St George’s prides itself on providing the highest standard of learning through the latest in
teaching and learning resources, exceptional research, innovative course development,
enterprise and innovation, and strategic partnerships.

We were the first to introduce a four-year medical degree open to graduates from all
disciplines and, more recently, became one of only four universities in the country to pioneer
training for physician’s assistants – a new breed of healthcare professionals brought over
from the United States.

In research, we are equally as innovative and driven by high standards of excellence to
advance healthcare. There are six research centres at St George’s: Biomedical Sciences;
Cardiovascular Sciences; Human Genetics; Infection and Immunity; Stroke and Dementia;
and Population Health. These Centres undertake research in areas including, but not
exclusive to, infection and immunity, cardiology, stroke, epidemiology, cell signalling and
genetics.

St George’s success has been aided by our strategic partnerships with other institutions. Our
life-long partnership and shared site with St George’s Hospital has created a unique learning
and research environment. Our partnership with Kingston University has enabled us to
expand our portfolio of courses and to introduce more initiatives, like the foundation-year
medicine programme, that broaden access to medical and healthcare education for students
who may have been previously excluded from higher education. And our three-way alliance
with Kingston University and Royal Holloway, University of London brings together our
energy, ideas and expertise to enhance teaching and research opportunities for staff and
students.
We have also established an Enterprise and Innovation Centre to encourage the transfer of
knowledge and skills to business and the wider community.

St George’s academic provision is organised into three divisions: Basic Medical Sciences;
Clinical Sciences; Population Health Sciences and Education.

More information about St George’s, University of London can be found at www.sgul.ac.uk.




                                            6
                    Terms and Conditions of Employment (Grades 5- 8)

A full statement of the terms and conditions will be sent to the successful candidate.

Post title:               MBBS Development Co-ordinator

Contract type:            Permanent

Probation period:         Six months

Grade:                    SGUL6

London allowance:         £2,798 per annum

Salary range:             £30,122 - £31,020 - £31,948 - £32,901 - £33,884 - £34,895 -
                          £35,938 discretionary points £37,012 - £38,140 - £39,257

Hours:                    35 hours per week notionally. Staff are expected to work the hours
                          necessary to meet the requirements of the role.

Annual leave:             32 days per annum
                          Plus eight UK public holidays and three days when St George’s is
                          closed (usually between Christmas and New Year). Part time staff
                          receive a pro rata entitlement.

Pension:                  Membership of USS or of SAUL is optional. Existing members of
                          NHSSS (National Health Service Superannuation Scheme) may
                          elect to remain as members of that scheme.

Notice period:            3 months

Offers of                 Offers of appointment are only valid if made by the Director of
employment                Administration or designated members of the Human Resources
                          Department acting on his behalf.

                          Offers of appointment are made subject to receipt of satisfactory
                          references and satisfactory completion of probationary periods
                          where appropriate.

Place of residence        It is St George’s policy that all postholders must live within 30 miles
                          of St George’s on appointment unless otherwise agreed by Council.

Right to work             St George’s will comply with the Immigration, Asylum and
                          Nationality Act 2006 which requires all prospective employees to
                          provide documentary evidence of their legal right to work in the UK
                          prior to commencing employment. For posts requiring a recognised
                          degree level qualification and where there is no suitable UK or
                          European Economic Area candidate, St George’s will take
                          necessary steps to secure a work permit from the Home Office in
                          order for a foreign national to take up employment.

                          All candidates invited to interview will be asked to provide copies of
                          one of the following official documents:

                             the identification pages and appropriate visa pages of their
                              passport describing the holder as a British citizen or a EEA
                              national or showing that they are otherwise entitled to work in
                              the United Kingdom.




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                         A birth certificate issued in the UK or in the Republic of Ireland.
                         A certificate of registration or naturalisation as a British citizen.
                         A letter issued by the Border and Immigration Agency of the
                          Home Office indicating that the person has permission to take
                          up employment.

                      All successful candidates will be required to provide original
                      documentation in accordance with the Home Office documents lists,
                      before commencing employment. Any offers of appointment are
                      subject to verification of Right to Work status and failure to produce
                      valid listed documents will result in any offer of employment being
                      withdrawn.

Medical Clearance     St George’s reserves the right to request successful candidates
                      (including internal candidates) to complete pre-employment health
                      questionnaires. In accordance with this, any offer of employment is
                      made subject to satisfactory health clearance by the Staff Health
                      Department.

No smoking            St George’s has established a no-smoking policy to minimise risks
                      to the health of staff and to maintain a tobacco smoke free working
                      environment. Smoking is not permitted in any of the St George’s
                      buildings or grounds.

Equal Opportunities   St George's, University of London confirms its commitment to a
                      comprehensive policy of equal opportunities in employment in which
                      individuals are selected and treated on the basis of their relevant
                      merits and abilities and are given equal opportunities within St
                      George’s. The aim of this policy is to ensure that no job applicant or
                      employee should receive less favourable treatment on any grounds
                      not relevant to good employment practice.             St George’s is
                      committed to action to make this policy fully effective.


CRB/ROA                   Criminal Records Bureau Disclosure

                          This post is subject to the successful candidate being asked to
                          apply for Disclosure from the Criminal Records Bureau (CRB) at
                          Enhanced Level. Further information regarding Disclosure can
                          be found at www.disclosure.gov.uk

                          Rehabilitation of Offenders Act 1974

                          Because of the nature of the work for which you are applying,
                          this post is exempt from the provisions of Section 4(2) of the
                          Rehabilitation of Offenders Act 1974 by virtue of the
                          Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
                          Applicants are therefore not entitled to withhold information
                          about convictions, which for other purposes are regarded as
                          'spent' under the provisions of the Act, and in the event of
                          employment, any failure to disclose such convictions could
                          result in dismissal or disciplinary action by St George's,
                          University of London. Convictions within the Armed Services,
                          outside the United Kingdom or disciplinary action by certain
                          professional bodies must also be included.

                          Any information given will be completely confidential and will be
                          considered only in relation to posts to which the Order applies.




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Informal enquiries:

Informal enquiries may be made to Leigh Gallagher on 0208 725 1575 (5879 until 8th June
2012) or by email to lgallagh@sgul.ac.uk


Making an application:

All applicants are encouraged to apply on line at http://jobs.sgul.ac.uk as our system is user
friendly and the online application form is simple to complete. Please note that CVs only will
not be accepted.

Recruitment Section
Human Resources Department
St George's, University of London
Cranmer Terrace
London SW17 0RE,

Tel:    020 8725 5020 (24 hour answerphone)
Fax:    020 8725 3426

Email: jobs@sgul.ac.uk

Closing date:   25th June 2012

We shall be holding interviews on 3rd July 2012 and/or 4th July 2012. Please keep this date
free. As shortlisted candidates will be notified by email, it is imperative that you provide an
email address that is accessed frequently.

References will be taken up before interview unless you indicate otherwise as part of your
application.

Please quote reference: 812-12

Thank you for your interest in working at St George’s, University of London. All applicants will
be notified of the outcome of their applications by email (or by post if no email address is
supplied). We aim to respond to all candidates within 5 weeks of the closing date of the
vacancy.


                                        Staff Benefits

St George’s, University of London offers staff a range of benefits and opportunities including:

Pay and Pensions
The University offers competitive terms, conditions and benefits.

St. Georges, University of London offers optional membership of competitive final salary
pension schemes with generous employer contributions and a range of extra benefits. The
University administers 3 schemes:

Pension Scheme
National Health Service Pension Scheme (NHSPS) for
existing members
Superannuation Arrangements of the University of London
(SAUL)




                                             9
Universities Superannuation Scheme (USS)

Leave
Staff at St. Georges, University of London are entitled to a minimum of 27 days of annual
leave per year, up to a maximum of 32 days for academic and related staff which is pro-rated
for part-time staff. In addition to this are 3 extra school closure days per year (normally
between Christmas and New Year, when the University is closed) and the 8 Bank Holidays
per year.

The University also provides generous maternity leave benefits consisting of 8 week’s full pay
and 16 week’s half pay, available after completing one year's continuous service, or
alternatively, adoption and paternity leave entitlements. Parental leave entitlements also
apply.

Staff are also entitled to generous long term sickness absence pay which rises to 6 months
full pay and 6 months half pay after five year’s service with the University. Paid leave to care
for dependants is also available in emergency situations.

Work/Life Balance
Flexible working, including part-time or reduced hours of work, opportunities to work from
home for many posts, and local flexibility in agreeing start and finish times of work are among
the extra benefits offered by the University.

Staff Development and Training
The Staff Development Office provides information, advice and support to all University staff,
ensuring that everyone has the opportunity to develop both personally and professionally. A
range of activities are provided to meet the development and training needs of individuals and
teams, including:
     A Personal Review scheme which supports staff to achieve the objectives outlined in
        St. George’s strategic plan, and identifies and targets staff development and training
        needs.
     A programme of support and training for members of staff with managerial
        responsibilities. This includes in-house and external activities, some of which are run
        in collaboration with Kingston University and Royal Holloway, University of London.
     Development of leadership skills at entry level and in developing team leaders.
     A Learning and Teaching Support Programme aimed at supporting all members of
        staff involved in learning and teaching support
     A provision of tailored development opportunities for research staff, the majority of
        whom are on fixed term contracts.
     The University provides in-house skills training and uses the European Computer
        Driving Licence (ECDL) as a means of developing the ICT skills of staff to an
        internationally recognised standard of competence.
     All new members of staff receive an appropriate induction to St. George’s, their
        Division/Department and their job. The Staff Development Office works with divisions
        and departments to develop local induction policies.
     With advice and guidance from the Health, Safety and Environmental Adviser, a
        programme of Health and Safety training is included as part of the induction process
        and as a separate on-going programme of training.
     The Staff Development Office provides a range of comprehensive internal training
        and development opportunities for Continuing Professional Development, to meet
        generic needs identified through the Personal Review Scheme. In cases where the
        training need cannot be met by internal provision, appropriate external provisions are
        sourced and recommendations made.

Childcare Vouchers
St. George's has introduced as part of its family friendly initiative, a more flexible way to meet
the costs of childcare for staff. Under the Busy Bee's scheme, part of a staff member’s wages
or salary can be given up or 'sacrificed' in exchange for Childcare Vouchers. Within specified




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limits, these vouchers are non-taxable and exempt from National Insurance Contributions and
therefore represent a saving for employees who receive them as part of their total
employment package. The Childcare Vouchers received are then exchanged, in whole or
part, for childcare services.

Trade Union and Staff Representatives
The University runs and supports a Staff Forum which aims to provide a mode for discussion
of matters affecting the working lives of all staff. It is a consultative body which is designed to
seek the views of a wide membership of St. George’s staff, through Staff Group
Representatives.

The University has formal recognition agreements with a number of trade unions including the
British Medical Association (BMA), Amicus, Universities and Colleges Union (UCU), Unison,
and Clerical and Secretarial Staff.

Staff Support
The University, in liaison with St. George’s Healthcare NHS Trust provides an Occupational
Health Service to ensure the health and wellbeing of staff – promoting health and preventing
ill-health through pre-employment screening, vaccinations and immunisation, sickness
absence management, health promotion and accident follow-up.

A staff counselling and support service is also provided free of charge by a number of
registered psychotherapists.

Staff Facilities
The Robert Lowe Sports Centre, situated on the St George's Healthcare NHS Trust site offers
staff access to squash and badminton courts; weights and aerobic training rooms; a climbing
wall; facilities for basketball; cricket nets; five-a-side football, netball and volleyball; circuit
training; squash and badminton coaching; and karate. Membership is open to staff and
partners, for a very competitive membership fee. Staff can elect to pay this monthly via
deductions from salary.

Between the University and St George’s Healthcare NHS Trust, there are a variety of shops
and services that are convenient for staff. These include:

       ATMs conveniently located on site
       School Shop (for food, stationery and other consumables)
       Student Bar (serving beverages, sandwiches and snacks to staff and students)
       Peabody’s coffee shop
       Eddie Wilson’s Café
       Books & Stuff (selling study and leisure books, medical equipment and clothing and
        gift stationery)
       Marks & Spencer Simply Food Store and M&S Café
       Newsagent
       Staff restaurant (offering both staff and the general public a wide range of hot meals,
        salads, sandwiches and drinks)
       Knightsbridge Wing Cafe
       Internet café free of charge
       Hospital Chapel, multi-faith room and church services
       Library
       On-site NHS walk-in centre
       Interest-free loans for season Travelcards.




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