Company Response Plans In an Emergency.pptx

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					COMPANY RESPONSE PLANS IN AN
EMERGENCY


      Its not if the event will take place
      The KEY Questions is when!
Phases of Response in your Plan


              Planning and
               Mitigation
 Recovery/                                            Response
Restoration

                  Resumption

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 What Is an Incident?

An incident is . . .
 . . . an occurrence
 or event, natural
 or manmade, that
 requires a response to
 protect life or property.

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                                       Alberta Canada
Don’t assume --- KNOW!
What does it say
Who does it protect
When does it come into play
Does Everyone Know there Roles at your
 company
Emergency Action Plans
Required by the Occupational Safety and Health
  Administration (OH&S)
Must be in writing
Kept in the workplace
Available to employees




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The Bare minimum of Your Policy
must have
At a minimum, the plan must include but is not limited to the following elements
 
 Means of reporting fires and other emergencies
 Evacuation procedures and emergency escape route assignments
 Procedures to be followed by employees who remain to operate critical plant operations
  before they evacuate
 Procedures to account for all employees after an emergency evacuation has been completed
 Rescue and medical duties for those employees who are to perform them
 Names or job titles of persons who can be contacted for further information or explanation of
  duties under the plan




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Emergency Action Plans
 Designed to assist personnel in conducting a safe and effective
  evacuation of their building or work area.
 Evacuation may be required for the following events:
    Fire
    Police action/civil disturbance/bomb threat
    Hazardous material
    Severe weather
    Utility outage
    Disease or Infectious outbreak
    Explosion/structural collapse
    Weapons OR Violence at work on a large scale



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Situation
Hazardous Material Operational Emergencies
Need to:
  Assess potential impacts
  Identify affected populations
  Implement protective actions
     Reduce injury
     Save lives
Problem:
  Within very short time windows
  In high stress, low information environment
  Many potential scenarios and many facilities

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  REMEMBER!!!




THINK OUT OF YOUR BOX!!


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Action Plans
Initiated immediately Like when!
Do not wait until dangerous goods or
wastewater reaches a stream or leaves your
property to acknowledge that you have a
problem; make every effort to ensure that this
situation does not happen.




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Other things in the picture of Safety
1. Accident plans
    Worker first aid training
2. Spill plans
3. Be prepared for emergencies
    Types of emergencies
    Emergency spill plan
    Anticipation and prevention


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THE BIG FOUR
Your Important Parts of an Emergency Response
  Plan:
  1. Evacuation plan
  2. Sheltering plan
  3. Lockdown plan
  4. Medical Emergency plan
5 MAJOR MANAGEMENT ACTIVITIES
 COMMAND
 Sets objectives & priorities, has overall responsibility at
  incident or event
 OPERATIONS
 Conducts tactical operations to carry out the plan, develops
  the tactical objectives, organization, & directs all resources
 PLANNING
 Develops the action plan to accomplish the objectives,
  collect & evaluates information, maintains resource status



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 LOGISTICS
 provides support to meet needs, provides resources & services
 FINANCE/ ADMINISTRATION
 Monitors costs, provides accounting, procurement,time records,
  & cost analyses




5 MAJOR MANAGEMENT ACTIVITIES
(CONT’D)

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                      INCIDENT
                     COMMANDER
                                                          COMMAND STAFF




OPERATIONS                                                 FINANCE &
                                                         ADMINISTRATION


         PLANNING &
                                         LOGISTICS
       INTELLIGENCE


INCIDENT COMMAND SYSTEM
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In the beginning life was good, then it
was news at 11 oclock!
        Start by asking these basic questions:
1. How well prepared is your business now?
2. What procedures do you already have in place
   for an emergency situation?
3. What potential emergency situations could occur?
The Team Comforts and
Assures the Masses
The five characteristics to identify when choosing the
 members of your emergency response team:
 1. Familiarity with the facilities, utilities, and building
 protection systems.
 2. Working knowledge on property conservation.
 3. Knowledge with how to use fire extinguishers and
 clean up small spills of hazardous chemicals.
 4. Stays calm and alert in any situation. Self-disciplined.
 5. Physically and mentally healthy.
The Hazards will occur– how well did
you plan to control them
Have you asked the BIG question

Potential emergencies The following potential
 emergencies have been identified in hazard
 assessments:
1.
2.
3.
4.
We talked about this people
                   Communications
We will communicate our emergency plans to
 employees in the following way:
In the event of a disaster, we will communicate with
 employees in the following way:
Talk think out loud in your Plan
What if, what if that!
Follow these basic guidelines to develop an effective emergency response
   plan for your workplace:
 Determine the conditions under which an evacuation would be necessary.
 Designate primary and secondary evacuation routes and emergency exits.
   Make sure they are clearly marked and well lit. Post signs. Install
   emergency lighting in case a power outage occurs during an evacuation.
Ensure that evacuation routes and emergency exits are:
 Wide enough to accommodate the number of evacuating people
 Clear and unobstructed at all times
 Unlikely to expose evacuating people to additional hazards
 Coordinate your plan with the local emergency management office.
Multi-culture work forces and you

Hold emergency drills at least once a year to ensure that
   employees know what to do in an emergency and to
   test the effectiveness of emergency exit routes and
   procedures. Keep records of such drills.
Consider the transportation needs of employees.
Post evacuation procedures where employees can read
   them.
Establish procedures for assisting people with disabilities
   and people who do not speak English.
Action Plan
Your Emergency Action Plan should be available to all
employees, and they should be trained in its use
because accidents, overflows, leaks, and breaks can
happen at any time.




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Knowing when the heck to get out of
Dodge and When to Stay




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Emergency Action Plans
Elements:
  Procedures for Reporting Emergencies
  Alarm System Description
  Evacuation Policy and Procedures
  Procedures for Employees Who Remain On Site
   After the Evacuation Alarm Sounds




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 The Evacuation Plan

 Large or small organizations must have an evacuation team with specified members
  appointed to a different scope of responsibilities each. Your evacuation team must
  comprise of the following members:
 - Team leader – will be responsible for handpicking volunteers to create the
  company’s group assigned exclusively for evacuation emergency plan.
  - Guide for each floor – will be responsible for disseminating handouts and tips to
  everyone on what to do during emergency evacuation.
  - Searcher for each floor – will be responsible for making sure no one is left behind
  during evacuation.
  - Monitoring personnel for each stairwell and elevator – will be responsible for
  making sure the stairwell and elevator (if usable) are not jammed or overloaded.
  - Special Medical Aid for disabled persons – will be responsible for assisting
  disabled persons.
  - Monitoring personnel for each assembly area – will be responsible for making sure
  no one is missing or injured.
    EMERGENCY ACTION PLAN

þ   EVACUATION PLAN:

     OFFICE      OFFICE          OFFICE            OFFICE




     OFFICE      OFFICE            OFFICE              LOBBY


      = FIRE EXTINGUISHERS

      = HANDICAPPED WORK STATIONS                               MUSTER
                                                                POINT

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Muster the Point don't Relish the thought of
loosing someone

Each supervisor is responsible for accounting for all
 assigned employees, personally or through a designee,
 by having all such employees report to a
 predetermined designated rally point and conducting
 a head count. Each assigned employee must be
 accounted for by name. All supervisors are required
 to report their head count (by name) to the
 Emergency Evacuation Coordinator.



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 Sheltering Plan

The sheltering or assembly area is the official
 destination for the evacuees. Choose the sturdiest part
 of the building as your evacuation area. If possible,
 build a well-planned emergency shelter to
 accommodate a large number of people and stock
 provisions that anticipate all possible needs – from clean
 air and water to food and medicine. Determine the
 quantities needed based on the number of projected
 occupants. The assembly area team will have fewer
 members but they must perform very specific duties:
Think shelter now and for at least 72
hrs in the future
 - Team Leader – will be responsible for double-checking that tasks are
  properly performed by each member of the sheltering team.
  - Gatekeeper – will be assigned to stay by the exterior door and make
  sure no one is left behind before securing the door lock system. A
  gatekeeper must be assigned for each door for buildings with multiple
  entrance and exit points.
  - News monitoring personnel – will regularly check all available sources of
  news updates and must make sure the information is distributed to
  everyone.
  - Utilities personnel – will be assigned to the exact locations of controls to
  shut down including all utilities and mechanical and electrical services.
  - Supplies personnel – will be responsible for making sure there is ample
  supply of drinkable water, non-perishable food, and medical supplies.
  Rechargeable batteries and lanterns, as well as generators, must be
  available to accommodate a larger group in the sheltering area.
The Lockdown Plan

 The lockdown emergency plan will be monitored by the evacuation team
  members because they will be the last to leave the evacuated area. The
  team leader must create a lockdown list. Establish communication systems to
  broadcast warnings, such as: telephone, public address system, megaphone,
  and mobile phones. Important items in the lockdown emergency plan list
  are the following:
 - Electrical master switches must be off for each floor
  - Utilities turned off as required
  - Windows must be taped or boarded if possible and necessary
  - Water supplies and main pipes must be turned off
  - Electronic devices, storage facilities and other important items from lower
  floors must be transferred to higher areas to minimize damage caused by
  flooding.
 IMPORTANT: Preparedness must come hand in hand with precautionary
  measures. All emergency response team members must undergo training.
  Everyone in the organization must undergo drilling practices to be
  prepared for any kind of emergency.
Medical Emergency Plan

The members of the medical response team must be
 properly trained by medical professionals. The
 three most important things medical response
 personnel must learn:
  1. Dial 911 and report a medical emergency.
 2. Locations of first aid kits and AEDs (automated
 external defibrillators).
 3. Provide efficient first aid assistance to victims.
Do you have the primary numbers
down and POSTED
Emergency contact numbers
Fire station:
Ambulance:
Police:
Hospital:
Other:
Ok where are the team
First aid
Type of first aid kit:
Location of first aid kit:
Other supplies:
Transportation for ill or injured employees:
First aid attendant (employee trained in first aid)
Name:
Location:
Shift or hours of work on that site ( do you have it
 covered off properly in your plan
Ok what do we have/what do we
need and where are they stored
Location of emergency equipment
Fire alarm:
Fire extinguisher:
Fire hose:
Panic alarm button:
Personal protective equipment (PPE):
Emergency communication equipment:
Other:
Chain of command is an orderly line of authority
within the ranks of the incident management
organization.



                                            Authority




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Who is the PERSON in Charge of the
event
 Emergency operations coordinator (EOC) The emergency operations
  coordinator (EOC) is the person who serves as the main contact
  person for the company in an emergency. The EOC is responsible for
  making decisions and following the steps described in this
  emergency response plan. In the event of an emergency occurring
  within or affecting the worksite, the primary contact will serve as the
  EOC. If the primary contact is unable to fulfill the EOC duties, the
  secondary contact will take on this role.
 Primary contact
 Name:
 Telephone number:
 Other phone number:
 E-mail:
The steps for establishing incident objectives include:
  Step 1: Understand agency policy and direction.
  Step 2: Assess incident situation.
  Step 3: Establish incident objectives.
  Step 4: Select appropriate strategy or strategies to
    achieve objectives.
  Step 5: Perform tactical direction.
  Step 6: Provide necessary followup.

Management by Objectives: Steps
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 Overall Priorities

Incident objectives are established based on the
following priorities:
#1: Life Safety
#2: Incident Stabilization
#3: Property Preservation




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Elements of an Incident Action Plan

Every IAP must have four elements:
  What do we want to do?
  Who is responsible for doing it?
  How do we communicate with each
   other?
  What is the procedure if someone is
   injured?




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Emergency Levels
Level 0 – minor, localized incident
Level I – localized incident
Level II – large scale, broad impact
Level III – major disaster




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Emergency Action Plans
Elements:
  Procedures to Account for Employees After the
   Evacuation
  Responsibilities for Rescue and Medical Tasks
  Description of How Employees Will be Informed of
   the Contents of the Plan and Methods for Training




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Emergency Action Plans

Elements:
  Names or Titles, Departments and Phone Numbers of
   Employees Who Can be Contacted for Additional
   Information or Clarification of Some Aspect of the
   Plan
  List of Key Personnel or Departments Who Should
   be Contacted During Off-Hour Emergencies




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  EMERGENCY ACTION PLAN


  þ   INSPECTION PROCEDURES and Reviews:

      ü   Read the emergency action plan.
EAP   ü   Know the evacuation alarm.
      ü   Know the locations of your fire extinguishers.
      ü   Know the primary and secondary escape routes.
      ü   Know where handicapped workers are located.
      ü   Do not use elevators, electricity may not work.
      ü   Conduct periodic exercises to iron out problems.
      ü   Know where the assembly point is located.
      ü   Begin role call immediately at the assembly point.
      ü   Inform management of missing persons.
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  EMERGENCY ACTION PLAN

  þ   EMERGENCY EVACUATION PROCEDURES:

      ü   Follow the plan.
EAP   ü   Do not lock doors when evacuating.
      ü   Scan for injured on the way out.
      ü   Do not use elevators, electricity may not work.
      ü   Know where possible false exits are.
      ü   Stay low to avoid smoke and toxic gases.
      ü   Cover your mouth with a wet cloth.
      ü   In multi-story buildings head for stairwells.
      ü   In stairwells never go up!
      ü   Once outside go to the assembly point.
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  EMERGENCY ACTION PLAN

  þ   EMERGENCY EVACUATION PROCEDURES:

      ü Never leave the grounds unless you are in danger.
EAP      - Emergency responders may search for the missing.
      ü Ensure management knows where you are!
      ü Try and remember where your co-workers are.
      ü Inform management of pertinent information.

              Remember it’s a Living
              Document based upon
            The Event or Circumstances
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Training its not just a word its a
  ACTION FOR PREVENTION




     OUR ARE YOU JUST PREPARED FOR THE EVENTS
              YOU ARE ABOUT TO FACE



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Ok remain calm we've done this one
before
Training requirements for emergency response
Type of training:
How often:
We understand in real events
Behaviour and signs to consider in every contact situation: Evaluate each situation for the
   following behaviours for the potential of escalating violence:
 Upset over recent event(s).
 Recent major change in behaviour, demeanor or appearance.
 Recently withdrawn from normal activities, family, friends or coworkers.
 Intimidating, verbally abusive, harasses or mistreats.
 Challenges/resists authority.
 Blames others for problems in life, work; suspicious, holds grudges.
 Use/abuse of drugs and/or alcohol.
 Unwelcome obsessive romantic attention.
 Stalking.
 Makes threatening references to other incidents of violence.
 Makes direct or veiled threats to harm self, others or property.
 Has known history of violent behaviour.
 Has communicated specific proposed act(s) of disruption or violence.
EVERY DAY IS NOT AN EMERGENCY DAY
     FOR OUR SAFETY SUPER HERO




BUT BEING PREPARE 24 – 7- 365 IS NOT ONLY YOUR
          RESPONSIBILITY IT IS THE LAW
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posted:2/9/2014
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Terry Penney Terry Penney Manager Company Owner
About Safety has become one of the main vehicles by which industry measures your performance in all departments. Preventing incidents with the potential of causing injuries and ill health •Acting in a safe and responsible manner •Leading by example and promoting trust Having taught and lectured worldwide, I have promoted and welcomed intervention from others. Encouraging and stopping any unsafe activity or where control is being lost. Always getting managers and supervisors to accept responsibility for our actions and achieving continual improvement. And always at all costs complying with all applicable legal and other requirement