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Venue Rental Agreement

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					Venue Rental Agreement
This Venue Rental Agreement is between a venue owner and a client that wants to use
the venue for a private event. It is vital to use a written contract for such agreements to
ensure that the understandings of both parties are properly set forth. Customize the
venue’s address, the venue owner’s fee, the event details, the venue’s services, and
more. This agreement can be used by individuals or small businesses that want to use
or provide a venue for private events.
                                  VENUE RENTAL AGREEMENT

THIS VENUE RENTAL AGREEMENT (hereinafter referred to as the “Agreement”) is made
and entered into as of __________________, [Instructions: Insert the date of this agreement]
by and between ________________________ [Instructiohns: Insert the name of the Owner of
the venue] (hereinafter referred to as the “Owner”), of _________________________________
[Instructions: Insert the Owner’s address] and ________________________ [Instructions:
Insert the Client’s name] (hereinafter referred to as the “Client”), of
_________________________________. [Instructions: Insert the Client’s address]

WHEREAS, Client desires to rent Owner’s venue located at ___________ [Instructions: Insert
the Venue’s address] (hereinafter referred to as the “Venue”) for Client’s private event; and,
subject to the terms and conditions hereof, Owner desires to agree to such rental.

NOW, THEREFORE, in consideration of the promises and other good and valuable
consideration set forth, the parties agree as follows:

1.       THE EVENT

         (a)      Client Details.

                  (i)       Contact Person Name: _________________ [Instructions: Insert name]

                  (ii)      Phone Number: (___) ___-____ [Instructions: Insert number]

                  (iii)     Email: ___________@___________.com [Instructions: Insert email]

                  (iv)      Fax: (___) ___-____ [Instructions: Insert fax number]

       (b)     Event Details. Owner shall make the Venue available to Client for the event
described in this paragraph (hereinafter referred to as the “Event”):

                  (i)       Event Date: ___________________ [Instructions: Insert the date]

                  (ii)      Set up Time: __________________ [Instructions: Insert the time]

                  (iii)     Event Start Time: __________________ [Instructions: Insert the time]

                  (iv)      Event End Time: __________________ [Instructions: Insert the time]

         (c)      Venue Usage.

                  (i)       Type of Activity Planned: _____________ [Instruction: Insert activity]

                  (ii)      Expected Attendance: _________________ [Instruction: Insert amount]




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                  (iii)     Persons/Items Supplied By Venue.

                            (1)      Security: ___________ [Instruction: Insert Yes or No]

                            (2)      Bartenders: ___________ [Instruction: Insert Yes or No]

                            (3)      Kitchen Staff: ___________ [Instruction: Insert Yes or No]

                            (4)      Seating/Tables: ___________ [Instruction: Insert Yes or No]

                  (iv)      Third Party Vendors That Will Require Access to Venue.

                            (1)      _________________ [Instructions: Insert Vendor description]
                                     _________________ [Instructions: Insert Vendor’s name]
                                     _________________ [Instructions: Insert Vendor’s address]
                                     _________________ [Instructions: Insert Vendor’s address]

                            (2)      _________________ [Instructions: Insert Vendor description]
                                     _________________ [Instructions: Insert Vendor’s name]
                                     _________________ [Instructions: Insert Vendor’s address]
                                     _________________ [Instructions: Insert Vendor’s address]

2.       COMPENSATION

        (a)    Non-Refundable Retainer. Upon execution of this Agreement, Client shall pay to
Owner ___________ Dollars ($____) [Instructions: Insert the non-refundable retainer
amount] which shall be deemed a non-refundable retainer (the “Retainer”). In the event that
Client cancels, the Retainer shall be retained by Owner. Otherwise, the Retainer shall be applied
against the Fee hereunder.

       (b)     Refundable Damage Deposit. Upon execution of this Agreement Client shall pay
to Owner ___________ Dollars ($____) [Instructions: Insert the refundable damage deposit]
which shall be deemed a refundable damage deposit (the “Deposit”). The Deposit shall be
returned to Client within ten (10) days following the Event, upon satisfactory inspection of the
Venue following the Event. Portions of the deposit will be retained to compensate for any
damages or additional cleanup cost attributable to the renter. In the event that during the Event
the Venue is damaged above and beyond the Deposit, Client shall pay for all necessary repairs.

        (c)    Event Fee. In consideration of Owner’s full and faithful performance of all of
Owner's obligations as set forth herein, Client shall pay to Owner ___________ Dollars ($____)
[Instructions: Insert the event fee amount] (the “Event Fee”), which shall be payable upon the
date of the Event.

3.       CANCELLATION




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As described herein, the Retainer is fully non-refundable. Provided that Client provides written
notice of cancellation to Owner at least ___________ (____) days [Instructions: Insert the
number of days before the Event that Client can cancel without being liable for the
remainder of the fee] prior to the Event date (the “Cancelation Deadline”) Client shall not be
required to pay the remainder of the Fee. In the event that Client’s notice of cancellation is
received by Owner after the Cancelation Deadline, Client shall be required to pay the remainder
of the Fee, regardless of whether the Services are rendered by Owner.

4.       CLIENT OBLIGATIONS

         (a)     Client agrees that any use of the Venue will comply with all statutes, ordinances,
rules and regulations issued by federal, state and municipal governments, including all rules of
the local police and fire departments and the alcoholic beverage commission (the “ABC”).
Renter agrees to obtain or collect and to pay and deliver to the proper governmental agency any
and all license fees, permits, royalties and taxes required in connection with the use of the
facilities (if needed).

        (b)    The conduct of all Event attendees and guests while on Venue property shall be
the responsibility of Client. Client also accepts all responsibility for any injury to person(s) or
property, or loss of or damage to property or theft of personal property on Venue premises
during the Event. Failure by any Event attendee or guest to comply with all applicable rules and
regulations will be cause for eviction. Venue retains the right to evict objectionable persons from
the premises.

       (c)    Client agrees not to bring on to the Venue premises any material, substance,
equipment or object that is likely to endanger the life of, or cause bodily injury to any person or
property or which is likely to be a hazard

        (d)     Alcoholic beverages may be served during the Event at the Venue, provided that
Client applies for, receives and displays the proper permits as required by the ABC and assumes
all responsibility. Client must have a permit to serve alcohol or receive a permit through a
licensed third party. All service and consumption of alcohol must conclude one (1) hour prior to
the Event end time to allow drivers to prepare to leave. Client is responsible to arrange for the
safe transportation of all attendees and guests that leave the premises after consumption of
alcohol. Client is responsible to ensure that all persons consuming alcoholic beverages at the
Event are of legal age. Serving of alcohol to those under the legal age is a violation of state law
and violators will be escorted off the property.

5.       ASSUMPTION OF RISK

Client acknowledges that Client and the Event’s attendees and guests use of the Venue during
the Event may present certain risks to Client and the Event’s attendees and guests, and Client
knowingly, willingly and voluntarily assumes any and all risks associated therewith, whether
known or unknown, foreseeable or unforeseeable, specifically including but without limitation,
the risk of physical or mental or emotional injury, minor and/or severe bodily harm, and/or
illness, which arise by any means, including, without limitation: acts, omissions,



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recommendations or advice given by Owner or its agents, employees, or other persons or entities
affiliated with the Event; participation in inherently dangerous activities, latent or apparent
defects or conditions in the Venue; weather or other natural conditions; human error; Client
and/or the Event’s attendees’ and guests’ physical and mental condition; Client and/or the
Event’s attendees’ and guests’ acts or omissions; first-aid, emergency treatment or other services
rendered to Client and/or the Event’s attendees and guests.

6.       WAIVER AND RELEASE

Client knowingly, willingly and voluntarily releases, discharges and relinquishes any and all
claims, actions and lawsuits of any kind against Owner, and its related and affiliated companies,
licensees, sponsors, successors and assigns, and its employees, agents, contractors, partners,
representatives and members, related to or arising from Client’s use of the Venue during the
Event (excluding claims for breach or alleged breach of Owner’s indemnifying representation,
warranties or agreements made herein). Client will, as condition for entering the Venue, cause
each of the Event’s attendees and guests to agree to the same and indemnify and hold Owner
harmless for any and all liability and damages (including, without limitation, reasonable
attorneys' fees) that Owner might suffer from any claim made by any Event attendee and guest
related to or arising from such attendee’s and/or guest’s use of the Venue during the Event.

7.       INDEMNIFICATION

Except as otherwise provided herein, Owner and Client agree to indemnify and hold one another
harmless for any and all liability and damages (including, without limitation, reasonable
attorneys' fees) the other party hereto may suffer as a result of any and all claims, damages, costs
or judgments for personal injury, property losses or property damages incurred or suffered by or
threatened against the other party in connection with any claim brought by or on behalf of any
third party, person, firm or corporation (including either Client's or Owner's employees) as a
result of or in connection with the Event, provided that such claims result from the breach or
alleged breach of the indemnifying party's warranties, representations or agreements herein.

8.       MISCELLANEOUS

       (a)      In the event that any provision or part of this Agreement shall be deemed void or
invalid by a court of competent jurisdiction, the remaining provisions or parts shall be and
remain in full force and effect.

        (b)     This Agreement is not assignable or transferable by either party, in whole or in
part, without the prior written consent of the non-assigning party.

       (c)    This Agreement constitutes the entire agreement between the parties hereto with
respect to the specific subject matter hereof and supersedes all prior agreements or
understandings of any kind with respect to the specific subject matter hereof.

         (d)    Any modification to this Agreement must be in writing and signed by the parties
or it shall have no effect and shall be void.



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        (e)    This Agreement shall be governed in accordance with the laws of the State of
____________________, [Instructions: Insert the state’s laws that will govern this
agreement] applicable to agreements to be wholly performed therein.
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/
/
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IN WITNESS WHEREOF the parties have duly executed this Agreement as of the date first
written above.

OWNER:                                                           CLIENT:
__________ [Instructions: Insert Name]                           __________ [Instructions: Insert Name]



__________________________                                       __________________________
Authorized Signatory                                             Authorized Signatory




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Description: This Venue Rental Agreement is between a venue owner and a client that wants to use the venue for a private event. It is vital to use a written contract for such agreements to ensure that the understandings of both parties are properly set forth. Customize the venue’s address, the venue owner’s fee, the event details, the venue’s services, and more. This agreement can be used by individuals or small businesses that want to use or provide a venue for private events.
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