Authorization and Release
This release can be used by companies to obtain consent from a job applicant to
conduct a thorough background check. Conducting background checks is a vital step in
the hiring process that verifies an applicant’s references and credentials. This form
includes a consumer credit check, a criminal background check, verification of
credentials, DMV checks, and Social Security Number verification. This document
should be used by small businesses when conducting background checks on job
BACKGROUND CHECK AUTHORIZATION AND RELEASE
_____________________ [Instructions: Insert the Company’s name] may seek and obtain
information about you from an investigative reporting agency for employment purposes. You
may be the subject of investigative reports which can involve personal interviews with sources
such as your current and past employers, friends, or associates. These reports may be obtained at
any time after receipt of your authorization. Additionally, these reports may also be obtained if
you are hired throughout the duration of your employment. You have the right, upon written
request made within a reasonable time after receipt of this notice, to request disclosure of the
nature and scope of any investigative report. The nature and scope of the investigative reports
that will be obtained with regard to your application for employment will be in the following
Arrest and criminal conviction
Motor vehicle report
These reports may be conducted by an accredited and reputable reporting agency or by another
entity or person, and we may conduct some research ourselves. The scope of this notice and
authorization is all-encompassing, however, allowing _____________________ [Instructions:
Insert the Company’s name] to obtain from any outside organization all manner of
investigative reports to the extent permitted by law. As a result, you should carefully consider
whether to exercise your right to consent to and request disclosure of the nature and scope of any
such investigative report(s).
A. I understand that in connection with my application for employment an investigative report
will be obtained. This report or these reports may contain, but is not limited to, information
as to my character, general reputation, personal characteristics or mode of living, a criminal
background history, verification of current and previous employment, verification of
educational credentials, professional reference verification, credit report, motor vehicle
report, and the additional matters indicated above and as not prohibited by law.
B. I understand that prior to taking an adverse action based, in whole or in part, on the
information contained in any investigative report, a copy of the report will be provided to me.
Upon written request, within a reasonable period of time after my receipt of this disclosure, a
complete and accurate disclosure of the nature and scope of the investigative reports, which
may involve personal interviews with sources such as neighbors, friends and associates, will
be made to me. This disclosure shall be made in writing no later than
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________________________ [Instructions: Insert the length of time that the Company
has to provide the applicant with the nature and scope of investigative reports] after the
date on which the request for such disclosure was received or such report was first requested,
whichever is later.
C. The information requested will be used in compliance with the Federal Americans with
Disabilities Act (ADA) and/or any other applicable federal or state laws. Furthermore, I
understand that if I am denied employment because of information contained in whole or in
part in investigative reports, I have the right to be notified and given the name and address of
the agency or source that provided the information.
D. I hereby authorize, without any reservation, any party contacted by
_____________________ [Instructions: Insert the Company’s name] or its agents, to
furnish the information described in Section A.
E. I understand that a facsimile, photographic or electronic copy of this consent and release
shall be valid as the original.
F. I hereby release the agents and employers and all other persons, agencies, and entities
providing information or reports about me from any and all liability arising out of the request
for or release of any of the above-mentioned information or reports.
G. I have read and understand this form, and have been given the opportunity to consult with my
independent legal advisor. By my signature below, I consent to the release of information, as
defined above, in conjunction with my application for employment and my employment. I
understand that my consent will apply throughout my employment, to the extent permitted by
law, unless I revoke or cancel my consent by sending a signed letter or statement to
_____________________ [Instructions: Insert the Company’s name] at any time.
Applicant Name: _________________________________
Applicant Signature: _________________________________
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A Summary of Your Rights Under the Fair Credit Reporting Act
The Federal Fair Credit Reporting Act (“FCRA”) promotes the accuracy, fairness, and privacy of
information in the files of consumer reporting agencies. There are many types of consumer
reporting agencies, including credit bureaus and specialty agencies (such as agencies that sell
information about check writing histories, medical records, and rental history records). Here is a
summary of your major rights under the FCRA. For more information, including information
about additional rights, go to www.ftc.gov/credit or write to: Consumer Response Center,
Room 130-A, Federal Trade Commission, 600 Pennsylvania Ave. N.W., Washington, D.C.
• You must be told if information in your file has been used against you. Anyone who
uses a credit report or another type of consumer report to deny your application for credit,
insurance, or employment - or to take another adverse action against you - must tell you,
and must give you the name, address, and phone number of the agency that provided the
• You have the right to know what is in your file. You may request and obtain all the
information about you in the files of a consumer reporting agency (your “file
disclosure”). You will be required to provide proper identification, which may include
your Social Security number. In many cases, the disclosure will be free. You are entitled
to a free file disclosure if:
• a person has taken adverse action against you because of information in your
• you are the victim of identity theft and place a fraud alert in your file;
• your file contains inaccurate information as a result of fraud;
• you are on public assistance;
• you are unemployed but expect to apply for employment within 60 days.
All consumers will be entitled to one free disclosure every 12 months upon request from each
nationwide credit bureau and from nationwide specialty consumer reporting agencies. See
www.ftc.gov/credit for additional information.
• You have the right to ask for a credit score. Credit scores are numerical summaries of
your credit-worthiness based on information from credit bureaus. You may request a
credit score from consumer reporting agencies that create scores or distribute scores used
in residential real property loans, but you will have to pay for it. In some mortgage
transactions, you will receive credit score information for free from the mortgage lender.
• You have the right to dispute incomplete or inaccurate information. If you identify
information in your file that is incomplete or inaccurate, and report it to the consumer
reporting agency, the agency must investigate unless your dispute is frivolous. See
www.ftc.gov/credit for an explanation of dispute procedures.
• Consumer reporting agencies must correct or delete inaccurate, incomplete, or
unverifiable information. Inaccurate, incomplete or unverifiable information must be
removed or corrected, usually within 30 days. However, a consumer reporting agency
may continue to report information it has verified as accurate.
• Consumer reporting agencies may not report outdated negative information. In
most cases, a consumer reporting agency may not report negative information that is
more than seven years old, or bankruptcies that are more than 10 years old.
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• Access to your file is limited. A consumer reporting agency may provide information
about you only to people with a valid need -- usually to consider an application with a
creditor, insurer, employer, landlord, or other business. The FCRA specifies those with a
valid need for access.
• You must give your consent for reports to be provided to employers. A consumer
reporting agency may not give out information about you to your employer, or a potential
employer, without your written consent given to the employer. Written consent generally
is not required in the trucking industry. For more information, go to www.ftc.gov/credit.
• You may limit “prescreened” offers of credit and insurance you get based on
information in your credit report. Unsolicited “prescreened” offers for credit and
insurance must include a toll-free phone number you can call if you choose to remove
your name and address from the lists these offers are based on. You may opt-out with the
nationwide credit bureaus at 888-5-OPT-OUT (888-567-8688) or
• You may seek damages from violators. If a consumer reporting agency, or, in some
cases, a user of consumer reports or a furnisher of information to a consumer reporting
agency violates the FCRA, you may be able to sue in state or federal court.
• Identity theft victims and active duty military personnel have additional rights. For
more information, visit www.ftc.gov/credit.
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The following is for identification purposes only to perform the background check, and will not
be used for any other purpose:
SIGNATURE OF APPLICANT
SOCIAL SECURITY NUMBER
Date of Birth (For Background Purposes Only)
Drivers License Number State
Previous Addresses (Last 7 years):
Any other names I have been known by (including maiden name):
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